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HomeMy WebLinkAboutRFP - 9151 NON-CONGREGATE SHELTERRFP 9151 Non-Congregate Hotel Page 1 of 16 REQUEST FOR PROPOSAL 9151 NON-CONGREGATE SHELTER RFP DUE: 3:00 PM MST (our clock), June 29, 2020 The City of Fort Collins requests proposals from qualified hotels to provide non-congregate shelter temporary housing for persons experiencing homelessness that are highly susceptible to COVID-19 due to age or underlying medical condition and require isolation but not hospitalization. As part of the City’s commitment to Sustainable Purchasing, proposals should be emailed to gspaul@fcgov.com with a copy to purchasing@fcgov.com. All questions should be submitted at any time, in writing via email, to Gerry Paul, Purchasing Director at gspaul@fcgov.com. Final questions shall be submitted no later than 5:00 p.m. MT (our clock) on June 25, 2020. Please format your email to include: 9151 Non- Congregate Shelter. Respondent communication regarding the proposal with other City personnel is prohibited and shall be grounds for disqualification. Responses to all questions submitted before the deadline will be addressed in an addendum and sent to you via email. Rocky Mountain E-Purchasing System hosted by BidNet A copy of the RFP may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Federal Terms and Conditions. The City intends to seek reimburse of some or all of the costs associated with this program from Federal sources. The contract(s) awarded under this RFP will be subject to Federal Procurement Standards pursuant to 2 CFR Part 200 Uniform Guidance and applicable Terms and Conditions of said standards. The Terms and Conditions are attached to the sample Lease Agreement in Section VI of this RFP. Minority Businesses, Women’s Business Enterprises, and Labor Surplus Areas. The City takes affirmative steps to encourage minority businesses, women’s business enterprises and labor surplus area firms to participate in this RFP and all competitive purchasing opportunities. Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. Vendors may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the proposal, the Vendor may redact text and/or data that it deems confidential or proprietary pursuant to CORA. Such statement does not necessarily exempt such documentation from public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other applicable law. Generally, under CORA trade secrets, confidential commercial and financial data information is not required to be disclosed by the City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. All provisions of any contract resulting from this request for proposal will be public information. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing RFP 9151 Non-Congregate Hotel Page 2 of 16 New Vendors: The City requires new Vendors receiving awards from the City to fill out and submit an IRS form W-9 and to register for Direct Deposit (Electronic) payment. If needed, the W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please do not submit with your proposal. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or Sham Proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other state and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in the current term or in any future terms. The selected Vendor shall be expected to sign the City’s standard Agreement prior to commencing Services (see sample attached to this Proposal). Sincerely, Gerry Paul Purchasing Director RFP 9151 Non-Congregate Hotel Page 3 of 16 I. OBJECTIVE AND BACKGROUND A. Objective The City of Fort Collins requests proposals from qualified hotels to provide emergency non-congregate shelter for temporary housing for persons experiencing homelessness (the “Tenant”) that are highly susceptible to COVID-19 due to age or underlying medical condition and require isolation but not hospitalization. B. Background Beginning in March 2020, the City and community partners, such as Homeward Alliance, the Health District of Larimer County, Catholic Charities, Fort Collins Rescue Mission and others, increased shelter capacity for persons experiencing homelessness (PEH) to allow for physical distancing in response to the COVID-19 pandemic. Because the number of people accommodated at the shelters provided by community partners reduced by half their typical capacity, a congregate shelter was established at Northside Aztlan Community Center (NACC) and an outdoor shelter was established at Old Heritage Park for the duration of the Statewide Stay-at-Home order. The outdoor shelter was closed on April 29. The congregate shelter at NACC will close on June 19, 2020. The City wishes to providing temporary housing to PEH during this continuing pandemic while recognizing the need to return the NACC to regular programing. The intent of this RFP is to identify and award one (1) or two (2) hotels a contract for non-congregate shelter for the most susceptible PEH including those over 65 years old and/or with underlying health conditions. On June 12, 2020, the State of Colorado approved the City to establish an emergency, non-congregate shelter (NCS) for temporary housing using up to 50 hotel rooms for approximately 3 months. The hotel rooms will be used exclusively for PEH that are highly susceptible to COVID-19 due to age or underlying medical condition and require isolation but not hospitalization. II. SCOPE OF PROPOSAL A. Program Overview The selected hotel(s) will provide hotel rooms on behalf of the City and its partners for persons experiencing homelessness (PEH) that are highly susceptible to COVID-19. The City intends to contract with one (1) or two (2) hotels for up to 50 total rooms for a period of 90 days or more. The number of rooms required, and duration of the program may change as necessary in the event the Statewide Emergency Declaration is extended. At this time, the City is planning on the following estimated requirements: - Month one – Up to 25 rooms - Month two – Up to 50 rooms - Month three – Up to 25 rooms RFP 9151 Non-Congregate Hotel Page 4 of 16 The City will lease rooms on an as required basis with the initial PEH tenant(s) arriving at the hotel in early to mid-July. B. Other Program Details The City intends to hire a third-party individual, firm, or non-profit agency to be on-site at the hotel to provide oversight of the Tenants (the “Operator”). The Operator will be the Tenants primary point of contact for program oversight, health screening, and Tenant logistics including food delivery and distribution. It is the City’s intent that a representative from the Operator will be on-site at the hotel seven days per week for part of each day as determined by the City. Alternatively, a representative of the Operator may reside at the hotel for the duration of the program. The City also intends to hire a third-party firm to provide on-site security (the “Security Service”). The Security Service will provide security, as needed, and their primary responsibility is limited to safety and security of the Tenants. The Security Service will also serve as a resource to the hotel for any Tenant matters related to safety and/or security. A representative from the Security Service may reside at the hotel for the duration of the program. C. Hotel Responsibilities The hotel(s) awarded will provide the following: 1. A clean, friendly and safe environment for the Tenants. 2. Accessibility to the hotel for City’s representatives including, but not be limited to, City staff, partner entities, Operator, Security Service, and Food Service. 3. Private room for each Tenant as per the Lease Agreement. 4. Rooms that meet Americans with Disability Act requirements. 5. Rooms equipped with television, landline phone and WI-FI access. 6. Toiletries including but not limited to, toilet paper, tissues, soap, , shampoo, towels. 7. Bedding including sheets, blankets, and pillows. 8. Room cleaning services on a schedule determined by the Owner and subject to mutual agreement of the Parties, however, in no event any more frequently than every second day and upon Tenant move-out. 9. On-site self-service laundry facilities. III. PROPOSAL SUBMITTAL Please complete the attached questionnaire in Section V, Responses. Additional pages may be attached if necessary. RFP 9151 Non-Congregate Hotel Page 5 of 16 IV. REVIEW AND ASSESSMENT CRITERIA Hotels responding to this RFP will be evaluated on the following criteria based on the responses and optional site visit. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING CRITERIA 50 % Cost and Overall Value 30 % Compliance with the City’s program requirements 20 % Experience with PEH or special populations V. RESPONSES - SEE NEXT PAGE RFP 9151 Non-Congregate Hotel Page 6 of 16 HOTEL RESPONSES Please complete the below questions. Additional pages may be attached if required. 1) What is the hotel name and address? _________________________________________________________________________ 2) Primary Contact for Program: Title: Email Address: Phone: Cell Phone: 3) Room Availability. The City may require up to 50 rooms for 90 days or more. Rooms will be leased by the City on an as required basis. a) What is the number of rooms that can be guaranteed to be available to the City? ______________________________________________________________________ b) Do you have any concerns or limitations with the length of stay (90 day or more)? ______________________________________________________________________ c) What date would the hotel be available for individuals to move-in? _________________ 4) Room Cost. a) What is the daily cost per room single occupancy? ______________________________ b) What is the daily cost per room for double occupancy? __________________________ c) If applicable, what do you require for a security deposit? _________________________ ______________________________________________________________________ d) Does the cost per room include any meals? ___________________________________ 5) Pets. a) Do you allow pets? _____________________ b) If applicable is there a pet fee and what is the fee? ________________ RFP 9151 Non-Congregate Hotel Page 7 of 16 6) Room Cleaning. a) Room cleaning on a schedule determined by the Owner and subject to the mutual agreement of the parties, however, in no event any more frequently than every second day. Please ensure the room cost stated in Section 3 above reflects the reduced cleaning frequency. b) If applicable, what is the cleaning fee upon move-out? __________________ 7) Briefly describe the hotel’s security features – such as camera and lighting. Do you have overnight security? _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ 8) If applicable, briefly discuss the hotel’s expectations with regard to reimbursement for damage or repairs due to negligent acts of the Tenant. _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ 9) Briefly describe how the hotel would respond to an individual who is not following the rules of the hotel or the program? _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ 10) If applicable, briefly describe any experience the hotel has working with people experiencing homelessness and/or other vulnerable populations. _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ RFP 9151 Non-Congregate Hotel Page 8 of 16 11) Briefly discuss any concerns you have about housing highly vulnerable people or people experiencing homelessness? _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ 12) Briefly discuss any concerns you have regarding any requirements detailed in the RFP. Also please state any exceptions and/or concerns with the draft Lease Agreement attached as Section VI. _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ RFP 9151 Non-Congregate Hotel Page 9 of 16 VI. SAMPLE LEASE AGREEMENT (FOR REFERENCE ONLY – DO NOT SIGN ) This Lease Agreement ("Lease") is made this ____ day of _____, 2020, by and between ___________________________ (the “Owner") and the City of Fort Collins, Colorado, a home rule municipal corporation, (the “City") for rental of the premises for the purposes of a "non-congregate shelter," located at ____________________________, Colorado ________ (the "Premises"). It is the intent of the City and the Owner under this Lease to arrange for the City, through the services of a third-party administrator or operator (“Operator”), to provide temporary housing for persons experiencing homelessness (PEH) ("Tenant” or “Tenants") in units of the Premises as guests of the City. The Owner and the City, may be referred to individually as a "Party,' or collectively as the "Parties." In consideration of the Owner making available to the City at all times during the term of this Lease fifty (50) rooms at the Premises to temporarily house the Tenants, the City hereby covenants and agrees as follows: 1. Term. This Lease shall be for a period of three (3) months, commencing _____________, 2020, and terminating ________________, 2020 (the “Term”). The City shall have the option to renew this Lease on a month-to-month basis at the end to the initial three-month term if the City provides notice to Owner at least ten (10) days before the scheduled termination of this Lease. If the City extends this Lease past the initial three-month term, the Lease shall continue on a month-to-month basis, with all other provisions of this Lease remaining in full force and effect. After the initial three (3) month term, either Party may terminate this Lease upon written notice given to the other Party no later than ten (10) days before the end of any monthly period. 2. Rent. The City shall pay rent of $____ for each room occupied by a Tenant or Tenants. Rent shall be paid by the City in arrears on a monthly basis following invoice by Owner. The City shall deliver the rent payment to Owner at ____________________________, or at such other address as Owner may direct. Risk of loss of rent payments in the mail shall be with the City. If rent is not received by Owner within thirty (30) days following the date of invoice, the City will pay a late fee of $_____ per unit, per day, from the date rent was due to the date rent is received by Owner. The City will pay a $_______ charge for any dishonored check. 3. Use. Each unit of the Premises shall be used only as living quarters for any of the following, all of whom will each be considered a Tenant: (1) a single adult; (2) two adults, one of which may include a care provider for the other; (3) one or two adults and their children. Living quarters are for the exclusive use by Tenants for quarantine and isolation in response to the COVID-19 pandemic. Pets shall be allowed in rooms that the Owner ordinarily makes available to lodgers’ pets. This provision shall have no bearing on the allowance of Tenants’ service animals on the Premises and in each unit, which shall instead be governed by applicable law. The City will not be responsible for any damage to the Premises or the personal property within the Premises, such as furniture. No tobacco products, vaping products or marijuana use shall be permitted in a unit by any Tenant. RFP 9151 Non-Congregate Hotel Page 10 of 16 4. Utilities. The Owner will provide all utilities and services such as WIFI, trash removal, and building maintenance, at no additional expense to the City. 5. Maintenance. The City or its representative shall have an opportunity to examine the condition of each unit of the Premises to be utilized under this Lease, and shall be provided the opportunity to acknowledge in writing that the Premises are in good order and repair, except as otherwise indicated by a damage checklist. Each Tenant is expected to keep their rooms reasonably clean. The Owner is responsible for cleaning Tenant-occupied rooms on a schedule determined by Owner and subject to mutual agreement of the Parties; however, in no event any more frequently than every second day. Owner is also responsible for maintaining common areas throughout the Premises. 6. Conduct. The City agrees that it shall require Operator to inform all Tenants they are expected to conduct themselves in a quiet, reasonable manner. City agrees to require Operator to inform all Tenants that they are expected to comply with all statutes, ordinance, and regulations of all municipal, state, and federal authorities in connection with the use, occupancy, and maintenance of the Premises. If a Tenant fails to conduct himself or herself in accordance with these expectations, the City may immediately remove the Tenant from the Premises. The City, at its discretion, may provide security on the Premise to be performed by a third-party security firm. Owner agrees to provide said security firm access to the Premises. Owner acknowledges and agrees that said security firm’s responsibilities shall be limited to the supervision of the Tenants and their respective units and common areas. The security firm shall have no responsibility with respect to Owner’s staff, agents, other guests, or visitors. 7. No Guests. No Tenant will be allowed to invite additional persons to remain in their unit overnight. If a Tenant fails to abide by this requirement the Tenant may be removed from the unit by the City. I 8. Compliance. The City and Owner agree that Tenants are expected to comply with all statutes, ordinance, and regulations of all municipal, state, and federal authorities in connection with the use, occupancy, and maintenance of the Premises, as well as all the provisions of this Lease. Failure to comply with the requirements of this subsection may result in the removal of a Tenant from the Premises by the City. 9. Transfer. The City shall not assign this Lease nor sublet any portion of the Premises without the prior written consent of the Owner, which consent may be withheld at Owner's sole discretion. 10. No Waiver. All rights given to each Party by this Lease shall be cumulative, in addition to any rights which may now or hereafter be given by law. Any exercise or failure to exercise any such rights by a Party shall not act as a waiver of any other rights of that Party. RFP 9151 Non-Congregate Hotel Page 11 of 16 11. Binding Obligation. This Lease is between the Owner and the City executing the Lease. Each Party shall be responsible for the full performance of all the covenants contained herein. 12. Additional Provisions. A. Nothing in this Lease shall be construed to waive, limit, or otherwise modify, in whole or in part, any governmental immunity that may be available by law to the City, its officials, employees, contractors, or agents, or any other person acting on behalf of either of the Parties and, in particular, governmental immunity afforded or available to the City pursuant to the Colorado Governmental Immunity Act, Section 24- 10-101, et seq., C.R.S. B. This Lease shall never constitute a general obligation or other indebtedness of the City, or a multiple fiscal year direct or indirect debt or other financial obligation whatsoever of the City within the meaning of the Constitution and laws of the State of Colorado or of the Charter and ordinances of the City. 13. Termination. A. This Lease shall terminate as provided in Paragraph 1 herein. B. This Lease may be terminated by either Party for a material breach of this Lease by the other Party failing to cure a material breach of this Lease within five (5) days after receiving written notice from the other Party specifying such breach. The termination notice shall specify in reasonable detail each such material breach. In the event of termination of this Lease by the Owner, the City's right to occupy and use the Premises under this Lease shall terminate. C. Upon termination of this Lease the City shall be responsible for the removal of all Tenants housed on the Premises. All Tenants occupy a unit on the Premises as a guest of the City and the City reserves the right to terminate any Tenant's occupancy upon demand of the City without formal eviction proceedings. 14. Notices and Contact Information. All notices, demands, orders, documents and other communications required or permitted pursuant to this Lease shall be deemed duly served when delivered in person, to the Party identified below, mailed via First-Class mail of the U.S. Postal Service, postage prepaid, or when sent via e-mail to the Party at the address below. City: Sue Beck-Ferkiss City of Fort Collins 222 Laporte Ave. Fort Collins, CO 80522 Telephone: 970-221-6753 E-mail: sbeckferkiss@fcgov.com RFP 9151 Non-Congregate Hotel Page 12 of 16 Owner: 15. The City's Responsibilities. A. The City, through the Operator, shall provide program oversight, health screening, and Tenant logistics including food delivery and distributions. B. The City may provide security of the Premise as required at the City’s discretion to be performed by a third-party security firm, as further provided in Paragraph 6 herein. C. Provide food to Tenants during their occupancy using safe and approved social distancing measures. 16. The Owner's Responsibilities . A. A clean, friendly and safe environment for the Tenants. B. Accessibility to the Premises for the City’s representatives including, but not be limited to, City staff, partner entities, the Operator, security services, and food services. C. A private room for each Tenant or Tenants. D. Rooms that meet Americans with Disability Act requirements. E. All rooms shall be equipped with television, landline phone and WI-FI access. F. Toiletries including but not limited to, toilet paper, tissues, soap, shampoo, and towels. G. Bedding including sheets, blankets, and pillows. H. Room cleaning services on a schedule determined by Owner and subject to mutual agreement of the Parties; however, in no event any more frequently than every second day and upon Tenant move-out. I. On-site self-service laundry facilities. RFP 9151 Non-Congregate Hotel Page 13 of 16 17. Insurance. The Owner shall comply with the insurance requirements as set forth in Exhibit “A”. 18. Governmental Immunity. The City hereby agrees to be responsible, subject to the limitations set forth in the Colorado Governmental Immunity Act, C.R.S. 24-10-101, et seq., for any damages sustained from an act or omission of its public employees occurring during the employee's duties and with the scope of his or her employment while on the Premises, subject to any exclusions for punitive or incidental acts or omissions that are willful and wanton and outside the scope of the employee's duties in which case the employee may be personally responsible or where sovereign immunity bars the action against the City. The City shall not be obligated to indemnify the Owner or any Tenant in any manner whatsoever. No term or condition of this Lease shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections, or other provision of the Colorado Governmental Immunity Act, Colorado Revised Statues (C.R.S.) § 24-10-101 et seq., or the Federal Tort Claims Act, 28 U.S.C. §§ 1346(b) and 2671, et seq. in effect or hereafter enacted or amended. 19. Indemnification. The City agrees to require its Operator to enter into a written agreement whereby every Tenant who occupies a unit of the Premises agrees to indemnify and hold harmless the Owner, the Owner's employees, the City, its elected officials, board members, and employees free and harmless from any loss, damage, liability, loss of property, liability , cost, or expense, including attorney's fees that may arise during or caused in any way by their use or occupancy of the Premises. 20. Federal Terms and Conditions. This Agreement is subject to the applicable Appendix II to Part 200, Contract Provisions for Non- Federal Entity Contracts under Federal Awards as follows: A. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319), 12935,3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” RFP 9151 Non-Congregate Hotel Page 14 of 16 B. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non- Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. C. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended - Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non- Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). D. Debarment and Suspension (Executive Orders 12549 and 12689) - A contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. E. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352) - Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. RFP 9151 Non-Congregate Hotel Page 15 of 16 In WITNESS WHEREOF, the Parties have executed this Lease as of the date stated above. THE CITY OF FORT COLLINS, COLORADO By: Gerry Paul, Purchasing Director Date: ATTEST: APPROVED AS TO FORM: ENTITY NAME By: Printed: Title: Date: RFP 9151 Non-Congregate Hotel Page 16 of 16 EXHIBIT A INSURANCE REQUIREMENTS 1. The Owner will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Owner shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: “The insurance evidenced by this Certificate will not reduce coverage or limits and will not be cancelled, except after thirty (30) days written notice has been received by the City of Fort Collins.” In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Owner, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Owner under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Owner 's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Owner shall maintain during the life of this Agreement for all of the Owner's employees engaged in work performed under this agreement: 1. Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Owner shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $1,000,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Owner shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance.