Loading...
HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9200590Utilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND CAPSTONE, INC WORK ORDER NUMBER: UWTF-CapstoneHTAWSICE-22020 PROJECT TITLE: UHorsetooth Alternative Water Supply ORIGINAL BID/RFP NUMBER & NAME: U8821, Independent Cost Estimating MASTER AGREEMENT EFFECTIVE DATE: UFebruary 1, 2019 ARCHITECT/ENGINEER: UNA OWNER’S REPRESENTATIVE: USue Paquette WORK ORDER COMMENCEMENT DATE: UMarch 12, 2020 WORK ORDER COMPLETION DATE: UJuly 31, 2020 MAXIMUM FEE: (time and reimbursable direct costs): U$10,866.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: UCapstone to provide cost estimating services for the WTF HTAWS project including attending meetings, developing an Independent Cost Estimate (ICE), providing a revised cost estimate based on the reconciliation meeting with City Utility staff and general contractor, and providing a letter detailing the changes made in their reconciled cost estimate. See the attached supporting documentation. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of UThreeU (3) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Capstone, Inc. By: Date: Name: Title: Page 1 of 8 DocuSign Envelope ID: D8E3BBD6-2A47-4DCF-BB67-56370557DA31 Frank Humbert March 3, 2020 Vice President Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Sue Paquette, Civil Engineer III REVIEWED: Date: Pat Johnson, Senior Buyer REQUISITION ENTERED BY: Date: ACCEPTANCE: Date: Matt Fater, Director, Civil Engineering ACCEPTANCE: Date: Theresa Connor, Deputy Director, Water Engineering & Field Services ACCEPTANCE: Date: Mark Kempton, Director, Water Production Division ACCEPTANCE: Date: Carol Webb, Deputy Director, Water Resources & Treatment Operations ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) Page 2 of 8 DocuSign Envelope ID: D8E3BBD6-2A47-4DCF-BB67-56370557DA31 February 20, 2020 Shannon Gallegos Requisition 65511 March 1, 2020 March 2, 2020 March 3, 2020 March 3, 2020 March 3, 2020 March 3, 2020 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER COST & SCOPE OF SERVICES Page 3 of 8 DocuSign Envelope ID: D8E3BBD6-2A47-4DCF-BB67-56370557DA31 11001 West 120th Avenue, Suite 220 Broomfield, Colorado 80021 tel: 720.887.9191 or 800.788.8544 fax: 720.887.9292 web: www.capstone.com February 18, 2020 Ms. Sue Paquette Project Manager City of Fort Collins Utilities 700 Wood Street P.O. Box 580 Fort Collins, CO 80522-0580 spaquette@fcgov.com Re: Proposal for Independent Cost Estimating Services – HTAWS Project. Dear Ms. Paquette, Per your request, the following is our estimated fee for the development of an independent cost estimate for the above referenced project. The estimated fee is based on the information provided by the City of Fort Collins Utility group and the bi-weekly design team meetings and HTAWS Design Log. Design Team & Pre-Estimate Orientation Meetings: Staff Description (4/ea Design Mtg's & 1/ea Pre-estimate Mtg) Estimated Hours Rate Estimated Fee Project Manager 10.0 $131.20 $1,312 Project Manager Travel Time (Rate x 80%) 10.0 $104.96 $1,050 Sr. Estimator 2.0 $123.00 $246 Sr. Estimator Travel Time (Rate x 80%) 2.0 $98.40 $197 Travel Mileage 520 $0.575 $299 Subtotal - Design Team & Pre-Estimate Orientation Meetings = $3,103 Cost Estimate Preparation: Staff Description Estimated Hours Rate Estimated Fee Project Manager 10.0 $131.20 $1,312 Sr. Estimator 42.0 $123.00 $5,166 Subtotal - Cost Estimate Preparation = $6,478 Page 4 of 8 DocuSign Envelope ID: D8E3BBD6-2A47-4DCF-BB67-56370557DA31 2 11001 West 120th Avenue, Suite 220 Broomfield, Colorado 80021 tel: 720.887.9191 or 800.788.8544 fax: 720.887.9292 web: www.capstone.com Estimate Review & Reconciliation Meeting: Staff Description Estimated Hours Rate Estimated Fee Project Manager 3.0 $131.20 $394 Project Manager Travel Time (Rate x 80%) 2.0 $104.96 $210 Sr. Estimator 3.0 $123.00 $369 Sr. Estimator Travel Time (Rate x 80%) 2.0 $98.40 $197 Travel Mileage 200 $0.575 $115 Subtotal - Estimate Review & Reconciliation Meeting = $1,284 Total Not-to-Exceed Fee = $10,866 We will provide the following deliverables: 1. Develop an Independent Cost Estimate. 2. Provide a revised cost estimate based on the reconciliation meeting with FCU and the General Contractor. 3. Provide a letter detailing the changes made in our revised cost estimate. We plan on performing our work scope as follows: 1. Orientation and Design Review: 3/12/2020 2. Develop & Submit Cost Estimate: Week of March 30th 3. Reconciliation Meeting: Week of April 6th 4. Revised Estimate & Letter of Changes: Week of April 20th Please contact me if you have any questions or require any additional information. Thank you for the opportunity to support your project. . Sincerely, Frank Humbert VP / Sr. Project Manager Page 5 of 8 DocuSign Envelope ID: D8E3BBD6-2A47-4DCF-BB67-56370557DA31 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B WORK ORDER SCHEDULE DETAIL Page 6 of 8 DocuSign Envelope ID: D8E3BBD6-2A47-4DCF-BB67-56370557DA31 2020 March April May June Project Notice to Proceed Project Procurement Project Substantial Completion Project Final Acceptance Schedule for Capstone ICE For WTF Horsetooth Alternative Water Supply Page 7 of 8 DocuSign Envelope ID: D8E3BBD6-2A47-4DCF-BB67-56370557DA31 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT C CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. Page 8 of 8 DocuSign Envelope ID: D8E3BBD6-2A47-4DCF-BB67-56370557DA31 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (A/C, No): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY PRO- LOC JECT PRODUCTS - COMP/OP AGG OTHER: $ COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) $ $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 1/7/2020 (303) 442-1484 24082 Capstone, Inc. 11001 W. 120th Ave, Suite 220 Broomfield, CO 80021 23043 24319 A 1,000,000 X BZS57655994 1/6/2020 1/6/2021 1,000,000 15,000 Included 2,000,000 2,000,000 A 1,000,000 BZS57655994 1/6/2020 1/6/2021 B 8,000,000 USO57655994 1/6/2020 1/6/2021 8,000,000 10,000 A XWS57655994 1/6/2020 1/6/2021 1,000,000 1,000,000 1,000,000 C Errors & Omissions 03067192 6/2/2019 Aggregate 5,000,000 C Errors & Omissions 03067192 6/2/2019 6/2/2020 Each Claim 5,000,000 - City of Fort Collins is included as additional insured in respect to the General liaiblity as required per written contract. City of Fort Collins PO Box 580 Fort Collins, CO 80522-0580 CAPSINC-01 RTRELUT Taggart & Associates, Inc. 1680 38th Street Suite 110 Boulder, CO 80301 Robin Trelut rtrelut@taggartinsurance.com Ohio Security Insurance Company Liberty Mutual Insurance Company Allied World Surplus Lines Insurance Company X 6/2/2020 X X X X X X X X DocuSign Envelope ID: D8E3BBD6-2A47-4DCF-BB67-56370557DA31