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HomeMy WebLinkAbout656039 KLEEN-TECH SERVICES CORPORATION - CONTRACT - RFP - 8813 CUSTODIAL SERVICESOfficial Purchasing Document SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and KLEEN-TECH SERVICES CORPORATION, hereinafter referred to as "Service Provider". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Service Provider agrees to provide services in accordance with the scope of services attached hereto as Exhibit A, consisting of fifty-seven (57) pages and incorporated herein by this reference. Irrespective of references in Exhibit A to certain named third parties, Service Provider shall be solely responsible for performance of all duties hereunder. 2. Contract Period. This Agreement shall commence July 1, 2019, and shall continue in full force and effect until June 30, 2020, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. Written notice of renewal shall be provided to the Service Provider and mailed no later than thirty (30) days prior to contract end. 3. Delay. If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition. 4. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Service Provider: City: Copy to: Kleen-Tech Services Corporation Attn: Rick LeForce 7100 Broadway, Suite 6L Denver, CO 80221 City of Fort Collins Attn: Jim Pierce PO Box 580 Fort Collins, CO 80522 City of Fort Collins Attn: Purchasing Dept. PO Box 580 Fort Collins, CO 80522 Services Agreement - 8813 Custodial Services Page 1 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Official Purchasing Document In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole right and remedy for such termination. 5. Contract Sum. The City shall pay the Service Provider for the performance of this Contract, subject to additions and deletions provided herein, Six Hundred Twenty-Three Thousand Nine Hundred Sixteen Dollars ($623,916) annually as per the attached Exhibit B, consisting of five (5) pages, and incorporated herein by this reference. The Service Provider will invoice monthly and the City shall pay the Service Provider Fifty-One Thousand Nine Hundred Ninety-Three Dollars ($51,993) each month. Any preapproved additional services will be invoiced separately from the fixed monthly rate at the rates stated in Exhibit B. Invoices for such additional services shall itemize the services performed, dates, hours/ square foot, and rates. Payment terms are Net 30 days from the date of invoice. 6. City Representative. The City will designate, prior to commencement of the work, its representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the services provided under this agreement. All requests concerning this agreement shall be directed to the City Representative. 7. Independent Service provider. The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other purpose. 8. Subcontractors. Service Provider may not subcontract any of the Work set forth in the Exhibit A, Statement of Work without the prior written consent of the city, which shall not be unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of the City), then the following provisions shall apply: (a) the subcontractor must be a reputable, qualified firm with an established record of successful performance in its respective trade performing identical or substantially similar work, (b) the subcontractor will be required to comply with all applicable terms of this Agreement, (c) the subcontract will not create any contractual relationship between any such subcontractor and the City, nor will it obligate the City to pay or see to the payment of any subcontractor, and (d) the work of the subcontractor will be subject to inspection by the City to the same extent as the work of the Service Provider. 9. Personal Services. It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the City. 10. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to Services Agreement - 8813 Custodial Services Page 2 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Official Purchasing Document the City under this Agreement or cause of action arising out of performance of this Agreement. 11. Warranty. a. Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature. b. Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City. c. Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City-furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City. 12. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default thereof. 13. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred because of the default. 14. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 15. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work Services Agreement - 8813 Custodial Services Page 3 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Official Purchasing Document hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit C, consisting of one (1) page, attached hereto and incorporated herein by this reference. The Service Provider before commencing services hereunder, shall deliver to the City's Purchasing Director, P. O. Box 580, Fort Collins, Colorado 80522, one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City. 16. Entire Agreement. This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. 17. Law/Severability. The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 18. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Service Provider represents and agrees that: a. As of the date of this Agreement: 1. Service Provider does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Service Provider will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the “e-Verify Program”) or the Department Program (the “Department Program”), an employment verification program established pursuant to Section 8- 17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Service Provider shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. c. Service Provider is prohibited from using the e-Verify Program or Department Program procedures to undertake pre-employment screening of job applicants while this Agreement is being performed. d. If Service Provider obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Service Provider shall: Services Agreement - 8813 Custodial Services Page 4 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Official Purchasing Document 1. Notify such subcontractor and the City within three days that Service Provider has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Service Provider shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Service Provider shall comply with any reasonable request by the Colorado Department of Labor and Employment (the “Department”) made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Service Provider violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Service Provider shall be liable for actual and consequential damages to the City arising out of Service Provider’s violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Service Provider violates this provision of this Agreement and the City terminates the Agreement for such breach. 19. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit D - Confidentiality, consisting of one (1) page, attached hereto and incorporated herein by this reference. Services Agreement - 8813 Custodial Services Page 5 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Official Purchasing Document THE CITY OF FORT COLLINS, COLORADO By: Gerry Paul Purchasing Director DATE: ATTEST: APPROVED AS TO FORM: KLEEN-TECH SERVICES CORPORATION By: Rick LeForce CFO Date: Services Agreement - 8813 Custodial Services Page 6 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 6/3/2019 Assistant City Attorney ll 6/3/2019 City Clerk Official Purchasing Document EXHIBIT A SCOPE OF SERVICES 1. QUALITY SPECIFICATIONS The Service Provider shall ensure that the facilities, fixtures, floor surfaces, and furnishings of the City shall be continually maintained in a state of high-quality cleanliness. The Service Provider shall achieve the following Quality Specifications: A. CLEANLINESS SPECIFICATIONS The City requires that the surfaces and contents be continually maintained through a robust Quality Defects reduction program. On a percentage basis, the cleanliness target specified herein shall be 85%. That is, eighty-five percent of all items in all areas, on average, must be free of Cleanliness Quality defects as defined below, and paragraphs 1-B and 1-C. Beyond this collective rating, each building has its own special information and cleaning schedule, as specified in the Supplemental Information. B. DEFINITION OF CLEANLINESS QUALITY Cleanliness Quality Means: A “like-new” appearance or all of the following: - The absence of litter and undesirable debris. - The absence of un-bonded dust build-up on any surface of items required to be dusted. - The complete, thorough cleaning of items subject to cleaning, including: corners, inside, outside, top, bottom, under and over all surfaces. - The absence of surface marks, spills or other undesirable bonded residue which can be eliminated by appropriate damp or wet cleaning techniques. - The absence of soil, finish or other undesirable bonded build up which can be eliminated by appropriate heavy duty, cycle or project cleaning techniques. - The presence of appropriate surface gloss, protection, or reflective capacity in line with “like new” or designated gloss levels. - The absence of minor spots, marks, or other limited surfaces soil which can be eliminated by appropriate spot cleaning techniques. - The absence of dust, lint and other in-fiber accumulation in fabric and carpeted areas which can be eliminated by appropriate vacuum cleaning techniques. Services Agreement - 8813 Custodial Services Page 7 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Official Purchasing Document - The issuance of maintenance and other work requests to eliminate or correct problems with damaged, non-functioning, repair, or replacement-oriented items which cannot be corrected through appropriate cleaning techniques. C. CUSTOMER SATISFACTION SPECIFICATION The Service Provider shall manage the resources at its disposal in such a way as to improve Customer Satisfaction and reduce and control the number of cleaning complaints, based on the concept of continuous improvement. A goal of less than four customer complaints per month must be achieved within the first twelve months of the agreement. After the initial twelve months, the Service Provider shall continue to achieve and sustain less than four customer complaints per month. D. RESPONSE SPECIFICATION The Service Provider shall respond to all problems presented to it by the City staff. This response shall conform to the following schedule: Emergency - on the scene within thirty (30) minutes Required - completed within eight (8) hours Planned - provide a clear schedule within one (1) working day ALL Service Provider response to customer requests must satisfy this requirement. E. CONTINUOUS IMPROVEMENT SPECIFICATION The Service Provider must demonstrate an effective continuous improvement program for cleaning and key item problems through an ongoing system improvement and modification process to prevent complaints and cleaning failure. 2. SERVICE PROVIDER WORK REQUIRMENTS A. TYPE OF WORK The work covered by this Agreement involves custodial cleaning services for the cleaning of office space, corridors, lobbies, restrooms, conference rooms, exterior entrances, break rooms, locker rooms, bleachers, gymnasiums, laboratory rooms and any and all customer, employee, and public spaces contained within City buildings. The work will be performed in designated buildings as identified in the Supplemental Information. Items to be cleaned under this contract include, but are not limited to: walls, furniture and furnishings including: chairs, tables, desks, telephones, shelving/bookcases, pipes, high dust areas, marker boards, clocks, exit/other signs, pictures, interior and exterior window glass, window sills, screens, all floor surfaces, floor coverings (carpeting, rugs, etc.), baseboards, cabinets, water fountains, doors and door frames, moldings, transoms, radiators and other heating devices, grills, vents/louvers, mini blinds, steps/banisters, elevator tracks, coat racks, sofas, credenzas/office furnishings, filing cabinets, air conditioners, fire extinguishers, drainage and toilet fixtures, sinks, mirrors, sanitary napkin/other dispensers, lockers, shower rooms, shower curtains, partitions, urinals, water free urinals replacement cartridges and fluids, table- top and modular furniture, lighting or illuminating fixtures, soap, paper towel and toilet tissue dispensers, equipment, pads, trash containers, and all customer, employee and public items. Services Agreement - 8813 Custodial Services Page 8 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Official Purchasing Document B. SUMMARY OF WORK RESPONSIBILITY The successful Service Provider will be responsible for all cleaning activities within the buildings as set forth in the Supplemental Information. The following is a summary of the categorical duties delegated to the Service Provider and to the City or other contractors. 1. Service Provider Responsibility Routine Cleaning Periodic Cleaning Project Cleaning All Floor Surfaces, excluding carpet extraction/shampooing Carpet Spot Cleaning Cleanliness of Cleaning Equipment Computer Rooms Interior Glass and Frame Exterior entrance glass only Lounges/Break Areas, vending Restroom Supplies Sweeping and Policing at Steps, walkways and entrances within 10 feet of building entrances. Trash Removal to Designated Locations Recycle trash emptied from common areas to a main location in designated buildings Storm Windows Walk-off Mat Cleaning Wall Cleaning Sanitary napkin machine product purchase and replacement. Shower curtain laundering and replacement. Most buildings to be cleaned during the 4am to 12pm time frame with some exceptions as noted. Install Waterfree Urinal cartridge replacement when needed (Cartridges provided). Nightly water in Waterfree urinals. Water in floor drains to prevent sewer gas. 2. City Responsibility Management of Building Operations and Maintenance Contract Furniture Moving Other Moving Mechanical Rooms Meeting Room Set-Up Furnish Falcon Waterfree Urinal Cartridges for replacement 3. Other City Contracts Carpet Extraction/Shampooing Exterior Windows C. CHANGES IN WORK REQUIREMENTS Should the Service Provider find that existing conditions make modification of the Agreement desirable, the Service Provider shall promptly report the matter to the City for consideration and decision. During the contract period or its extension, the City Services Agreement - 8813 Custodial Services Page 9 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Official Purchasing Document reserves the right to add or delete specific hours, positions, services and/or locations at the prevailing contract prices for those variable cost items. The City may at any time delete/add services and/or buildings from this scope of services as the City, in its sole discretion, deems necessary or appropriate. The contract sum shall be changed by such deletions/additions on a pro rata basis. All changes in work need to be documented on the “Change Order Form”. D. HOURS OF WORK The hours for scheduling custodial cleaning services is presented, by building, in the Building Information Summary and Building statistics sheets. E. CITY HOLIDAYS City holidays are: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Fourth of July, Labor Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If any of these holidays fall on a Saturday, the City will be off the Friday before. If any of these holidays fall on a Sunday, the City will be off the following Monday. Facilities will be available for cleaning on these days. Downtown and Old Town Restrooms will always need everyday service as well as Police Services. All other buildings may not need cleaning on Christmas Day and New Year’s Day. Other holiday cleaning needs will vary by building. F. CITY FUNCTIONS AFTER NORMAL WORKING HOURS Senior Center, Northside, and other City Buildings will occasionally have events with high capacity crowds that could require additional cleaning after the events. The City Representative will notify the Service Provider of the schedules for these events so the Service Provider can plan accordingly. This event cleaning is to be included in the pricing of these buildings. 3. SERVICE PROVIDER RESPONSIBILITIES A. SUPPLIES, MATERIALS AND EQUIPMENT 1. Restroom Supplies Service Provider shall provide annual costs for all restroom supplies. This cost should be identified in the price proposal. The City will choose after award to either purchase such supplies from the Service Provider(s) or furnish the supplies. These supplies shall be maintained at all times at a level of ten days requirement, unless otherwise specified by the City Representative. Paper towels, toilet tissue, soap, and trash bags, etc. will be issued by the Service Provider from its central stock point, and the Service Provider shall be responsible for transporting this material and installing at the point of usage. Supplies shall be of the biodegradable type, 100% post-consumer toilet paper, paper towel with recycle content and the quality that is currently being provided and to fit the existing dispensers. The replenishing of sanitary napkin dispensers in applicable buildings will be the Service Provider’s cost and responsibility. Please note any proposed soaps etc. that you intend to provide that use any Antibacterials that contain Triclosan and/or Triclocarbon which are subject to City approval. Services Agreement - 8813 Custodial Services Page 10 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Official Purchasing Document 2. Reimbursable Supplies The City may elect, by change to the Agreement, to require the Service Provider to furnish supplies on a reimbursable basis at cost plus a mutually agreed upon mark- up. In this event, the City retains the right to participate fully in any discount arrangements the Service Provider may have with suppliers of these products. The Service Provider shall provide a monthly inventory to the City of all supplies issued on a daily basis. Controls shall be established and implemented by the Service Provider to safeguard materials. Any losses or irregularities are to be promptly reported in writing to the City Representative. 3. Cleaning Supplies All necessary cleaning pads and equipment, including power driven machines, floor stripping machines, industrial vacuum cleaners, quiet vacuums, high speed polishing machines, and associated chemicals and supplies, etc., needed for the performance of the work involved, shall be furnished by the Service Provider. 4. Trash Can Liners The Service Provider shall furnish bags/ liners for all trash receptacles where appropriate. 5. Personal Safety Equipment The Service Provider shall provide its employees with any necessary safety equipment and Personnel Protective Equipment (PPE). 6. Uniforms The Service Provider shall provide shirts with company insignia subject to approval by the City. Company shirts and City ID badges must be worn at all times by Service Provider employees during their work shift. The ID badges must be visible on the employee. 7. City Observation The City shall have the right at all times to examine the supplies, materials, and equipment used by the Service Provider, and to observe the operations and methods of the Service Provider, its agents, servants and employees. 8. Removal and Ownership In the event of termination or contract expiration, all restroom supplies and paper products shall remain the property of the City. 9. Inventory Levels The City may, from time to time, establish certain minimum inventories of supplies, materials and equipment to be maintained by the Service Provider. Recommendations by the Service Provider are expected at least annually. B. EQUIPMENT OR ITEMS SPECIFICATION Service Provider furnished equipment, tools, and supplies shall meet minimum standards as follows: Services Agreement - 8813 Custodial Services Page 11 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Official Purchasing Document 1. Equipment and Tools All mechanical equipment and tools shall have bumpers and guards to prevent marking or scratching of fixtures, furnishings, or building surfaces. Electrical equipment used by the Service Provider shall be UL approved, meet OSHA requirements, and all other safety requirements as specified in the contract. The equipment must operate using existing circuits. It shall be the Service Provider’s responsibility to prevent operation, or attempted operation, by custodial employees, or equipment or combinations of equipment which require electrical power exceeding the capacity of existing circuits. Such equipment shall be of the size and type most efficiently used for high quality work of this kind and shall meet with the approval of the City Representative. Equipment deemed by the City to be of improper design, or inadequate for the purpose intended shall be removed from the premises and replaced with satisfactory equipment at no expense to the City. 2. Cleaning Supplies A list of products used by the Service Provider and the Material Safety Data Sheets shall be submitted to the City for approval during the startup period. All listed equipment and materials are the responsibility of the Service Provider. These specific products will need to be supplied and used by the Service Provider as indicated: Accelerated hydrogen peroxide based green seal chemical with solution dispensing on the bottle is required for all surfaces. This disinfectant is to be used on all restroom and locker room surfaces. Non-ammoniated glass cleaner on tinted glass. Stainless steel cleaner on the EPIC locker room stainless fixtures only. Not on other surfaces. The following products cannot be used at the City for any maintenance purpose: pine oils, bleach, ammonia, de-scalers, lye, oven cleaners, steel wool, and powdered cleansers. Samples of additional janitorial supplies which may be recommended by the Service Provider shall be submitted to the City Representative for approval thirty (30) days prior to the contract start date, or date of intended use. The pH of any cleaning materials shall not exceed nine (9). The Contractor must use green seal, cleaning chemicals. All boxes shall be broken down and recycled. All chemical containers rinsed and recycled as appropriate. Quiet vacuums are to be used in day cleaning. Microfiber cloths and microfiber floor mops are to be used for cleaning. 3. Material Safety Data Sheet The Service Provider shall submit Material Safety Data Sheets on all products prior to contract start up, in a form acceptable to the City. C. Systems Support As may be requested by the City, the Service Provider is to provide the systems and technical expertise necessary to set or redefine staffing labor and resource requirements. Those providing this support shall be experienced and competent and shall develop their recommendations on the basis of the City defined cleanliness levels. D. SERVICE PROVIDER RESOURCE RESPONSIBILITY The Service Provider shall contractually establish and provide all labor, equipment, tools, supplies, supervision, management and other resources and services necessary to achieve the cleanliness, customer satisfaction and management response specifications as defined in the Agreement. This commitment MUST include all routine, periodic, project and other tasks and frequencies needed to meet Services Agreement - 8813 Custodial Services Page 12 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Official Purchasing Document the quality specifications noted. It is intended that no project or special work is billable under this contract, except in a rare or unusual situation. And in this event, written authorization must be obtained for added billable work. The Service Provider will notify the City, with a written order, and will schedule each special project to be performed, when such work supervision falls outside the context of the agreement. E. SERVICE PROVIDER STAFFING The Service Provider shall be obligated to provide its proposed number of custodial personnel to perform the duties required in accordance with this Agreement at all times. The Service Provider shall keep on file and furnish to the City Representative a monthly report that includes a list of the names of all personnel presently working in each building and number of hours worked by each person, as certified by the Service Provider’s time records. All employees of Service Provider employed to carry out the custodial cleaning services proposed are subject to final approval by the City. All employees of the Service Provider will be required to adhere to City Security, Fire and Safety Regulations for Service Provider employees. Service Provider agrees that it will, upon notice from the City, remove any supervisor or employee who is, for any reason, unsatisfactory to the City, and replace him/her with an employee satisfactory to the City. The Service Provider shall not represent that it and its employees are either agents or employees of the City. All Service Provider personnel shall be physically able to do their assigned work. All Service Provider personnel shall be capable employees, thoroughly trained and qualified in the work assigned to them. The employee shall receive a copy of the Building Information Sheet along with appropriate training specific to the needs of the building (buildings) prior to performing the cleaning duties. A copy of the supervisor’s training record must be maintained and provided to the City in advance of employment on site. Every new employee must receive OSHA’s Hazardous Communication Program training using an established program, prior to working in any City building. The Service Provider agrees that only assigned personnel will be permitted on the City premises and no other personnel including, but not limited to salesmen, friends, relatives or minors, will be allowed on premises without prior written notice and written approval by the City. The Service Provider employees shall schedule all routine, project, and other work in such a way as not to interfere with regularly scheduled City activities and within the time constraints specified by the City. F. CUSTOMER SERVICE POLICY The Service Provider shall establish a clear Customer Service Policy which is communicated to its employees. Services Agreement - 8813 Custodial Services Page 13 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Official Purchasing Document G. SITE MANAGEMENT The Service Provider shall provide nonworking managers and supervisors to ensure the performance of the work and proper supervision of cleaning employees. These managers working hours shall be during the work hours of the custodians. The Site Manager shall demonstrate adequate knowledge of cleaning equipment, tools, chemicals, techniques, and related activities and shall be able to recognize any situations or circumstances under which the cleaning techniques defined may be improved upon. Proof of this training and knowledge is required. The City shall have the right to make minor adjustments in the tasks, areas, or employees if such minor adjustments do not cause an increase or decrease in the quality and performance targets to be achieved. It is understood that additional building space or other areas may be added, at the City’s option, utilizing the change order procedures outlined in this document. The City shall have the right to cause the Service Provider to replace any individual functioning as Site Manger or supervisor. H. SPECIAL REQUIREMENTS Service Provider must ensure all exterior doors are locked, as necessary, while cleaning and upon leaving the buildings. All rooms which are found locked are to be relocked after cleaning. The City requires the Service Provider to turn off all lights as cleaning is completed. Cleaning Teams should remain together as much as possible to conserve power within the buildings. Security Alarms must be disarmed and armed using the correct procedures. $50 will be charged each time the Police are dispatched because the Service Provider has set off the alarm. 4. CITY SUPPLIED ITEMS A. UTILITIES The City will provide, at no cost to the Service Provider, electricity and water utilities. B. STORAGE SPACE The City will provide, at no cost to the Service Provider, limited storage space at Operation Services at 300 Laporte. Custodial closets are located in all City facilities for the storage of supplies, materials and equipment. 5. SERVICE PROVIDER OPERATIONAL REQUIREMENTS A. KEY CONTROL The Service Provider shall establish and implement adequate methods of ensuring that all keys issued to the Service Provider by the City are not lost or misplaced and are not used by unauthorized person. They shall not be marked with identifying building name. As a minimum, all such keys shall be kept in a locked key board in the office of the Service Provider. The Service Provider shall provide the City with keys necessary to open the locked key board. Services Agreement - 8813 Custodial Services Page 14 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Official Purchasing Document No keys issued to the Service Provider shall be duplicated. Access Cards and fobs will be issued in the name of the Service Provider’s custodians. City Representative to be notified immediately when a custodian is no longer an employee of the Service Provider. The fob will be canceled and reinstated in the new custodian’s name. All access fobs and keys will be furnished by the City. All lost access fobs and keys must be reported immediately to the City Representative. Fobs will be canceled in the system. There is a $30 fee for replacement of lost fobs. All lost keys will be replaced by the City, not by the Service Provider. However, the sum of $30.00 will be charged the Service Provider for each key or access fob that is lost by the Service Provider. Furthermore, if keys are lost or duplicated by the Service Provider and, in the opinion of the City, it is necessary to replace or recode locks for reasons of security, the direct cost of such replacement or recoding will be paid by the Service Provider. It is the responsibility of the Service Provider to prohibit the use of keys or fobs by persons other than those supervised by the Service Provider’s employees. It is also the responsibility of the Service Provider to prohibit the opening of locked areas by the Service Provider’s employees to permit entrance of persons other than Service Provider’s employees engaged in the performance of assigned work in those areas. B. LOST AND FOUND It shall be the responsibility of the Service Provider to instruct its staff and employees that all articles of possible personal or monetary value found by the Service Provider’s employees be turned in to the City at Operation Services at 300 Laporte. C. TIME CARDS/ PAYROLL DOCUMENTATION All of Service Provider’s employees shall be required to call in or sign a time sheet at the start and end of each shift. This record shall be submitted to the City to confirm actual labor cost on invoices submitted, and in any event, shall comply with the City’s requirement for auditing Service Provider labor hours. D. PROBLEM IDENTIFICATION All supervisors will be responsible to call and leave a report for the City Representative identifying any needed repairs to the building, its furnishings, its fixtures, its mechanical equipment and other such items. Service Provider supervisors will also call when in their opinion, carpeting needs to be extracted. This information will be called in on a daily basis. If the problem is critical in nature and requires immediate action, they shall call Operations Services emergency number immediately. E. REPORTING SYSTEM The Service Provider shall maintain records adequate to reflect, in accordance with sound accounting and administrative practices, all services provided under the agreement. It shall issue such reports as the City may reasonably request, including but not limited to monthly and quarterly cumulative accounting reports. All records shall identify area-by-area and building-by-building data. At the City’s request, the Service Provider shall make all payroll records, training records, invoices for materials, and other relevant records pertinent to the contract Services Agreement - 8813 Custodial Services Page 15 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Official Purchasing Document available to the City Representative or its authorized representative for the purposes of inspection and audit of such records. Any substantive changes affecting any dimension of work performed shall be brought to the immediate attention of the City. The Service Provider shall not enter into any agreement or take any action which may interfere with the rights of the City as noted under this contract, or compromise with City’s ability to serve the needs of its physical plant, occupants, employees, management, or customers. F. SPECIFIC REPORT REQUIREMENTS 1. Daily a. The Service Provider shall maintain daily weekday contact with the City Representative. b. A list of problems found by supervisors, are to be called into City Representative’s voice mail nightly. (Emergency calls to Operations Services emergency number.) c. Work orders will be issued for cleaning complaints made by City personnel or for work requests. These shall be reviewed daily by the Service Provider for follow up and resolution. The Service Provider shall sign, date and return on or before the due date. d. A log listing the names of the Service Provider’s personnel present for work daily and the number of hours worked by each person shall be available. 2. Weekly Periodic Floor Care Reporting. The Service Provider shall log all the periodic floor care that is completed each night. This log shall be available for weekly review by the City Representative. 3. Monthly Service Provider shall be available to inspect buildings on a monthly basis with City Representative. Results will be provided to the Service Provider. Schedule 9 – A schedule 9 sheet for each building is due on the first business day of every month along with an invoice showing each building total cost. G. SAFETY AND HEALTH The Service Provider must promptly report to the City cases of death, occupational disease and injury caused by work on the job. Verbal notification must be followed by a written report describing the incident. The Service Provider must provide emergency first aid and treatment of job-related injuries in accordance with all federal, state, and local laws and the requirements of its insurance plan. H. RELIEF PERSONNEL The Service Provider shall employ an adequate quantity of on-call relief personnel not permanently assigned to the Facility who shall be pre-approved and used to complete the work assignment of absent employees normally assigned to work in a specific area. Such relief personnel may perform authorized project work when not performing routine work. These relief personnel shall not be charged against the City, directly or indirectly, including wages, benefits and/or other costs regardless of the regular or overtime hours worked, when replacing regular workers. Services Agreement - 8813 Custodial Services Page 16 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Official Purchasing Document If the Site Manager or a supervisor is absent, the Service Provider shall provide a replacement that is competent and has been given the authority to carry out the duties of the Site Manager, subject to the approval of the City. I. SOLICITING All soliciting is prohibited on the City premises by Service Provider employees. Service Provider shall inform its employees of this policy prior to their beginning work under the contract. J. ACCESS TO CITY FACILITIES Prior to beginning work under this Contract, the Service Provider must obtain a background clearance using Colorado Data Base Investigations and/or Colorado Bureau of Investigations-Crime Information Center. Also, Service Provider must check for valid documents through Homeland Security, Immigration and Custom Enforcement (ICE). An appointment must be made by the Service Provider with Operations Services, City of Fort Collins, 970-221-6610, for a City picture ID. The Service provider must bring a copy of the CBI report for City records. The City may deny clearance to any person who: • Has an active criminal arrest warrant; • Has a felony arrest or conviction; • Has a drug-related misdemeanor or drug-related petty offensive conviction • Has a non-drug-related misdemeanor or a petty offensive conviction within the past three (3) years; • Is a suspect in an active criminal investigation; • Was previously terminated from employment by the City of Fort Collins; • Is determined to be a threat to the safety of persons or property or to the confidentiality of City information. Operations Services shall provide the Service Provider with a picture identification tag for all persons given clearance. Such identification tags shall be displayed, in an easily seen manner, on all employees while working in City buildings. Identification tags and access fobs shall immediately be returned to the City Representative when the employee no longer works for the Service Provider in City Buildings. Any Service Provider employee without a properly displayed identification card is subject to immediate eviction from the City Building. The Service Provider shall provide the City with a current and complete list of the names, I.D. card numbers, address and telephone numbers of all Service Provider personnel providing services under this agreement. The Service Provider shall keep this list current and shall immediately inform the City of all personnel changes. 6. SPECIAL PROVISIONS A. POLICE FACILITIES – CJIS REQUIREMENTS 20. CJIS Security Compliance. a. This Agreement is contingent upon the Service Provider registering in the Colorado Bureau of Investigation (CBI) CJIS Vendor Management Program within 30 days of contract signing and obtaining and maintaining CJIS Compliance and enrollment throughout the term of the Agreement. Failure to comply with CJIS Security Policy/Compliance at any time will immediately be Services Agreement - 8813 Custodial Services Page 17 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Official Purchasing Document cause for termination of the Agreement for default with no remedy period. Note: If CBI is taking longer than 30 days to process your application, please notify FCPS security for ongoing escorting arrangements and escalation to CBI (pdsecurity@fcgov.com). Enrollment in CBI’s CJIS Vendor Management Program can be completed here: https://www.colorado.gov/pacific/cbi/cjis-vendor-management-program Forms and Detailed instructions: https://www.colorado.gov/pacific/cbi/cjis-vendor-management-program- vendor-instructions. The Service Provider is required to notify FCPS Security in writing that registration has been submitted and when registration has been completed and accepted by CBI. (pdsecurity@fcgov.com) b. Service Provider employees assigned to support the City under this Agreement will be required to be fingerprinted and subject to background check. The CBI will assign a VCP number after enrollment in the CBI CJIS Vendor Management Program. After assignment of the VCP number, contact Fort Collins Police Services to schedule fingerprinting. c. Security awareness training shall be completed as required by the CBI CJIS Vendor Management Program within six months of initial assignment and biennially thereafter, for all personnel who have access to CJI. - Level 1 CJIS Security Awareness Training is required. - CJIS Security Awareness Training certificate renewal is required every two years for each person requiring unescorted access. Note: It is the vendors responsibility to designate a Vendor Services Coordinator to manage their CJIS Online portal that will be issued by CBI to ensure the right employees are authorized to participate in the program. The Vendor Services Coordinator must notify CBI of personnel changes (onboarding/offboarding/access level changes). For example: If participating employees no longer work for the vendor, the Vendor Services Coordinator must notify the CBI's CJIS Vendor Management Group immediately (CJIS Security Policy 5.12.2). d. The Service Provider shall be solely responsible for compliance to the CBI CJIS Vendor Management Program. B. TYPE OF CONTRACT The City contemplates the award of a Fixed Cost for custodial cleaning services to two to five Service Providers resulting from this process. C. DEDUCTIONS, ADJUSTMENTS AND DAMAGES The City shall have the right to assess damages for breach of the Service Provider’s obligations. The exercise of its rights shall not preclude the City’s right to terminate or Services Agreement - 8813 Custodial Services Page 18 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Official Purchasing Document revoke the Agreement. Deductions and adjustments (as a credit to the Service Provider’s invoice) are a valid right of the City. Typical deductions include, but are not limited to: - If the Service Provider fails to perform the work required to achieve the quality specifications, damages, will be assessed on the basis of the hours, wage rate costs and other costs expended by the City to achieve the quality specifications. - If the Service Provider fails to complete its responsibility per contract and results in being phased out (per its proposal), any damages which might result shall be subject to financial remedy and deduction on the basis of added costs to the City. - The Service Provider shall be held accountable and liable to the City for any damages to the City facilities, fixtures, furnishings, equipment, grounds, or personal injury to City employees, invitees, or licensees, caused by the Service Provider, its employees, or others under its charge. - The value of unaccounted for, lost, damaged or missing City equipment, materials, supplies or other property shall be deducted, at the discretion of the City. - The value of labor hours warranted, but not worked, regardless of reason. - $50.00 will be deducted each time the police or security company are dispatched to a building because the Service Provider has set off the security alarm. In addition to the above, the City shall have the right to withhold monies as a credit from any monthly payments, otherwise due to the Service Provider, as may be deemed necessary to protect the City against failure or delay in performance by the Service Provider of its obligations, without revoking or terminating the contract. Services Agreement - 8813 Custodial Services Page 19 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Task Frequency* Package #3 212 Mountain Task List Sweep 10' from entrance / particularly during winter for ice melt when needed Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items weekly Remove waste from receptacles and replace liners if torn or soiled Each visit Clean entry doorways, glass, weekly Detail vacuum carpeted areas 1xweek Remove waste from receptacles and replace liners if torn or soiled Each visit Spot vacuum carpeted areas Each visit Detail vacuum carpeted areas 1xweek Dust exhaust vents and lighting fixtures monthly Restock supplies Each visit Empty waste containers and replace liners Each visit Clean outside surface of waste container monthly Clean mirrors, countertops, sinks, fixtures Each visit Clean toilets (including seats, base, flush valves) Each visit Sweep/vacuum and damp mop floors Each visit Scrub tile 1xmonth Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items weekly Remove waste/recycling materials from receptacles and replace liners if torn or soiled Each visit Clean outside surface of waste/ recycling receptacles quarterly Spot clean cleared table tops and desktops (do not disturb papers or equipment) 1xweek Spot vacuum carpeted areas Each visit Detail vacuum carpeted areas 1xweek Restrooms Conference Rooms, (Offices used for storage) Services to be performed 2 x weekly (scheduled for Sunday / Wednesday nights ) Facility Exterior Entrance and Lobby Hallways and Corridors *if facility service frequency is less frequent than task service frequency, the task will be completed at each facility service visit Services Agreement - 8813 Custodial Services Page 20 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Task Frequency* Package #3 321 Maple Task List Sweep 10' from entrance / particularly during winter for ice melt when needed Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items weekly Remove waste from receptacles and replace liners if torn or soiled Each visit Clean entry doorways, glass, weekly Clean outside surface of waste receptacles monthly Spot vacuum carpeted areas Each visit Detail vacuum carpeted areas 1xweek Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items weekly Remove waste from receptacles and replace liners if torn or soiled Each visit Spot vacuum carpeted areas Each visit Detail vacuum carpeted areas 1xweek Restrooms Dust exhaust vents and lighting fixtures monthly Restock supplies Each visit Empty waste containers and replace liners Each visit Clean outside surface of waste container monthly Clean mirrors, countertops, sinks, fixtures Each visit Clean toilets (including seats, base, flush valves) Each visit Sweep/vacuum and damp mop floors Each visit Scrub tile 1xmonth Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items weekly Remove waste from receptacles and replace liners if torn or soiled Each visit Clean outside surface of waste receptacles quarterly Spot clean cleared table tops and desktops (do not disturb papers or equipment) 1xweek Spot vacuum carpeted areas Each visit Detail vacuum carpeted areas 1xweek Restock supplies Each visit Facility Exterior Entrance and Lobby Hallways and Corridors Conference Rooms, Offices and Cubicles Break Areas *if facility service frequency is less frequent than task service frequency, the task will be completed at each facility service visit Services Agreement - 8813 Custodial Services Page 21 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Empty waste containers and replace liners Each visit Clean outside surface of waste container monthly Clean countertops & sinks (when cleared of food and dishes) Each visit Sweep/vacuum and damp mop floors Each visit Services to be performed 2 x weekly (Facility isnt being cleaned by contractor at this time) Services Agreement - 8813 Custodial Services Page 22 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Package #3 117 N. Mason Task List Task Frequency* Facility Exterior Check and empty outside trash bin Each visit Sweep 10' from entrance / particularly during winter for ice melt when needed Entrance and Lobby Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items weekly Remove waste from receptacles and replace liners if torn or soiled Each visit Clean entry doorways, glass, weekly Clean outside surface of waste receptacles quarterly Spot vacuum carpeted areas Each visit Detail vacuum carpeted areas 1xweek Sweep/vacuum and damp mop floors Each visit Strip and refinish hard surfaces 1xyear Scrub and recoat hard surfaces 3xyear Buff finished hard surfaces 8xyear Hallways and Corridors Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items weekly Remove waste from receptacles and replace liners if torn or soiled Each visit Clean drinking fountains, remove any hard water deposits weekly Spot vacuum carpeted areas Each visit Detail vacuum carpeted areas 1xweek Sweep/vacuum and damp mop floors Each visit Strip and refinish hard surfaces 1xyear Scrub and recoat hard surfaces 3xyear Buff finished hard surfaces 8xyear Scrub ceramic tile 1xqtr Restrooms Dust exhaust vents and lighting fixtures monthly Restock supplies Each visit Empty waste containers and replace liners Each visit Clean outside surface of waste container monthly Clean mirrors, countertops, sinks, fixtures Each visit Clean toilets (including seats, base, flush valves) Each visit Sweep/vacuum and damp mop floors Each visit Scrub tile 1xmonth Conference Rooms, Offices and Cubicles Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items weekly *if facility service frequency is less frequent than task service frequency, the task will be completed at each facility service visit Services Agreement - 8813 Custodial Services Page 23 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 soiled Each visit Clean outside surface of waste receptacles quarterly Spot clean cleared table tops and desktops (do not disturb papers or equipment) 1xweek Spot vacuum carpeted areas Each visit Detail vacuum carpeted areas 1xweek Break Areas Restock supplies Each visit Empty waste/recycling containers and replace liners Each visit Clean outside surface of waste container monthly Clean countertops & sinks (when cleared of food and dishes) Each visit Sweep/vacuum and damp mop floors Each visit Services to be performed 3 x weekly (scheduled for Monday / Wednesday / Friday nights ) Services Agreement - 8813 Custodial Services Page 24 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Task Frequency* Package #3 110-112 HOWES Task List Sweep 10' from entrance / particularly during winter for ice melt when needed Entrance and Lobby Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items weekly Remove waste from receptacles and replace liners if torn or soiled Each visit Clean entry doorways, glass, weekly Clean outside surface of waste receptacles quarterly Spot vacuum carpeted areas Each visit Detail vacuum carpeted areas 1xweek Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items weekly Remove waste from receptacles and replace liners if torn or soiled Each visit Clean drinking fountains, remove any hard water deposits weekly Spot vacuum carpeted areas Each visit Detail vacuum carpeted areas 1xweek Strip and refinish hard surfaces 1xyear Scrub and recoat hard surfaces 3xyear Buff finished hard surfaces 8xyear Scrub ceramic tile 1xqtr Dust exhaust vents and lighting fixtures monthly Restock supplies Each visit Empty waste containers and replace liners Each visit Clean outside surface of waste container monthly Clean mirrors, countertops, sinks, fixtures Each visit Clean toilets (including seats, base, flush valves) Each visit Sweep/vacuum and damp mop floors Each visit Scrub tile 1xmonth Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items weekly Remove waste from receptacles and replace liners if torn or soiled Each visit Clean outside surface of waste receptacles quarterly Conference Rooms, Offices and Cubicles Facility Exterior Hallways and Corridors Restrooms *if facility service frequency is less frequent than task service frequency, the task will be completed at each facility service visit Services Agreement - 8813 Custodial Services Page 25 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Spot clean cleared table tops and desktops (do not disturb papers or equipment) 1xweek Spot vacuum carpeted areas Each visit Detail vacuum carpeted areas 1xweek Restock supplies Each visit Empty waste containers and replace liners Each visit Clean outside surface of waste container monthly Clean countertops & sinks (when cleared of food and dishes) Each visit Sweep/vacuum and damp mop floors Each visit Break Areas Services to be performed 2 x weekly (scheduled for Monday / Thursday nights ) Services Agreement - 8813 Custodial Services Page 26 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Package #4 City Park Pool Task List Rec Centers Task Frequency* *if facility service frequency is less frequent than task service frequency, the task will be completed at each facility service visit Dust exhaust vents and lighting fixtures 1xqtr Dust partitions, lockers and horizontal surfaces 1xweek Restock supplies Each visit Empty waste containers and replace liners Each visit Clean outside surface of waste container monthly Clean mirrors, countertops, sinks, fixtures Each visit Clean toilets and urinals (including seats, base, flush valves) Each visit Spot clean walls, and partitions Each visit Wipe clean walls, and partitions 1xmonth Sweep/vacuum and damp mop floors Each visit Pour water down floor drain Each visit Wipe clean shower stalls (including fixtures, shower head, shower curtain/door) Each visit Deep clean/scrub of showers 1xweekly Clean custodial sink Each visit Rinse clean all mop buckets - do not leave standing water Each visit Organize equipment and supplies Each visit Maintain SDS book 1xmonth Restrooms / Lockerrooms Custodial Closet This facility is open from Memorial Day to Labor Day - will need to be cleaned up before season and after season Services Agreement - 8813 Custodial Services Page 27 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Package #4 Club Tico Task List Rec Centers Task Frequency* Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items 1xweek Remove waste from receptacles and replace liners if torn or soiled Each visit Clean entry doorways, glass, Each visit Clean outside surface of waste receptacles 1xqtr Dust mop/vacuum and damp mop hard floor surfaces Each visit Spot vacuum carpeted area rugs Each visit Detail vacuum carpeted areas 1xweek Spot clean carpets 1xweek Spot clean door glass and window glass Each visit Spot vacuum carpeted areas Each visit Detail vacuum carpeted areas 1xweek Spot clean carpets 1xweek Dust exhaust vents and lighting fixtures 1xqtr Dust partitions, lockers and horizontal surfaces 1xweek Restock supplies Each visit Empty waste containers and replace liners Each visit Clean outside surface of waste container monthly Clean mirrors, countertops, sinks, fixtures Each visit Clean toilets and urinals (including seats, base, flush valves) Each visit Spot clean walls, and partitions Each visit Wipe clean walls, and partitions 1xmonth Sweep/vacuum and damp mop floors Each visit Auto Scrub ceramic tile weekly Pour water down floor drain Each visit Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items monthly Remove waste from receptacles and replace liners if torn or soiled Each visit Clean outside surface of waste receptacles 1xqtr Spot clean cleared countertops, table tops and desktops (do not disturb papers or equipment) Each visit Dust mop/vacuum and damp mop hard floor surfaces Each visit Auto Scrub hard wood floors 3 x weekly *if facility service frequency is less frequent than task service frequency, the task will be completed at each facility service visit Entrance and Lobby 2nd Floor lobby Restrooms Multipurpose Dance floor Classrooms Services Agreement - 8813 Custodial Services Page 28 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Spot clean door glass and window glass Each visit Dust mop/vacuum and damp mop hard floor surfaces Each visit Dust handrails/ledges 1xweek Clean custodial sink Each visit Rinse clean all mop buckets - do not leave standing water Each visit Organize equipment and supplies Each visit Maintain SDS book 1xmonth Dust mop/vacuum and damp mop hard floor surfaces Each visit detail vacuum/ sweep /floors and door tracks 1xweek Spot clean doors, walls Each visit Detail doors and walls 1xweek Elevator Stairways Custodial Closet Services Agreement - 8813 Custodial Services Page 29 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Package #4 Martinez Farm Task List Office Rec Centers Task Frequency* Frequency* Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items Each visit 1xweek Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit Clean entry doorways, glass, Each visit Each visit Clean drinking fountains, remove any hard water deposits Each visit Each visit Clean outside surface of waste receptacles Each visit 1xqtr Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit Spot vacuum carpeted areas Each visit Each visit Detail vacuum carpeted areas Each visit 1xweek Spot clean carpets Each visit 1xweek Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit Clean drinking fountains, remove any hard water deposits Each visit Each visit Clean outside surface of waste receptacles Each visit quarterly Spot vacuum carpeted areas Each visit Each visit Detail vacuum carpeted areas Each visit 1xweek Spot clean carpets Each visit 1xweek Dust exhaust vents and lighting fixtures Each visit 1xqtr Dust partitions, lockers and horizontal surfaces Each visit 1xweek Restock supplies Each visit Each visit Empty waste containers and replace liners Each visit Each visit Clean outside surface of waste container Each visit weekly Clean mirrors, countertops, sinks, fixtures Each visit Each visit Clean toilets and urinals (including seats, base, flush valves) Each visit Each visit Spot clean walls, lockers and partitions Each visit Each visit Wipe clean walls, lockers and partitions Each visit 1xmonth Sweep/vacuum and damp mop floors Each visit Each visit machine scrub tile floors Each visit monthly Wipe clean shower stalls (including fixtures, shower head, shower curtain/door) Each visit Each visit Deep clean/scrub of showers Each visit 1xweekly Pour water down floor drain Each visit Each visit Remove waste from receptacles and replace liners if torn or soiled 1xweek 1xweek Clean outside surface of waste receptacles 1xqtr 1xqtr *if facility service frequency is less frequent than task service frequency, the task will be completed at each facility service visit Offices Restrooms Hallways and Corridors Entrance and Lobby Services Agreement - 8813 Custodial Services Page 30 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Detail vacuum or sweep hard surface areas Each visit 1xweek Wet mop hard surface floors Each visit buff or scrub hard surface floors monthly strip and wax hard surface floors yearly 1xweek Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items Each visit monthly Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit Clean outside surface of waste receptacles Each visit 1xqtr Detail vacuum area mats/rugs Each visit Each visit Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit scrub/buff hard surface floors Each visit monthly strip and wax hard surface floors Each visit yearly Spot clean door glass and window glass Each visit Each visit Clean custodial sink Each visit Each visit Rinse clean all mop buckets - do not leave standing water Each visit Each visit Organize equipment and supplies Each visit Each visit Maintain SDS book 1xmonth 1xmonth Restock supplies Each visit Each visit Sweep/vacuum and damp mop floors Each visit Each visit Empty waste containers and replace liners Each visit Each visit Clean countertops, tabletops, sinks, fixtures Each visit Each visit Multipurpose Classrooms Rooms Custodial Closet Kitchen Area Services Agreement - 8813 Custodial Services Page 31 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Package #4 EPIC Task List Adm- Office Rec Centers Task Frequency* Frequency* *if facility service frequency is less frequent than task service frequency, the task will be completed at each facility service visit Police area at front of doors for waste or trash Each visit Each visit Sweep 10' from entrance, after snow has been removed, to prevent additional snow melt from entering facility Each visit Snow Season Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items Each visit 1xweek Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit Clean entry doorways, glass, handles, spot clean adjacent glass Each visit Each visit Clean drinking fountains, remove any hard water deposits Each visit Each visit Clean outside surface of waste receptacles Each visit 1xqtr Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit Spot vacuum carpeted areas Each visit Each visit Detail vacuum carpeted areas Each visit 1xweek Machine Scrub or Auto Scrub tuflex tile,(during snow season this will need to be done more often) Each visit 1 x weekly Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items Each visit 1xweek Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit Clean drinking fountains, remove any hard water deposits Each visit Each visit Clean outside surface of waste receptacles Each visit 1xqtr Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit Spot vacuum carpeted areas Each visit Each visit Detail vacuum carpeted areas Each visit 1xweek Dust exhaust vents and lighting fixtures Each visit 1xqtr Dust partitions, horizontal surfaces Each visit 1xweek Restock supplies Each visit Each visit Empty waste containers and replace liners Each visit Each visit Clean outside surface of waste container Each visit 1xqtr Clean mirrors, countertops, sinks, fixtures Each visit Each visit Clean toilets and urinals (including seats, base, flush valves) Each visit Each visit Spot clean walls, lockers and partitions Each visit Each visit Wipe clean partitions Each visit 1xmonth Sweep/vacuum and damp mop floors Each visit Each visit Scrub ceramic tile Each visit 1xmonth Facility Exterior Entrance and Lobby Hallways and Corridors Restrooms and Locker Rooms Services Agreement - 8813 Custodial Services Page 32 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Wipe clean shower stalls (including fixtures, shower head, shower curtain/door) Each visit Each visit Deep clean/scrub of showers Each visit 1xweekly Pour water down floor drain Each visit Each visit Spot clean benches/seating areas Each visit Each visit Wipe clean benches/seating areas Each visit monthly Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items monthly monthly Remove waste from receptacles and replace liners if torn or soiled 1xweek 1xweek Clean outside surface of waste receptacles 1xqtr 1xqtr Spot clean cleared countertops, table tops and desktops (do not disturb papers or equipment) weekly 1xweek Dust mop/vacuum and damp mop hard floor surfaces weekly Each visit Spot vacuum carpeted areas weekly Each visit Detail vacuum carpeted areas 1xweek 1xweek Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit Clean outside surface of waste receptacles Each visit 1xqtr Spot clean cleared countertops, table tops and desktops (do not disturb papers or equipment) Each visit Each visit Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit Spot vacuum carpeted areas Each visit Each visit Detail vacuum carpeted areas Each visit 1xweek Spot clean carpets Each visit 1xweek Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit Dust mop flooring Each visit Each visit Spot mop flooring Each visit Each visit Autoscrub flooring (remove all scuff marks) 3xweek 1xweek Conditioning Studio Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit Dust mop flooring Each visit Spot mop flooring (with neutral c;leaner only) Each visit Autoscrub flooring (remove all scuff marks) using red pad Each visit weekly scrub floors with pulastic cleaner Each visit 2 x yearly Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit Clean outside surface of waste receptacles Each visit 1xqtr Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit Detail vacuum carpeted areas Each visit 1xweek Spot clean glass/mirrors Each visit Each visit Clean glass/mirrors Each visit upon request Dust mop/vacuum and damp mop hard floor surfaces Each visit 1xweekly Hockey locker rooms / hockey boxes area Workout / Exercise Room Enclosed / Stairways Multipurpose Rooms Conference Rooms, Offices and Cubicles Services Agreement - 8813 Custodial Services Page 33 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Dust handrails/ledges Each visit 1xweek Clean custodial sink Each visit Each visit Rinse clean all mop buckets - do not leave standing water Each visit Each visit Organize equipment and supplies Each visit Each visit Maintain SDS book 1xmonth 1xmonth Spot clean walls/doors 1xmonth 1xmonth Police for debris Each visit Each visit Spot mop flooring Each visit Each visit Sweep/vacuum flooring 1xweek 1xweek Spot clean seating areas 1xweek 1xweek Entire mop flooring 1xweek 1xweek Empty waste containers and replace liners Each visit Each visit Clean outside surface of waste container 1xqtr 1xqtr Sweep/vacuum and damp mop floors Each visit Each visit Empty waste containers and replace liners upon request upon request Sweep/vacuum and spot damp mop upon request upon request Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit detail vacuum/ sweep /floors and door tracks Each visit 1xweek Spot clean doors, walls Each visit Detail doors and walls Each visit 1xweek Maintenance/Storage/Electrical/IT Rooms Elevator Custodial Closet Bleachers Medical/Exam Rooms Services Agreement - 8813 Custodial Services Page 34 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Package #4 Foot Hills Youth Activity Center Task List Adm- Office Rec Centers Task Frequency* Frequency* Police 20' radius of facility for waste Each visit Each visit Sweep 10' from entrance Each visit Each visit Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items Each visit 1xweek Remove cobwebs on walls/ceiling Each visit monthly Dust HVAC vents and returns Each visit 1xYearly Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit Clean entry doorways, glass, handles, kick plates and adjacent glass Each visit Each visit Clean drinking fountains, remove any hard water deposits Each visit Each visit Clean outside surface of waste receptacles Each visit 1xqtr Spot clean cleared countertops, table tops and desktops (do not disturb papers or equipment) Each visit Each visit Wipe clean and sanitize public phones Each visit upon request Spot clean front and sides of receptions desks Each visit Each visit Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit Spot vacuum carpeted areas Each visit Each visit Detail vacuum carpeted areas Each visit 1xweek Spot clean carpets Each visit 1xweek Spot clean walls and partitions Each visit 1xmonth Strip and refinish hard surfaces Each visit 1xyear Scrub and recoat hard surfaces Each visit 3xyear Buff finished hard surfaces Each visit 8xyear Scrub ceramic tile Each visit 1xqtr Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items Each visit 1xweek Remove cobwebs on walls/ceiling Each visit monthly Dust HVAC vents and returns Each visit 1xYearly Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit Clean drinking fountains, remove any hard water deposits Each visit Each visit Clean outside surface of waste receptacles Each visit 1xmonth *if facility service frequency is less frequent than task service frequency, the task will be completed at each facility service visit Facility Exterior Entrance and Lobby Hallways and Corridors Services Agreement - 8813 Custodial Services Page 35 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Spot clean cleared countertops, table tops and desktops (do not disturb papers or equipment) Each visit Each visit Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit Spot vacuum carpeted areas Each visit Each visit Detail vacuum carpeted areas Each visit 1xweek Spot clean carpets Each visit 1xweek Spot clean walls and partitions Each visit 1xmonth Wipe clean table and chair legs Each visit 1xyear Strip and refinish hard surfaces Each visit 1xyear Scrub and recoat hard surfaces Each visit 3xyear Buff finished hard surfaces Each visit 8xyear Scrub ceramic tile Each visit 1xqtr Dust exhaust vents and lighting fixtures Each visit 1xqtr Remove cobwebs on walls/ceiling Each visit monthly Dust partitions, lockers and horizontal surfaces Each visit 1xweek Restock supplies Each visit Each visit Empty waste containers and replace liners Each visit Each visit Clean outside surface of waste container Each visit monthly Clean mirrors, countertops, sinks, fixtures Each visit Each visit Clean toilets and urinals (including seats, base, flush valves) Each visit Each visit Spot clean walls, lockers and partitions Each visit Each visit Wipe clean walls, lockers and partitions Each visit 1xmonth Sweep/vacuum and damp mop floors Each visit Each visit Strip and refinish hard surfaces Each visit 1xyear Scrub and recoat hard surfaces Each visit 3xyear Buff finished hard surfaces Each visit 8xyear Scrub ceramic tile Each visit 1xmonth Wipe clean shower stalls (including fixtures, shower head, shower curtain/door) Each visit Each visit Deep clean/scrub of showers Each visit 1xweekly Pour water down floor drain Each visit Each visit Spot clean benches/seating areas Each visit Each visit Wipe clean benches/seating areas Each visit monthly Remove cobwebs on walls/ceiling monthly monthly Dust HVAC vents and returns upon request upon request Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items monthly monthly Remove waste from receptacles and replace liners if torn or soiled 1xweek 1xweek Clean outside surface of waste receptacles 1xqtr 1xqtr Spot clean cleared countertops, table tops and desktops (do not disturb papers or equipment) upon request 1xweek Dust mop/vacuum and damp mop hard floor surfaces weekly Each visit Restrooms and Locker Rooms Conference Rooms, Offices and Cubicles Services Agreement - 8813 Custodial Services Page 36 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Spot vacuum carpeted areas weekly Each visit Detail vacuum carpeted areas 1xweek 1xweek Spot clean carpets 1xweek 1xweek Spot clean doors, walls and non-fabric partitions (including kick plates and door handles) 1xmonth 1xmonth Strip and refinish hard surfaces 1xyear 1xyear Buff finished hard surfaces 3xyear 3xyear Scrub ceramic tile 1xqtr 1xqtr Remove cobwebs on walls/ceiling Each visit Each visit Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items Each visit 1xweek Dust HVAC vents and returns Each visit 2xyear Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit Clean outside surface of waste receptacles Each visit 1xqtr Spot clean cleared countertops, table tops and desktops (do not disturb papers or equipment) Each visit Each visit Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit Spot vacuum carpeted areas Each visit Each visit Detail vacuum carpeted areas Each visit 1xweek Spot clean carpets Each visit 1xweek Spot clean doors, walls and non-fabric partitions (including kick plates and door handles) Each visit 1xmonth Wipe clean table and chair legs Each visit 1xyear Strip and refinish hard surfaces Each visit 1xyear Scrub and recoat hard surfaces Each visit 3xyear Buff finished hard surfaces Each visit 8xyear Scrub ceramic tile Each visit 1xqtr Dust mop flooring Each visit Each visit Spot mop flooring Each visit Each visit Autoscrub flooring (remove all scuff marks) 3xweek 1xweek Remove cobwebs on walls/ceiling Each visit monthly Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items Each visit 1xweek Dust HVAC vents and returns Each visit 2xyear Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit Clean outside surface of waste receptacles Each visit 1xqtr Spot clean cleared countertops, table tops and desktops (do not disturb papers or equipment) Each visit Each visit Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit Spot vacuum carpeted areas Each visit Each visit Detail vacuum carpeted areas Each visit 1xweek Multipurpose Rooms Fitness Center/Studio Gymnasium Services Agreement - 8813 Custodial Services Page 37 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Spot clean doors, walls and non-fabric partitions (including kick plates and door handles) Each visit 1xmonth Spot clean glass/mirrors Each visit Each visit Clean glass/mirrors Each visit 1xmonth Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit detail vacuum/ sweep /scrub of stairs and landing Each visit 1xweek clean under stairs on bottom landing monthly Dust handrails/ledges Each visit 1xweek Clean custodial sink Each visit Each visit Rinse clean all mop buckets - do not leave standing water Each visit Each visit Organize equipment and supplies Each visit Each visit Maintain SDS book 1xmonth 1xmonth Spot clean walls/doors 1xmonth 1xmonth Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit detail vacuum/ sweep /floors and door tracks Each visit 1xweek Spot clean doors, walls Each visit Detail doors and walls Each visit 1xweek Elevator Custodial Closet Stairways Services Agreement - 8813 Custodial Services Page 38 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Package #4 SENIOR Center Task List Adm- Office Rec Centers Task Frequency* Frequency* Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items Each visit 1xweek Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit Clean entry doorways, glass, Each visit Each visit Clean drinking fountains, remove any hard water deposits Each visit Each visit Clean outside surface of waste receptacles Each visit 1xqtr Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit Spot vacuum carpeted areas Each visit Each visit Detail vacuum carpeted areas Each visit 1xweek Spot clean carpets Each visit 1xweek Spot clean walls and partitions Each visit upon request Buff finished hard surfaces Each visit monthly Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items Each visit 1xweek Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit Clean drinking fountains, remove any hard water deposits Each visit Each visit Clean outside surface of waste receptacles Each visit 1xmonth Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit Spot vacuum carpeted areas Each visit Each visit Detail vacuum carpeted areas Each visit 1xweek Spot clean carpets Each visit 1xweek Spot clean walls and partitions Each visit upon request Buff finished hard surfaces Each visit monthly Auto Scrub concrete floors Each visit weekly Dust exhaust vents and lighting fixtures Each visit 1xqtr Dust partitions, lockers and horizontal surfaces Each visit 1xweek Restock supplies Each visit Each visit Empty waste containers and replace liners Each visit Each visit Clean outside surface of waste container Each visit monthly Clean mirrors, countertops, sinks, fixtures Each visit Each visit Clean toilets and urinals (including seats, base, flush valves) Each visit Each visit Spot clean walls, lockers and partitions Each visit Each visit Wipe clean walls, lockers and partitions Each visit 1xmonth Sweep/vacuum and damp mop floors Each visit Each visit Auto Scrub ceramic tile Each visit weekly Wipe clean shower stalls (including fixtures, shower head, shower curtain/door) Each visit Each visit Deep clean/scrub of showers Each visit 1xweekly Pour water down floor drain Each visit Each visit Spot clean benches/seating areas Each visit Each visit Wipe clean benches/seating areas Each visit monthly Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items monthly monthly Remove waste from receptacles and replace liners if torn or soiled 1xweek 1xweek Clean outside surface of waste receptacles 1xqtr 1xqtr Spot clean cleared countertops, table tops and desktops (do not disturb papers or equipment) upon request 1xweek Dust mop/vacuum and damp mop hard floor surfaces weekly Each visit Spot vacuum carpeted areas weekly Each visit Detail vacuum carpeted areas 1xweek 1xweek Spot clean carpets 1xweek 1xweek Spot clean doors, walls and non-fabric partitions (including kick plates and door handles) 1xmonth 1xmonth Entrance and Lobby *if facility service frequency is less frequent than task service frequency, the task will be completed at each facility service visit Hallways and Corridors Restrooms and Locker Rooms Conference Rooms, Offices and Cubicles Services Agreement - 8813 Custodial Services Page 39 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items Each visit monthly Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit Clean outside surface of waste receptacles Each visit 1xqtr Spot clean door glass, Each visit Spot clean doors, walls and non-fabric partitions (including kick plates and door handles) Each visit 1xmonth Spot clean cleared countertops, table tops (do not disturb papers or equipment) Each visit Each visit Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit Spot vacuum carpeted areas Each visit Each visit Detail vacuum carpeted areas Each visit 1xweek Spot clean carpets Each visit 1xweek Scrub / Buff hard surface floors (tile/concrete) 1xmonth scrub and refinish tile floors 1xyearly Dust mop flooring / removing gum tape etc. Each visit Each visit fully wet mop flooring ( each night when not auto scrubbed) Each visit Each visit Autoscrub flooring (remove all scuff marks) unless additional cleaning is requested per event 3xweek 1xweek Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items Each visit monthly Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit Clean outside surface of waste receptacles Each visit 1xqtr Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit Spot vacuum carpeted areas Each visit Each visit Detail vacuum carpeted areas Each visit 1xweek Spot clean doors, walls and non-fabric partitions (including kick plates and door handles) Each visit 1xmonth Wipe non-mechanical surfaces of fitness equipment Each visit 1xqtr Spot clean door glass/mirrors Each visit Each visit Clean glass/mirrors Each visit monthly (Public Area) Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit (Non Public Area) Dust mop/vacuum and damp mop hard floor surfaces Each visit weekly Dust handrails/ledges Each visit 1xweek Clean custodial sink- mop floors Each visit Each visit Rinse clean all mop buckets - do not leave standing water Each visit Each visit Organize equipment and supplies Each visit Each visit Maintain SDS book 1xmonth 1xmonth Restock supplies Each visit Each visit Sweep/vacuum and damp mop floors Each visit Each visit Empty waste containers and replace liners Each visit Each visit Auto Scrub ceramic tile 1xmonth 1xmonth Police for debris Each visit Each visit Police for debris Each visit Each visit Sweep/vacuum flooring 1xweek Each visit Spot mop flooring 1xweek Each visit Auto scrub floors 1xmonth weekly Scrub and recoat trach ( with cleaner/ rejuvenator) 1xmonth 1x yearly Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit detail vacuum/ sweep /floors and door tracks Each visit 1xweek Spot clean doors, walls Each visit Detail doors and walls Each visit 1xweek Custodial Closet Kitchen Areas Bleachers Elevator Running/Walking Track Multipurpose Class Rooms Gymnasium Fitness Center/Studio Stairways Services Agreement - 8813 Custodial Services Page 40 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Package #4 Mulberry Pool Task List Adm- Office Rec Centers Task Frequency* Frequency* Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items Each visit 1xweek Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit Clean entry doorways, glass, Each visit Each visit Clean drinking fountains, remove any hard water deposits Each visit Each visit Clean outside surface of waste receptacles Each visit 1xqtr Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit Spot vacuum carpeted areas Each visit Each visit Detail vacuum carpeted areas Each visit 1xweek Spot clean carpets Each visit 1xweek Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit Clean drinking fountains, remove any hard water deposits Each visit Each visit Clean outside surface of waste receptacles Each visit 1xmonth Spot vacuum carpeted areas Each visit Each visit Detail vacuum carpeted areas Each visit 1xweek Spot clean carpets Each visit 1xweek Dust exhaust vents and lighting fixtures Each visit 1xqtr Dust partitions, lockers and horizontal surfaces Each visit 1xweek Restock supplies Each visit Each visit Empty waste containers and replace liners Each visit Each visit Clean outside surface of waste container Each visit monthly Clean mirrors, countertops, sinks, fixtures Each visit Each visit Clean toilets and urinals (including seats, base, flush valves) Each visit Each visit Spot clean walls, lockers and partitions Each visit Each visit Wipe clean walls, lockers and partitions Each visit 1xmonth Sweep/vacuum and damp mop floors Each visit Each visit Auto Scrub ceramic tile Each visit weekly Wipe clean shower stalls (including fixtures, shower head, shower curtain/door) Each visit Each visit Deep clean/scrub of showers Each visit 1xweekly Pour water down floor drain Each visit Each visit Spot clean benches/seating areas Each visit Each visit Wipe clean benches/seating areas Each visit monthly *if facility service frequency is less frequent than task service frequency, the task will be completed at each facility service visit Entrance and Lobby Hallways and Corridors Restrooms and Locker Rooms Conference Rooms, Offices and Cubicles Services Agreement - 8813 Custodial Services Page 41 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Remove waste from receptacles and replace liners if torn or soiled 1xweek 1xweek Clean outside surface of waste receptacles 1xqtr 1xqtr Spot vacuum carpeted areas weekly Each visit Detail vacuum carpeted areas 1xweek 1xweek Spot clean carpets 1xweek 1xweek Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items Each visit monthly Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit Clean p outside surface of waste p, receptacles p p ( Each visit 1xqtr papers or equipment) Each visit Each visit Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit Spot vacuum carpeted areas Each visit Each visit Detail vacuum carpeted areas Each visit 1xweek Spot clean carpets Each visit 1xweek Spot clean door glass and window glass Each visit Each visit Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit Clean outside surface of waste receptacles Each visit 1xqtr Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit Spot vacuum carpeted areas Each visit Each visit Detail vacuum carpeted areas Each visit 1xweek Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit Dust handrails/ledges Each visit 1xweek Clean custodial sink Each visit Each visit Rinse clean all mop buckets - do not leave standing water Each visit Each visit Organize equipment and supplies Each visit Each visit Maintain SDS book 1xmonth 1xmonth Police for debris Each visit Each visit Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit detail vacuum/ sweep /floors and door tracks Each visit 1xweek Spot clean doors, walls Each visit Detail doors and walls Each visit 1xweek Fitness Center/Studio Stairways Custodial Closet Bleachers Elevator Multipurpose Classrooms Rooms Services Agreement - 8813 Custodial Services Page 42 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Package #4 Pottery Shop Task List Rec Centers Task Frequency* Remove waste from receptacles and replace liners if torn or soiled Each visit Clean entry doorways, glass, Each visit Clean outside surface of waste receptacles 1xqtr Dust mop/vacuum and damp mop hard floor surfaces Each visit Spot vacuum carpeted area rugs Each visit Dust exhaust vents and lighting fixtures 1xqtr Dust partitions, lockers and horizontal surfaces 1xweek Restock supplies Each visit Empty waste containers and replace liners Each visit Clean outside surface of waste container 1xqtr Clean mirrors, countertops, sinks, fixtures Each visit Clean toilets and urinals (including seats, base, flush valves) Each visit Sweep/vacuum and damp mop floors Each visit Pour water down floor drain Each visit Remove waste from receptacles and replace liners if torn or soiled Each visit Clean outside surface of waste receptacles 1xqtr Dust mop/vacuum and damp mop hard floor surfaces Each visit machine scrub hardsurface floors 1x week Dust mop/vacuum and damp mop hard floor surfaces Each visit Dust handrails/ledges 1xweek Clean custodial sink Each visit Rinse clean all mop buckets - do not leave standing water Each visit Organize equipment and supplies Each visit Maintain SDS book 1xmonth Custodial Closet *if facility service frequency is less frequent than task service frequency, the task will be completed at each facility service visit Entrance and Lobby Restrooms Classrooms Stairways Services Agreement - 8813 Custodial Services Page 43 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Package #4 Northside Aztlan Center Task List Adm- Office Rec Centers Task Frequency* Frequency* Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items Each visit 1xweek Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit Clean entry doorways, glass, Each visit Each visit Clean drinking fountains, remove any hard water deposits Each visit Each visit Clean outside surface of waste receptacles Each visit 1xqtr Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit Spot vacuum carpeted areas Each visit Each visit Detail vacuum carpeted areas Each visit 1xweek Spot clean carpets Each visit 1xweek Spot clean walls and partitions Each visit upon request Buff finished hard surfaces Each visit monthly Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items Each visit 1xweek Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit Clean drinking fountains, remove any hard water deposits Each visit Each visit Clean outside surface of waste receptacles Each visit 1xmonth Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit Spot vacuum carpeted areas Each visit Each visit Detail vacuum carpeted areas Each visit 1xweek Spot clean carpets Each visit 1xweek Spot clean walls and partitions Each visit upon request Buff finished hard surfaces Each visit monthly Auto Scrub concrete floors Each visit weekly Dust exhaust vents and lighting fixtures Each visit 1xqtr Dust partitions, lockers and horizontal surfaces Each visit 1xweek Restock supplies Each visit Each visit Empty waste containers and replace liners Each visit Each visit Clean outside surface of waste container Each visit monthly Clean mirrors, countertops, sinks, fixtures Each visit Each visit Clean toilets and urinals (including seats, base, flush valves) Each visit Each visit Spot clean walls, lockers and partitions Each visit Each visit *if facility service frequency is less frequent than task service frequency, the task will be completed at each facility service visit Entrance and Lobby Hallways and Corridors Restrooms and Locker Rooms Services Agreement - 8813 Custodial Services Page 44 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Wipe clean walls, lockers and partitions Each visit 1xmonth Sweep/vacuum and damp mop floors Each visit Each visit Auto Scrub ceramic tile Each visit weekly Wipe clean shower stalls (including fixtures, shower head, shower curtain/door) Each visit Each visit Deep clean/scrub of showers Each visit 1xweekly Pour water down floor drain Each visit Each visit Spot clean benches/seating areas Each visit Each visit Wipe clean benches/seating areas Each visit monthly Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items monthly monthly Remove waste from receptacles and replace liners if torn or soiled 1xweek 1xweek Clean outside surface of waste receptacles 1xqtr 1xqtr or equipment) upon request 1xweek Dust mop/vacuum and damp mop hard floor surfaces weekly Each visit Spot vacuum carpeted areas weekly Each visit Detail vacuum carpeted areas 1xweek 1xweek Spot clean carpets 1xweek 1xweek Spot clean doors, walls and non-fabric partitions (including kick plates and door handles) 1xmonth 1xmonth Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items Each visit monthly Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit Clean outside surface of waste receptacles Each visit 1xqtr Spot clean cleared countertops, table tops and desktops (do not disturb papers or equipment) Each visit Each visit Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit Spot vacuum carpeted areas Each visit Each visit Detail vacuum carpeted areas Each visit 1xweek Spot clean carpets Each visit 1xweek Spot clean doors, walls and non-fabric partitions (including kick plates and door handles) Each visit 1xmonth Dust mop flooring / removing gum tape etc. Each visit Each visit fully wet mop flooring g ( each night when not auto scrubbed) g Each visit Each visit requested per event 3xweek 1xweek Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items Each visit monthly Remove waste from receptacles and replace liners if torn or soiled Each visit Each visit Gymnasium Fitness Center/Studio Multipurpose Rooms Conference Rooms, Offices and Cubicles Services Agreement - 8813 Custodial Services Page 45 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Clean outside surface of waste receptacles Each visit 1xqtr Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit Spot vacuum carpeted areas Each visit Each visit Detail vacuum carpeted areas Each visit 1xweek Spot clean doors, walls and non-fabric partitions (including kick plates and door handles) Each visit 1xmonth Wipe non-mechanical surfaces of fitness equipment Each visit 1xqtr Spot clean glass/mirrors Each visit Each visit Clean glass/mirrors Each visit monthly Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit Dust handrails/ledges Each visit 1xweek Clean custodial sink Each visit Each visit Rinse clean all mop buckets - do not leave standing water Each visit Each visit Organize equipment and supplies Each visit Each visit Maintain SDS book 1xmonth 1xmonth Restock supplies Each visit Each visit Sweep/vacuum and damp mop floors Each visit Each visit Empty waste containers and replace liners Each visit Each visit Auto Scrub ceramic tile 1xmonth 1xmonth Police for debris Each visit Each visit Police for debris Each visit Each visit Sweep/vacuum flooring 1xweek Each visit Spot mop flooring 1xweek Each visit auto scrub floors 1xmonth weekly Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit detail vacuum/ sweep /floors and door tracks Each visit 1xweek Spot clean doors, walls Each visit Detail doors and walls Each visit 1xweek Running/Walking Track Elevator Stairways Custodial Closet Kitchen Areas Bleachers Services Agreement - 8813 Custodial Services Page 46 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Package #7 Gardens on Spring Creek Task List Adm- Office Areas Task Frequency* Sweep 10' from entrance (ice melt during season) daily Dust horizontal surfaces 8' and under (including window sills if free of items). Do not move or cause to be moved any items weekly Remove cobwebs on walls/ceiling monthly Remove waste from receptacles and replace liners if torn or soiled daily Clean entry doorways, glass, handles daily Clean lids/tops of waste receptacles daily Spot clean cleared countertops, table tops and desktops (do not disturb papers or equipment) weekly Dust mop/vacuum and damp mop hard floor surfaces daily Vacuum entrance area carpet daily Machine scrub stamped concrete floors monthly a week of the month needs to be assigned for accountability Remove cobwebs on walls/ceiling monthly Remove waste from receptacles and replace liners if torn or soiled daily Clean drinking fountains, remove any hard water deposits daily Clean lids/tops of waste receptacles daily Dust mop/vacuum and damp mop hard floor surfaces daily machine scrub stamped concrete floors monthly paying close attention to baseboards Dust exhaust vents and lighting fixtures monthly Remove cobwebs on walls/ceiling monthly Dust partitions, horizontal surfaces weekly Restock supplies daily Empty waste containers and replace liners daily Clean outside top surface of waste container daily Clean mirrors, countertops, sinks, fixtures daily Clean toilets and urinals (including seats, base, flush valves) daily Spot clean walls daily Sweep/vacuum and damp mop floors daily *if facility service frequency is less frequent than task service frequency, the task will be completed at each facility service visit Facility Exterior Vestibule /Lobby/ Gift Shop Hallways Restrooms Interior/Exterior Services Agreement - 8813 Custodial Services Page 47 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 machine scrub finished concrete floors monthly paying close attention to baseboards Pour water down floor drain weekly Remove cobwebs on walls/ceiling monthly Dust HVAC vents and returns monthly Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items weekly Remove waste from receptacles and replace liners if torn or soiled 1xweek Clean outside surface of waste receptacles monthly Spot clean cleared desk tops (do not disturb papers or equipment) also cleared file and cabinet tops, and open window sills. weekly Detail vacuum carpeted areas 1xweek Spot clean carpet spot (under 4" in diameter) 1xweek Remove waste from receptacles and replace liners if torn or soiled 1xweek Spot clean cleared desk tops (do not disturb papers or equipment) also cleared file and cabinet tops. weekly Sweep/vacuum and damp mop floors daily Remove cobwebs on walls/ceiling monthly Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items weekly Dust HVAC vents and returns monthly Remove waste from receptacles and replace liners if torn or soiled daily Clean tops of waste receptacles daily Clean outside surface of waste receptacles monthly Spot clean cleared table tops, ( not tables stacked or stored) daily Dust mop/vacuum and damp mop hard floor surfaces daily Machine scrub finished concrete floors monthly paying close attention to baseboards Clean custodial sink weekly Rinse clean all mop buckets - do not leave standing water daily Organize equipment and supplies weekly Maintain SDS book as needed Restock supplies daily Empty waste containers and replace liners daily Clean outside surface of waste container monthly Open cubicle offices (hard surface) Multipurpose Class Rooms Custodial Closet Kitchen Area Michelle's office/Shared Offices (Carpet ) Services Agreement - 8813 Custodial Services Page 48 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Clean countertops, sinks, fixtures free of dishes or food items weekly Sweep/vacuum and damp mop floors daily Scrub hard surface floors 1xmonth paying close attention to baseboards Services Agreement - 8813 Custodial Services Page 49 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Package #7 Lincoln Center Task List Task Frequency* Outside of entrance door glass daily Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items weekly Remove cobwebs on walls/ceiling weekly Clean entry doorways, glass, handles, kick plates and adjacent glass daily Fully vacuum carpeted areas daily Detail vacuum carpeted areas (including edges) weekly day of the week Spot clean carpeted areas (using approved spotter) weekly Dust HVAC vents and returns montly week of the month Remove waste from receptacles and replace liners if torn or soiled daily Clean outside surface of waste receptacles weekly day of the week Clean & Polish drinking fountains, remove any hard water deposits daily Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items weekly day of the week Remove cobwebs on walls/ceiling weekly day of the week Dust mop/vacuum and damp mop hard floor surfaces daily Machine scrub hard floor surfaces monthly week of the month Fully vacuum carpeted areas daily Detail vacuum carpeted areas (including edges) weekly day of the week Spot clean carpeted areas (using approved spotter) weekly Fully vaccum carpeted areas daily Fully sweep/vaccum hard floor areas daily Spot clean hard floor & carpeted surfaces daily Machine Scrub hard floor surfaces monthly week of the month Fully vaccum carpeted areas daily Spot clean bright work daily Detail clean & polish bright work weekly day of the week Dust exhaust vents and lighting fixtures monthly week of the month Remove cobwebs on walls/ceiling weekly day of the week Dust partitions, horizontal surfaces weekly day of the week Restock supplies daily Empty waste containers and replace liners daily Stairs Elevators Restrooms *if facility service frequency is less frequent than task service frequency, the task will be completed at each facility service visit Facility Exterior Entrance and Lobby Hallways and Corridors Services Agreement - 8813 Custodial Services Page 50 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Clean outside surface of waste container weekly day of the week Clean mirrors, countertops, sinks, chrome fixtures daily Clean toilets and urinals (including seats, base, flush valves) daily Wipe clean walls & partitions daily Detail clean walls & partitions monthly week of the month Sweep/vacuum and damp mop floors daily Machine scrub hard surface floors (using germicidal agent) monthly week of the month Empty sanitary waste receptacles daily Restock sanitary napkin dispenser weekly day of the week Clean & Disinfect baby changing stations daily Pour water down floor drain weekly day of the week Clean custodial sink daily Rinse clean all mop buckets - do not leave standing water in buckets daily Organize & clean equipment and supplies daily Place soiled cleaning towels in appropriate bin daily Spot mop floors daily Sweep/vacuum and damp mop floors weekly day of the week Maintain MSDS book monthly Custodial Closet Services Agreement - 8813 Custodial Services Page 51 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Package #7 Museum of Discovery Task List Administration Museum Task Frequency* Frequency* Sweep 10' from entrance 1xweek Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items 1xweek Remove waste from receptacles and replace liners if torn or soiled Each visit Clean entry doorways, glass, handles, kick plates and adjacent glass Each visit Clean drinking fountains, remove any hard water deposits Each visit Clean outside surface of waste receptacles 1xqtr Spot clean cleared countertops, table tops Each visit Dust mop/vacuum and damp mop hard floor surfaces Each visit Auto Scrub main entrance lobby Concrete weekly Spot vacuum carpeted areas Each visit Detail vacuum carpeted areas 1xweek Spot clean carpets 1xweek Auto Scrub polished concrerte floors weekly Auto Scrub and burnish polished concrerte floors monthly Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items 1xweek Remove waste from receptacles and replace liners if torn or soiled Each visit Clean drinking fountains, remove any hard water deposits Each visit Clean outside surface of waste receptacles 1xmonth Dust mop/vacuum and damp mop hard floor surfaces Each visit Auto Scrub main hallway weekly Scrub and recoat cork floors yearly or upon request Sweep/vacuum and damp mop floors Each visit Remove waste from receptacles and replace liners if torn or soiled Each visit Auto Scrub /burnish main gallery concrete flooring monthly Dust exhaust vents and lighting fixtures 1xqtr 1xqtr Remove cobwebs on walls/ceiling upon request upon request Dust partitions, lockers and horizontal surfaces 1xweek 1xweek Facility Exterior *if facility service frequency is less frequent than task service frequency, the task will be completed at each facility service visit Restrooms Gallery Hallways and Corridors Entrance and Lobby Services Agreement - 8813 Custodial Services Page 52 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Restock supplies 3x weekly Each visit Remove waste from receptacles and replace liners if torn or soiled 3 x weekly Each visit Clean mirrors, countertops, sinks, fixtures 3 x weekly Each visit Clean toilets and urinals (including seats, base, flush valves) 3 x weekly Each visit Spot clean walls, partitions 1xweek Each visit wipe down partitions walls 1xmonth 1xmonth Sweep/vacuum and damp mop floors Each visit Each visit Scrub concrete floors 1xmonth 1xmonth Pour water down floor drain Each visit Each visit Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items 1xweek Remove waste from receptacles and replace liners if torn or soiled 1xweek Spot clean cleared desktops (do not disturb papers or equipment) 1xweek Dust mop/vacuum and damp mop hard floor surfaces Each visit Detail vacuum carpeted areas 1xweek Spot clean doors, walls and non-fabric partitions (including kick plates and door handles) upon request Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items 1xweek Remove waste from receptacles and replace liners if torn or soiled Each visit Clean outside surface of waste receptacles 1xqtr Spot clean cleared table tops and desktops (do not disturb papers or equipment) Each visit Dust mop/vacuum and damp mop hard floor surfaces 3 x weekly Spot clean doors, walls and non-fabric partitions (including kick plates and door handles) upon request Auto Scrub cork or concrete floor surfaces weekly Detail vacuum carpeted areas 1xweek Remove waste from receptacles and replace liners if torn or soiled Each visit Dome Threatre lobby area vacuum Each visit Dome Threatre lobby remove waste from receptacles and replace liners as needed. Each visit Dust mop/vacuum and damp mop hard floor surfaces 1xmonth Dust handrails/ledges 1xmonth Spot clean doors, walls and non-fabric partitions (including kick plates and door handles) 1xmonth Clean custodial sink Each visit Each visit Rinse clean all mop buckets - do not leave standing water Each visit Each visit Organize equipment and supplies 1xweek 1xweek Custodial Closet Stairways Multipurpose / Classrooms Dome Theatre Conference Rooms, Offices and Cubicles Services Agreement - 8813 Custodial Services Page 53 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Maintain SDS book As needed As Needed Restock supplies Each visit Each visit Empty waste containers and replace liners Each visit Each visit Clean countertops, tabletops, sinks, fixtures when free of dishes or food itmes Each visit Each visit Sweep/vacuum and damp mop floors Each visit Each visit Strip and refinish hard surfaces 1xyear 1xyear Scrub cork tile 1xmonth 1xmonth Dust mop/vacuum and damp mop hard floor surfaces Each visit Each visit detail vacuum/ sweep /floors and door tracks Each visit 1xweek Spot clean doors, walls Each visit Elevator Break Area Services Agreement - 8813 Custodial Services Page 54 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Package #8 POLICE DISTRICT I Task List Adm-Class B Cleaning 1x weekly clean Task Frequency* Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items weekly Remove waste from receptacles and replace liners if torn or soiled weekly Clean entry doorways, glass, handles, kick plates and adjacent glass weekly Clean outside surface of waste receptacles quarterly Dust mop/vacuum and damp mop hard floor surfaces Each visit Vacuum carpeted areas and area rugs Each visit Clean baseboards quarterly Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items weekly Remove cobwebs on walls/ceiling monthly Remove waste from receptacles and replace liners if torn or soiled Each visit Remove recycling materials and replace liners if needed weekly Vacuum carpeted area and matss Each visit Clean drinking fountains, remove any hard water deposits Each visit Clean outside surface of waste receptacles monthly Clean baseboards quarterly Dust exhaust vents and lighting fixtures monthly Remove cobwebs on walls/ceiling monthly Restock supplies Each visit Empty waste containers and replace liners Each visit Clean mirrors, countertops, sinks, fixtures Each visit Clean toilets and urinals (including seats, base, flush valves) Each visit Spot clean walls, lockers and partitions Each visit Wipe clean shower stalls (including fixtures, shower head, shower curtain/door) monthly Deep clean/scrub of showers quarterly Sweep/vacuum and damp mop floors Each visit Scrub / buff hard surface or tile monthly Pour water down floor drain Each visit Remove cobwebs on walls/ceiling monthly Remove waste from receptacles and replace liners if torn or soiled Each visit Hallways and Corridors Entrance and Lobby *if facility service frequency is less frequent than task service frequency, the task will be completed at each facility service visit CONFERENCE -MEETING ROOM Restrooms / Lockerooms Services Agreement - 8813 Custodial Services Page 55 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Remove recycling materials and replace liners if needed weekly Spot clean table tops, make sur not to disturb any paper etc. weekly check and refill towel dispener at coffee bar Each visit Clean outside surface of waste receptacles quarterly Dust mop/vacuum and damp mop hard floor surfaces Each visit Clean custodial sink Each visit Rinse clean all mop buckets - do not leave standing water Each visit Organize equipment and supplies weekly Maintain SDS book monthly Dust exhaust vents and lighting fixtures quarterly Remove cobwebs on walls/ceiling monthly Restock supplies Each visit Empty waste containers and replace liners Each visit Clean outside surface of waste container weekly Clean countertops, tabletops, sinks, fixtures Each visit if sinks are free of dishes Sweep/vacuum or damp mop floors Each visit Scrub/Buff tile floors monthly Scrub/recoat tile floors yearly Dust horizontal surfaces 8' and under (including window sills and baseboards). Work with Administrator on any items neede to move weekly Remove waste from receptacles and replace liners if torn or soiled weekly Remove recycling materials and replace liners if needed weekly Clean outside surface of waste receptacles quarterly Detail vacuum carpeted areas weekly Spot clean carpets weekly Offices and Cubicles Break Areas Custodial Closet Services Agreement - 8813 Custodial Services Page 56 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Package #8 POLICE DISTRICT II Task List Adm-Class B Cleaning 1x weekly Task Frequency* Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items weekly Remove cobwebs on walls/ceiling monthly Remove waste from receptacles and replace liners if torn or soiled weekly Clean entry doorways, glass, handles, kick plates and adjacent glass weekly Clean outside surface of waste receptacles quarterly spot vacuum all carpeted floor surfaces Each visit Vacuum carpeted area rugs Each visit Detail vacuum all carepted weekly Clean baseboards quarterly Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items weekly Remove waste from receptacles and replace liners if torn or soiled Each visit Remove recycling materials and replace liners if needed weekly Clean outside surface of waste receptacles monthly Detail vacuum all carepted areas weekly spot vacuum all carpeted floor surfaces Each visit Clean baseboards quarterly Dust exhaust vents and lighting fixtures monthly Remove cobwebs on walls/ceiling monthly Restock supplies Each visit Empty waste containers and replace liners Each visit Clean mirrors, countertops, sinks, fixtures Each visit Clean toilets (including seats, base, flush valves) Each visit Spot clean walls Each visit Sweep/vacuum and damp mop floors Each visit Scrub / buff hard surface or tile monthly Pour water down floor drain Each visit Clean custodial sink Each visit Rinse clean all mop buckets - do not leave standing water Each visit *if facility service frequency is less frequent than task service frequency, the task will be completed at each facility service visit Hallways and Corridors Entrance and Lobby Custodial Closet Restrooms Services Agreement - 8813 Custodial Services Page 57 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Organize equipment and supplies weekly Maintain SDS book monthly Restock supplies Each visit Empty waste containers and replace liners Each visit Clean outside surface of waste container weekly Clean countertops, tabletops, sinks, fixtures Each visit if sinks are free of dishes Sweep/vacuum or damp mop floors Each visit Scrub/Buff tile floors monthly Remove waste from receptacles and replace liners if torn or soiled Each visit Remove recycling materials and replace liners if needed weekly Spot clean table tops, make sur not to disturb any paper etc. weekly Clean outside surface of waste receptacles quarterly Dust mop/vacuum and damp mop hard floor surfaces Each visit Dust horizontal surfaces 8' and under (including window sills and baseboards). Work with Administrator on any items neede to move weekly Remove waste from receptacles and replace liners if torn or soiled weekly Remove recycling materials and replace liners if needed weekly Clean outside surface of waste receptacles quarterly Detail vacuum carpeted areas weekly Offices and Cubicles CONFERENCE -MEETING ROOM Break Areas Services Agreement - 8813 Custodial Services Page 58 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Package #8 POLICE FIRING RANGE Task List Adm-Class B Cleaning 2x weekly Task Frequency* Entrance / Break area Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items monthly Remove cobwebs on walls/ceiling monthly Remove waste from receptacles and replace liners if torn or soiled weekly Clean entry doorways, glass, handles, kick plates and adjacent glass weekly Clean outside surface of waste receptacles quarterly spot vacuum all carpeted floor surfaces Each visit Vacuum carpeted area rugs Each visit Detail vacuum all carepted weekly Restrooms Dust exhaust vents and lighting fixtures monthly Remove cobwebs on walls/ceiling monthly Restock supplies Each visit Empty waste containers and replace liners Each visit Clean mirrors, countertops, sinks, fixtures Each visit Clean toilets/urinals (including seats, base, flush valves) Each visit Spot clean walls Each visit Sweep/vacuum and damp mop floors Each visit Scrub / buff hard surface or tile monthly Pour water down floor drain Each visit Custodial Closet Clean custodial sink Each visit Rinse clean all mop buckets - do not leave standing water Each visit Organize equipment and supplies weekly Maintain SDS book as needed CLASSROOM -MEETING ROOM Remove waste from receptacles and replace liners if torn or soiled Each visit Spot clean table tops, make sur not to disturb any paper etc. Each visit Clean outside surface of waste receptacles quarterly Vacuum carpeted floor surfaces Each visit Facility cleaned 2 x weekly Tuesday- Thursday *if facility service frequency is less frequent than task service frequency, the task will be completed at each facility service visit Services Agreement - 8813 Custodial Services Page 59 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Package #8 POLICE SERVICES Task List Adm-Class B Cleaning Task Frequency* common areas daily Sweep 10' from entrance Each visit Service trash bins at all entrances Each visit common areas daily Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items weekly Remove cobwebs on walls/ceiling monthly Remove waste from receptacles and replace liners if torn or soiled Each visit Clean entry doorways, glass, handles, kick plates and adjacent glass Each visit Clean drinking fountains, remove any hard water deposits Each visit Clean outside surface of waste receptacles monthly Dust mop/vacuum and damp mop hard floor surfaces Each visit Spot vacuum carpeted areas Each visit Detail vacuum carpeted areas weekly Spot clean carpets weekly Auto scrub tile/ hard surface flooring weekly common areas daily Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items weekly Remove cobwebs on walls/ceiling monthly Clean drinking fountains, remove any hard water deposits Each visit Dust mop/vacuum and damp mop hard floor surfaces Each visit Spot vacuum carpeted areas Each visit Detail vacuum carpeted areas weekly Spot clean carpets weekly Spot clean walls and partitions monthly Clean baseboards quarterly Auto scrub tile/ hard surface flooring weekly Scrub and recoat hard surfaces yearly Dust exhaust vents and lighting fixtures monthly Dust exhaust vents and lighting fixtures monthly *if facility service frequency is less frequent than task service frequency, the task will be completed at each facility service visit Restrooms Locker rooms Hallways and Corridors Entrance and Lobby Facility Exterior Detention Area Restrooms (Includes 2 basement restrooms) Services Agreement - 8813 Custodial Services Page 60 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Remove cobwebs on walls/ceiling monthly Restock supplies weekly Dust partitions, lockers and horizontal surfaces weekly Empty waste containers and replace liners weekly Restock supplies Each visit Clean mirrors, countertops, sinks, fixtures weekly Empty waste containers and replace liners Each visit Clean toilets and urinals (including seats, base, flush valves) weekly Clean outside surface of waste container Each visit Clean outside surface of waste container monthly Clean mirrors, countertops, sinks, fixtures Each visit Clean toilets and urinals (including seats, base, flush valves) Each visit check and replace waterless urinal cartridges as needed keep usage log or maintenance schedule Spot clean walls, lockers and partitions Each visit Wipe clean walls, and partitions monthly Wipe clean shower stalls (including fixtures, shower head, shower curtain/door) Each visit shower curtains should be washed and changed out monthly Deep clean/scrub of showers 1xweekly Sweep/vacuum and damp mop floors Each visit Scrub / buff hard surface or tile monthly Except on quarterly or yearly schedules Pour water down floor drain Each visit Dust horizontal surfaces 8' and under (including window sills and baseboards). Work with Administrator on any items needed to move weekly Dust horizontal surfaces 8' and under (including window sills and baseboards). Work with Administrator on any items needed to move weekly Dust horizontal surfaces 8' and under (including window sills and baseboards). Work with Administrator on any items needed to move weekly Remove waste from receptacles and replace liners if torn or soiled weekly Remove waste from receptacles and replace liners if torn or soiled Each Visit Remove waste from receptacles and replace liners if torn or soiled weekly Remove recycling materials and replace liners if needed weekly Remove recycling materials and replace liners if needed weekly Remove recycling materials and replace liners if needed weekly Clean outside surface of waste receptacles quarterly Clean outside surface of waste receptacles quarterly Clean outside surface of waste receptacles quarterly Spot clean cleared countertops, table tops and desktops (do not disturb papers or equipment) weekly Spot clean cleared countertops, table tops and desktops (do not disturb papers or equipment) weekly Spot clean cleared countertops, table tops and desktops (do not disturb papers or equipment) weekly Dust mop/vacuum and damp mop hard floor surfaces weekly Dust mop/vacuum and damp mop hard floor surfaces Each Visit Dust mop/vacuum and damp mop hard floor surfaces Each Visit Detail vacuum carpeted areas weekly Detail vacuum carpeted areas weekly Detail vacuum carpeted areas weekly Spot clean carpets weekly Spot clean carpets weekly Spot clean carpets weekly Remove cobwebs on walls/ceiling monthly Dust horizontal surfaces 8' and under (including window sills and baseboards). Do not move or cause to be moved any items weekly Remove waste from receptacles and replace liners if torn or soiled Each visit Remove recycling materials and replace liners if needed weekly Clean outside surface of waste receptacles quarterly Offices and Cubicles RECORDS Offices and Cubicles Conference /Multipurpose Rooms/ Copy Rooms Spot clean cleared countertops, table tops and desktops (do not disturb papers or equipment) Each visit Spot vacuum carpeted areas Each visit Detail vacuum carpeted areas weekly Spot clean carpets weekly cobwebs on walls/ceiling monthly Vacuum / dust mop stairs and landings each visit Spot mop landing and stairs each visit Dust handrails/ledges 1xweek Fully wet mop stairs and landings 1xweek Wipe railings each visit Police stairs pick up litter each visit Vacuum / dust mop stairs and landings weekly Spot mop landing and stairs each visit Dust handrails/ledges 1xweek Fully wet mop stairs and landings 1xweek Clean custodial sink Each visit Rinse clean all mop buckets - do not leave standing water Each visit Organize equipment and supplies weekly Maintain SDS book monthly Spot clean doors, walls and non-fabric panels Each visit Sweep /mop hard surface floors Each visit Clean doors tracks and walls/ doors monthly Spot clean walls/doors 1xmonth Dust exhaust vents and lighting fixtures quarterly Remove cobwebs on walls/ceiling monthly Restock supplies Each visit Empty waste containers and replace liners Each visit Clean outside surface of waste container weekly Clean countertops, tabletops, sinks, fixtures Each visit if sinks are free of dishes Spot clean walls weekly Wipe clean walls monthly Spot vacuum carpeted area rugs Each visit Sweep/vacuum or damp mop floors Each visit Strip and refinish hard surfaces yearly Scrub and recoat hard surfaces quarterly Scrub / buff hard surface or tile monthly Except on quarterly or yearly schedules spot clean glass Each visit fully clean mirrors monthly Break Areas Fitness / Center Studio Stairways Main Stairways East/West Entrances Custodial Closet Elevator Services Agreement - 8813 Custodial Services Page 62 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Remove waste from receptacles and replace liners if torn or soiled Each visit Dust mop/vacuum and damp mop hard floor surfaces Each visit Sweep/vacuum or damp mop floors Each visit Machine scrub floors monthly Remove cobwebs on walls/ceiling monthly Dust horizontal surfaces 8' and under (including window sills and baseboards). Work with Administrator on any items needed to move monthly take a different area each month Remove waste from receptacles and replace liners if torn or soiled 2 x weekly Remove recycling materials and replace liners if needed weekly Clean outside surface of waste receptacles quarterly Spot clean cleared countertops, table tops and desktops (do not disturb papers or equipment) weekly Dust mop/vacuum and damp mop hard floor surfaces 2 x weekly Detail vacuum carpeted areas weekly Spot clean carpets weekly Dust horizontal surfaces 8' and under (including window sills and baseboards). Work with Administrator on any items needed to move monthly Remove waste from receptacles and replace liners if torn or soiled weekly Remove recycling materials and replace liners if needed weekly Clean outside surface of waste receptacles quarterly Spot clean cleared countertops, table tops and desktops (do not disturb papers or equipment) weekly Dust mop/vacuum and damp mop hard floor surfaces weekly Detail vacuum carpeted areas weekly Dispatch Offices Cubicles Detention Area / interview Rooms Services Agreement - 8813 Custodial Services Page 63 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Official Purchasing Document EXHIBIT B BID SCHEDULE/ COMPENSATION Services Agreement - 8813 Custodial Services Page 64 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Official Purchasing Document Services Agreement - 8813 Custodial Services Page 65 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Official Purchasing Document Services Agreement - 8813 Custodial Services Page 66 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Official Purchasing Document Services Agreement - 8813 Custodial Services Page 67 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Official Purchasing Document Services Agreement - 8813 Custodial Services Page 68 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Official Purchasing Document EXHIBIT C INSURANCE REQUIREMENTS 1. The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: “The insurance evidenced by this Certificate will not reduce coverage or limits and will not be cancelled, except after thirty (30) days written notice has been received by the City of Fort Collins.” In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Service Provider 's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement: 1. Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $1,000,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. Services Agreement - 8813 Custodial Services Page 69 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Official Purchasing Document EXHIBIT D CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to this Agreement (the “Agreement”), the Service Provider hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as “information”) that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Service Provider has agreed to perform, the Service Provider hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Service Provider agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City, or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City). The Service Provider shall not disclose any such information to any person not having a legitimate need-to-know for purposes authorized by the City. Further, the Service Provider shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Service Provider understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Service Provider shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Service Provider ceases to perform services for the City, or the City so requests for any reason, the Service Provider shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Service Provider understands and agrees that the City’s remedies at law for a breach of the Service Provider’s obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law. Services Agreement - 8813 Custodial Services Page 70 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ PROPERTY DAMAGE $ BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ PROPERTY DAMAGE $ BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER (MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY) POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR EXCESS LIAB UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $ $ OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $ EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED X AUTOS ONLY WCCZ91436710089 01/01/19 TH7Z91436710129 Suite 100 B 1705 17th Street 01/01/19 Kleen-Tech Services Corporation IMA, Inc. - Colorado Division 1,000,000 05/31/2019 Fort Collins, CO 80524 01/01/19 10,000 215 North Mason Street, 2nd Floor 300,000 X City of Fort Collins X 01/01/20 denaccounttechs@imacorp.com X 01/01/20 1,000,000 1,000,000 X Denver, CO 80202 01/01/20 1,000,000 AS2Z91436710109 5,000,000 LIBERTY INS CORP LIBERTY MUT FIRE INS CO X 1-303-534-4567 A 10,000 2,000,000 X Denver, CO 80221-2925 sadie55 X A 56328042 56328042 N 7100 Broadway, Suite 6L X USA TB5Z91436710149 01/01/19 01/01/20 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of Fort Collins is included as Additional Insured on the General Liability and Automobile liability Policies if required by written contract or agreement subject to the policy terms and conditions. 2,000,000 A 5,000,000 X 1,000,000 42404 23035 X 1,000,000 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER (MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY) POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $ $ OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $ EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED X AUTOS ONLY WCCZ91436710089 01/01/19 TH7Z91436710129 Suite 100 B 1705 17th Street 01/01/19 Kleen-Tech Services Corporation IMA, Inc. - Colorado Division 1,000,000 05/31/2019 Fort Collins, CO 80524 01/01/19 10,000 215 North Mason Street, 2nd Floor 300,000 X City of Fort Collins X 01/01/20 denaccounttechs@imacorp.com X 01/01/20 1,000,000 1,000,000 X Denver, CO 80202 01/01/20 1,000,000 AS2Z91436710109 5,000,000 LIBERTY INS CORP LIBERTY MUT FIRE INS CO X 1-303-534-4567 A 10,000 2,000,000 X Denver, CO 80221-2925 sadie55 X A 56328042 56328042 N 7100 Broadway, Suite 6L X USA TB5Z91436710149 01/01/19 01/01/20 or agreement subject to the policy terms and conditions. City of Fort Collins is included as Additional Insured on the General Liability Policy if required by written contract 2,000,000 A 5,000,000 X 1,000,000 42404 23035 X 1,000,000 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755 Forensic / Evidence Offices, Cubicles and storage Services Agreement - 8813 Custodial Services Page 61 of 70 DocuSign Envelope ID: 23886C84-5551-4225-957E-0EB9E3D31755