HomeMy WebLinkAboutRFP - 9142 POUDRE FIRE AUTHORITY 2019 HAIL DAMAGEFinancial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
REQUEST FOR PROPOSAL
9142 POUDRE FIRE AUTHORITY 2019 HAIL DAMAGE
The City of Fort Collins on behalf of the Poudre Fire Authority (PFA) is requesting proposals from qualified
Contractors for the repair and replacement of roofs and other building components and systems for multiple PFA
facilities throughout the City of Fort Collins. The successful Contractor(s) will be responsible for a “turn key”
completed project(s). PFA intends for the work to be complete by the end of the 2020 calendar year. Multiple
Contractors may be selected for this project.
As part of the City’s commitment to Sustainable Purchasing, proposals should be submitted online through the
Rocky Mountain E-Purchasing System (RMEPS) at http://www.bidnetdirect.com/colorado/city-of-fort-collins.
Note: please ensure adequate time to submit proposals through RMEPS. Proposals not submitted by the
designated Opening Date and Time will not be accepted by the system.
Pre-proposal meetings will be held at the following locations and times on Wednesday, June 17, 2020:
1. PFA Station #6 – 2511 Donella Court, Fort Collins at 9 am MST
2. PFA Station #10 – 2067 Vermont Drive, Fort Collins at 10:30 am MST
3. PFA Station #14 – 2019 Westchase Road, Fort Collins at 12:00 pm MST
Due to COVID-19 and to ensure compliance with social distancing gathering requirements please RSVP
to Jake Rector at jrector@fcgov.com no later than June 15, 2020. Compliance with the face covering
ordinance will be required.
All questions should be submitted, in writing via email, to [Jake Rector, Senior Buyer] at [jrector@fcgov.com],
with a copy to Project Manager, [Jonathan Maxfield at jmaxfield@poudre-fire.org], no later than 5:00 PM MST
(our clock) on [June 22, 2020]. Please format your e-mail to include: RFP 9142 Poudre Fire Authority 2019
Hail Damage in the subject line. Questions received after this deadline may not be answered. Responses
to all questions submitted before the deadline will be addressed in an addendum and posted on the
Rocky Mountain E-Purchasing System webpage.
Rocky Mountain E-Purchasing System hosted by Bidnet
A copy of the RFP may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins.
Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the provisions of Title VI
of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-4) and the Regulations, hereby
notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement,
disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this
invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration
for an award.
The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of gender identity
or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital
status, disability, sexual orientation, genetic information, or other characteristics protected by law. For the
purpose of this policy “sexual orientation” means a person’s actual or perceived orientation toward
heterosexuality, homosexuality, and bisexuality. The City also strictly prohibits unlawful harassment in the
workplace, including sexual harassment. Further, the City strictly prohibits unlawful retaliation against a person
who engages in protected activity. Protected activity includes an employee complaining that he or
RFP 9142 Poudre Fire Authority 2019 Hail Damage Page 1 of 17
she has been discriminated against in violation of the above policy or participating in an employment
discrimination proceeding.
The City requires its vendors to comply with the City’s policy for equal employment opportunity and to
prohibit unlawful discrimination, harassment and retaliation. This requirement applies to all third-party
vendors and their subcontractors at every tier.
Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records Act,
C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public
disclosure by the City pursuant to CORA and City ordinances. Vendors may submit one (1) additional
complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the proposal, the Vendor
may redact text and/or data that it deems confidential or proprietary pursuant to CORA. Such statement
does not necessarily exempt such documentation from public disclosure if required by CORA, by order of
a court of appropriate jurisdiction, or other applicable law. Generally, under CORA trade secrets,
confidential commercial and financial data information is not required to be disclosed by the City.
Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. All provisions of any
contract resulting from this request for proposal will be public information.
New Vendors: The City requires new Vendors receiving awards from the City to fill out and submit an
IRS form W-9 and to register for Direct Deposit (Electronic) payment. If needed, the W-9 form and the
Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at
www.fcgov.com/purchasing under Vendor Reference Documents. Please do not submit with your
proposal.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material, supplies or
services where such officer or employee exercises directly or indirectly any decision-making authority
concerning such sale or any supervisory authority over the services to be rendered. This rule also applies
to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or
any items of monetary value from any person who has or is seeking to do business with the City of Fort
Collins is prohibited.
Collusive or Sham Proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures that
such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other state
and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting
award under all terms and conditions specified and upon agreement by all parties. Usage by any other
entity shall not have a negative impact on the City of Fort Collins in the current term or in any future terms.
The selected Vendor shall be expected to sign the City’s standard Agreement prior to commencing
Services (see sample attached to this Proposal).
Sincerely,
Gerry Paul
Purchasing Director
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I. BACKGROUND & OBJECTIVE / OVERVIEW
A. Objective
The City of Fort Collins and Poudre Fire Authority (PFA) are requesting proposals from
qualified Contractors for the repair and replacement of roofs and other building
components and systems for multiple PFA facilities throughout the City of Fort Collins.
The successful Contractor(s) will be responsible for a “turn key” completed project(s).
PFA intends for the work to be complete by the end of the 2020 calendar year. Multiple
Contractors may be selected for this project.
B. Background
The overall scope of work described in this RFP is in response to damage to Poudre Fire
Authority facilities caused by a Cat-40 hailstorm event that occurred on July 5, 2019.
The amount and severity of damage to individual Poudre Fire Authority properties varies
widely. The type of repair and replacement and the extent of the work is defined in detail
within this RFP.
II. SCOPE OF PROPOSAL
A. Scope of Work
1. This RFP includes roof repair, replacement and other building repairs and
replacement resulting from a Cat-40 hailstorm that occurred in 2019. The properties
include:
a. PFA Station #6 – 2511 Donella Court, Fort Collins
b. PFA Station #10 – 2067 Vermont Drive, Fort Collins
c. PFA Station #14 - 2019 Westchase Road, Fort Collins
2. Respondents to this RFP may choose to prepare a proposal for all the facilities noted
above or any individual facility or facilities.
3. The awarded Contractor(s) will provide roof system repairs and replacement
consistent with best industry practices for any or all of the PFA facilities identified
above. The detailed scopes of work are attached as Exhibit A which was prepared
by Engle Martin & Associated. Please note, the entire report is attached with the
cost estimates redacted.
4. Building code-related upgrades, may not be enumerated in Exhibit A. Responses to
the RFP must identify necessary upgrades to meet all applicable building codes.
5. For visible roof surfaces that are being replaced, the Contractor shall endeavor to
match existing roof product configurations, details, colors and finishes. Drawings
and details of existing buildings within the scope of work can be provided upon
request, if available.
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6. In advance of any work, the Contractor will submit full specifications and
manufacturer information for the products and systems proposed for use. The City
of Fort Collins and Poudre Fire Authority reserve the right to refuse the use of a
particular product, system or manufacturer.
7. The City of Fort Collins and Poudre Fire Authority may choose to retain a Roofing
Consultant who may be engaged to fulfill some or all of the services listed below.
The Contractor will be expected to cooperate and comply with Roofing Consultants
engaged by the City of Fort Collins and Poudre Fire Authority for the benefit of the
project.
a. Participation in Pre-Bid Walk-Through(s)
b. Construction Meetings
c. Periodic inspections to ensure conformance with Manufacturer’s
recommendations.
8. RFP respondents are to propose a project team (including any subcontractors) that
will be performing the work.
9. It is the City’s and PFA’s expectation that the awarded Contractor(s) will work directly
with PFA’s designated insurance company for reimbursement of all materials and
work performed. Any changes in scope must be approved in writing by PFA’s
Project Manager and PFA’s designated insurance before proceeding with any new
work or change in project scope.
B. Environmental
To the best of the City’s and PFA’s knowledge, the areas of work to be performed by the
Contractor do not contain Asbestos Containing Materials (RACM) or Lead Based Paint
(LBP). However, in the event the award Contractor(s) identify materials suspected to
contain RACM, LBP, and/or other hazardous material(s), the Contractor must
immediately stop all work and notify the PFA’s Representative.
C. Project Controls
1. Contractor to ensure a clean and safe work site at all times.
2. Contractor is obligated to observe applicable OSHA regulations.
3. Contractor is obligated to provide a site-specific, written safety plan and ensure
enforcement throughout the life of the project.
4. PFA reserves the right to direct the Contractor to make personnel changes as
necessary to ensure the timely, safe and efficient completion of the projects.
5. The Contractor must conform with City of Fort Collins – Building Design and
Construction Standards’ unless specifically exempted from compliance by the City’s
appointed Project Manager. Manual is available at
https://www.fcgov.com/opserv/design-standards.php
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6. The Contractor must conform with the ‘City of Fort Collins Dust Prevention and Dust
Control Manual’. Manual is available at https://www.fcgov.com/airquality/pdf/dust-
prevention-and-control-manual.pdf
7. The Contractor must conform with the City of Fort Collins Quality Assurance /
Quality Control (QA/QC) Program’. Program information is available at
https://www.fcgov.com/opserv/pdf/dsgnstnds/qa-qc-plan.pdf
8. The Contractor is responsible for recording and submitting all applicable information
on the ‘City of Fort Collins Waste Management Plan Form’. The Plan form is
available at https://www.fcgov.com/recycling/files/construction-waste-management-
plan.pdf
9. The City of Fort Collins reserves the right to withhold Final Payment until a
completed ‘City of Fort Collins Waste Management Plan Form’ is submitted.
10. Unless otherwise instructed by PFA’s Project Manager, a Pre-Construction meeting
will occur at each project site in which the following topics will be discussed: special
facility conditions (if any), hours of operation, access to roofs, security, waste
container location and other topics deemed necessary to the scope of work.
11. Special working conditions and restrictions may apply to some buildings within the
scope of work. PFA reserves the right to orchestrate work in cooperation with the
Contractor to minimize impact to normal PFA operations.
12. PFA or its representative will perform QA/QC inspections.
13. Communication Protocol: Contractors will comply with the communication protocol
as established in a Pre-Construction Meeting.
14. Project Permits: Contractors shall obtain any required construction inspection cards
prior to beginning any work and shall post in an obvious and convenient location at
the project site. It is the responsibility of the Contractor to schedule all required
inspections. Contractors are responsible to obtain necessary signatures on the
permit cards from the inspectors, including sign off. Upon completion of
inspections, Contractors are required to turn in all inspection cards (fully signed) to
PFA’s Project Manager. Final payment will be withheld until all inspection cards
have been signed and turned into PFA’s Project Manager. Any approved change
order that significantly revises the scope of work will be available for review by
PFA’s Project Manager. Contractor shall correct deficiencies and call for inspection.
If a conflict is found within the contract documents and/or requirements, Contractor
shall generate project correspondence to aid the team in resolving a failed
inspection.
15. Building Restricted Access Requirements: Contractors shall not begin any project
without first reviewing project site access and limitations with PFA’s Project
Manager. Coordination is required of all labor force and subcontractors to
determine work hours within the facility to avoid disruption of services, events and
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operations. Contractors are to be informed of the facility restrictions such as noise,
dust and access prior to beginning work.
16. Keys: Keys for Contractor access, if required, will be coordinated through PFA’s
Project Manager. Contractors must provide at least 72-hour notice of need for keys.
The Contractor is responsible for coordinating access to the work for
subcontractors. All keys must be returned prior to authorization of final payment.
Contractors must sign/check-in daily at the facility office prior to starting any work.
17. Contact List: Contractors shall provide a 24-hour emergency contact list to PFA’s
Project Manager electronically.
18. Staging & Parking: Staging, parking and traffic control is to be coordinated by
PFA’s Project Manager. Contractor shall park all vehicles in designated areas
outlined by PFA’s Project Manager, with attention to preclude interference with
PFA’s operations, activities, including snow removal.
19. Deliveries: All deliveries, including subcontractors’ and materials deliveries, shall be
coordinated by the Contractor. In no case, will PFA’s Project Manager and/or
personnel receive or coordinate deliveries.
20. Dumpsters: Contractors are responsible for disposal of all refuse from the project.
In no case, will the Contractor be authorized to deposit construction debris or
discarded materials of any kind in a PFA dumpster.
21. Cleanup: Contractors will provide daily cleanup at the project location. Contractor
will provide necessary protection within the building against dust and dirt.
Contractor shall provide necessary protection within the project site against damage
to finished work, tools and materials.
22. Contractor will take necessary measures to ensure that no odors or fumes
associated with the work will enter any buildings. Means and methods for achieving
this protection will vary by building and will be subject to review by PFA’s Project
Manager.
23. Non-Smoking: Smoking is prohibited on all PFA and City properties.
24. Schedule: Contractors shall provide a schedule of work for distribution, prior to
construction start. The schedule shall be kept up-to-date by the Contractor and
provided to PFA’s Project Manager.
25. Meetings: The Contractor will record all minute from meetings and be responsible
for distribution to the team. Separate meetings shall be held prior to beginning work
for any major re-roofing or any work that involves critical sequencing or major
coordination.
26. Document Conflicts: If code, specification, unforeseen conditions and/or drawing
conflicts are found, they shall be documented and forwarded to PFA’s Project
Manager for review and resolution prior to the initiation of work.
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27. Work Changes: Under no circumstances will the Contractor begin any changes in
the work without PFA’s Project Manager written consent. PFA’s Project Manager is
the only person authorized to make changes (cost or no cost) on the project.
28. Closeout: Contractors are to review closeout requirements, expectations and
schedule as well as Warranty Procedures.
a. Instructions, manuals, guides, charts, training, etc.
b. All punch list items are completed or scheduled for corrections and/or
deficiencies.
c. Contractors returns keys.
d. Record drawings (as-builts) including Contractors redlines completed. All
approved changes, RFI’s, ASI’s, COB’s are to be included within the record
set.
e. Guarantee/Warranty requirements are met. Schedule an eleven (11) month
walk through with PFA’s Project Manager.
f. Roof warranties, reports, records, files and other documents related to
construction are in order and turned over to owner.
g. Removal of all Contractor’s temporary work, dumpster, cleanup and debris
removal completed.
h. Post contract maintenance conditions are understood and arranged.
D. Detailed Scope of Work
See attached Exhibit A prepared by Engle Martin & Associated.
E. Project Schedule
The City of Fort Collins and Poudre Fire Authority intend for the work to be completed by
the end of the 2020 calendar year. The awarded Contractor(s) will be required to
collaborate with PFA’s Project Manager to develop a mutually acceptable project
schedule.
F. Anticipated Schedule
The following represents the City of Fort Collins and Poudre Fire Authority’s target
schedule for the RFP. The City reserves the right to amend the target schedule at any
time.
• RFP issuance: June 8, 2020
• Pre-Proposal Meeting: [9 AM] MST on [June 17, 2020]
• Question deadline: 5:00 PM MST on [June 22, 2020]
• Proposal due date: 3:00 PM MST (our clock) on [July 3, 2020]
• Interviews (tentative): Week of July 13, 2020
• Award of Contract (tentative): July 17, 2020
• Completion of project: December 31,2020
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G. Interviews
In addition to submitting a written proposal, the top-rated Vendors may be interviewed by
the RFP assessment team and asked to participate in an oral presentation to provide an
overview of the company, approach to the project and to address questions. The
evaluation criteria for the oral interviews will be the same as the criteria for the written
evaluations and is included in Section IV.
H. Subcontractors
Vendors will be responsible for identifying any subcontractors in their proposal. Please
note that the City will contract solely with the awarded Vendor; therefore subcontractors
will be the responsibility of the Vendor.
I. Proposal Format
Please limit the total length of your proposal to a maximum of ten (10) double sided or
twenty (20) single sided 8 ½ x 11” pages (excluding cover pages, table of contents,
dividers, Vendor Statement form, and Exhibit A. Font shall be a minimum of 10 Arial and
margins are limited to no less than .5” for sides and top/bottom. Extended page sizes,
such as 11” x 17”, count as a single page. Please, no embedded documents. Proposals
that do not conform to these requirements may be rejected.
J. Fees, Licenses, Permits
The successful Vendor shall be responsible for obtaining any necessary licenses, fees or
permits without additional expense to the City. All equipment shall be properly licensed
and insured, carry the appropriate permits and be placarded as required by law.
K. Laws and Regulations
The Vendor agrees to comply fully with all applicable local, State of Colorado and Federal
laws and regulations, municipal ordinances, and building codes.
L. Agreement
The awarded Contractor(s) will be expected to sign the City’s standard Services
Agreement, a sample of which is attached as Section VI for reference purposes. In the
event that the City has agreements with multiple Contractors for the Work, the City
reserves the right to choose which Vendor to contact regarding the project.
M. Invoicing and Payment
It is the City’s and PFA’s expectation that the awarded Contractor(s) will work directly with
PFA’s designated insurance company for all work performed. Any changes in scope must
be approved in writing by PFA’s Project Manager and PFA’s designated insurance before
proceeding with any new work or change in project scope.
III. PROPOSAL SUBMITTAL
For this section, Vendors are required to provide detailed written responses to the following
items in the order outlined below. The responses shall be considered technical offers of what
Vendors propose to provide and shall be incorporated in the contract award as deemed
appropriate by the City. A proposal that does not include all the information required may be
deemed non-responsive and subject to rejection.
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Responses must include all the items in the order listed below. It is suggested that the Vendors
include each of the City’s questions with their response immediately following the question.
The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and
presentation of their proposal.
A. Cover Letter / Executive Summary
The Executive Summary should highlight the content of the proposal and features of the
program offered, including a general description of the program and any unique aspects
or benefits provided by your firm.
Indicate your availability to participate in the interviews/demonstrations on the proposed
dates as stated in the Schedule section.
B. Vendor Information
1. Describe the Vendor’s business and background
2. Number of years in the business
3. Details about ownership
4. An overview of services offered and qualifications
5. Size of the firm
6. Location(s) of offices. If multiple, please identify which will be the primary for our
account.
7. Primary contact information for the company including contact name(s) and title(s),
mailing address(s), phone number(s), and email address(s). Complete Section V,
Vendor Statement.
C. Scope of Proposal
1. Provide a detailed narrative of the services proposed if awarded the contract per the
scope above. The narrative should include any options that may be beneficial for the
City to consider.
2. Describe how the project would be managed and who would have primary
responsibility for its timely and professional completion. Include a description
regarding how the analysis will be performed for the various identified areas
identified, the methods and assumptions used, and the limitations of the analysis.
3. Describe the methods and timeline of communication your firm will use with the
City’s Project Manager and other parties.
4. Identify what portion of work, if any, may be subcontracted.
D. Firm Capability
Provide relevant information regarding previous experience related to this or similar
Projects, to include the following:
1. Provide an Organization Chart/Proposed Project Team: An organization chart
containing the names of all key personnel and subcontractor(s) (if applicable)
with titles and their specific task assignment for this Agreement shall be provided
in this section.
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2. A list of qualifications for your firm and qualifications and experience of the specific
staff members proposed to perform the services described above.
3. Provide a minimum of three similar projects with public agencies in the last 5 years
that have involved the staff proposed to work on this project. Include the owner’s
name, title of project, beginning price, ending price, contact name, email and phone
number, subcontractor(s) on the team and a brief description of the work and any
change orders.
4. Provide examples of at least two projects where you’ve worked with your
subcontractor(s) if applicable. List the subcontractor(s) for this Agreement, their
area(s) of expertise, and include all other applicable information herein requested for
each subcontractor. Identify what portion of work, if any, may be subcontracted.
E. Assigned Personnel
1. List of Project Personnel: This list should include the identification of the contact
person with primary responsibility for this Agreement, the personnel proposed for this
Agreement, and any supervisory personnel, including partners and/or subcontractors
and their individual areas of responsibility.
2. A resume for each professional and technical person assigned to the Agreement,
including partners and/or subcontractors, shall be submitted. . Please limit resumes
to one page.
3. Some functions of this project may require the use of subcontractors. If you intend
to utilize subcontractors you must list each and provide resumes for their key
personnel.
4. Describe the availability of project personnel to participate in this project in the
context of the contractor firm’s other commitments.
F. Availability
1. Can the work be completed in the necessary timeframe?
2. Are other qualified personnel available to assist in meeting the project schedule if
required?
3. Is the project team available to attend meetings as required by the Scope of Work?
4. Provide an outline of the schedule for completing tasks.
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5. Describe the methods and timeline of communication your firm will use with the
City’s Project Manager and other parties.
G. Sustainability/TBL Methodology
In concise terms (no more than two pages), please describe how your organization strives
to be sustainable. Address how your firm incorporates Triple Bottom Line (TBL) into the
workplace. See Section IV: Review and Assessment for additional information.
If possible, please highlight areas of opportunity in the project where sustainability could
be applied and/or improved.
H. Cost Submittal
In your response to this proposal, please provide the following:
1. Cost by Task: Provide the cost of each task identified in Exhibit A. Provide a total not
to exceed figure for the Scope of Proposal. Price all additional services/deliverables
separately.
.
I. Additional Information
Provide any information that distinguishes Vendor from its competition and any additional
information applicable to this RFP that might be valuable in assessing Vendor’s proposal.
Explain any concerns Vendor may have in maintaining objectivity in recommending the
best solution. All potential conflicts of interest must be disclosed.
Exceptions to the Scope of Services and City Agreement (a sample of which is
attached in Section VI) shall be documented.
IV. REVIEW AND ASSESSMENT CRITERIA
A. Proposal and Interview Criteria
Vendors will be evaluated on the following criteria. These criteria will be the basis for
review and assessment of the written proposals and optional interview session. At the
discretion of the City, interviews of the top-rated Vendors may be conducted.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating,
and 5 being an outstanding rating.
WEIGHTING
FACTOR
QUALIFICATION STANDARD
2.0
Scope of Proposal
Does the proposal address all elements of the
RFP? Does the proposal show an
understanding of the project objectives,
methodology to be used and results/outcomes
required by the project? Are there any
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exceptions to the specifications, Scope of Work,
or agreement?
2.0
Firm Capability
Does the firm have the resources, financial
strength, capacity and support capabilities
required to successfully complete the project on-
time and in-budget? Has the firm successfully
completed previous projects of this type and
scope?
2.0
Assigned Personnel
Do the persons who will be working on the
project have the necessary skills and
qualifications? Are sufficient people of the
requisite skills and qualifications assigned to the
project?
1.0
Availability
Can the work be completed in the necessary
time? Can the target start and completion dates
be met? Are other qualified personnel available
to assist in meeting the project schedule if
required? Is the project team available to attend
meetings as required by the Scope of Work?
1.0
Sustainability/TBL
Methodology
Does the firm demonstrate a commitment to
Sustainability and incorporate Triple Bottom Line
methodology in both their Scope of Work for the
project, and their day-to-day business operating
processes and procedures?
2.0
Cost & Work Hours
Does the proposal included detailed cost break-
down for each cost element as applicable and
are the line-item costs competitive? Do the
proposed cost and work hours compare
favorably with the Project Manager's estimate?
Are the work hours presented reasonable for the
effort required by each project task or phase?
Definitions
Sustainable Purchasing is a process for selecting products or services that have a lesser
or reduced negative effect on human health and the environment when compared with
competing products or services that serve the same purpose. This process is also known
as “Environmentally Preferable Purchasing” (EPP), or “Green Purchasing”.
The Triple Bottom Line (TBL) is an accounting framework that incorporates three
dimensions of performance: economic, or financial; environmental, and social. The
generally accepted definition for TBL is that it “captures the essence of sustainability by
measuring the impact of an organization’s activities on the world…including both its
profitability and shareholders values and its social, human, and environmental capital.”
B. Reference Evaluation Criteria
Prior to award, the Project Manager will check references using the following criteria.
Negative responses from references may impact the award determination.
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CRITERIA STANDARD QUESTIONS
Overall Performance
Would you hire this Vendor again? Did they show
the skills required by this project?
Timetable
Was the original Scope of Work completed within the
specified time? Were interim deadlines met in a
timely manner?
Completeness
Was the Vendor responsive to client needs; did the
Vendor anticipate problems? Were problems solved
quickly and effectively?
Budget
Was the original Scope of Work completed within the
project budget?
Job Knowledge
If a study, did it meet the Scope of Work?
If Vendor administered a construction contract, was
the project functional upon completion and did it
operate properly? Were problems corrected quickly
and effectively?
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V. VENDOR STATEMENT
Vendor hereby acknowledges receipt of the City of Fort Collins Request for Proposal and
acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and
other provisions set forth in the RFP. Additionally, Vendor hereby makes the following
representations to City:
a. All of the statements and representations made in this proposal are true to the best of the
Vendor’s knowledge and belief.
b. Vendor commits that it is able to meet the terms provided in this proposal.
c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof.
d. Vendor further agrees that the method of award is acceptable.
e. Vendor also agrees to complete the proposed Agreement with the City of Fort Collins
within 30 days of notice of award. If contract is not completed and signed within 30 days,
City reserves the right to cancel and award to the next highest rated firm.
f. Vendor acknowledge receipt of addenda.
Legal Firm Name:
Physical Address:
Remit to Address:
Phone:
Name of Authorized Agent of Firm:
Signature of Authorized Agent:
Primary Contact for Project:
Title: Email Address:
Phone: Cell Phone:
NOTE: VENDOR STATEMENT IS TO BE SIGNED & RETURNED WITH YOUR PROPOSAL.
RFP 9142 Poudre Fire Authority 2019 Hail Damage Page 15 of 17
VI. SAMPLE AGREEMENT (FOR REFERENCE ONLY – DO NOT SIGN )
RFP 9142 Poudre Fire Authority 2019 Hail Damage Page 16 of 17
Exhibit A
PFA Building No. 6
2511 Donella Court
Exterior
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
1. Comb and straighten a/c condenser fins - with trip
charge
1.00 EA
2. Comb and straighten a/c condenser fins - w/out trip
charge
1.00 EA
Downspout
3. R&R Downspout - box - aluminum - 6" 30.00 LF
4. Mask and prep for paint - tape only (per LF) 60.00 LF
5. Prime & paint downspout 30.00 LF
Totals:
Totals: Back
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
Downspout
6. R&R Downspout - box - aluminum - 6" 20.00 LF
7. Mask and prep for paint - tape only (per LF) 40.00 LF
8. Prime & paint downspout 20.00 LF
Totals:
Totals: Right
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
9. Misc. Equipment - Commercial -
Labor Minimum 2.00 EA
Sign repairs
CONTINUED - Front
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
Arch
10. Clean trim - wood
11. Mask and prep for paint - tape only (per LF)
12. Sand wood - exterior
13. Paint door or window opening - Large - 2
(pe
coats
r side)
92.00 LF
184.00 LF
92.00 SF
2.00 EA
Two ladders with jacks and plank (per day)
Window Wraps
2.00 DA
14.
15. R&R Wrap wood window frame & trim with
aluminum sheet
16. Mask and prep for paint - tape only (per LF)
17. Paint door or window opening - 2 coats (per side)
Downspout
3.00 EA
110.40 LF
3.00 EA
18. R&R Downspout - box - aluminum - 6"
19. Mask and prep for paint - tape only (per LF)
20. Prime & paint downspout
Garage Doors
56.00 LF
112.00 LF
56.00 LF
21. Clean overhead door & hardware - Large
22. Mask and prep for paint - paper and tape (per LF)
23. Mask the surface area per square foot - plastic
and tape - 4 mil
24. Prime & paint metal siding - overhead doors
5.00 EA
200.00 LF
70.00 SF
910.00 SF
Totals:
Totals: Front
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
Window Wraps
25. R&R Wrap wood window frame & trim with
aluminum sheet
11.00 EA
26. Mask and prep for paint - tape only (per LF) 404.80 LF
27. Paint door or window opening - 2 coats (per side) 11.00 EA
Downspout
28. R&R Downspout - box - aluminum - 6" 24.00 LF
29. Mask and prep for paint - tape only (per LF)
30. Prime & paint downspout
48.00 LF
24.00 LF
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
Totals:
0.00
Totals: Left 0.00
Left Dormer Siding Formula Elevation 12' x 0" x 6'
36.00 SF Walls
36.00 SF Long Wall
16.97 LF Ceil. Perimeter
12.00 LF Floor Perimeter
36.00 SF Short Wall
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
31. Clean siding - wood 36.00 SF
32. Mask and prep for paint - paper and tape (per LF) 24.00 LF
33. Sand wood - exterior 36.00 SF
34. Seal & paint wood siding 36.00 SF
35. Two ladders with jacks and plank (per day) 2.00 DA
Totals:
Totals: Left Dormer Siding
Shed
135.69 Surface Area
48.11 Total Perimeter Length
1.36 Number of Squares
9.04 Total Ridge Length
7' 6" 7' 6"
6' 6'
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
36. Tear off, haul and dispose of comp. shingles -
Laminated
1.36 SQ
37. Roofing felt - 30 lb. 1.36 SQ
12'
9'
CONTINUED - Shed
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
38. Remove Additional charge for steep roof - 7/12 to
9/12 slope
1.36 SQ
39. Additional charge for steep roof - 7/12 to 9/12
slope
1.50 SQ
40. Laminated - comp. shingle rfg. - w/out felt 1.50 SQ
Cap Flashing
41. R&R Cap flashing - steel - large 30.03 LF
42. Mask and prep for paint - paper and tape (per LF) 60.07 LF
43. Prime & paint metal siding - large cap trim 30.03 SF
Totals:
Totals: Shed
Building Roof
14315.29 Surface Area
690.17 Total Perimeter Length
13.11 Total Hip Length
143.15 Number of Squares
294.31 Total Ridge Length
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
44. Telehandler/forklift and operator 16.00 HR
45. Tear off, haul and dispose of comp. shingles -
Laminated
131.70 SQ
46. Roofing felt - 30 lb. 151.50 SQ
47. Laminated - comp. shingle rfg. - w/out felt 151.50 SQ
48. R&R Continuous ridge vent - shingle-over style 294.31 LF
49. Additional charge for high roof (2 stories or
greater)
91.87 SQ
50. Additional charge for high roof (2 stories or
greater)
105.75 SQ
51. Remove Additional charge for steep roof - 7/12 to
9/12 slope
131.70 SQ
52. Additional charge for steep roof - 7/12 to 9/12
slope
151.50 SQ
53. Remove Modified bitumen roof 11.46 SQ
54. Modified bitumen roof 12.60 SQ
55. Step flashing 48.74 LF
138
''
55
""
6' 9"
7' 7"
74' 4"
74' 4"
40' 3"
15' 2"
32' 7" 22' 1"
26' 102"6' 10"
21' 6"21' 6"
CONTINUED - Building Roof
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
56. R&R Valley metal 273.42 LF
57. R&R Counterflashing - Apron flashing 26.91 LF
58. R&R Flashing - pipe jack 4.00 EA
59. R&R Furnace vent - rain cap and storm collar, 6" 3.00 EA
60. R&R Furnace vent - rain cap and storm collar, 5" 10.00 EA
61. R&R Furnace vent - rain cap and storm collar, 8" 2.00 EA
62. R&R Gravity roof ventilator - 18" 2.00 EA
63. Antenna - Detach & reset 2.00 EA
64. Electrical - Labor Minimum 2.00 EA
Calibrate antenna
65. Prime & paint roof vent 21.00 EA
Cap Flashing
66. R&R Cap flashing - steel - large 331.99 LF
67. Mask and prep for paint - paper and tape (per LF) 663.98 LF
68. Prime & paint metal siding - large cap trim 331.99 SF
Skylight
69. R&R Siding - aluminum (.024 thickness) 72.00 SF
70. Window Installer - per hour labor to install covers
per 9/12 slope
3.00 HR
Gutters
71. R&R Gutter - box - aluminum - 6" 358.18 LF
72. Mask and prep for paint - paper and tape (per LF) 358.18 LF
73. Prime & paint gutter 358.18 LF
Totals:
Totals: Building Roof
Area Total:
Totals: Exterior
Debris Removal
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
74. Dumpster load - Approx. 30 yards, 5-7 tons of
debris
1.00 EA
Totals:
Totals: Debris Removal
Area Total: 0.00 94,480.00 (21,356.56) 73,123.44
Totals: Building No. 6 0.00 94,480.00 21,356.56 73,123.44
Area Total: 0.00 94,480.00 (21,356.56) 73,123.44
Line Item Totals: 0.00 94,480.00 21,356.56 73,123.44
Grand Total Areas:
36.00 SF Walls 0.00 SF Ceiling 36.00 SF Walls and Ceiling
0.00 SF Floor 0.00 SY Flooring 12.00 LF Floor Perimeter
36.00 SF Long Wall 36.00 SF Short Wall 16.97 LF Ceil. Perimeter
0.00 Floor Area 0.00 Total Area 0.00 Interior Wall Area
0.00 Exterior Wall Area 0.00 Exterior Perimeter of
Walls
14,450.98 Surface Area 144.51 Number of Squares 738.28 Total Perimeter Length
303.34 Total Ridge Length 13.11 Total Hip Length
35' 20' 1"
16' 1" 15' 5" 50' 3" 34' 9"
43' 1"
2' 9"
F23(A)
2' 9"
F28(A)
Roof7 (1)
64' 6" Roof6 (4)
F20(B)
Roof4 (2)
F29(B)
Roof5 (3)
F19(A)
Roof10 (5) F24(B)
F32 F27(B)
Roof8 (6)
Building Roof
F26(A)
F30(A)
F21
F22(B)
F31(B)
21' 9" 21' 9"
17' 5" 17' 5"
Exterior
12'
7' 6" 7' 6"
6' 6'
21' 10" 21' 10"
17' 6" 17' 6"
30' 11" 31' 11"
24' 9" 25' 6"
81' 11"
8' 5"
13' 5"
8' 5"
6' 9" 6' 9"
7' 7"
74' 4" 9'
74' 4"
40' 3" 17' 10"
15' 2" 4' 8"
32' 7" 22' 1"
8' 5"
6' 9"
13' 5"
26' 10"
21' 6"
26' 10"
62' 10" 21' 6"
42' 11"
Building No. 10
PFA Building No. 10
2067 Vermont Drive
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
1. Final cleaning - construction - Commercial 2478.15 SF
Totals:
Total: Building No. 10
Exterior
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
2. R&R Downspout - aluminum - 6" 63.00 LF
Totals:
Totals: Back
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
3. R&R Downspout - aluminum - 6" 84.00 LF
4. Comb and straighten a/c condenser fins - with trip
charge
1.00 EA
5. Comb and straighten a/c condenser fins - w/out trip
charge
2.00 EA
Totals:
Totals: Left
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
6. R&R Downspout - aluminum - 6" 36.00 LF
7. R&R Downspout - aluminum - up to 5" 15.00 LF
Totals:
Totals: Front
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
8. R&R Downspout - aluminum - 6" 39.00 LF
Totals:
Totals: Right
CONTINUED - Front
Roof
8579.76 Surface Area
619.54 Total Perimeter Length
304.50 Total Hip Length
85.80 Number of Squares
65.20 Total Ridge Length
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
9. Tear off, haul and dispose of comp. shingles -
Laminated
85.80 SQ
10. Roofing felt - 30 lb. 85.80 SQ
11. Laminated - comp. shingle rfg. - w/out felt 99.00 SQ
12. R&R Ridge cap - composition shingles 369.70 LF
13. Additional charge for high roof (2 stories or
greater)
37.59 SQ
14.
greater)
43.25 SQ
15. R&R Drip edge 619.54 LF
12' 10"
50' 6"
8' 7"
45' 4" 65' 3"
8' 2"
CONTINUED - Roof
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
16. Step flashing
73.08
LF
17. R&R Valley metal 103.08 LF
18. R&R Chimney flashing - average (32" x 36") 1.00 EA
19. R&R Counterflashing - Apron flashing 102.15 LF
20. R&R Flashing - pipe jack 9.00 EA
21. R&R Furnace vent - rain cap and storm collar, 6" 5.00 EA
22. R&R Furnace vent - rain cap and storm collar, 5" 1.00 EA
23. R&R Furnace vent - rain cap and storm collar, 6" -
Accounts for 12"
2.00 EA
24. Antenna - Detach & reset 1.00 EA
25. Electrical - Labor Minimum 1.00 EA
Calibrate antenna
26. Prime & paint roof vent 20.00 EA
Gutters
27. R&R Gutter - aluminum - up to 5" 523.26 LF
Chimney
28. R&R Flue cap 2.00 EA
29. R&R Fireplace - chimney chase cover - sheet
metal
1.00 EA
30. Prime & paint metal siding - Chase Cover 25.00 SF
31. Clean stucco 110.00 SF
32. Mask and prep for paint - plastic, paper, tape (per
LF)
20.00 LF
33. Stucco or Exterior Plaster - Labor Minimum 1.00 EA
34. Seal & paint stucco 121.00 SF
Totals:
Totals: Roof
Area Total:
Totals: Exterior
Gutter Debris
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
35. Dumpster load - Approx. 12 yards, 1-3 tons of
debris
1.00 EA
CONTINUED - Gutter Debris
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
Totals: Gutter Debris
Area Total:
Totals: Building No. 10
Area Total:
Line Item Totals:
Grand Total Areas:
0.00 SF Walls 0.00 SF Ceiling 0.00 SF Walls and Ceiling
0.00 SF Floor 0.00 SY Flooring 0.00 LF Floor Perimeter
0.00 SF Long Wall 0.00 SF Short Wall 0.00 LF Ceil. Perimeter
0.00 Floor Area 0.00 Total Area 0.00 Interior Wall Area
0.00 Exterior Wall Area 0.00 Exterior Perimeter of
Walls
8,579.76 Surface Area 85.80 Number of Squares 619.54 Total Perimeter Length
65.20 Total Ridge Length 304.50 Total Hip Length
Exterior
28' 11" 56' 2" 28' 11"
28' 1" 28' 1"
36' 11" 36' 8"
35' 5" 35' 2"
Exterior
Roof8 (1)
Roof6 (6)
Roof7 (3)
Roof
Roof5 (5)
Roof2 (2)
Roof3 (4)
118' 10" 13' 4"
12' 10"
50' 6"
8' 7"
9' 2"
15' 5"
14' 9"
1' 6"
65' 3"
45' 4"
8' 2" 8' 2"
7' 11" 7' 11"
15' 10"
PFA Building No. 14
2109 Westchase Road
Exterior
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
1. Tear off, haul and dispose of comp. shingles -
Laminated
91.62 SQ
2. Additional charge for high roof (2 stories or greater) 37.63 SQ
3. R&R Drip edge 672.38 LF
4. Roofing felt - 30 lb. 105.37 SQ
5. R&R Flashing, 14" wide 104.74 LF
6. Laminated - comp. shingle rfg. - w/out felt 105.50 SQ
7. Additional charge for high roof (2 stories or greater) 43.50 SQ
8. Ridge cap - High profile - composition shingles 397.82 LF
9. R&R Gutter - aluminum - up to 5" 537.22 LF
10. Step flashing 73.08 LF
11. R&R Chimney flashing - average (32" x 36") 1.00 EA
12. R&R Counterflashing - Apron flashing 106.45 LF
13. R&R Flashing - pipe jack 8.00 EA
14. R&R Furnace vent - rain cap and storm collar, 6" 5.00 EA
15. R&R Furnace vent - rain cap and storm collar, 5" 4.00 EA
16. R&R Furnace vent - rain cap and storm collar, 6" -
Accounts for 12"
2.00 EA
17. R&R Roof vent - turtle type - Metal 2.00 EA
18. Antenna - Detach & reset 1.00 EA
19. Electrical - Labor Minimum 1.00 EA
Calibrate antenna
20. Prime & paint roof vent 21.00 EA
Chimney
21. R&R Flue cap 1.00 EA
22. R&R Fireplace - chimney chase cover - sheet
metal
1.00 EA
23. R&R Siding - aluminum (.024 thickness) 120.00 SF
Metal Trim Right Elevation
24. Clean trim 95.00 LF
25. Mask the surface area per square foot - plastic and
tape - 4 mil
256.00 SF
26. Sand metal trim - exterior 95.00 SF
27. Seal ceiling joist trim system 104.50 SF
28. Painter - per hour for metal trim 2.00 HR
Totals:
Totals: Roof
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
29. R&R Fascia - metal - 6" 20.00 LF
Totals:
Totals: Right
Front Elevation Formula Elevation 60' x 14' x 0"
504.00 SF Walls
840.00 SF Long Wall
36.00 LF Ceil. Perimeter
36.00 LF Floor Perimeter
840.00 SF Short Wall
Missing Wall - Goes to Floor/Ceiling (2) 12' X 14' Opens into Exterior
Subroom 1: Offset Formula Elevation 7' x 12' x 0"
84.00 SF Walls
84.00 SF Long Wall
7.00 LF Ceil. Perimeter
7.00 LF Floor Perimeter
84.00 SF Short Wall
Subroom 2: Offset Formula Elevation 60' x 5' x 0"
300.00 SF Walls
300.00 SF Long Wall
60.00 LF Ceil. Perimeter
60.00 LF Floor Perimeter
300.00 SF Short Wall
Subroom 3: Offset Formula Elevation 10' x 5' x 0"
50.00 SF Walls
50.00 SF Long Wall
10.00 LF Ceil. Perimeter
10.00 LF Floor Perimeter
50.00 SF Short Wall
Subroom 4: Offset Formula Elevation 12' x 5' x 0"
60.00 SF Walls
60.00 SF Long Wall
12.00 LF Ceil. Perimeter
12.00 LF Floor Perimeter
60.00 SF Short Wall
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
30. R&R Siding - aluminum (.024 thickness) 998.00 SF
31. R&R Overhead door panel - up to 12' - High grade 14.00 EA
32. Overhead door bottom panel weather seal w/track 24.00 LF
33. R&R Exterior light fixture - High grade 1.00 EA
34. R&R Downspout - box - aluminum - 6" 24.00 LF
Totals:
Totals: Front Elevation
Left Elevation Formula Elevation 56' x 5' x 0"
280.00 SF Walls
280.00 SF Long Wall
56.00 LF Ceil. Perimeter
56.00 LF Floor Perimeter
280.00 SF Short Wall
Subroom 1: Offset Formula Elevation 47' x 5' x 0"
235.00 SF Walls
235.00 SF Long Wall
47.00 LF Ceil. Perimeter
47.00 LF Floor Perimeter
235.00 SF Short Wall
Subroom 2: Offset Formula Elevation 10' x 5' x 0"
50.00 SF Walls
50.00 SF Long Wall
10.00 LF Ceil. Perimeter
10.00 LF Floor Perimeter
50.00 SF Short Wall
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
35. R&R Siding - aluminum (.024 thickness) 565.00 SF
36. R&R Downspout - box - aluminum - 6" 72.00 LF
Totals:
Totals: Left Elevation
Area Total:
Totals: Exterior
Debris Removal
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
37. Dumpster load - Approx. 20 yards, 4 tons of debris 1.00 EA
Totals:
Totals: Debris Removal
Area Total:
Totals: Building No. 14
DESCRIPTION QTY UNIT PRICE TAX RCV DEPREC. ACV
38. Cleaning labor minimum 1.00 EA
Totals:
Totals: Labor Minimums Applied
Area Total:
Line Item Totals:
Grand Total Areas:
1,563.00 SF Walls 0.00 SF Ceiling 1,563.00 SF Walls and Ceiling
0.00 SF Floor 0.00 SY Flooring 238.00 LF Floor Perimeter
1,899.00 SF Long Wall 1,899.00 SF Short Wall 238.00 LF Ceil. Perimeter
0.00 Floor Area 0.00 Total Area 0.00 Interior Wall Area
6,930.53 Exterior Wall Area 644.60 Exterior Perimeter of
Walls
0.00 Surface Area 0.00 Number of Squares 0.00 Total Perimeter Length
0.00 Total Ridge Length 0.00 Total Hip Length
CHIMNEY1
(B1)
Exterior
22' 7" 33' 7"
19' 7" 30' 7"
1' 6"
14' 3"
17' 3"
12' 4"
24' 8"
13' 11"
12' 4"
8' 6"
8' 6"
15' 10"
13' 6"
15'
3' 6"
4' 2"
11' 11"
9' 5"
9' 10"
4' 6"
4' 3"
11' 10"
12' 5"
14' 3"
21' 9"
20' 2"
21' 7" 13' 4"
2' 6"
12' 9"
11' 3"
25' 8"
13' 11" 13' 11"
14' 5" 31' 2" 1' 1"
51' 3"
56' 3"
55' 9"
58' 9"
Exterior