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CORRESPONDENCE - AGREEMENT MISC - WESTERN ECOSYSTEMS TECHNOLOGY INC (7)
Utilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND WESTERN ECOSYSTEMS TECHNOLOGY, INC WORK ORDER NUMBER: UW-HWSP-2020-13 PROJECT TITLE: UHalligan EIS Comment Review & Catalog ORIGINAL BID/RFP NUMBER & NAME: UNA MASTER AGREEMENT EFFECTIVE DATE: UFebruary 23, 2015 ARCHITECT/ENGINEER: UNA OWNER’S REPRESENTATIVE: UEileen Dornfest WORK ORDER COMMENCEMENT DATE: UFebruary 18, 2020 WORK ORDER COMPLETION DATE: UJuly 1, 2020 MAXIMUM FEE: (time and reimbursable direct costs): U$250,232.40 PROJECT DESCRIPTION/SCOPE OF SERVICES: UWEST will develop a Comment Content Management System (CCMS), support the Corps in the review of letters, cataloging of comments and entry of the comments into the CCMS. WEST and other Third-Party Contractor (3PC) Team members will participate in discussions with the Corps regarding the identification of approaches for the development of the additional information necessary to address the more substantive comments both in comment responses as well as in the Final EIS. WEST will coordinate with the 3PC and cooperating agencies to develop strategies for addressing substantive comments. The work to actually develop the information and write the responses to comments will not be conducted under WO#13, but rather under Work Order #14. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of UthirtyU (U30U) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Western EcoSystems Technology, Inc. By: Date: Name: Title: Page 1 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C Suzanne Shea-Kuno February 21, 2020 Suzanne Shea- Kuno Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Eileen Dornfest, Civil Engineer III REQUISITION ENTERED BY: Date: REVIEWED: Date: Pat Johnson, Senior Buyer ACCEPTANCE: Date: Carol Webb, Deputy Director – Water Resources & Treatment Operations ACCEPTANCE: Date: Theresa Connor, Deputy Director – Water Engineering & Field Services ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) Page 3 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C 2/19/20 February 20, 2020 February 20, 2020 February 24, 2020 February 21, 2020 February 25, 2020 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES Page 4 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C WEST, Inc. 1 February 10, 2020 ENVIRONMENTAL & STATISTICAL CONSULTANTS 415 W. 17th Street, Suite 200, Cheyenne, WY 82001 Phone: 307-634-1756 www.west-inc.com Fax: 307-637-6981 February 10, 2020 Eileen Dornfest City of Fort Collins, Utilities 700 Wood Street Fort Collins, CO 80521 Dear Ms. Dornfest, As you are aware, Work Order #12 (WO#12) and the additional budget request for the Halligan Water Supply Project was to conclude with the public hearings for the Draft Environmental Impact Statement (DEIS). On November 22, 2019, the DEIS was released for public comment with a comment period concluding on January 27, 2020 and the public hearing was held on January 13, 2020. Subsequent to the public hearing the US Army Corps of Engineers (Corps) extended the comment period to end on February 26, 2020. We are now requesting Work Order #13 (WO#13) and a budget for the next steps in the National Environmental Policy Act (NEPA) process that involves collecting and cataloging comments received as well as developing a strategy for responding to the more substantive comments and preparing the Final EIS. Specifically, WEST will develop a Comment Content Management System (CCMS), support the Corps in the review of letters, cataloging of comments and entry of the comments into the CCMS. WEST and other Third Party Contractor (3PC) Team members will participate in discussions with the Corps regarding the identification of approaches for the development of the additional information necessary to address the more substantive comments both in comment responses as well as in the Final EIS. WEST will coordinate with the 3PC and cooperating agencies to develop strategies for addressing substantive comments. The work to actually develop the information and write the responses to comments will not be conducted under WO#13, but rather under Work Order #14. As with the other Halligan Water Supply project Work Orders, we also request budget to provide support to the Corps, weekly calls with the Corps and Fort Collins, monthly status meetings, and to complete administrative tasks. We are requesting a budget of $250,232.40 to accomplish these tasks along with a 10% contingency fund similar to WO#12 (Table 1). Additionally, I am providing a list of the Overarching Assumptions that were used to prepare this Work Order request, a summary budget and a separate budget for each 3PC team member. Detailed scopes and deliverable lists for Work Order #13 for each 3PC team member are also provided. The overview of the process is detailed below in Figure 1. Page 5 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C WEST, Inc. 2 February 10, 2020 Figure 1. Strategy for responding to comments and the EIS Update Process. Build CCMS •WEST IT department will build a webased comment content management system •WEST will conduct a test run of the system Comment Letters Review •Corps and WEST review comments letters as submitted and in a final 5 day effort after the comment period closes • Levels 1, 2 and 3 will be assigned to each comment Enter Comments •WEST data entry team will enter each comment into the CCMS •A QA/QC process will be conducted throughout the process Develop Strategies •Corps will meet with 3PC members to review level 2 and 3 comments; strategies and protocols for additional analysis will be designed as needed •If a comment suggests new data or analysis be conducted the Corps will discuss with the resource experts if the results will identify an impact not captured in the existing analysis to determine if additional analysis is warranted. Agency Coordination •Corps and 3PC will meet with Cooperating Agencies as appropriate to review strategies Develop Work Order #14 •After all comments have been reviewed and the strategies approved by the Corps, WEST and the 3PC will develop Work Order #14 including a schedule and scope of work. Page 6 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C WEST, Inc. 3 February 10, 2020 If you have any questions or concerns regarding the rationale for the budget request or the attachments, please feel free to contact me at (307) 634-1756. Thank you for your time. Regards, Dale Strickland President and Senior Ecologist Page 7 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B WORK ORDER COST DETAIL Page 8 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C WEST, Inc. 3 February 3, 2020 Table 1. Summary budget request for Work Order #13 period February 1, 2020 to May 31, 2020 Consultant Total WO#13 Budget Western EcoSystems Technology, Inc. $133,080.00 DiNatale Water Consultants $19,620.00 CDM Smith $20,045.00 Harvey Economics $18,700.00 GEI, Inc. $12,657.00 Centennial Archaeology $9,457.00 Anderson Consulting Engineers, Inc. $13,925.00 10% Contingency Fund $22,748.40 Total $250,232.40 OVERARCHING GENERAL ASSUMPTIONS: 1) This Work Order budget request supersedes and replaces all previous 3PC budget requests and is anticipated to extend from February 1 through May 31, 2020. 2) In general, the scope and budget for this Work Order includes Development and management of the Comment Content Management System Review and cataloguing of letters and comments submitted by the public and cooperating agencies Coordination with 3PC and cooperating agencies to develop strategies to respond to substantive comments Monthly administrative and project coordination for 4 months 3) The Corps requested access, as needed, to the 3PC team members. Each team member has included a budget to conduct two in-person meetings in Denver with the Corps as well as participate on four of the weekly calls. 4) Each 3PC Team has included 45 hours of time for one staff member to conduct research to develop strategies to respond to substantive comments. 5) Each 3PC Team has included time to participate in discussions with cooperating agencies to develop an approach to respond to substantive comments submitted by that agency. Further assumptions are identified in each 3PC Team scope. 6) Monthly update reports will be submitted with the invoice providing details about the work conducted during the month. Page 9 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C WEST, Inc. 4 February 3, 2020 7) At the discretion of the City of Fort Collins, a Project Change Authorization (PCA) will be requested prior to conducting any out-of-scope work. Out-of-scope work is defined as: Work not anticipated within the scope of WO#13 An unforeseen task that previously had not been scoped An increased level of effort required beyond what is stated in the task scope as “not-to-exceed” limits or reflected by the estimated hours in the budget Any budget transfers between individual sub-consultants. 8) All new documents will be prepared to be compliant with Section 508 of the Rehabilitation Act (29 U.S.C. 794d) as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998. Page 10 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C 3PC TEAM BUDGET WEST, Inc DiNatale Water Consultants CDM Smith Harvey Economics GEI, Inc Centennial Archaeology Anderson Consulting Engineers Totals TASKS Task 1 - Comment Content Management System (CCMS) $9,420.00 $9,420.00 Task 2 - Management and Data Entry of Comments $52,240.00 $52,240.00 Task 3 - 3PC Team Review & Agency Coordination $43,050.00 $17,100.00 $17,925.00 $16,200.00 $10,305.00 $8,685.00 $11,925.00 $125,190.00 Task 4 - On-Call Corps Support $7,800.00 $7,800.00 Task 5 - Monthly Status Meetings $4,680.00 $4,680.00 Task 6 - 3PC Calls with Corps $5,850.00 $1,520.00 $760.00 $1,440.00 $916.00 $332.00 $1,060.00 $11,878.00 Task 7 - Weekly Coordination Call with City of Fort Collins $3,120.00 $3,120.00 Task 8 - Administrative Duties $5,920.00 $1,000.00 $1,360.00 $1,060.00 $1,436.00 $440.00 $940.00 $12,156.00 Task 9 - Reimbursable Expenses $1,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,000.00 Task 10 - Contingency Fund $22,748.40 Total Hours 1,230 106 111 106 57 98 106 1,814 Subtotal $133,080.00 $19,620.00 $20,045.00 $18,700.00 $12,657.00 $9,457.00 $13,925.00 $250,232.40 Page 11 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C Western EcoSystems Technology, Inc. 1 WESTERN ECOSYSTEMS TECHNOLOGY, INC FOUR-MONTH BUDGET February 1, 2020 through May 31, 2020 OVERVIEW OF BUDGET REQUEST During the four-month period ending May 31, 2020, Western EcoSystems Technology, Inc. (WEST) requests a budget of $133,080.00 to fulfill the scope as outlined below. The scope for each task and a list of deliverables are provided. TASK 1 – COMMENT CONTENT MANAGEMENT SYSTEM (CCMS) The Comment Content Management System (CCMS) will be designed by WEST staff to allow for the storage of public and agency comments for the Draft Environmental Impact Statement (DEIS) for the Halligan Water Supply Project (HWSP). The CCMS will be designed to maintain a scanned copy of the comment letter, a redacted version of the letter, a catalog of each individual comment including a unique number and connected resources. The CCMS will accommodate comment responses to be directly entered by the respective Third Party Contractor (3PC) resource experts. Additionally, WEST will run routine checks to review the progress and provide quality assurance and quality control of responses. Eventually, the entire CCMS will be provided to the Corps as part of the Administrative Record. The development and use of a CCMS is expected to streamline comment review, management, and response development, ultimately reducing costs by increasing efficiency. The budget includes the cost for WEST to host the CCMS and the time for WEST staff to create, troubleshoot, and monitor the CCMS. Assumptions: ● Assumes 104 hours of WEST information technology staff ● Assumes two hours of training time for WEST and 3PC ● Assumes one hour per week WEST and 3PC member for troubleshooting and answering questions ● Assumes design of CCMS will be completed no later than February 26, 2020. ● Assumes ongoing monitoring of data entry comments through May 31, 2020 TASK 2 – MANAGEMENT AND DATA ENTRY OF COMMENTS WEST will assist the US Army Corps of Engineers (Corps) Project Manager with the review of each letter and cataloging of comments. As letters are received by the Corps, the Corps will highlight individual comments within the letters, identify the resource the comment is related to and assign a severity level (i.e., 1 = technical edit, 2 = expand text to include rational or clarify explanation, 3 = incorporate additional data sets or different analysis) to each comment. Once letters have been reviewed and cataloged, the WEST data entry staff will upload individual letters into the CCMS and enter the comments as cataloged by Corps. Weekly QA/QC checks will be done to ensure all the comments are correctly entered. Page 12 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C Western EcoSystems Technology, Inc. 2 We anticipate most of the letters will be received on the deadline date. Therefore, to efficiently catalog the comments the Corps Project Manager and WEST will spend up to 5 days in Cheyenne, Wyoming reviewing letters and cataloging comments concurrently. We anticipate the WEST data entry staff may require up to 4 weeks to enter all the comments once they are cataloged. Assumptions: ● Assumes comments are provided to WEST to start reviewing on or before February 15. ● Assumes 32 hours of the Project Manager’s time to read comments ● Assumes 50 hours of the Assistant Project Manager’s time to read comments ● Assumes 40 hours of the NEPA Specialist’s time to read comments ● Assumes four weeks of data entry for two data technicians ● Assumes 40 hours for QA/QC ● Assumes 250 comment letters ● Assumes the average letter is expected to have two to five pages of comments to be addressed ● Assumes letters from the City of Fort Collins, Save the Poudre, and cooperating agencies will have up to 25 or more pages of comments to be addressed ● Assumes timeline of February 26, 2020 to March 25, 2020 TASK 3 – 3PC TEAM REVIEW & AGENCY COORDINATION After the review of each comment provided by the public and cooperating agencies, a more detailed review of the Level 2 and 3 comments will be completed by the 3PC Team members as assigned. Each 3PC Team member will develop a strategy for addressing Level 3 comments associated with their resource(s). WEST and the Corps will meet with the individual 3PC resource specialists to review the proposed strategies. The Corps, WEST and appropriate 3PC members will conduct meetings with various Cooperating Agencies to review the strategies that will be implemented to address their respective level 2 and 3 comments. Responses to all comments and implementation of strategies will not be addressed under Work Order #13. They will be addressed under Work Order #14. Assumptions: ● Assumes Corps and WEST meet with each 3PC member for half a day to review level 2- 3 comments (i.e., data sets, analysis methods, etc.) ● Assumes 3PC members will develop strategies to address level 2 or level 3 comments (i.e., work/analysis) ● Assumes coordination with the Cooperating Agencies ● Assumes WEST will review the 3PC strategies with the Corps ● Assumes a review of the strategies with the Cooperating Agencies ● Assumes one face to face meeting with each Cooperating Agency: CDPHE, EPA, CPW, and USFWS ● Assumes a timeline of March 26, 2020 to May 31, 2020 Page 13 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C Western EcoSystems Technology, Inc. 3 TASK 4 – ON-CALL CORPS SUPPORT Support will be provided by WEST staff to the Corps when requested. Assumptions: ● Assumes 24 hours for phone conversations and investigations for matters as requested by the Corps for the WEST Project Manager. ● Assumes 24 hours for phone conversations and investigations for matters as requested by the Corps for the WEST Assistant Project Manager. TASK 5 – PROJECT STATUS MEETINGS WEST will prepare for and participate in four 2-hour monthly HSWSPs project status meetings during the 4-month period of this contract. WEST will attend the meeting including the costs for preparation, participation, and travel time. Expenses associated with these meetings are included under Reimbursable Expenses. TASK 6 – 3PC CALLS WITH CORPS The WEST Project Manager and WEST Assistant Project Manager will hold up to 18 phone calls with the Corps between March 15 and May 31, 2020 as needed. ● Assumes 18 hours for phone conversations and investigations for matters as requested by the Corps for the Project Manager. ● Assumes 18 hours for phone conversations and investigations for matters as requested by the Corps for the Assistant Project Manager. TASK 7 – WEEKLY COORDINATION CALL WITH CITY OF FORT COLLINS The WEST Assistant Project Manager will hold weekly phone calls with the City of Fort Collins Special Projects Manager at her request. Topics discussed may include: ● Work currently being conducted by 3PC team members ● Respond to questions regarding invoicing ● Identify any foreseen out-of-scope work and budget issues ● Next steps of EIS process and upcoming tasks The budget for this task includes coordinating information from the 3PC team, phone calls with the Special Projects Manager and any follow-up effort in response to requests. TASK 8 – ADMINISTRATIVE DUTIES This task is to perform invoicing, prepare monthly status reports, review budgets, establish and amended contracts, schedule meetings, coordinate with the 3PC team members and the Corps, and other project administration duties during the four-month period of this contract. The budget includes 15 hours each month for the Project Coordinator to prepare and review invoices, monthly status updates, track project milestones and schedules, and other administrative duties. Page 14 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C Western EcoSystems Technology, Inc. 4 TASK 9 – REIMBURSABLE EXPENSES Expense budget assumes costs for meeting attendance during the four-month period including: ● 2 meetings in Fort Collins with 3PC team members ● 4 meetings in Fort Collins for Status meetings ● 4 meetings in Denver with 3PC team members ● 4 meetings in Denver with Corps, 3PC, and Cooperating Agencies WEST DELIVERABLES ● Design of the Comment Content Management System ● Cataloged comments from the public ● Strategies for addressing comments provided by the public and cooperating agencies ● Submission of monthly status updates and invoices ● WO#14 CURRENT BUDGET REQUEST WEST requests a budget of $133,080.00 for the scope of work to be performed by WEST staff provided above with the stated assumptions beginning February 1, 2020 through May 31, 2020. TASK 10 – CONTINGENCY FUND Fort Collins requested that a contingency fund that equates to ten percent (10%) of the total 3PC budget be included in WO#13 to be used at their direction. This amount is $22,748.40. Contingency funds shall not be used unless and until written authorization is received from Fort Collins. Page 15 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C WEST Project Manager Assistant Project Manager NEPA Specialist/Biologist Project Coordinator Quality Control Technician Data Entry Technicians IT Manager IT Specialist Legal Accounting Strickland Norman Lack Lathan Willson Various Rankl Roberts Rodriguez Wilson $195 $130 $110 $85 $80 $45 $105 $90 $115 $95 Sub-totals TASKS Task 1 - Comment Content Management System (CCMS) 4 100 $9,420.00 Task 2 - Management and Data Entry of Comments 32 100 40 80 160 200 $52,240.00 Task 3 - 3PC Team Review & Agency Coordination 80 120 100 10 $43,050.00 Task 4 - On-Call Corps Support 24 24 $7,800.00 Task 5 - Monthly Status Meetings 16 12 $4,680.00 Task 6 - 3PC Calls with Corps 4 4 $1,300.00 Task 7 - Weekly Coordination Call with City of Fort Collins 24 $3,120.00 Task 8 - Administrative Duties 60 3 5 $5,920.00 Task 9 - Reimbursable Expenses $1,000.00 Total Hours 156 284 140 150 160 200 4 100 3 5 1,202 Total $30,420.00 $36,920.00 $15,400.00 $12,750.00 $12,800.00 $9,000.00 $420.00 $9,000.00 $345.00 $475.00 $128,530.00 Page 16 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C DiNatale Water Consultants 1 DINATALE WATER CONSULTANTS FOUR-MONTH BUDGET February 1, 2020 through May 31, 2020 OVERVIEW OF BUDGET REQUEST During the four-month period ending May 31, 2020, DiNatale Water Consultants (DWC) requests a budget of $19,620.00 to fulfill the scope as outlined below. The scope for each task and a list of deliverables are provided. Task 3 – 3PC Team Review & Agency Coordination Once comments have been entered into the Comment Content Management System (CCMS), DWC staff will be trained to access the CCMS. DWC staff will review the comments in their respective resources designated as Level 2 and 3 (i.e., data sets, analysis methods, etc.) to develop a draft strategy to address the comments. DWC will meet with the WEST Project Manager, Assistant Project Manager, and the US Army Corps of Engineers (Corps) to discuss the proposed strategy for responding to all Level 2 and 3 comments in their resource area. The WEST Project manager, Assistant Project Manager, Corps, and DWC staff will meet with the appropriate cooperating agency to discuss the planned strategies to respond to their specific comments. Comments will not be addressed under Work Order #13. All comments will be addressed under Work Order #14. Assumptions: ● Assumes one hour training on accessing and using the CCMS ● Assumes meeting with the Corps and WEST for a half day to review Level 2 and 3 comments ● Assumes two days to develop a strategy for comment responses (i.e., work/analysis) ● Assumes at least one face to face meeting each with the EPA and CPW ● Assumes timeline of March 26, 2020 to May 31, 2020 Task 5 – 3PC Calls with Corps Two DWC staff members will prepare for and participate in four 1-hour phone calls with the Corps, WEST, and other 3PC team members between March 26 and May 31, 2020 as directed by WEST. Task 7 - Administrative Duties This task is to perform invoicing and other project administration duties during the 4-month period. Administrative duties include invoicing, monthly updates, responding to invoice inquiries, contracting, and project management. Administration tasks are estimated at two hours per month based on past work orders. Task 8 – Reimbursable Expenses Travel costs to meetings: Page 17 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C DiNatale Water Consultants 2 Expense budget assumes mileage during the four-month period for one face-to-face meeting in the Denver area with the Corps, WEST, other 3PC team members, and/or cooperating agencies. DWC DELIVERABLES ● Strategies for addressing comments provided by the public and cooperating agencies ● Monthly submissions to WEST of invoices and status reports CURRENT BUDGET REQUEST DiNatale Water Consultants requests a budget of $19,620.00 for the scope of work provided above with the stated assumptions beginning February 1, 2020 through May 31, 2020. Page 18 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C DiNatale Water Consultants Senior Engineer Project Engineer Staff Engineer Kelly DiNatale Matt Bliss Leslie Sutton $210 $170 $80 Sub-total TASKS Task 3 - 3PC Team Review & Agency Coordination 45 45 $17,100.00 Task 5 - 3PC Calls with Corps 4 4 $1,520.00 Task 7 - Administrative Duties 4 4 $1,000.00 Task 8 - Reimbursable Expenses $0.00 Total Hours 49 53 4 106 Total $10,290.00 $9,010.00 $320.00 $19,620.00 Page 19 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C CDM Smith 1 CDM SMITH FOUR-MONTH BUDGET February 1, 2020 through May 31, 2020 OVERVIEW OF BUDGET REQUEST During the four-month period ending May 31, 2020, CDM Smith requests a budget of $20,045.00 to fulfill the scope as outlined below. The scope for each task and a list of deliverables are provided. TASK 3 – 3PC TEAM REVIEW & AGENCY COORDINATION Once comments have been entered into the Comment Content Management System (CCMS), CDM Smith staff will be trained to access the CCMS. CDM Smith staff will review the comments in their respective resources designated as Level 2 and 3 (i.e., data sets, analysis methods, etc.) and develop a draft strategy to address the comments. CDM Smith will meet with the WEST Project Manager, Assistant Manager, and the US Army Corps of Engineers (Corps) to discuss the proposed strategy for responding to all Level 2 and 3 comments in their resource area. The WEST Project Manager, Assistant Manager, Corps, and CDM Smith staff will meet with the appropriate cooperating agency to discuss the planned strategies to respond to their specific comments. Comments will not be addressed under Work Order #13. All comments will be addressed under Work Order #14. Assumptions: ● Assumes one hour training on accessing and using the CCMS ● Assumes meeting with the Corps and WEST for a half day to review Level 2 and 3 comments ● Assumes two days to develop a strategy for comment responses (i.e., work/analysis) ● Assumes at least one face to face meeting each with the CDPHE, EPA, and CPW ● Assumes timeline of March 26, 2020 to May 31, 2020 TASK 5 – 3PC CALLS WITH CORPS One CDM Smith staff member will prepare for and participate in four 1-hour phone calls with the Corps, WEST, and other 3PC team members between March 26 and May 31, 2020 as directed by WEST. TASK 7 - ADMINISTRATIVE DUTIES This task is to perform project administration duties during the 4-month period. Administrative duties include invoicing, monthly updates, responding to invoice inquiries, contracting, and project management. Administration tasks are estimated at two hours per month based on past work orders. TASK 8 – REIMBURSABLE EXPENSES Travel costs to meetings: Page 20 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C CDM Smith 2 Expense budget assumes mileage during the four-month period for one face-to-face meeting in the Denver area with the Corps, WEST, other 3PC team members, and/or cooperating agencies. CDM SMITH DELIVERABLES ● Strategies for addressing comments provided by the public and cooperating agencies ● Monthly submissions to WEST of invoices and status reports CURRENT BUDGET REQUEST CDM Smith requests a budget of $20,045.00 for the scope of work provided above with the stated assumptions beginning February 1, 2020 through May 31, 2020. Page 21 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C CDM SMITH Senior Advisor Principal/ Associate Senior Professiona l Support Clerical/ Admin SM CH SA MM BD RS/XK GB $210 $190 $185 $85 $65 SUB-TOTAL TASKS Task 3 - 3PC Team Review & Agency Coordination 5 45 45 $17,925.00 Task 5 - 3PC Calls with Corps 4 $760.00 Task 7 - Administrative Duties 4 4 4 $1,360.00 Task 8 - Reimbursable Expenses $0.00 Total Hours 5 53 45 4 4 111 Phase V Total $1,050.00 $10,070.00 $8,325.00 $340.00 $260.00 $20,045.00 Page 22 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C Harvey Economics 1 HARVEY ECONOMICS FOUR-MONTH BUDGET February 1, 2020 through May 31, 2020 OVERVIEW OF BUDGET REQUEST During the four-month period ending May 31, 2020, Harvey Economics requests a budget of $18,700.00 to fulfill the scope as outlined below. The scope for each task and a list of deliverables are provided. TASK 3 – 3PC TEAM REVIEW & AGENCY COORDINATION Once comments have been entered into the Comment Content Management System (CCMS), Harvey Economics staff will be trained to access the CCMS. Harvey Economics staff will review the comments in their respective resources designated as Level 2 and 3 (i.e., data sets, analysis methods, etc.) and develop a draft strategy to address the comments. Harvey Economics will meet with the WEST Project Manager, Assistant Project Manager, and the US Army Corps of Engineers (Corps) to discuss the proposed strategy for responding to all Level 2 and 3 comments in their resource area. The WEST Project Manager, Assistant Project Manager, Corps, and Harvey Economics staff will meet with the appropriate cooperating agency to discuss the planned strategies to respond to their specific comments. Comments will not be addressed under Work Order #13. All comments will be addressed under Work Order #14. Assumptions: ● Assumes one hour training on accessing and using the CCMS ● Assumes meeting with the Corps and WEST for a half day to review Level 2 and 3 comments ● Assumes two days to develop a strategy for comment responses (i.e., work/analysis) ● Assumes at least one face to face meeting each with the EPA and CPW ● Assumes timeline of March 26, 2020 to May 31, 2020 TASK 5 – 3PC CALLS WITH CORPS Two Harvey Economics staff members will prepare for and participate in four 1-hour phone calls with the Corps, WEST, and other 3PC team members between March 26 and May 31, 2020 as directed by WEST. TASK 7 – ADMINISTRATIVE DUTIES This task is to perform project administration duties during the 4-month period. Administrative duties include invoicing, monthly updates, responding to invoice inquiries, contracting, and project management. Administration tasks are estimated at two hours per month based on past work orders. TASK 8 – REIMBURSABLE EXPENSES Travel costs to meetings: Page 23 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C Harvey Economics 2 Expense budget assumes mileage during the four-month period for one face-to-face meeting in the Denver area with the Corps, WEST, other 3PC team members, and/or cooperating agencies. HARVEY ECONOMICS DELIVERABLES ● Strategies for addressing comments provided by the public and cooperating agencies ● Monthly submissions to WEST of invoices and status reports CURRENT BUDGET REQUEST Harvey Economics requests a budget of $18,700.00 for the scope of work provided above with the stated assumptions beginning February 1, 2020 through May 31, 2020. Page 24 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C Harvey Economics Principal Senior Associate Proj. Asst. E. Harvey Walker Dornfeld $200 $160 $65 Sub-total TASKS Task 3 - 3PC Team Review & Agency Coordination 45 45 $16,200.00 Task 5 - 3PC Calls with Corps 4 4 $1,440.00 Task 7 - Administrative Duties 4 4 $1,060.00 Task 8 - Reimbursable Expenses $0.00 Total Hours 53 49 4 106 Phase V Total $10,600.00 $7,840.00 $260.00 $18,700.00 Page 25 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C GEI Consultants, Inc. 1 GEI CONSULTANTS, INC. FOUR-MONTH BUDGET February 1, 2020 through May 31, 2020 OVERVIEW OF BUDGET REQUEST During the four-month period ending May 31, 2020, GEI Consultants, Inc. (GEI) requests a budget of $12,657.00 to fulfill the scope as outlined below. The scope for each task and a list of deliverables are provided. TASK 3 – 3PC TEAM REVIEW & AGENCY COORDINATION Once comments have been entered into the Comment Content Management System (CCMS), GEI staff will be trained to access the CCMS. GEI staff will review the comments in their respective resources designated as Level 2 and 3 (i.e., data sets, analysis methods, etc.) and develop a draft strategy to address the comments. GEI will meet with the WEST Project Manager, Assistant Project Manager, and the US Army Corps of Engineers (Corps) to discuss the proposed strategy for responding to all Level 2 and 3 comments in their resource area. The WEST Project Manager, Assistant Project Manager, Corps, and DWC staff will meet with the appropriate cooperating agency to discuss the planned strategies to respond to their specific comments. Comments will not be addressed under Work Order #13. All comments will be addressed under Work Order #14. Assumptions: ● Assumes one hour training on accessing and using the CCMS ● Assumes meeting with the Corps and WEST for one half day to review Level 2 and 3 comments ● Assumes two days to develop a strategy for comment responses (i.e., work/analysis) ● Assumes at least one face to face meeting with CPW ● Assumes timeline of March 26, 2020 to May 31, 2020 TASK 5 – 3PC CALLS WITH CORPS One GEI staff member will prepare for and participate in four 1-hour phone calls with the Corps, WEST, and other 3PC team members between March 26 and May 31, 2020 as directed by WEST. TASK 7 - ADMINISTRATIVE DUTIES This task is to perform project administration duties during the 4-month period. Administrative duties include invoicing, monthly updates, responding to invoice inquiries, contracting, and project management. Administration tasks are estimated at two hours per month based on past work orders. TASK 8 – REIMBURSABLE EXPENSES Travel costs to meetings: Expense budget assumes mileage during the four-month period for one face-to-face meeting in Page 26 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C GEI Consultants, Inc. 2 the Denver area with the Corps, WEST, other 3PC team members, and/or cooperating agencies. GEI DELIVERABLES ● Strategies for addressing comments provided by the public and cooperating agencies ● Monthly submissions to WEST of invoices and status reports CURRENT BUDGET REQUEST GEI Consultants, Inc. requests a budget of $12,657.00 for the scope of work provided above with the stated assumptions beginning February 1, 2020 through May 31, 2020. Page 27 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C GEI, INC Senior Aquatic Ecologist Aquatic Ecologist Fisheries Biologist Fisheries Biologist Fisheries Tech Clerical Conklin Level 5 Level 3 Level 2 Level T2 Richards $229 $130 $94 $89 $71 $130 Sub-total TASKS Task 3 - 3PC Team Review & Agency Coordination 45 $10,305.00 Task 5 - 3PC Calls with Corps 4 $916.00 Task 7 - Administrative Duties 4 4 $1,436.00 Task 8 - Reimbursable Expenses $0.00 Total Hours 53 0 0 0 0 4 57 Phase V Total $12,137.00 $0.00 $0.00 $0.00 $0.00 $520.00 $12,657.00 Page 28 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C Centennial Archaeology 1 CENTENNIAL ARCHAEOLOGY FOUR-MONTH BUDGET February 1, 2020 through May 31, 2020 OVERVIEW OF BUDGET REQUEST During the four-month period ending May 31, 2020, Centennial Archaeology requests a budget of $9,457.00 to fulfill the scope as outlined below. The scope for each task and a list of deliverables are provided. TASK 3 – 3PC TEAM REVIEW & AGENCY COORDINATION Once comments have been entered into the Comment Content Management System (CCMS), Centennial Archaeology staff will be trained to access the CCMS. Centennial Archaeology staff will review the comments in their respective resources designated as Level 2 and 3 (i.e., data sets, analysis methods, etc.) and develop a draft strategy to address the comments. Centennial Archaeology will meet with the WEST Project Manager, Assistant Project Manager, and the US Army Corps of Engineers (Corps) to discuss the proposed strategy for responding to all Level 2 and 3 comments in their resource area. The WEST Project Manager, Assistant Project Manager, Corps, and Centennial Archaeology staff will meet with the appropriate cooperating agency to discuss the planned strategies to respond to their specific comments. Comments will not be addressed under Work Order #13. All comments will be addressed under Work Order #14. Assumptions: ● Assumes one hour training on accessing and using the CCMS ● Assumes meeting with the Corps and WEST for one half day to review Level 2 and 3 comments ● Assumes four days to develop a strategy for comment responses (i.e., work/analysis) ● Assumes at least one face to face meeting with cooperating agencies ● Assumes timeline of March 26, 2020 to May 31, 2020 TASK 5 – 3PC CALLS WITH CORPS One Centennial Archaeology staff member will prepare for and participate in four 1-hour phone calls with the Corps, WEST, and other 3PC team members between March 26 and May 31, 2020 as directed by WEST. TASK 7 - ADMINISTRATIVE DUTIES This task is to perform project administration duties during the 4-month period. Administrative duties include invoicing, monthly updates, responding to invoice inquiries, contracting, and project management. Administration tasks are estimated at two hours per month based on past work orders. TASK 8 – REIMBURSABLE EXPENSES Travel costs to meetings: Page 29 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C Centennial Archaeology 2 Expense budget assumes mileage during the four-month period for one face-to-face meeting in the Denver area with the Corps, WEST, other 3PC team members, and/or cooperating agencies. CENTENNIAL ARCHAEOLOGY DELIVERABLES ● Strategies for addressing comments provided by the public and cooperating agencies ● Monthly submissions to WEST of invoices and status reports CURRENT BUDGET REQUEST Centennial Archaeology requests a budget of $9,457.00 for the scope of work provided above with the stated assumptions beginning February 1, 2020 through May 31, 2020. Page 30 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C Centennial Archaeology Principal Investigator Project Director Kinneer Perlmutter $110 $83 Sub-total TASKS Task 3 - 3PC Team Review & Agency Coordination 45 45 $ 8,685.00 Task 5 - 3PC Calls with Corps 4 $ 332.00 Task 7 - Administrative Duties 4 $ 440.00 Task 8 - Reimbursable Expenses $ - Total Hours 49 49 98 Phase V Total $5,390.00 $4,067.00 $9,457.00 Page 31 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C Anderson Consulting Engineers 1 ANDERSON CONSULTING ENGINEERS FOUR-MONTH BUDGET February 1, 2020 through May 31, 2020 OVERVIEW OF BUDGET REQUEST During the four-month period ending May 31, 2020, Anderson Consulting Engineers (ACE) requests a budget of $13,925.00 to fulfill the scope as outlined below. The scope for each task and a list of deliverables are provided. TASK 3 – 3PC TEAM REVIEW & AGENCY COORDINATION Once comments have been entered into the Comment Content Management System (CCMS), ACE staff will be trained to access the CCMS. ACE staff will review the comments in their respective resources designated as Level 2 and 3 (i.e., data sets, analysis methods, etc.) and develop a draft strategy to address the comments. ACE will meet with the WEST Project Manager, Assistant Project Manager, and the US Army Corps of Engineers (Corps) to discuss the proposed strategy for responding to all Level 2 and 3 comments in their resource area. The WEST Project Manager, Assistant Project Manager, Corps, and ACE staff will meet with the appropriate cooperating agency to discuss the planned strategies to respond to their specific comments. Comments will not be addressed under Work Order #13. All comments will be addressed under Work Order #14. Assumptions: ● Assumes one hour training on accessing and using the CCMS ● Assumes meeting with the Corps and WEST for four hours to review Level 2 and 3 comments ● Assumes four days to develop a strategy for comment responses (i.e., work/analysis) ● Assumes at least one face to face meeting with CPW ● Assumes timeline of March 26, 2020 to May 31, 2020 TASK 5 – 3PC CALLS WITH CORPS Two ACE staff members will prepare for and participate in four 1-hour phone calls with the Corps, WEST, and other 3PC team members between March 26 and May 31, 2020 as directed by WEST. TASK 7 - ADMINISTRATIVE DUTIES This task is to perform project administration duties during the 4-month period. Administrative duties include invoicing, monthly updates, responding to invoice inquiries, contracting, and project management. Administration tasks are estimated at two hours per month based on past work orders. TASK 8 – REIMBURSABLE EXPENSES Travel costs to meetings: Page 32 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C Anderson Consulting Engineers 2 Expense budget assumes mileage during the four-month period for one face-to-face meeting in the Denver area with the Corps, WEST, other 3PC team members, and/or cooperating agencies. ACE DELIVERABLES ● Strategies for addressing comments provided by the public and cooperating agencies ● Monthly submissions to WEST of invoices and status reports CURRENT BUDGET REQUEST Anderson Consulting Engineers requests a budget of $13,925.00 for the scope of work provided above with the stated assumptions beginning February 1, 2020 through May 31, 2020. Page 33 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C Anderson Consulting Engineers Principal Engineer Project Engineer II Admin Brad Anderson Michelle Martin Tami Witham $170 $95 $65 Sub-total TASKS Task 3 - 3PC Team Review & Agency Coordination 45 45 $11,925.00 Task 5 - 3PC Calls with Corps 4 4 $1,060.00 Task 7 - Administrative Duties 4 4 $940.00 Task 8 - Reimbursable Expenses $0.00 Total Hours 53 49 4 106 Phase V Total $9,010.00 $4,655.00 $260.00 $13,925.00 Page 34 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT C CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. Page 35 of 35 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C INSR ADDL SUBR LTR INSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (A/C, No): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE INSURER(S) AFFORDING COVERAGE NAIC # Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? 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DISEASE - EA EMPLOYEE $ If yes, describe under SAGITTA 25.3 (2016/03) DESCRIPTIONS (Continued from Page 1) The General Liability, and Auto Liability policies include an automatic Additional Insured endorsement that provides Additional Insured status to the Certificate Holder, only when there is a written contract or written agreement between the named insured and the certificate holder and with regard to work performed on behalf of the named insured. The General Liability, Auto Liability and Worker's Compensation policies provide a Blanket Waiver of Subrogation in favor of the same, when required by written contract. The General Liability and Auto Liability policies contain a special endorsement with "Primary and Noncontributory" wording, when required by written contract. The Excess Liability policy is Follow Form over the General Liability, Auto Liability, Worker's Compensation and Employer's Liability policies. Professional Liability policy includes Blanket Vicarious Liability when required by written contract. A Waiver of Subrogation endorsement is included with regards to the referenced Holder under the Professional Liability policy. 2 of 2 #S25390667/M25327615 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ POLICY NON-OWNED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD ACORDTM CERTIFICATE OF LIABILITY INSURANCE Travelers Property Casualty Ins. Co Travelers Indemnity Company of CT Continental Casualty Company Charter Oak Fire Insurance Company 4/03/2019 USI Insurance Svcs CL Cheyenne 1904 Warren Ave. Cheyenne, WY 82001 307 635-4231 Amanda Pelto 307-635-4231 307-635-4237 amanda.pelto@usi.com Western Ecosystems Technology, Inc. 415 W. 17th Street, Suite 200 Cheyenne, WY 82001 36161 25682 20443 25615 A X X X X X P6303J152095TIA 04/04/2019 04/04/2020 1,000,000 100,000 5,000 1,000,000 4,000,000 2,000,000 D X X X X X BA3J152095 04/04/2019 04/04/2020 1,000,000 A X X X 10000 EX3J155153 04/04/2019 04/04/2020 10,000,000 10,000,000 B N X UB0J688880 04/04/2019 04/04/2020 X 1,000,000 1,000,000 1,000,000 C A Professional Liab Stop Gap X X 592376511 P6303J152095TIA 04/02/2019 04/04/2019 04/02/2020 04/04/2020 $5mil Agg/ $5mil Occur $1 Mil per emp/ Agg This Certificate is issued for insured operations usual to Environmental & Natural Resources Consultants. The General Liability policy includes Form CGD321, Per Project Aggregate limits apply to referenced Project. (See Attached Descriptions) Informational Only 1 of 2 #S25390667/M25327615 Client#: 1251138 WESTEECO1 AXPBQ 1 of 2 #S25390667/M25327615 DocuSign Envelope ID: 2ED6BD47-C089-4EC5-9863-22CF0106217C