HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8827 CONSULTING ENGINEERING SERVICES FOR WATER TREATMENT FACILITY DESIGN AND CONSTRUCTION FOR CAPITAL IMPROVEMENTS (4)Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
WORK ORDER
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
HDR ENGINEERING, INC.
WORK ORDER NUMBER: HDR-MK-01212020
PROJECT TITLE: 24” Poudre Pipeline Alternatives Research
ORIGINAL BID/RFP NUMBER & NAME: 8827, Consulting Engineering Services
for Water Treatment Facility Design & Construction Services
MASTER AGREEMENT EFFECTIVE DATE: February 20, 2019
ARCHITECT/ENGINEER: HDR Engineering, Inc
OWNER’S REPRESENTATIVE: Mark Kempton, Director of Plant Operations
WORK ORDER COMMENCEMENT DATE: February 17, 2020
WORK ORDER COMPLETION DATE: August 30, 2020
MAXIMUM FEE: (time and reimbursable direct costs): $32,455
PROJECT DESCRIPTION/SCOPE OF SERVICES: Engineering consultant services to research
different alternatives for the rehabilitation of the 24” raw water pipeline in the Poudre Canyon.
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of (7) pages are hereby accepted and incorporated herein, by this
reference, and Notice to Proceed is hereby given after all parties have signed this document.
SERVICE PROVIDER: HDR Engineering, Inc.
By: Date:
Name: Title:
DocuSign Envelope ID: 5815E3FA-019E-4104-A778-D614AF54043F
Senior Vice President
2/18/2020
R. Bradley Martin
Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
OWNER’S ACCEPTANCE & EXECUTION:
This Work Order and the attached Contract Documents are hereby accepted and incorporated
herein by this reference.
ACCEPTANCE: Date:
Mark Kempton, Project Manager
REVIEWED: Date:
Marisa Donegon, Buyer II
APPROVED AS TO FORM: Date:
Name,City Attorney's Title
(if greater than $1,000,000)
ACCEPTANCE: Date:
Carol Webb, Deputy Director Water Resources & Treatment
ACCEPTANCE: Date:
Kevin Gertig, Utilities Executive Director
(if greater than $1,000,000)
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
ACCEPTANCE: Date:
Darin Atteberry, City Manager
(if greater than $1,000,000)
ATTEST: Date:
City Clerk
(if greater than $1,000,000)
DocuSign Envelope ID: 5815E3FA-019E-4104-A778-D614AF54043F
2/17/2020
2/18/2020
2/24/2020
January 10, 2020
Mr. Mark Kempton
Director of Plant Operations
Fort Collins Utilities
PO Box 580
Fort Collins, CO 80522
Re: Fort Collins Utilities 24” Poudre Pipeline Alternatives Research
Scope of Services and Fee Estimate
Dear Mark:
Thank you for the opportunity to present this scope of services and fee proposal to support the City of
Fort Collins and Fort Collins Utilities in researching different alternatives for rehabilitation of the 24” raw
water pipeline in the Poudre Canyon. We are excited to assist you with this project and will bring our
team’s knowledge on other very similar projects, most notably on the National Park Service’s Trans-
Canyon Waterline in Grand Canyon National Park. Specifically, we have prepared a scope of services to
accomplish the following tasks related to this project:
Task 100: Project Management and Administration
Task 200: Rehabilitation Alternatives Research
We propose to complete this scope of services on a time and materials basis under HDR’s master service
agreement 8827 with the City of Fort Collins for a fee not to exceed $32,455.
Should you have any questions about any of the information included herein, please contact me at your
earliest convenience.
Sincerely,
Chris Parton, P.E.
Project Manager
DocuSign Envelope ID: 5815E3FA-019E-4104-A778-D614AF54043F
Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
ATTACHMENT A
WORK ORDER SCOPE OF SERVICES
DocuSign Envelope ID: 5815E3FA-019E-4104-A778-D614AF54043F
Background
The City of Fort Collins (the City) would like to investigate alternatives for rehabilitation of the 24” raw
water pipeline in the Cache La Poudre River Canyon. The pipeline was constructed between 90 and 100
years ago and is in need of rehabilitation along much of the alignment. The City has attempted to line
the pipeline twice in the past, with each attempt being unsuccessful. The City would like HDR to gather
information on additional rehabilitation technologies for consideration in identifying a path forward to
rehabilitate the pipeline and ensure that raw water rights on the Poudre River can be used to their full
extent. HDR has prepared this scope of services to perform the following tasks:
Provide project management and administration
Gather information on and evaluate different rehabilitation alternatives
Prepare opinion of cost for each alternative.
Present this information to City of Fort Collins Utilities leadership in a “brown bag” style
presentation
The following assumptions were used in preparation of the scope and the associated engineering fee:
1. The project duration will be 3 months.
2. Up to 5 alternatives will be evaluated. Those alternatives are expected to include cured in place
pipe (CIPP), pipe bursting, SmartPipe, Genesis Technology, and Primus Line.
3. Construction of a new pipeline will not be evaluated as part of this analysis.
4. Design of a selected alternative is not included in this scope of services.
5. Costs for alternatives will be per AACE class 5 guidelines.
6. The City will provide information on horizontal and vertical alignment, condition, and previous
rehabilitation technologies that were either attempted or evaluated.
7. One presentation on rehabilitation alternatives is included.
Approach
Task Series 100 – Project Management and
Administration
HDR will conduct project management activities including coordination, direction, and management of
scope, budget, project accounting, invoicing, scheduling, communications, and preparation of monthly
reports to be issued to the City updating project scope, schedule, and budget status.
Task 101 – Prepare Project Management Plan
HDR will develop a Project Management Plan (PMP) to include a communication plan, Quality Assurance
and Quality Control (QA/QC) plan, and health and safety plan. Templates for deliverables, invoices and
progress reports, and logs to track action items, decisions, and change management will also be
prepared or updated as part of this task.
DocuSign Envelope ID: 5815E3FA-019E-4104-A778-D614AF54043F
Task 102 – Project Status and Reporting
HDR will monitor project progress, including work completed, work remaining, budget expended,
schedule, estimated cost of work remaining, estimated cost at completion, earned value, and out of
scope items. HDR will manage activities within the project budget, process invoices, and prepare
monthly progress memorandums to be included with invoices.
Task 103 – Quality Assurance and Quality Control (QA/QC)
HDR will complete QC reviews and address comments prior to submission of project deliverables.
Ongoing QA activities include routine internal meetings to monitor project progress and address issues
as they arise, including senior staff throughout project development, and use of standard tools and
templates. Hours for QA/QC are included in individual tasks for deliverables. Overall coordination of
QA/QC will be in accordance with the PMP.
Task 104 – Project Initiation
A kickoff workshop will be held at the beginning of the project to review project goals, scope, and
schedule. The workshop will be attended by 4 members of the HDR team, one in person and the rest via
phone. The meeting is anticipated to be 2 hours in length.
Task Series 100 Deliverables
The following deliverables will be prepared as part of Task Series 100:
Project Management Plan.
Monthly Invoices and Progress Reports
Project initiation meeting agenda and minutes
Task 200 – Rehabilitation Alternatives Research
OBJECTIVE:
The objective of this task is to perform research on different alternatives that could be used to line the
pipeline and present this information to City leadership.
HDR will perform the following services under this task:
Prepare for and facilitate a project initiation meeting.
Prepare a data request.
Review information on existing pipeline and identify possible staging area locations.
Perform research on up to 5 alternatives that could be used to rehabilitate the pipeline to
determine the suitability of these technologies for rehabilitating the pipeline.
Identify requirements for access and locations for potential access points along the alignment
Prepare AACE class 5 opinion of cost for each method.
Summarize the research in a Microsoft Power Point slide deck. Present this information in a
“brown bag” style presentation to City staff. Prepare meeting minutes of discussion.
Task Series 200 Deliverables
The following deliverables will be prepared as part of Task Series 200:
Kickoff meeting agenda and minutes.
Summary workshop meeting agenda and minutes.
DocuSign Envelope ID: 5815E3FA-019E-4104-A778-D614AF54043F
Microsoft Power Point slide deck.
DocuSign Envelope ID: 5815E3FA-019E-4104-A778-D614AF54043F
Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
ATTACHMENT B
WORK ORDER COST DETAIL
DocuSign Envelope ID: 5815E3FA-019E-4104-A778-D614AF54043F
WORK BREAKDOWN STRUCTURE
Fee Estimate for: Fort Collins Utilities Poudre Pipeline Rehabilitation Alternatives Research
Date: January 10, 2020
Firm Name: HDR Engineering, Inc.
Chris Parton
Project Manager
Rich Thornton
Principal in
Charge
Nick Humphreys
Senior Engineer
Luis Leon
Senior Technical
Advisor
Elizabeth Fuller
Project
Accountant
Donna Velasquez
Admin Support
Total
Labor
(Hours)
Total Labor
($) Subconsultants
Total Expenses
($)
Total Labor &
Expenses
($)
Hourly Rate $240.00 $260.00 $175.00 $260.00 $125.00 $95.00
Task 100 - Project Management and Administration 7 0 5 0 6 2 20 $3,495.00 $0.00 $0.00 $3,495.00
Project Initiation (PMP, QA/QC Plan, Health & Safety Plan) 1 2 2 2 7 $1,030.00 $0.00 $1,030.00
Project Status and Reporting 6 3 4 13 $2,465.00 $0.00 $2,465.00
Task 200 - Alternatives Analysis 35 8 100 6 0 0 145 $28,710.00 $0.00 $250.00 $28,960.00
Project Initiation meeting, agenda prep, and meeting minutes 2 2 4 $830.00 $0.00 $830.00
Prepare a data request. 4 4 8 $1,660.00 $0.00 $1,660.00
Review information on existing pipeline and identify possible staging areas 4 8 12 $2,360.00 $0.00 $2,360.00
Review different alternatives and perform research (up to 5 alternatives) 10 40 2 52 $9,920.00 $0.00 $9,920.00
Identify requirements for access and locations for potential access points 2 8 10 $1,880.00 $0.00 $1,880.00
Prepare AACE Class 5 Opinion of Cost for Each Rehabilitation Method 6 4 24 2 36 $7,200.00 $0.00 $7,200.00
Prepare summary Power Point Slide Deck 4 2 8 2 16 $3,400.00 $0.00 $3,400.00
Workshop with FCU staff to review alternatives 2 2 2 6 $1,350.00 $0.00 $250.00 $1,600.00
Meeting minutes 1 4 5 $940.00 $0.00 $940.00
0 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00
TOTAL HOURS 42 8 105 6 6 2 165
TOTAL LABOR $10,080 $2,080 $18,375 $1,560 $750 $190 $32,205 $0 $250 $32,455
Task
Project Team Labor and Expenses
DocuSign Envelope ID: 5815E3FA-019E-4104-A778-D614AF54043F
Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
ATTACHMENT C
CERTIFICATE OF INSURANCE
CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents.
DocuSign Envelope ID: 5815E3FA-019E-4104-A778-D614AF54043F