HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9200482PFA – Administration
AC Install
Presented to:
Presented by:
February 7, 2020
Job Number Registered Quotation Number Presentation Date Page
Q-02-2020-176757 February 7, 2020 2 of 7
BY AND BETWEEN:
Contractor
Tolin Mechanical Systems
2020 Airway Avenue
Fort Collins, CO 80524
Customer
City of Fort Collins – PFA
102 Remington Street
Fort Collins, CO 80524
PROJECT LOCATION: 102 Remington Street
Fort Collins, CO 80524
PROJECT DESCRIPTION: PFA - Administration, AC Install
We are pleased to offer our proposal to install a new AC split system for the Administration facility.
The particular space has a high solar heat load and the current HVAC system does not provide
adequate cooling. It has been determined the space will require a dedicated system to provide
unitary cooling to the space when needed. Two options have been provided for consideration with
different low ambient operating conditions. This proposal is based upon a site visit on 06/21/19.
Below is our suggested scope of work.
Job Number Registered Quotation Number Presentation Date Page
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OUR PROPOSAL INCLUDES THE FOLLOWING:
General Construction Activities:
• Provide permit
• Provide new equipment startup and commissioning to ensure proper operation
• Provide one-year warranty on new equipment, materials, and installation craftsmanship
• Provide clean and safe work environment
New Work:
• Provide labor and materials to install (1) 2-TON outdoor condensing unit
o OPTION 1:
Mitsubishi
MUY-GL24NA-U1
20.5 SEER
R-410A
Ambient, 15F
o OPTION 2:
Mitsubishi
PUY-A24NHA7
21.4 SEER
R-410A
Ambient, -20F
• Provide labor and materials to install (1) indoor wall mounted evaporator coil
o OPTION 1:
Mitsubishi
SY-GL24NA-U1
o OPTION 2:
Mitsubishi
PKA-A24KA7
• Provide labor and materials to install electrical service for new equipment
o Breaker: 20/25A (Option 1/Option 2)
o Wire: 14 AWG
o 208/230-1
• Provide labor and materials to install condensing unit pad for roof placement
• Provide labor and materials to roof for new refrigerant and electrical penetrations and seal
as needed
• Provide labor and materials to install insulated refrigerant line-set (liquid 3/8”, gas 5/8”)
Job Number Registered Quotation Number Presentation Date Page
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• Provide labor and materials to leak check, evacuate and charge with new R410A refrigerant
• Provide labor and materials to install condensate pump and condensate drain line as
needed
• Provide labor and materials to install communication wiring between condensing unit and
indoor coil
• Provide labor and materials to set remote wall thermostat
OUR PROPOSAL EXCLUDES THE FOLLOWING:
Providing any labor, materials, or equipment for work not explicitly detailed in the above scope,
including but not limited to:
• Labor outside normal business hours, 7 a.m. to 4 p.m. Monday through Friday
• Engineering
• Taxes
• Payment or performance bonding
• Hazardous material testing and abatement
• Any provision of temporary heating, cooling, ventilation or exhaust
Job Number Registered Quotation Number Presentation Date Page
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PRICING SUMMARY
OPTION 1
AC INSTALL, CONDENSING UNIT WILL OPERATE DOWN TO 15F AMBIENT ................................ $9,491
Labor $4,792
Materials $4,403
Warranty, Permits $296
ACCEPTED (INITIAL) ___________ DECLINED (INITIAL) ___________
OPTION 2
AC INSTALL, CONDENSING UNIT WILL OPERATE DOWN TO -20F AMBIENT ............................ $11,591
Labor $4,792
Materials $6,422
Warranty, Permits $377
ACCEPTED (INITIAL) ___________ DECLINED (INITIAL) ___________
“This Agreement is the property of Tolin and is provided for the Customer's use only. Tolin
guarantees the price stated in this Agreement for thirty (30) days from the proposal date.”
Tolin Mechanical Systems Company
Customer
Brian Carpenter
Project Sales Engineer / Energy Engineer
Title
February 7, 2020
Date
Signature or PO#
Print Name and Title
Date
Job Number Registered Quotation Number Presentation Date Page
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CONTRACT AGREEMENT - TERMS AND CONDITIONS
1. TERMS: IF THIS CONTRACT INVOLVES THE PURCHASE OF MATERIALS AND EQUIPMENT ONLY, THE PURCHASE
PRICE SHALL BE PAYABLE AT THE TIME OF DELIVERY OF THE MATERIALS AND/OR EQUIPMENT; IF THIS CONTRACT
INVOLVES LABOR OR LABOR AND MATERIALS AND EQUIPMENT, PROGRESS BILLINGS WILL BE SUBMITTED
COVERING MATERIALS AND EQUIPMENT DELIVERED TO THE JOB SITE OR STORED IN ACCEPTABLE STORAGE FOR
DELIVERY TO THE JOB SITE. THIS PROGRESS BILLING WILL ALSO INCLUDE LABOR WHICH HAS BEEN EXPENDED ON
THE JOB OR DIRECTLY CONCERNED WITH THE JOB. THIS PROGRESS BILLING AMOUNT WILL BE DUE TEN DAYS
AFTER BILLING DATE. FOR JOBS WHICH REQUIRE RETENTION, A RETENTION AMOUNT OF FIVE PERCENT WILL BE
WITHHELD. IT WILL BECOME DUE AND PAYABLE AT THE COMPLETION OF TOLIN'S PORTION OF THE PROJECT.
2. Title to the materials and equipment shall remain with Tolin until the customer has paid the total price in full, and
if the customer should fail to make any payment to Tolin as the same becomes due or the customer fails to
perform any other obligation under this contract, Tolin may take possession of the materials and equipment and
take whatever other action it deems appropriate.
3. Tolin warrants that its labor and installation shall be done in a good and workmanlike manner and shall be free
from defects for a period of one year after completion of the installation. Tolin warrants that all equipment and
materials furnished will be new unless otherwise specified in this contract, and that Tolin has good title thereto.
Tolin does not warrant the quality of the equipment and materials furnished in any respect and the customer's
remedy for defects in the equipment and materials shall be against Tolin's suppliers or the manufacturers of the
materials and equipment. Tolin will deliver all manufacturers' written warranties to the customer upon
completion of installation. UNDER NO CIRCUMSTANCES WILL TOLIN BE RESPONSIBLE FOR LOSS OF USE, LOSS OF
PROFITS, INCREASED OPERATING OR MAINTENANCE EXPENSE, CLAIMS OF CUSTOMERS, TENANTS, OR CLIENTS,
OR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES.
4. Once the equipment and materials have been delivered to the job site, the Customer assumes all risk of damage
to same, by any cause, except that brought about by the negligence of Tolin and its employees. The customer
shall carry All Risk Property Insurance to the full value of the materials and equipment and name Tolin as an
Additional Insured to the extent of its interest.
The Customer shall be responsible for purchasing and maintaining such liability insurance as will protect him
against claims which may arise from operations under the Contract. The Customer must provide Tolin a
Certificate of Insurance providing General Liability and Independent Contractors Liability with minimum limits of
$500,000.00 per occurrence for Bodily Injury and Property Damage.
5. Tolin will maintain General Liability and Workers' Compensation Insurance protecting it against claims which may
arise from operations under the contract.
6. Tolin will make delivery or installation, when provided herein, within a reasonable time after this contract is
entered into, but it will not be responsible for delays caused by unavailability of machinery, equipment, materials
or parts, shipper's delays, strikes, lockouts, restrictions imposed by civil or military authority, priority regulation of
some governmental body, insurrection or riot, or any other cause beyond Tolin's control. If a time for
performance is stated in this agreement, it shall be deemed to be an estimate only.
If Tolin is required to make some installation under this contract, the customer shall be responsible for putting the
premises in a satisfactory condition including furnishing electric power, light, heat, and water so that installation
can start promptly and be completed efficiently.
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7. If Tolin shall fail to perform any of its obligations under this contract and fails to perform after the customer gives
Tolin ten (10) days written notice of the specific deficiencies, the customer may have someone else complete the
performance but Tolin's liability shall be limited to what it reasonably costs the customer to obtain completion of
Tolin's obligations under this contract. If Tolin fails to perform any of its obligations under this contract, the
customer, at customer's option, and without being required to do so, may cancel this contract by giving Tolin ten
(10) days written notice.
8. If the Project is stopped for a period of thirty (30) days under an order of any court or other public authority
having jurisdiction, or as a result of an act of government, such as a declaration of a national emergency making
materials unavailable, through no act or fault of Tolin or if the Project should be stopped for a period of thirty (30)
days by Tolin for the customer's failure to make payment thereon as provided in Paragraph 1, then Tolin may
upon seven (7) days written notice to the customer terminate this agreement and immediately recover from the
customer payment for all work to date and for any proven loss sustained upon any materials, equipment, tools,
construction equipment and machinery, including reasonable profit and damages.
9. In the event either party must commence a legal action in order to enforce any rights under this contract, the
successful party shall be entitled to all court costs and reasonable attorney's fees as determined by the court for
prosecuting or defending the claim as the case might be.
10. The Customer shall not leave any of the equipment or systems furnished or installed by Tolin in operation until
the customer has approved and accepted same and paid Tolin the price in full.
11. Any written notice required under this contract may be delivered personally to the other party or mailed as
certified mail, return receipt requested, to the other party's address as it appears in this agreement or as given to
the other party by written notice during the terms of this contract.
12. To the fullest extent permitted by law, Customer shall indemnify and hold harmless Tolin, its agents and
employees from and against all claims, damages, losses and expenses, including but not limited to attorney’s fees,
arising out of or resulting from the performance of work hereunder, provided that such claim, damage, loss or
expense is caused in whole or in part by any active or passive act or omission of Customer, anyone directly or
indirectly employed by Customer, or anyone for whose acts Customer may be liable, regardless of whether it is
caused in part by the negligence of Tolin.
By signing the below line, you are confirming that you have read and understand this paragraph and that you agree to
the Terms and Conditions listed above.
Signature: Date:
Please Return Initialed Document With Proposal To
Tolin Mechanical Systems Company
Fax # (303) 576-9022