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Home My WebLink AboutCORRESPONDENCE - RFP - 8331 BRIDGE INSPECTION, MAINTENANCE, REPAIR & REPLACEMENT (4)Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER FORM PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND MICHSEL BAKER INTERNATIONAL, INC. WORK ORDER NUMBER: BAKER-2-254902200-20 PROJECT TITLE: Bridge Management Support Services ORIGINAL BID/RFP NUMBER & NAME: 8331 Bridge Inspection, Maintenance, Repair, and Replacement Program MASTER AGREEMENT EFFECTIVE DATE: 9/1/2016 WORK ORDER COMMENCEMENT DATE: 2/12/2020 WORK ORDER COMPLETION DATE: 4/15/2020 MAXIMUM FEE: (time and reimbursable direct costs): $13,457.50 PROJECT DESCRIPTION/SCOPE OF SERVICES: See attached Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of (4) page(s) are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Date: ACCEPTANCE: Date: REVIEWED: Date: ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) DocuSign Envelope ID: E6B66FCD-BD01-4093-AFD7-FED30764072E Tom Ritz Regional Practice Lead -Bridge 2/12/2020 2/12/2020 Caleb Feaver Civil Engineer I Elliot Dale 2/13/2020 Sr Buyer Exhibit “A” WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND MICHAEL BAKER INTERNATIONAL, INC. DATED: February 7, 2020 Work Order No. _______12__________ Purchase Order No. ________________ Project title: Bridge Management Support Services Commencement Date: February 12, 2020 Completion Date: April 15, 2020 Maximum Fee: $13,457.50 (See Exhibit B attached for Fee Schedule) PROJECT DESCRIPTION: The City of Fort Collins collects a tremendous volume of structural condition data through the inspection activities listed below. We understand the City would like to explore ways to improve their bridge management practices making better use of the data in their maintenance program. Structural data is currently collected via: 1. Inspection of qualifying structures (major structures with span greater than 20 feet) that are inspected through the CDOT Off-system Bridge Inspection program, in compliance with the National Bridge Inspection Standards (NBIS), and 2. Through the inspection of non-qualifying (minor structures) structures that are inspected by Michael Baker International (MBI) as guided by the same NBIS standards. The City will soon be adding over 100 pedestrian bridges and other structures (certain of those owned by the Colorado State University) to their managed inventory, which presents an appropriate time to review their current bridge management practices. Michael Baker was requested to assist in this review, and to research bridge management policies of peer government agencies of similar size inventory as the City of Fort Collins. This work order will be performed under the master agreement for the City’s Bridge Inspection, Maintenance, Repair, and Replacement Program. Any variations to the depth or scope of activities listed below will be documented and addressed with a contract amendment, if necessary. CONTRACT TYPE: This contract will follow a Time & Materials (not to exceed) contract type. • All work associated with the scope of work will be based on actual time spent on project tasks. Current billable rates as defined by labor classification in our 2016 master agreement. DocuSign Envelope ID: E6B66FCD-BD01-4093-AFD7-FED30764072E Exhibit A - Work Order Form Bridge Inspection, Maintenance, Repair and Replacement Program – Bridge Management Support Services February 2020 2 of 3 TEAM RESPONSIBILITIES AND AUTHORITY: Michael Baker is the prime design consultant and will be responsible for managing all consultant related activities for this work order, as authorized and directed by the City. No subconsultants are needed to execute the scope of work as outlined below. GUIDELINES AND REFERENCES (CURRENT VERSION UNLESS NOTED OTHERWISE): The references listed below will shape work tasks and potential deliverables to the City, while remaining within the NBIS standards meeting the requirements outlined in the Code of Federal Regulations, 23 CFR 650.307 as applicable. References will include but not be limited to: • FHWA Bridge Preservation Guidelines, 2018 • AASHTO – Transportation System Preservation Technical Services Program (TSP 2) • Moving Ahead for Progress in the 21st Century Act (MAP-21) • Bridge Inspector’s Reference Manual (Publication No. FHWA NHI 12-049) • Bridge management policy documents of peer bridge owners • Michael Baker Inspection Reporting and Database Tool • Any other applicable documents as approved by the City SCOPE OF SERVICES There are two primary elements that will completed as part of this project. It should be noted the scope outlined below will be executed within a matter of weeks and is not intended to be exhaustive in nature with respect to the spectrum of bridge management and preservation programs Instead, the scope is designed to quickly gather information that can be readily understood and incorporated into the City’s planning and budgeting bridge management. • Project Administration • Bridge management support services I. Project Administration Upon notice to proceed, Baker will perform project administration duties throughout the length of the task order. A. The Project Manager (PM) will jointly serve as the primary contact and task lead for all work activities. The PM will manage staff resources, schedule and budget for the short duration of the work. B. One single invoice will be provided to the City at the completion of the work. A billing summary and a progress report for work performed during the billing period will be provided. C. The PM will ensure all documents will receive a quality assurance and quality control (QA/QC) review, in accordance with Michael Baker Quality Control Plan prior to submittal. D. The following meetings are anticipated: • Management practice orientation and task refinement meeting • Final delivery meeting (expected to include a live presentation of findings and characterization of future task activities) II. Bridge Management Support Task 1 - Review of Current Practice – MBI will collect information on how the City is currently using element level inspection data, condition rating data, SI&A coding as well as the maintenance recommendations provided by the two inspection programs noted above. This task is only intended to provide an overview and understanding of the DocuSign Envelope ID: E6B66FCD-BD01-4093-AFD7-FED30764072E Exhibit A - Work Order Form Bridge Inspection, Maintenance, Repair and Replacement Program – Bridge Management Support Services February 2020 3 of 3 City’s tools and existing policy. This framework will help to focus the asset management information collected in the following task. Task 2 - MB understands the City’s future goal to create a more robust program of prioritization, budgeting and scheduling of bridge asset activities is essential to managing their inventory over the long term. With this in mind, this task will seek to evaluate Asset Management Programs of Peer Government Agencies as a point of comparison that might be used in part as justification for improvements to their program. This activity will collect a discrete level of information intended for use by the City and MBI to improve the planning of the City’s 2-year bridge budgeting strategy. A select number of peer agencies will be contacted to provide a comparison of asset management attributes, inputs and priorities as outlined in the questions below: • Number of bridges in peer agency inventory • Current and future (or annual escalation) in the level funding • Percent of funding spent on preservation, maintenance and/or replacement • Metrics being reported to council, commission or other decision body • The goals of the bridge management program • Bridge asset management software utilized • Key Performance Indicators (KPI’s) in the decision-making process for future planning MBI will also use our national contacts to capture any national tendencies or averages of the same data where available. The peer group is expected to include from 2 to 4 of the following: • City of Lakewood, Grand Junction, Aurora, Greeley, and/or Boulder • County of Larimer County and/or Boulder County Supplemental Information to be collected when readily available from the peer: • Written management preservation & maintenance policies • Define what analysis modeling tools are driven by the policy and the data Task 3 – MBI shall compile the information from Tasks1 and 2 and prepare a written summary of findings for the City. A primary outcome of this work order is to help the City define a maintenance budget for the coming planning cycle. A final coordination meeting is planned as an interactive tool for discussion purposes and planning of next steps, if any. DELIVERABLES The following is an estimate of the deliverables required for this project. As the project develops, the type and number of deliverables may vary. Refer to the detailed discussions above for further information. All information shall be compiled onto a single CD, pdf or zip file and delivered to the City at the end of the project. A. Project Administration (Ongoing) • One invoice with a progress report • Meeting and telephone conversation documentation with peer agencies • Quality Control review of all project deliverables prior to submittal SCHEDULE All work described herein shall be completed by April 15, 2020 DocuSign Envelope ID: E6B66FCD-BD01-4093-AFD7-FED30764072E Description: Bridge Management Support Services TOTAL HOURS Rate FEE 10 $ 2,200.00 90 $ 11,085.00 100 $ 13,285.00 For Reference Only: Group Manager 17 $ 220.00 $3,740.00 Structural/Civil Engineer II 83 $ 115.00 $9,545.00 $0.00 $0.00 100 $13,285.00 Copies & Plotting (B&W) (1,800 x $0.05) -- $0.00 Mileage (2 Trips x 150 mi x $0.575 / mi) -- $172.50 -- -- -- $172.50 None $0.00 $0.00 Fee $13,457.50 Project Administration & Meetings Bridge Management Support Tasks 1 to 3 WORK ORDER TOTAL Subtotal Cost Per Staff Member Cost Per Major Tasks $13,285 + $172 = Exhibit "B" LABOR REIMBURSABLE EXPENSES: (Approximate) SUBCONSULTANTS: Task Order 12 Fee Summary for Michael Baker International, Inc. City of Fort Collins Bridge Inspection, Maintenance, Repair and Replacement Program Subtotal Subtotal PRIMARY DESIGN TASK ELEMENTS Subtotal 2/10/2020 1 of 1 DocuSign Envelope ID: E6B66FCD-BD01-4093-AFD7-FED30764072E