HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9200432- 1 -
Order Form opp id:O-028175
2633 Camino Ramon, Suite 500
San Ramon, CA 94583
RENEWAL ORDER FORM
Address Information
Bill To:
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, Colorado, 80522
United States
Billing Contact: Brad Morgan
Billing Phone: (970) 416-2842
Billing Email Address: bmorgan@fcgov.com
Ship To:
City of Fort Collins
215 N. Mason Street
Fort Collins, Colorado,
United States
Services
Services
Start Date End Date Term
(Mths)
Unit Price Quantity Total Price
Accela Citizen Access Annual Maintenance
and Support Renewal
03/01/2020 02/28/2021 12 $0.08 150,000.
00
$11,336.67
Accela GIS Site License Annual Maintenance
and Support Renewal
03/01/2020 02/28/2021 12 $10,484.82 1.00 $10,484.82
Accela Mobile Office Site License Annual
Maintenance and Support Renewal
03/01/2020 02/28/2021 12 $20,756.27 1.00 $20,756.27
Accela Land Management Site License Annual
Maintenance and Support Renewal
03/01/2020 02/28/2021 12 $111,273.92 1.00 $111,273.92
Total $153,851.68
Services
Year 2
Start Date End Date Term
(months)
Unit Price Quantity Total Price
Accela Citizen Access Annual Maintenance
and Support Renewal
03/01/2021 02/28/2022 12 $0.08 150,000.
00
$11,676.77
Accela GIS Site License Annual Maintenance
and Support Renewal
03/01/2021 02/28/2022 12 $10,799.36 1.00 $10,799.36
Accela Mobile Office Site License Annual
Maintenance and Support Renewal
03/01/2021 02/28/2022 12 $21,378.96 1.00 $21,378.96
Accela Land Management Site License Annual
Maintenance and Support Renewal
03/01/2021 02/28/2022 12 $114,612.14 1.00 $114,612.14
Total $158,467.23
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Order Form opp id:O-028175
Services
Year 3
Start Date End Date Term
(months)
Unit Price Quantity Total Price
Accela Citizen Access Annual Maintenance
and Support Renewal
03/01/2022 02/28/2023 12 $0.08 150,000.
00
$12,027.07
Accela GIS Site License Annual Maintenance
and Support Renewal
03/01/2022 02/28/2023 12 $11,123.35 1.00 $11,123.35
Accela Mobile Office Site License Annual
Maintenance and Support Renewal
03/01/2022 02/28/2023 12 $22,020.33 1.00 $22,020.33
Accela Land Management Site License Annual
Maintenance and Support Renewal
03/01/2022 02/28/2023 12 $118,050.50 1.00 $118,050.50
Total $163,221.25
Services
Year 4
Start Date End Date Term
(months)
Unit Price Quantity Total Price
Accela Citizen Access Annual Maintenance
and Support Renewal
03/01/2023 02/29/2024 12.00 $0.08 150,000.
00
$12,387.89
Accela GIS Site License Annual Maintenance
and Support Renewal
03/01/2023 02/29/2024 12.00 $11,457.05 1.00 $11,457.05
Accela Mobile Office Site License Annual
Maintenance and Support Renewal
03/01/2023 02/29/2024 12.00 $22,680.94 1.00 $22,680.94
Accela Land Management Site License Annual
Maintenance and Support Renewal
03/01/2023 02/29/2024 12.00 $121,592.02 1.00 $121,592.02
Total $168,117.90
Terms / Information
General Information
Governing Agreement(s) This Order Form will be governed by the applicable terms and conditions. If those terms and conditions are non-
existent, have expired or have otherwise been terminated, the following terms will govern as applicable, based
on the Customer’s purchase: https://accela.box.com/v/AccelaTerms.
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Order Form opp id:O-028175
Order Terms
Order Start Date Unless otherwise specified in the Special Order Terms:
• Software Licenses & Subscriptions start on the date of delivery by Accela;
• Hosting and Support start on Accela’s delivery of the software hosted and/or supported;.
Order Duration Unless otherwise specified in the Special Order Terms:
• Subscriptions continue from the Order Start Date through the number of months listed in this Order
Form (or if not listed, twelve (12) months). Thereafter Subscriptions automatically renew annually as
calculated from Order Start Date of Customer’s first Subscription purchase.
• Any Software Licenses or Hardware are one-time, non-refundable purchases.
• Hosting and Support continue from the Order Start Date through the number of months listed in this
Order Form (or if not listed, twelve (12) months).
• Professional Services continue for the duration as outlined in the applicable Statement of Work,
Exhibit or the Governing Agreement, as applicable.
Special Order Terms This Order Form replaces all previous order forms for the terms listed above and will govern the Software,
Maintenance, and/or Services items listed on Page 2 of this Order Form.
• In the event of an inconsistency between this Order Form, any governing agreement, purchase order,
or invoice, the Order Form shall govern as it pertains to this transaction.
• For Software Licenses, Accela may terminate this Order Form in the event the Software is phased out
across Accela’s customer base. In such event, Accela will provide Customer sufficient advance notice
and the parties will mutually agree to a migration plan for converting Customer to another Accela
generally-available offering with comparable functionality.
Payment Terms
Currency USD
Invoice Date Unless otherwise stated in the Special Payment Terms, Invoice for the Grand Total $ above will be issued on the
Order Start Date.
Payment Due Date Unless otherwise stated in the Special Payment Terms or the Governing Agreement(s), all payments are due on
the Invoice Date and payable net 30 days.
Special Payment Terms It is understood and agreed between the parties hereto that the City shall be bound and obligated hereunder
only to the extent that the funds shall have been appropriated for the purpose of the Professional Services
Agreement, dated September 28, 2015 (as extended) (“Agreement”). In the event funds are not appropriated in
any fiscal year for payments due under this Agreement, the City shall immediately notify Professional of such
occurrence and the Agreement shall terminate on the last day of the fiscal year for which appropriations were
approved.
Purchase Order If Customer requires PO number on invoices, it must be provided to the right and
Customer must provide a copy of the PO prior to invoice issuance. If no PO number
provided prior to invoice issuance date, invoices issued on this Order Form will be valid
without a PO reference.
PO#
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Order Form opp id:O-028175
Accela Customer
By: \Signature2\
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By: \Signature1\
(Signature)
\Name2\
(Print Name)
\Name1\
(Print Name)
Its: \Title2\
(Title)
Its: \Title1\
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Dated: \Date2\
(Month, Day, Year)
Dated: \Date1\
(Month, Day, Year)
Purchasing Director
February 11, 2020
Gerry Paul
Proposed by: Becky O'Brien
Contact Phone: (925) 359-3334
Contact Email: robrien@accela.com
Quote ID: Q-15751
Valid Through: 02/01/2020
Currency: USD