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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 9057 GOLF COURSE IRRIGATION DESIGNWork Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER FORM PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND IRRIGATION TECHNOLOGIES, INC. WORK ORDER NUMBER: 52 PROJECT TITLE: Golf Course Irrigation design ORIGINAL BID/RFP NUMBER & NAME: 9057 Golf Irrigation design MASTER AGREEMENT EFFECTIVE DATE: January 15, 2020 WORK ORDER COMMENCEMENT DATE: January 15, 2020 WORK ORDER COMPLETION DATE: March 31, 2020 MAXIMUM FEE: (time and reimbursable direct costs): $34,030 PROJECT DESCRIPTION/SCOPE OF SERVICES: Section C, Phase 1 of the Irrigation Technologies proposal dated December 18, 2019. The schedule will match section F of the same said proposal. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of Irrigation Technologies Proposal dated Dec 18, 2019 and the revised Fee schedule dated January 15, 2020 (24) page(s) are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. The maximum fee includes $1,000 for potential travel, and other administrative fees. SERVICE PROVIDER: Date: Name, Title ACCEPTANCE: Date: Name, Project Manager REVIEWED: Date: Name, Buyer or Senior Buyer ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) DocuSign Envelope ID: E90E6F35-F50F-40E6-9CC9-8CEB754C7EAD February 5, 2020 February 5, 2020 February 5, 2020 February 5, 2020 Work Order Form Official Purchasing Form Last updated 10/2017 DocuSign Envelope ID: E90E6F35-F50F-40E6-9CC9-8CEB754C7EAD Southridge City Park Nine Southridge City Park Nine 1 Kick‐Off Meeting & Report 5.0 3.0 $170 $850 $510 2 GPS Base Map, Drone, Data Processing 30.0 10.0 $155 $4,650 $1,550 3 Preliminary Head Layout 30.0 10.0 $155 $4,650 $1,550 4 Plan Revision After City Review 20.0 8.0 $155 $3,100 $1,240 5 Valve Placement 8.0 6.0 $155 $1,240 $930 6 Hydraulic Modeling 8.0 8.0 $170 $1,360 $1,360 7 Assemble Installation Details 8.0 8.0 $155 $1,240 $1,240 8 Equipment Count and Cost Estimate 25.0 15.0 $155 $3,875 $2,325 9a Final Revisions/Review First 50% billing 4.0 4.0 $170 $680 $680 138.0 72.0 $21,645 $11,385 9b Final Revisions/Review Final 50% billing 4.0 4.0 $170 $680 $680 10 Pre‐bid Meeting with Summary & Addenda 6.0 4.5 $170 $1,020 $765 11 Bid review and Analysis 6.0 4.0 $170 $1,020 $680 12 Site Visits/ As‐Staked Plan Development & Report 110.0 85.0 $165 $18,150 $14,025 13 As‐built Generation 90.0 65.0 $155 $13,950 $10,075 14 Central Computer Programming 95.0 50.0 $165 $15,675 $8,250 15 Punch List Visits, Project Close Out 20.0 12.0 $165 $3,300 $1,980 331.0 224.5 $53,795 $36,455 $75,440 $47,840 1 2 3 4 5 6 7 8 $170 $165 $155 $65 P h a s e 2 Notes: Item 9a and 9b. This line item has been split and will be billed at 50% complete during phase 1 and 50% complete during phase 2. Site visits that require overnight lodging will be at a Hampton Inn or equivalent hotel brand, approximate cost is $150/night. Each task will be billed at the hourly rate depending on the task. Four hourly rates are listed. See below. Roundtrip vehicle mileage from Littleton, CO to each respective site will be in addition to the hourly fees listed. Visits to Southridge are 170 miles and visits to City Park Nine are 185 miles. Mileage will be billed at $0.65 per mile or $110.50 per trip for Southridge and $120.25 for City Park Nine. In the likely event that both courses are visited during a single visit, the sum of miles traveled will be billed at $0.65/mile rate. Hourly Rates Principal Consulting Project Manager Technical Staff/Mapping Administrative Tasks Each Phase 1 task is based on the schedule listed in Section F of the proposal Project Total Phase 1 Total Phase 2 Total Task Hours for Each Task by Course Extended Total by Site Task Item # P h Prepared for: City of Fort Collins Purchasing 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 Fcgov.com/purchasing Presented by: 10395 W. Ottawa Ave Littleton, CO 80127 720‐240‐6208 www.IrrigationTechnologies.biz December 18, 2019 The City of Fort Collins Project #9057 Golf Course Irrigation Design Proposal DocuSign Envelope ID: E90E6F35-F50F-40E6-9CC9-8CEB754C7EAD 2 | Page A. Cover Letter / Executive Summary To: Mr. Scott Phelps, Senior Manager of Golf, The City of Fort Collins From: Brian Keighin, CID, CGIA, Irrigation Technologies Re: Southridge 18 and City Park Nine Golf Course Irrigation Design Proposal #9057 Dear Scott, Thank you for the opportunity to provide a proposal for the Southridge 18 and City Park Nine irrigation system replacement projects. Reading through the RFP it is quite apparent that you and City staff have spent a great deal of time in the development and writing of the document. I in turn, have spent considerable time to assemble a scope of services proposal that I hope you find informative. I have been associated with the golf industry for many years in a variety of capacities ranging from a seasonal worker, to assistant superintendent, and now in my current position as an irrigation designer and business owner. I have held my current position for the past 11 years and have a passion for the industry and work. Irrigation Technologies is a proud long‐time supporter and member of the GCSAA, The Rocky Mountain GCSA, the Irrigation Association and an EPA WaterSense Partner. As the company name implies, Irrigation Technologies is front and center of emerging technology that can be applied to the design and installation of golf irrigation systems. An example of such, is the use of drone technology during the development of the base map and design of the irrigation system. The quality of the drone data is unlike any previously available. That in turn translates into a clear and concise plan for the City and the Contractor tasked with the installation of the system. In brief, the following proposal identifies the process that Irrigation Technologies will follow starting with the design process and finishing with the delivery of the final irrigation as built. The company has tremendous pride in every project and maintains professional relationships with all past clients. I am available to meet during the week of January 6 in the event City staff selects Irrigation Technologies for an interview/demonstration meeting. Please read through the enclosed proposal response and reach out with any questions that I can answer. Best regards, Brian Keighin, President Irrigation Technologies DocuSign Envelope ID: E90E6F35-F50F-40E6-9CC9-8CEB754C7EAD 3 | Page B. Vendor Information & Vendor Statement 1. Irrigation Technologies core business is the development and design of golf course irrigation systems. Brian Keighin, the owner of the company, has spent his career in the golf industry in a variety of capacities and has a well‐rounded exposure to the industry. 2. The company has been in business since August of 2006. 3. Services offered by the company include; initial project consult/feasibility studies, existing system audit (electrical and water efficiency), GPS mapping, drone aerial mapping, irrigation system design, hydraulic flow modeling, technical specification and bid form development, project bidding, construction observation services, equipment staking, as‐built generation, central computer database generation, punch list/project close out and commissioning. 4. The firm employs one person. 5. The office is located at 10395 W. Ottawa Ave. Littleton, CO 80127 6. The primary contact is Brian Keighin, 10395 W. Ottawa Ave. Littleton, CO 80127 Brian@IrrigationTechnologies.biz 7. No subcontractors will be used for the project. DocuSign Envelope ID: E90E6F35-F50F-40E6-9CC9-8CEB754C7EAD 4 | Page C. Scope of Proposal – Phase 1 and 2 Phase 1. Preliminary Design and Cost Estimating I. The design process will begin with a Project Kick‐Off/Final Scope meeting with Golf staff to discuss the type of irrigation system that best fits the needs of each golf course. Topics of discussion for the meeting will include, but not be limited to; sprinkler head spacing, radius of throw relative to target area, control system options, desired water window, irrigation system sensing equipment, pumping systems, winter water capability, current and future pond storage, delivery process and mechanisms for irrigation water storage, and irrigation equipment manufacturers. II. After the initial design meeting, Irrigation Technologies will develop a GPS collected base map of all areas that are within the irrigation design scope. By developing a base map specifically for this project, attention can be paid to the nuances of each golf course site. The data collected during the base map process will be used from the preliminary design process all the way to final construction record drawings and system operation documents. It is imperative that the base map data be as accurate as possible; it is a key cornerstone of the project. III. An added component of the base map will include an orthomosaic image, contour and point cloud collection using an Unmanned Aircraft System (UAS) or Drone. The collected data will be used as enhancing data layers in the development of the base map for each of the courses. The image data is the highest quality available, (2‐inch pixel or better) and along with the GPS data is the foundation of the design. This data will be used from initial design base map all the way through the project to completion and as a layer in the map section of the irrigation central computer. All drone operations will be completed by a FAA part 107 pilot. Irrigation Technologies has pioneered the use of drone and GPS technology for this process and have used this process on numerous past projects. Our results have been outstanding! IV. The base map development process allows Irrigation Technologies to learn some of the particulars of each site. Using that recently acquired local knowledge, we can identify the system components that may have a remaining useful life and incorporate that equipment into the new design. V. As part of the preliminary design development, Irrigation Technologies will explore and present options to improve water and power efficiency. Items for exploration will include; pump motor efficiency, vertical turbine pump efficiency, irrigation central control software operation/timing, location of existing pumping stations relative to course topography, sprinkler performance relative to spacing, pressure and manufacturer, identification of areas at each site that can be converted from a “maintained turf” to a “low to no” water use area. Irrigation in these areas may be eliminated or designed in a fashion that allows for infrequent applications to maintain naturalized grasses. VI. Following the development of the base map, a preliminary irrigation design will be developed. The design will include; sprinkler head locations, type, spacing, flow/application rate, lateral and mainline pipe routing/sizing, lateral and mainline valve type/location, air release and drain valve type/location, pumping station(s) location/capacities, tie‐in locations/ sizing and control methods for non‐golf irrigation points of connection such as HOA common areas and Clubhouse irrigation service. DocuSign Envelope ID: E90E6F35-F50F-40E6-9CC9-8CEB754C7EAD 5 | Page Additionally, items discussed during the Kick‐Off meeting such as desired water windows, winter water systems, sensing equipment…. will be incorporated into the preliminary design. Typically, at this point in the design process, a specific control system is not yet designed, but a cost allowance will be included in the estimate for a control system. VII. The design will include equipment specification for Rainbird, Toro and Hunter branded sprinklers and control equipment. VIII. Separate sheets will be assembled that identify each specific assembly needed for the project. The installation detail sheets will be used to identify the components needed for each assembly and the proper installation process and manner. IX. The preliminary plan set will include a; Cover Sheet, Mechanical Sheets, Design with Image sheet, existing As‐Built/As‐Is Sheet, Pump Station Sheet, Transfer Line Sheet, and Installation Details Sheet. Sheet size will be 30”x42”, size E1 printed at a 1” = 100.0’ scale for mechanical sheets. Other sheets many be plotted at a different scale depending on how much information is shown on each sheet. Technical specifications will be assembled and included as part of the plan set. Necessary visual aids will be developed to assist with the project promotion to the public and Fort Collins City Council. X. Along with the preliminary design, a preliminary cost estimate and dynamic flow hydraulic model will be developed and delivered to the City of Fort Collins for review and comment. Plans will be provided in pdf and full‐scale printed media formats. Plans will be revised to incorporate comments received during the review process. Phase 1 deliverables  Kick‐Off meeting at The City of Fort Collins desired location, 1 day anticipated meeting duration. Written summary of the meeting topics and discussion.  GPS base map and Drone data collection development at both golf course sites. 1.5 days at City Park Nine, 2 days at Southridge.  Propose and discuss opportunities to maximize water and energy efficiency.  Development of a preliminary irrigation design for each site. Multiple page sheet sets showing components needed for the new irrigation system.  Delivery of a preliminary irrigation plan, cost estimate and hydraulic models to The City of Fort Collins for review and comments. Received comments will incorporated into the plan set. Phase 2a‐2e. Construction Documents, Bidding and Construction Administration Phase 2a After review of the Preliminary Plan Set, any changes that City staff identify will be added in the final design plan set. This plan will be the document that will be made available to qualified golf course irrigation contractors to price for installation. The document set will include all necessary plans, technical specifications, bid forms to allow qualified bidders to provide pricing the install the irrigation system. A revised cost estimate will be developed to include any changes that occurred between the preliminary design and final design plan set. Irrigation Technologies will host a pre‐bid meeting at each golf course location with qualified bidders and city DocuSign Envelope ID: E90E6F35-F50F-40E6-9CC9-8CEB754C7EAD 6 | Page staff. The meeting will review the plans, specifications, provide a tour of the site and answer any questions from bidders. A meeting summary and any needed addenda will be issued to meeting attendees. After receiving bids, Irrigation Technologies will review each bidder’s submission and recommend the most qualified bidder for the project. The review process will include meeting with city staff within one week after the bids have been received to review the received bids. Phase 2a deliverables  Final design plan set that allows qualified bidders to provide pricing for the installation of the system.  Revise the cost estimate to install the irrigation system at each site.  Final Technical specifications detailing the materials, methods, and process that the installing contractor will need to follow during the installation process.  A bid form that identifies each of the equipment assemblies presented on the plan set to allow for contractor pricing. Additional line items will include, material cost, site mobilization, project overhead, profit to arrive at a lump sum bid price for each project.  Pre‐bid meeting at each respective golf course site with the bidders and city staff. Meeting summary and bid addenda will be issued as needed.  Meeting with city staff to review the bids, recommendation of the most qualified bidder. Phase 2b. Pre‐Construction, Equipment Field Staking and Construction Observation With the start of this task, the project moves from design to construction. The first step will to be host a pre‐ construction meeting with the selected contractor and city staff. The meeting will focus on the installation schedule, process and expectations of the contractor. A process to install the irrigation system minimizing existing irrigation system operation will be identified and put in place. Select equipment vendors will provide the contractor with specific direction regarding a successful product installation process. Equipment field staking via GPS will take place during this task. An estimated eight (8) site visits for Southridge and (4) at City Park Nine to stake the equipment presented on the plan set. During the equipment staking, Irrigation Technologies will observe the contractor’s installation and identify any process that does not meet the specification. Corrective direction will be provided as needed. Each site visit will be followed up with a report that details the specifics of the visit as well any quantity changes to the equipment staked during that visit. Unit pricing identified during the bid process will be used to track any project cost changes. Two (2) sets of As‐staked plans (e‐mailed PDF and UPS delivered hard copy) will be generated after each site visit and supplied to the contractor and city staff. Ledger size (11x17) sheets will be supplied for each hole and Architectural size E1 (30x42) plans will be supplied showing several holes per sheet. Phase 2b deliverables  Pre‐construction meeting with contractor and city staff with a summary report of the meeting.  Equipment field staking, an estimated (8+4) visits will occur. Heads, quick couplers, valves, mainline & lateral routing will be identified along with control equipment.  All equipment will be staked using the same GPS process/equipment used during the base map development. DocuSign Envelope ID: E90E6F35-F50F-40E6-9CC9-8CEB754C7EAD 7 | Page  As‐staked plans for each hole/area staked delivered in PDF format and hard copy to the contractor and city staff. Phase 2c. Final Inspection As the installation of the project nears completion, Irrigation Technologies will review all aspects of the systems installation. Each station will be activated to verify operation and sprinkler type and arc adjustment. Heads will be checked to be sure they are set level/ grade, valve boxes will be checked for damaged lids, set level, proper markings. Grounding tests will be requested from the equipment vendor, turnover equipment checked. All aspects of the installation will be checked and a ‘punch list’ document will be generated. The first visit of the final inspection will require (2) days to complete. The contractor will be presented with the punch list and required to make any necessary repairs/adjustments prior to final payment. A second visit will be conducted to examine the repairs/adjustments have been completed. Visit 2 will require (1) day to complete. 2c deliverables  Review of the installation and generation of a punch list document for the contractor.  A second visit will check the repairs/adjustments have been properly completed. This task will run concurrent with Phase 2b. As the new mainline, valves, and other components are installed those locations will be GPS mapped and added to the as‐staked plan. The now as‐staked/as‐built plan becomes a document that can be referenced for contractors pay requests and system operation. The as built will have a similar look as the final irrigation design plan and include the same components and layers. The final as built will include a layer that has yardage from the sprinkler location to the center of the green. Yardage measurements will be identified for sprinklers that are 50 yards to 300 yards from the green on par 4 and par 5 holes. Par 3 holes will have head yardage on valve in head sprinklers that are near the tees for each respective hole. Plan quantities will be suppled as described in the deliverables section. 2d deliverables  As‐built mapping of installed valves, mainline, control components.  Full set of printed 30x42 sheets.  One 11x17 laminated and coil bound field book that has one hole per page.  One 8.5x11 laminated sheet that shows the area if control for each controller.  All sheets and as‐built plans will be supplied to the City of Fort Collins in AutoCAD and pdf format on a flash drive or similar device. Phase 2d. Irrigation As built DocuSign Envelope ID: E90E6F35-F50F-40E6-9CC9-8CEB754C7EAD 8 | Page Phase 2e. Central Computer Programming Irrigation Technologies will program the central computer as each golf hole is staked. This allows the staff to use the new irrigation system as soon as the contractor completes that hole’s installation. The database will include the head type, nozzle, flow rate, spacing, pressure, application rate, arc, hardware address and area label. A hydraulic tree/flow manager will be a component of the database that manages the flow of water based on the parameters developed during the design phase of the project. Programs for each of the areas will be created to allow for easy operation and adjustment. 2e deliverables  Complete programming of the central computer.  Ten (10) hours on onsite training by the equipment manufacturer in the operation and troubleshooting of the central.  Generation and installation of an interactive map using the irrigation as built as the base data.  Flow manager/Hydraulic tree developed to limit the flow of water through any pipe not to exceed 5 feet per second. D. Firm Capability Brian will be responsible for client contact during the entire project, data acquisition, preliminary plan set development, final design plan set development, field staking, site visits, report generation, as‐built generation, central computer programming, and project invoicing. City of Fort Collins Irrigation Technologies Base Map Development Brian Keighin Phase 1 Design Development Brian Keighin Project Bidding Brian Keighin Phase 2 ‐ Project Installation Brian Keighin DocuSign Envelope ID: E90E6F35-F50F-40E6-9CC9-8CEB754C7EAD 9 | Page Similar Project Experience – Listed are several similar projects that Irrigation Technologies has been recently involved with. The projects range from multi‐course projects, a 27‐ hole course in Arvada, CO and a 9‐hole course in Brush, CO. The projects highlighted are a great example of the capabilities of Irrigation Technologies. Listed are the Owner references for the golf course, as well at the Contractor that completed the installation. It is important to note that the irrigation designer needs to be able to work as a team with the Contractor to deliver a final product that will perform as designed. The City of Spokane, Spokane, WA ‐ Multiple Courses Owners Representative Mr. Nick Hamad, PLA Office 509‐363‐5452, nhamad@spokanecity.org  Indian Canyon Golf Course 18 hole & DR tee, 72 acres, 1,133 sprinklers, Toro 2 Wire Control  Esmeralda Golf Course 18 hole & Driving Range, 78 Acres, 1,221 sprinklers, Toro 2 Wire Control  Downriver Golf Course 18 hole & Driving Range, 73 Acres, 1,224 Sprinklers, Toro 2 Wire Control  Qualchan Golf Course 18 Hole, Design process has not started Irrigation Technologies has been retained to assess the existing irrigation system infrastructure and develop designs for the 4 golf courses listed. The initial plan is to assess, design and install one course per year, provided capital funds are available. To date, two of the four courses have had irrigation installed. The third course, Downriver, has a plan that will be complete by the end of 2019 or first part of 2020. No work has been completed at course 4, Qualchan.  This multi‐course project started October 2016 with the base map development of Indian Canyon. Construction at Indian Canyon started September 2018 and was completed June 2019. The Contractor was Wadsworth Golf Construction, contact Scott McDougall Office, 815‐436‐ 8400 x112, ScottM@WadsworthGolf.com The Indian Canyon bid was $2,195,910 with a final install price of $2,223,400. The additional money was due to rock encountered during the installation. Rock excavation was expected during the project, but to what degree was uncertain. The Contractor supplied a cost per excavated yard during the bid process and a tally was kept as rock was encountered. HDPE pipe was used for mainline and lateral pipe. The 1000 gallon per minute water source is supplied by the city and the irrigation system is gravity fed. The irrigation system has (6) pressure reducing valves located throughout the system. Irrigation Technologies provided design, equipment staking services, as‐built generation, central computer programming and punch list/project close out services for Indian Canyon.  Esmeralda Golf Course base map was created August 2018 with the design complete April 2019. The project was bid May 2019 and construction started August 2019. Substantial completion occurred November 2019. Some final work will occur in the Spring of 2020. The installing Contractor is Heritage‐Links, contact Tim Hubbard, 713‐301‐1726, TimH@Heritage‐links.com DocuSign Envelope ID: E90E6F35-F50F-40E6-9CC9-8CEB754C7EAD 10 | Page Heritage‐Links installed much of the 4” and 6” mainline using a vibratory plow instead of traditional open trench methods. The favorable ground conditions and relatively flat course allowed for use of this time saving method. Esmeralda bid was $2,048,270, final install price is anticipated to be $2,058,770, an add of $10,500. The add is due to some added sprinklers in native areas. HDPE pipe was used for mainline and lateral pipe. A new booster station was installed on an existing city supply line. Irrigation Technologies provided a similar scope of professional services at Esmeralda Golf Course as Indian Canyon.  Downriver Golf Course is still in the design phase. The anticipated design completion date is January 2020. This course is similar in size and scope to that of Indian Canyon and Esmeralda. A project bid date has not been identified. The City of Westminster, Westminster, CO ‐ Legacy Ridge Golf Course and Walnut Creek Golf Course Project Manager, Chris Johnson, Office 303‐222‐7084, cejohnso@Cityof Westminster.us Irrigation Technologies is currently working with the City to design irrigation systems for the two golf properties. The design for Legacy Ridge is completed and out to Contractors for pricing. The scope of this project includes a design for the 18‐hole course, driving range/ practice area in addition to water delivery design for 2 parks near the course and 5.5 acres of common area landscape near the course. The city is reducing the potable water footprint of the two parks and common area landscape by converting these areas to irrigate using reclaimed water. Construction at Legacy Ridge is scheduled to begin Fall 2020. One unique component to the Legacy Ridge design is the winter water system. The design uses the original Rainbird 51 brass rotors as winter water heads spaced at 70‐75‐foot intervals. Each hole will have 2 heads located around the greens complex and as many as 8 heads located along the center of the fairway area. Multiple hand valves will supply water to each of the sprinkler zones. The design for Walnut Creek is 70% complete and will be completed in the Spring of 2020. Construction at Walnut Creek will occur on or around 2022. Walnut Creek will have a very similar design as Legacy Ridge. The City of Brush – Brush, CO – Petteys Park Golf Course Director of Parks and Recreation, Lance Schwindt, Office 970‐842‐5280, lschwindt@bruchcolo.com Irrigation Technologies completed a design for this 9‐hole course in 2016. Funds for the installation of the project became available for a fall 2019 installation. The irrigation system has approximately 400 sprinklers irrigating 40 acres of turf. The system is constructed with HDPE mainline and lateral pipe. A winter hydrant is located at each green complex. The control system is a Toro 2‐wire and has a new motor and control panel on an existing well system. The Contractor at Petteys Park Golf Course is Duininck Golf, contact Laurie Sanborn, 720‐361‐6050, laurie.sanborn@duininck.com The bid price for the irrigation system was $864,600 and the anticipated final price will be within $2,000 of the bid price. DocuSign Envelope ID: E90E6F35-F50F-40E6-9CC9-8CEB754C7EAD 11 | Page The City of Arvada, Arvada, CO ‐ West Woods 27 Hole Golf Course Golf Course Superintendent, Bernie Kubistek, Office 720‐898‐7383, bkubistek@arvada.org Irrigation Technologies provided all design and construction observation services for the 27‐hole golf course and new clubhouse landscape. Design for this project began November 2016 with installation starting May of 2017. Installation was complete by May 2018. The installing Contractor was Landscapes Unlimited, Tom Works, 402‐416‐7027, Tom@LandscapedUnlimited.com Gregg Sorensen, 402‐499‐8566, gsorensen@LandscapesUnlimited.com The installed irrigation system included a new pump station, Toro branded sprinklers/ satellite control, all HDPE pipe with a winter hydrant located at each green complex. The irrigation system required (5) road crossings and (6) ditch crossings. At the time of construction, an “off the shelf” aerial image was used during the design process. This past spring, the club hired Irrigation Technologies to fly the 460‐ acre using our drone and create an orthomosaic image of the course. The image has been loaded as a layer in the central computer. West Woods bid price was $3,171,900 and the final installed price was $3,186,415, an add of $14,515. The additional work occurred mostly at the clubhouse and was due to changes of a handful of landscape areas. Additional references detailing other unique projects are available on request. E. Assigned Personnel & Resume Brian Keighin is the primary contact for the project. At this time, no subcontractors will be needed for the project. DocuSign Envelope ID: E90E6F35-F50F-40E6-9CC9-8CEB754C7EAD 12 | Page DocuSign Envelope ID: E90E6F35-F50F-40E6-9CC9-8CEB754C7EAD 13 | Page F. Availability & Schedule Shown below is an initial schedule with a start date of January 13, 2020. The schedule shows design work concurrently at each site. This is the most efficient manner to compete the preliminary design. The national golf show, line item 4, occurs in last week of January and has a small impact on the design timeline. There are 10 days built into the schedule to allow for city review of the sprinkler head layout, item 5, and final plan review, item 11, before the plan set is delivered as final. Since the design portion of the project is occurring during winter, weather may impact the proposed schedule. The method to be used for team communication will be e‐mail, phone and file sharing service such as Dropbox. Plans will be posted at the end of each work week to allow for City staff review. At each review period, items 4 and 10, printed plans will be delivered to each respective golf course for review. If deemed necessary, Irrigation Technologies will be on‐site for plan review. G. Sustainability/ TBL Methodology Irrigation Technologies TBL process and methods are to maintain a lite carbon footprint by operating vehicles that have 22 MPG or better rating. The company strives to limit the printing and shipping of plans that are in developmental stage. Plan sets are created in a pdf format and emailed to team members. This reduces unnecessary printing and shipping. We opt for a carbon neutral shipping option when shipping plan sets. Use DocuSign Envelope ID: E90E6F35-F50F-40E6-9CC9-8CEB754C7EAD 14 | Page of recycled content mid‐weight shipping envelopes for plan set shipping instead of heavier thick wall mailing tubes. A portion of the company’s annual profits supports the Rocky Mountain Golf Course Superintendents Association as well as the Environmental Institute for Golf. Staff is encouraged to take breaks as needed during the workday and enjoy the great outdoor activities that Colorado offers. H. Cost and Work Hours The spreadsheet below identifies the estimated number of hours per task and the hourly rate that will be charged per task. Hourly rates are noted below. Southridge City Park Nine Southridge City Park Nine 1 Kick‐Off Meeting & Report 5.0 3.0 $170 $850 $510 2 GPS Base Map, Drone, Data Processing 30.0 10.0 $155 $4,650 $1,550 3 Preliminary Head Layout 30.0 10.0 $155 $4,650 $1,550 4 Plan Revision After City Review 20.0 8.0 $155 $3,100 $1,240 5 Valve Placement 8.0 6.0 $155 $1,240 $930 6 Hydraulic Modeling 8.0 8.0 $170 $1,360 $1,360 7 Assemble Installation Details 8.0 8.0 $155 $1,240 $1,240 8 Equipment Count and Cost Estimate 25.0 15.0 $155 $3,875 $2,325 9 Final Revisions/Review 8.0 8.0 $170 $1,360 $1,360 142.0 76.0 $22,325 $12,065 10 Pre‐bid Meeting with Summary & Addenda 6.0 4.5 $170 $1,020 $765 11 Bid review and Analysis 6.0 4.0 $170 $1,020 $680 12 Site Visits/ As‐Staked Plan Development & Report 110.0 85.0 $165 $18,150 $14,025 13 As‐built Generation 90.0 65.0 $155 $13,950 $10,075 14 Central Computer Programming 95.0 50.0 $165 $15,675 $8,250 15 Punch List Visits, Project Close Out 20.0 12.0 $165 $3,300 $1,980 327.0 220.5 $53,115 $35,775 $75,440 $47,840 1 2 3 4 5 6 7 $170 $165 $155 $65 Each Phase 1 task is based on the schedule listed in Section F of the proposal Notes: P h a s e 2 Project Total Phase 1 Total Phase 2 Total TaskCourse HoursSite for Each Task by Extended Total by Task Item # P h a s e 1 15 | Page I. Additional Information Irrigation Technologies core business is golf course irrigation design. The company’s focus is and has always been golf irrigation. We do have some design work for large park sites and common areas, but those projects always have a tie to golf. Most of our work is in Colorado and all our work is in the Western U.S. This allows us to be responsive and very attentive to our clients. We are always on the lookout for technology that will help improve the efficiency of irrigation and value to our customers. The depth of experience that Brian brings with him is unmatched. Please review the included company brochure for some additional information about Irrigation Technologies. DocuSign Envelope ID: E90E6F35-F50F-40E6-9CC9-8CEB754C7EAD d e s i g n • c o n s u l t • m a p • a s s e s s DocuSign Envelope ID: E90E6F35-F50F-40E6-9CC9-8CEB754C7EAD Irrigation Technologies is a full service irrigation consulting and design firm with over 25 years of irrigation and green industry related experience. We offer first hand knowledge of the challenges that course managers may encounter during a project, having over 16 years of in-field experience, ranging from labor positions to high level management . Through continuing education opportunities, and a strong participation in industry events, Irrigation Technologies stays far ahead of the curve in technological advances and knowledge as efficiency experts relative to water and energy use. Those advances are incorporated into our designs to the benefit of each client. Additionally, Irrigation Technologies maintains current subscriptions to the leading software design packages. Irrigation Technologies is well versed in Toro, Rainbird, and Hunter product lines, having designed and observed installation of satellite, decoder and integrated control module control systems. We offer a depth of experience in working with PVC and HDPE piping in mainline and lateral applications. Our designs maximize the performance of the sprinkler heads giving the Superintendents unparalleled control over golf course conditions. credentials qualifications We offer an unmatched level of mastery in regards to pumping systems, energy use, and most importantly, the methods in which a utility company bills for use. A larger capacity pump station is rarely the most cost effective solution to rising electrical operating costs. Brian Keighin, Principal, earned a Bachelor of Science in Landscape Horticulture in 1991 from Colorado State University. A list of past and current projects as well as references are available upon request. DocuSign Envelope ID: E90E6F35-F50F-40E6-9CC9-8CEB754C7EAD Irrigation Technologies recognizes the importance of understanding and identifying the performance of any existing irrigation system. The data that is collected during an irrigation assessment will focus on performance of the sprinkler head and distribution uniformity (DU), along with existing irrigation system infrastructure, and current control system. All auditing is performed by a Certified Golf Irrigation Auditor (CGIA) following Irrigation Association (IA) guidelines. In brief, our irrigation assessment services include: • Catch can testing • Monitor sprinkler head time of rotation • GPS data collection of the test area • Test dynamic operating pressure at the head during operation • Identify heads that are too low, high, not level, or have a blocked stream • Interview staff members that are responsible for system maintenance, look for indicators that may identify impending system failure • Development of a data collection worksheet for each test area • Documentation and presentation of test result findings After identifying the current performance benchmark, Irrigation Technologies will identify areas for improved system performance, provide an estimated cost of improvement, and detail the expectations that the improvement will have on the irrigation system. Irrigation Technologies will assemble a report that details the assessment process, results of the study, methods to improve system performance, identify rebates offered by water purveyor to improve efficiency, and cost to implement any recommended measures. irrigation performance Flow Graph Before assessment Flow Graph After DocuSign Envelope ID: E90E6F35-F50F-40E6-9CC9-8CEB754C7EAD At Irrigation Technologies, our staff recognizes that development of an irrigation masterplan provides a road map to design, contract, install, and operate any irrigation system. Our design process begins with an on-site interview with the Client and design team. This meeting is used to discuss the scope of the project, design philosophy, project schedule, and project budget. Irrigation Technologies works hand in hand with the Owners, Golf Course Architect, Land Developer, Committee Members, and Public Officials to assemble a complete design package that provides solutions to all the irrigation and water related needs. design services Continuing education for our staff ensures that Irrigation Technologies is always up to date on the latest products. We take advantage of and utilize the latest technology in our design sets. Our staff regularly works with the most recent versions of AutoCAD©, Trimble© GPS, ESRI©, and MicroStation© software suites during the development of our design documents. Plans are developed to work within project specific coordinated systems and projections, incorporating the latest pipe infrastructure technology. Whether we are working with existing base map data or generating the base map, our GPS mapping technology and high resolution aerial and satellite imagery provide state-of-the- art designs for client review. DocuSign Envelope ID: E90E6F35-F50F-40E6-9CC9-8CEB754C7EAD During a renovation project, Irrigation Technologies earmarks time to allow for a review of existing golf course irrigation records, current irrigation infrastructure that may be re-used, and any available records/drawings that would be useful in the development of the plan set. After that review, Irrigation Technologies will develop a coverage plan set that identifies the sprinkler head locations, and the radius of throw. The coverage plan will identify the effective coverage and identify any areas that may need attention. This plan is presented in color media format and can be distributed via e-mail as needed. Irrigation Technologies will develop a pre-qualification statement for Contractors interested in bidding on the project and subsequent evaluation of those submitted qualification statements. After review, qualified Contractors will be invited to a pre-bid meeting to introduce the plan set along with identification any unique circumstance associated with the project, members of the design team, and take a tour of the site. A written summary of the pre-bid meeting is provided to all bidders along with any necessary addenda to further sharpen the focus of the project scope. A tabulation and review of the submitted bids is then submitted along with a recommendation that identifies the most complete and comprehensive bid. new design renovations DocuSign Envelope ID: E90E6F35-F50F-40E6-9CC9-8CEB754C7EAD As the most expensive piece of equipment that a golf course operates, it is important to understand how the pump station uses electricity, and if the existing pumping plant is operating at it best efficiency point (BEP). We will conduct overnight power monitoring of the entire station with a True RMS power meter as well as monitor one phase of each pump to identify when each pump is operating, and what level of performance the pump is producing. Our data collection procedures collect power, pump head, and flow data during overnight irrigation cycles. Irrigation Technologies works hand in hand with energy efficiency experts in a variety of fields to identify the most efficient pumps, motors, and control systems available. In brief, our Energy Audit services include the follow services: • Identify and apply for utility funded study assistance programs • Identify pump efficiency • Identify motor efficiency • Identify plant efficiency • Central computer programming efficiency • kW demand efficiency • Identify actual power cost to pump water ($/hour, $/million gallons, $/acre foot) • Identify energy efficiency measures that will measure cost, potential utility incentive, net measure cost, and provide a simple payback period. • Monitor power factor as a user may incur additional charges if equipment is operating with a low power factor • Pressure testing during irrigation cycles, identify overpumping situations, low pressure situations, etc. energy assessment DocuSign Envelope ID: E90E6F35-F50F-40E6-9CC9-8CEB754C7EAD construction services Irrigation Technologies construction services track the progress of installation at every step. Communication to all team members via e-mail, phone, or emerging internet technologies provides assurance that all bases are covered and there are no loose ends or dropped tasks. Post-construction services will put the polish on the system, and provide the Superintendent and his staff the education, tools and documentation to operate the system at its highest levels of efficiency. Irrigation Technologies offers a full suite of services that will take the developed design and implement: • GPS as-staked plan development • GPS equipment staking • Site visits and observation • Project cost monitoring • GPS record drawings • Pay request verification • Punch list generation and verification and authorization • Central computer programming • Head yardage plan sets The development of a complete set of construction documents is crucial to the success of any project. As important, are the construction services we of- fer during the installation. We work hand in hand with the installing contrac- tor to make sure the equipment presented in the design set is being installed as specified, and will perform to its’ highest possible level. As-staked and as- built plans are provided during each site visit and provide a measure of the project progress. We program the central computer as the system is being installed to allow the superintendent to become comfortable with the way the system performs. We are proactive in identifying potential punch list items, and require that the contractor address those issues as the installation on each hole is completed. In the end, the irrigation system will operate for years at the highest level of performance with a minimum of reactive maintenance service required. DocuSign Envelope ID: E90E6F35-F50F-40E6-9CC9-8CEB754C7EAD Brian Keighin, Principal 10395 W. Ottawa Ave. Littleton, CO 80127 Phone: 720-240-6208 Fax: 303-933-1918 Brian@IrrigationTechnologies.biz www.IrrigationTechnologies.biz d e s i g n • c o n s u l t • m a p • a s s e s s Certified Irrigation Designer Certified Golf Irrigation Auditor EPA WaterSense Partner Department of Energy PSAT Specialist Qualification memberships affiliations Irrigation assocIatIon™ DocuSign Envelope ID: E90E6F35-F50F-40E6-9CC9-8CEB754C7EAD Hourly Rate Plan set shipping will be billed at cost with receipts supplied for each billing period. Estimated shipping cost is $10 per UPS ground carbon neutral shipment. Plan set printing is included in the cost of the proposed items. Fees quoted for Phase 1 are good for 90 days from the proposal due date. Fees quoted for Phase 2 are good for 1 year from the proposal due date. Site visits that require overnight lodging will be at a Hampton Inn or equivalent hotel brand, approximate cost is $150/night. Each task will be billed at the hourly rate depending on the task. Four hourly rates are listed. See below. Roundtrip vehicle mileage from Littleton, CO to each respective site will be in addition to the hourly fees listed. Visits to Southridge are 170 miles and visits to City Park Nine are 185 miles. Mileage will be billed at $0.65 per mile or $110.50 per trip for Southridge and $120.25 for City Park Nine. In the likely event that both courses are visited during a single visit, the sum of miles traveled will be billed at $0.65/mile rate. Hourly Rates Principal Consulting Project Manager Technical Staff/Mapping Administrative Tasks DocuSign Envelope ID: E90E6F35-F50F-40E6-9CC9-8CEB754C7EAD a s e 1 Hourly Rate Plan set shipping will be billed at cost with receipts supplied for each billing period. Estimated shipping cost is $10 per UPS ground carbon neutral shipment. Plan set printing is included in the cost of the proposed items. Fees quoted for Phase 1 are good for 90 days from the proposal due date. Fees quoted for Phase 2 are good for 1 year from the proposal due date. DocuSign Envelope ID: E90E6F35-F50F-40E6-9CC9-8CEB754C7EAD