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HomeMy WebLinkAboutCORRESPONDENCE - SOLE SOURCE - 24 HOUR SIGN LANGUAGE SERVICESApril 28, 2020 24 Hour Sign Language Services, Inc. Attn: Debbie Grace PO Box 249 Milliken, CO 80543 RE: Contract Renewal, 24 Hour Sign Language Services Dear Ms. Grace: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: 1) The term will be extended for two (2) additional years, August 15, 2019 through August 14, 2021. If the renewal is acceptable to your firm, please sign this letter in the space provided and include a current copy of insurance certificate naming the City as an additional insured for General and Automotive Liability within the next fifteen (15) days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non-renewal. Please contact Beth Diven, Buyer at (970) 221-6216 if you have any questions regarding this matter. Sincerely, Gerry S. Paul Director of Purchasing __________________________________________ ________________ Signature Date (Please indicate your desire to renew this agreement by signing this letter and returning it to Purchasing Division within the next fifteen days.) GSP:kr Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing DocuSign Envelope ID: 38B37637-EB74-47A0-9BAC-AE1F4ADE491F 5/4/2020 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (A/C, No): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY PRO- LOC JECT PRODUCTS - COMP/OP AGG OTHER: $ COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) $ $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Description of Charges (We accept Visa and MasterCard – NO AMEX) FOR 2020 ONLY  Daytime Fees (M- F 7:00am-5:00pm) $70 per hour (2 hour minimum) $80 per hour (Judicial assignments 2 hr minimum) $90 per hour (Federal Holidays 2 hr minimum) FEDERAL HOLIDAYS ARE: New Year’s Day, MLK Jr. Birthday, Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day  Evening Fees/Weekend (5:00pm-7:00am) $85 per hour (2 hour minimum) $95 per hour (Judicial assignments 2 hr minimum) $105 per hour (Federal Holidays 2 hr minimum) FEDERAL HOLIDAYS ARE: New Year’s Day, MLK Jr. Birthday, Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day  Travel Fees $25 per hour Parking/Hotel expenses will be billed with invoice  Cancellation/No Show Policy Assignments must be cancelled within 24 hour business day notice (weekends and federal holidays are not considered a business day) or will be billed in full. A “no show” is considered a cancellation  Last Minute Request Fee $50 fee for scheduling with less than 24 hours business day notice (weekends and federal holidays are not considered a business day)  VRI Pre-scheduled request $3.00 a minute (30 minute minimum billed then billed in 15 min increments beyond the minimum, all other terms above apply to VRI services except travel) • Paying with a Credit Card There is a 5% credit card processing fee for all credit card transactions Hourly fees are per interpreter/signer. A 2 hour minimum is ALWAYS billed (except VRI). Any requests 1.5-2 hours may require team interpreting (determined solely at the discretion of 24 HOUR Sign Language Services). Please contact us with any questions, comments or interpreting needs you may have. A finance charge of 18% APR will be assessed on all past due invoices (minimum of $5 finance charge) 30 days or more past due. Payments will apply towards finance charge first then the remaining funds will apply towards invoice balance due. 24 HOUR Email: 24hrsls@24hrsls.com 24 HOUR Phone: 1-888-811-2424 24 HOUR Fax: 888-758-6582 24 HOUR website: www.24hrsls.com DocuSign Envelope ID: 38B37637-EB74-47A0-9BAC-AE1F4ADE491F Description of Charges (We accept Visa and MasterCard – NO AMEX) FOR 2021 ONLY  Daytime Fees (M- F 7:00am-5:00pm) $75 per hour (2 hour minimum) $85 per hour (Judicial assignments 2 hr minimum) $95 per hour (Federal Holidays 2 hr minimum) FEDERAL HOLIDAYS ARE: New Year’s Day, MLK Jr. Birthday, Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day  Evening Fees/Weekend (5:00pm-7:00am) $90 per hour (2 hour minimum) $100 per hour (Judicial assignments 2 hr minimum) $110 per hour (Federal Holidays 2 hr minimum) FEDERAL HOLIDAYS ARE: New Year’s Day, MLK Jr. Birthday, Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day  Travel Fees $25 per hour Parking/Hotel expenses will be billed with invoice  Cancellation/No Show Policy Assignments must be cancelled within 24 hour business day notice (weekends and federal holidays are not considered a business day) or will be billed in full. A “no show” is considered a cancellation  Last Minute Request Fee $50 fee for scheduling with less than 24 hours business day notice (weekends and federal holidays are not considered a business day)  VRI Pre-scheduled request $3.00 a minute (30 minute minimum billed then billed in 15 min increments beyond the minimum, all other terms above apply to VRI services except travel) • Paying with a Credit Card There is a 5% credit card processing fee for all credit card transactions Hourly fees are per interpreter/signer. A 2 hour minimum is ALWAYS billed (except VRI). Any requests 1.5-2 hours may require team interpreting (determined solely at the discretion of 24 HOUR Sign Language Services). Please contact us with any questions, comments or interpreting needs you may have. A finance charge of 18% APR will be assessed on all past due invoices (minimum of $5 finance charge) 30 days or more past due. Payments will apply towards finance charge first then the remaining funds will apply towards invoice balance due. 24 HOUR Email: 24hrsls@24hrsls.com 24 HOUR Phone: 1-888-811-2424 24 HOUR Fax: 888-758-6582 24 HOUR website: www.24hrsls.com DocuSign Envelope ID: 38B37637-EB74-47A0-9BAC-AE1F4ADE491F THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 5/4/2020 (315) 234-7500 (315) 234-7508 18058 24 Hour Sign Language Services KT Wright 341 E Juneberry St Milliken, CO 80543 A 1,000,000 X PHBX20000291 1/1/2020 1/1/2021 50,000 5,000 1,000,000 3,000,000 2,000,000 A 1,000,000 PHBX20000291 1/1/2020 1/1/2021 A Professional Liabili PHSD1515316 1/1/2020 Each Claim 1,000,000 A Professional Liabili PHSD1515316 1/1/2020 1/1/2021 Aggregate 1,000,000 Certificate holder is Additional Insured. City of Fort Collins PO Box 580 Fort Collins, CO 80522 24HOURS-01 CTOUSE CH Insurance Brokerage Services Co., Inc. 100 S. Salina St. Suite 370 Syracuse, NY 13202 Philadelphia Ind Ins Co 1/1/2021 X X X X X DocuSign Envelope ID: 38B37637-EB74-47A0-9BAC-AE1F4ADE491F