HomeMy WebLinkAboutRFP - 9105 CONSTRUCTION MANAGER/GENERAL CONTRACTOR FOR THE NATURAL AREAS DEPARTMENTRFP 9105 Construction Manager/General Contractor for the Natural Areas Department Page 1 of 127
REQUEST FOR PROPOSAL
9105 CONSTRUCTION MANAGER/GENERAL CONTRACTOR FOR THE NATURAL AREAS
DEPARTMENT
RFP DUE: 3:00 PM MST (our clock), JUNE 10, 2020
The City of Fort Collins - Natural Areas Department is requesting proposals from qualified
Construction Managers/General Contractors (CM/GC) to provide on-call construction services.
The Department manages 49 Natural Areas that contain 20 buildings, 111 miles of trails, 44
parking lots, and other facilities. The Department is seeking one or multiple CM/GC(s) to provide
maintenance and construction services that are needed on an ongoing basis to maintain this
infrastructure.
As part of the City’s commitment to Sustainable Purchasing, proposals should be submitted
online through the Rocky Mountain E-Purchasing System (RMEPS) at
http://www.bidnetdirect.com/colorado/city-of-fort-collins. Note: please ensure adequate time to
submit proposals through RMEPS. Proposals not submitted by the designated Opening Date
and Time will not be accepted by the system.
A pre-proposal meeting will be held at 10:00 AM MST on May 26, 2020. The pre-proposal
meeting will be hosted on-line via Microsoft Teams. Select or copy/paste the below link
into your browser for access to the meeting. Please be prepared to record your name,
firm name, and email address in the comments section of the meeting and mute your
microphone: https://teams.microsoft.com/l/meetup-
join/19%3ameeting_ODNiZGU2OTgtZTk3ZC00ZTE2LThlMzMtY2FjOTViYjhmNzBm%40thre
ad.v2/0?context=%7b%22Tid%22%3a%2247fa2f5f-0d0a-4a68-b431-
6d1a27b66660%22%2c%22Oid%22%3a%224765df56-fd3a-4dc2-a64c-
f90540a0aeba%22%7d
Alternatively, the pre-proposal meeting can be accessed via phone at the below call-in and
conference ID. This option will only allow you to hear the audio presentation.
Call-in number: (970) 628-0892
Conference ID: 421 901 091#
All questions should be submitted, in writing via email to Elliot Dale, Senior Buyer at
edale@fcgov.com, with a copy to Project Manager, Bernadette Kuhn at bkuhn@fcgov.com,
no later than 5:00 PM MST (our clock) on May 29, 2020. Please format your e-mail to include:
RFP 9105 Construction Manager/General Contractor for the Natural Areas Department in the
subject line. Questions received after this deadline may not be answered. Responses to all
questions submitted before the deadline will be addressed in an addendum and posted on the
Rocky Mountain E-Purchasing System webpage.
Rocky Mountain E-Purchasing System hosted by Bidnet
A copy of the RFP may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
RFP 9105 Construction Manager/General Contractor for the Natural Areas Department Page 2 of 127
Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the
provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-
4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any
contract entered into pursuant to this advertisement, disadvantaged business enterprises will be
afforded full and fair opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, or national origin in consideration for an
award.
The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of
gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age
40 years or older, marital status, disability, sexual orientation, genetic information, or other
characteristics protected by law. For the purpose of this policy “sexual orientation” means a
person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality.
The City also strictly prohibits unlawful harassment in the workplace, including sexual
harassment. Further, the City strictly prohibits unlawful retaliation against a person who
engages in protected activity. Protected activity includes an employee complaining that he or
she has been discriminated against in violation of the above policy or participating in an
employment discrimination proceeding.
The City requires its vendors to comply with the City’s policy for equal employment opportunity
and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to
all third-party vendors and their subcontractors at every tier.
Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records
Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject
to public disclosure by the City pursuant to CORA and City ordinances. Vendors may submit
one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version
of the proposal, the Vendor may redact text and/or data that it deems confidential or proprietary
pursuant to CORA. Such statement does not necessarily exempt such documentation from
public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other
applicable law. Generally, under CORA trade secrets, confidential commercial and financial
data information is not required to be disclosed by the City. Proposals may not be marked
“Confidential” or ‘Proprietary’ in their entirety. All provisions of any contract resulting from
this request for proposal will be public information.
New Vendors: The City requires new Vendors receiving awards from the City to fill out and
submit an IRS form W-9 and to register for Direct Deposit (Electronic) payment. If needed, the
W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s
Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please
do not submit with your proposal.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall
have a financial interest in the sale to the City of any real or personal property, equipment,
material, supplies or services where such officer or employee exercises directly or indirectly any
decision-making authority concerning such sale or any supervisory authority over the services to
be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
RFP 9105 Construction Manager/General Contractor for the Natural Areas Department Page 3 of 127
Collusive or Sham Proposals: Any proposal deemed to be collusive or a sham proposal will
be rejected and reported to authorities as such. Your authorized signature of this proposal
assures that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow
other state and local governmental agencies, political subdivisions, and/or school districts to
utilize the resulting award under all terms and conditions specified and upon agreement by all
parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in
the current term or in any future terms.
The selected Vendor shall be expected to sign the City’s standard Agreement prior to
commencing Services (see sample attached to this Proposal).
Sincerely,
Gerry Paul
Purchasing Director
RFP 9105 Construction Manager/General Contractor for the Natural Areas Department Page 4 of 127
I. BACKGROUND & OBJECTIVE / OVERVIEW
A. Objective and Background
The City of Fort Collins Natural Areas Department (the “Department”) is seeking proposals
from qualified Construction Managers/General Contractors (CM/GC) to provide
construction services. The Department manages 49 Natural Areas that contain 20
buildings, 111 miles of trails, 44 parking lots, and other facilities. The Department is
seeking one or multiple on-call CM/GC(s) to provide maintenance and construction
services that are needed on an ongoing basis to maintain this infrastructure. The Natural
Areas Department will be the main user of this contract, but other Departments throughout
the City may utilize this contract.
Typical projects for this On-Call CM/GC would be:
• Parking Lot Improvements
• Excavation
• Earth work
• Concrete/asphalt replacement
• Debris removal
• Pond liners
• Dredging
• Crusher fines trails
The Department is committed to completing its maintenance and construction projects while
supporting principles of conservation; equity, diversity and inclusion; environmental and
economic sustainability. The Department is seeking one or multiple CM/GC(s) that will
provide high-quality construction services that incorporate sustainable practices and commit
to completing projects that minimize impact to Natural Areas lands. The City encourages
proposals from businesses that employ a Triple Bottom Line approach (see definitions in
Section IV Review & Assessment Criteria). The Department also encourages proposals from
minority-owned business including but not limited to those that are certified from a federal,
state, local or private entity. This includes but is not limited to companies certified as a
Minority Business Enterprise, Minority Women Business Enterprise, Disadvantaged
Business Enterprise, Veteran-Owned Small Business, and LGBT-Owned Business
Enterprise. For a full list of certifications please visit: https://www.mbocolorado.com/what-
we-do/types-of-certifications/. The Department is also interested in companies who have
implemented non-discrimination policies, employ a diverse workforce including suppliers and
sub-contractors, and/or engage in inclusivity practices and/or trainings.
B. Initial Projects
The Department has identified three projects that will likely be completed by the selected
CM/GC Contractor and may occur between 2020 and 2022 depending on funding. A
description of each is provided below.
• Project 1 - Soaring Vista Neighborhood Trail:
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Natural Areas is creating an improved surface trail at Soaring Vista Natural Area.
The Department is developing conceptual designs for trail alignments. The
CM/GC will be responsible for installation, materials and grading. The
Department seeks to complete this project in 2020.
• Project 2 - ADA Trail and Picnic Shelter at Gateway Natural Area (pending
funding):
Natural Areas is creating an ADA accessible concrete trail at Gateway Natural
Area from the existing picnic area to a new picnic shelter along the Poudre River.
The CM/GC will be responsible for providing demolition services on existing
sidewalk, grading the site to prep for trail installation, pouring concrete for new
ADA accessible trail, and constructing the picnic shelter. See Attachment 1: ADA
Trail and Picnic Shelter at Gateway NA Grading and Demolition Plans. Natural
Areas is working on conceptual plans for the picnic shelter and will provide those
to the selected CM/GC after award.
• Project 3 - Parking Lot Expansion at Cathy Fromme Natural Area (pending
funding):
The goal of this project is to expand parking opportunities at Cathy Fromme
Prairie and re-position vault toilet to accommodate new parking area alignments.
The Department is in the process of developing conceptual designs with a design
firm.
The Department’s goal is to work with the CM/GC to complete these projects using cost-
efficient construction, minimal impact to the site, and sustainable practices.
II. CM/GC SCOPE OF WORK & REQUIREMENTS
A. Scope of Work
The City expects the selected CM/GC to provide pre-construction and construction
services on all work orders, including the three initial projects listed in Section I.B. These
services include but are not limited to the items listed in the three sections below: pre-
construction support services, construction contract price negotiations, and construction
requirements.
1. Pre-Construction Support Services
o The CM/GC is required to bring the following skills, knowledge and expertise
during the Preconstruction Support Services phase of the project. Following are
minimum requirements:
Work with design team and perform on site investigations to make sure
the design team knows the existing conditions and their design addresses
such conditions.
Estimate quantities of materials, labor and equipment, means & methods
needed to construct the project.
Perform cost estimates throughout all phases of design.
Determine the task/work breakdown structure needed to complete the
project and estimate the cost, duration, and sequence of these tasks.
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Understand the availability, cost, and capacities of materials, labor and
equipment.
Ability to understand, interpret and implement construction drawings.
Ability of team to field fit projects without engineer-stamped drawings.
Identify potential risk, including cost risk, and methods to mitigate them
during the design process.
Determine constructability and project construction phasing.
Coordinate project work with utilities and other stakeholders.
Develop strategy for hazardous materials management if needed.
Provide initial scheduling information and proposed durations.
Provide initial list of sub-contractor pricing and materials input.
Ability to apply for appropriate permits or coordinate with City staff.
2. Construction Contract Price Negotiations
When the City, the design team, and the CM/GC agree that the project has been
designed to a sufficient level of detail to allow the CM/GC to accurately price
construction elements of the project, Construction Contract Price Negotiations (price
negotiations) will commence. This milestone is typically reached at 90% CD’s. In
order to expedite the project, price negotiations may start before the completion of
the Preconstruction Support Services. The CM/GC will be compensated for
construction cost estimates prepared during the design process prior to price
negotiations, however the CM/GC’s work effort for price negotiations will be
separate from its Preconstruction Support Services and will not be compensated for
by the City.
An agreed upon contingency budget item may be permitted depending on the
unknown conditions and complexities of the project. The contingency must be
defined for specific aspects of the project and approved by the City Project Manager
prior to use of the funds.
At the City’s discretion, the City may develop an independent construction cost
estimate for the work or may engage an independent third party to perform the
construction cost estimate to better inform their review of the CM/GC’s costs. The
City will determine when price negotiations have begun and will conclude with the
establishment of a Guaranteed Maximum Price (GMP) Construction Work Order
agreement. The CM/GC shall include overhead, profit and markup rates to develop
the cost of work. Overhead, profit and markup rates for development of the cost of
work will be set forth in the Master Services Agreement. Actual construction costs
will be tracked through construction, and if cost savings are realized, the savings will
be passed to the City in full. The Construction Work Order agreement will include
the total project time, any retainage clause, and any applicable liquidated damages
clauses, and will incorporate general conditions using the General Conditions of the
Construction Contract prepared by the Engineers Joint Contract Document
Committee (EJCDC) and other provisions in accordance with the City’s construction
contract requirements. The Owner will have specific modifications to the contract
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documents. The contract type will be GMP fixed fee, with open book pricing and
cost control.
a. Price Negotiation Process: The following procedures will be used for
Construction Contract Price Negotiations.
i. In collaboration with the CM/GC, the designer will produce a set of the
relevant plans and specifications, showing the work to be
accomplished. The plans will also show all work accomplished under
any previous construction packages.
ii. At roughly 90% CD’s, the CM/GC will prepare a price to perform the work.
The price may include detailed unit line item pricing or lump sum items as
appropriate but will include a minimum of 3 quotes for all subcontracted
work unless otherwise approved by the City.
iii. Upon reviewing the CM/GC’s price, the City will determine its acceptability
by comparing it to its independent construction cost estimate (internal or 3rd
party), by reviewing the competitive quotes, or employing other factors as
determined to be in the best interest for the project.
iv. If the City determines the price is acceptable, the City will prepare a Work
Order for construction services. If a previous Work Order for construction
services had been entered into, this work may be added to that contract by
change order.
v. If the price is not acceptable, the City and the CM/GC will conduct a price
negotiation meeting to discuss the variances between the price and
independent construction cost estimates, or other factors that led to its
unacceptability.
vi. Following the price negotiation meeting the Construction Contract
Negotiations will enter into subsequent iterations of the above noted
process.
vii. The City reserves the right to require the CM/GC to enter into “open book”
cost model price negotiations at any time through this process, where the
CM/GC will be required to reveal and defend its detailed pricing breakdowns
including labor, materials, equipment, subcontractor and supplier quotes,
mobilization, overhead, mark-up, and profit. See below for the City’s “open
book” negotiation requirements.
viii. At any time, if the City determines that an agreement cannot be
successfully negotiated, the City reserves the right to end Construction
Contract Cost Negotiations and procure the construction of the project by
other means. If the City then offers the project up for public bids the
CM/GC will not be eligible to bid on the project.
b. “Open Book” Negotiations Process: Negotiations may require any or all of
the following information.
The CM/GC shall submit information as requested by the City to the extent
necessary to permit the City to determine the reasonableness of the
construction price. The CM/GC shall provide cost or pricing data, broken down
by individual work item, for the CM/GC and each subcontractor. Submit material
RFP 9105 Construction Manager/General Contractor for the Natural Areas Department Page 8 of 127
and subcontractor quotes, anticipated labor, operator and equipment usage,
and anticipated production rates.
If requested, submit a written proposal for the work identifying the major
elements of the work, the quantity of the element, and its contribution to the
proposed price. Provide further breakdowns if requested by the City:
• Material: Furnish quotes and/or material invoices showing the cost of
material to be incorporated in the work.
• Labor: Show basic hourly rates, fringe benefits, applicable payroll costs
(workers compensation, insurance, etc.) paid subsistence, and travel costs
for each labor classification and foreman employed in the work
• Equipment: Provide a complete descriptive listing of equipment to be used in
the work including make, model and year of manufacture. Support rented or
leased equipment costs with invoices
• Other direct costs: Furnish documentation of invoices to support any other
direct costs to be incurred that are not included above (e.g., bonds,
mobilization, permits, etc.)
• Production Rates: Provide actual hours of performance, on a daily basis, for
each labor classification and for each piece of equipment.
• Subcontract Costs: Provide supporting data as required above.
• Overhead: Identify overhead rates and list the types of costs that are
included in overhead.
• Profit: Include a reasonable profit reflecting the efficiency and economy of
the CM/GC and subcontractors in performing the work, the contract risk
type, the work difficulty, and management effectiveness.
• Markup: List any markup cost for subcontractors or other items. Provide
backup information as requested for a breakdown and justification of markup
expenses.
3. Construction Requirements
CM/GC shall be responsible to:
a) Provide construction services according to the Agreement and contract
documents.
b) Provide qualified full-time site supervision and management of trade
subcontractors to meet or exceed the defined project schedule.
c) Provide open procurement of subcontractors and suppliers. Include the City in
the procurement process. A minimum of 3 quotes are required for the
subcontractor procurement process unless otherwise approved by the City. At
the City’s approval, subcontractors may be selected without receipt of 3 quotes
and prior to the price negotiation process if the subcontractor’s early involvement
adds value to the project through constructability reviews, phase planning, or other
factors identified by the project team. In these cases, subcontractor’s costs must
still be validated to be fair and reasonable and be determined to be an overall
value-add to the City and project.
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d) Provide stormwater management and BMP maintenance for the site complying
with City, State and County regulations.
i) The Stormwater Criteria forms are available at:
https://www.fcgov.com/utilities/business/builders-and-
developers/development-forms-guidelines-regulations/stormwater-criteria
e) Provide site security and protection during construction. Provide all site safety
management and compliance with OSHA standards and criteria. Implement a site
safety program that is reported on regularly.
f) Provide for quality control program that meets or exceeds minimum job/contract
document and industry standards. Perform all quality control testing and
inspections in coordination with the City. All such tests and inspections shall be
subject to the City’s review and written approval.
g) Meet all licensing requirements as set forth by the City of Fort Collins for both
CM/GC and subcontracted work.
h) Provide services to manage participation in project close out process and needs
during the project warranty period.
i) The CM/GC construction team proposed and participating in the RFP interviews
will be the same team used on the project by the contractor. If at any time, the
City determines the composition of the CM/GC construction team has been
changed by the contractor without the City’s prior approval, the City reserves
the right to terminate the contract and procure the construction of the project by
other means.
j) At any time, if the City determines that personnel on the construction team is
not fit to continue, the City reserves the right to request contractor personnel
change as needed.
k) All final construction work must comply with the latest adopted Americans with
Disabilities Act (ADA). https://www.ada.gov/
l) Required to adhere to the City of Fort Collins Dust Prevention and Control
Manual. The manual is available at https://www.fcgov.com/airquality/pdf/dust-
prevention-and-control-manual.pdf
m) Required to complete City of Fort Collins Waste Management Plan Form.
i) The Plan form is available at:
https://www.fcgov.com/recycling/files/construction-waste-management-
plan.pdf.
ii) Contractor may not receive final payment until this has been completed and
returned with back-up.
n) Required to provide separate dumpsters for recycling and landfill. Coordinate
the location of dumpster(s) with the City of Fort Collins personnel before
construction begins.
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o) Any damage caused to the existing buildings, parking lot, site, & landscaping
through access to the construction area will be at the CM/GC’s expense to repair
the damaged area to existing conditions before the damage occurred.
p) Ensure a clean and safe work site at all times.
q) Required to pull all appropriate State, City, and Fire permits.
r) Required to coordinate all necessary City building inspections.
s) The City of Fort Collins has released smoking restrictions in certain areas.
Smoking on the premises is prohibited. If smoking is necessary, employees can
smoke in their personal vehicles. Please go to: fcgov.com/smokefree for more
information.
B. Owner Expectations
Partnering
The City and Design Team expect a partnering relationship with the selected CM/GC. A
formal Partnering Session may be held with the selected CM/GC, City team members,
Architects and Engineers prior to the commencement of any construction efforts. The
City expects an environment where trust and teamwork prevent disputes, foster a
cooperative bond to everyone’s benefit, and facilitate the completion of a successful
project. Traditional adversarial relationships between the project participants are not an
acceptable way of doing business on this project.
Key Staff
The City expects the CM/GC to commit key staff members to manage the project
through attendance of weekly project meetings; preparation of RFIs; management of
subcontractors, schedule, quality and cost. Key staff members for this project are
expected to include a project manager, superintendent and possibly a field engineer.
The City expects the CM/GC key staff identified in the proposal to be the staff working
on the project from design through construction. If key staff are removed from this
project without City approval, the City reserves the right to terminate the Contract. The
City expects the CM/GC to request approval for any changes in staffing if they will differ
from those identified in the proposal.
Communication
The City expects open and honest communication related to project activities including
subcontractor performance, cost control, schedule control, budget and quality issues as
they may arise. The City expects communication to occur directly through the
established chain of command which may involve working directly with, receiving
direction from, and coordinating with City assigned personnel.
Contract Management
The City expects the CM/GC to participate in contract management such that pay
applications, work change directives, change orders, RFIs and other documents are
managed timely and effectively to avoid delays in project delivery. The CM/GC will work
in close collaboration with the City’s Project Manager to gain approval and processing of
these documents in a coordinated fashion.
Performance Standard
The City expects CM/GC performance to a standard that exceeds industry accepted
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parameters. The City expects a worldclass CM/GC and project. The City expects to pay
fairly for all work performed and expects the CM/GC to be profitable.
Services Agreement and Work Order Process
The CM/GC will be required to sign the City’s Services Agreement Work Order-type,
similar to the sample Agreement found in Section VII. Based on this Agreement, Work
Orders for the pre-construction Work will be issued. The pre-construction services may
include, but are not limited to: review of designs for constructability, review of site layout
and grading, estimating cost of different options, alternatives and components, providing
opinions and recommendations on suitable methods and approaches to accomplish the
work, offer value engineering suggestions to accomplish the desired objectives in the
most cost effective manner possible, and provide the team with up to date on-going cost
status of the current project design.
Upon completion of pre-construction services, the CM/GC will be required to sign a
Construction Work Order. A sample construction Work Order is included in Section VII.
The construction services shall include (at minimum) full time site supervision when
trades are working, stormwater management and permitting of the project site, site
protection and security during construction, procurement of all subcontractors and
suppliers to complete construction, project sequencing and scheduling of manpower,
materials and equipment, project safety enforcement, management of quality control,
management of testing, management of surveying, and management of project close-
out. Work Orders for construction services are typically awarded at approximately 95%
design completion based on the CM/GC’s satisfactory performance under the pre-
construction services Work Order and successful completion of Construction Contract
Price Negotiations.
This is an indefinite quantity Work Order contract with no fixed minimum or maximum
amount of work. The actual amount of work to be performed, the time of such
performance, and the location of work will be determined by the City Representative,
who may issue Work Orders to the CM/GC. The only work authorized under the
Services Agreement is that which is performed after receipt of such Work Orders.
The City guarantees no quantity of work for selected firm. At the City’s sole discretion,
the City reserves the right to request quotes/proposals from the CM/GC’s subcontractors
and vendors selected for individual projects. The City intends to enter into a Work Order
Services Agreement that is effective for one year from the date of the Services
Agreement. In addition, at the option of the City, the Agreement may be extended for
additional one year periods not to exceed four (4) additional one year periods. Renewals
and pricing changes shall be negotiated by and agreed to by both parties at the time of
renewal. Written notice of renewal shall be provided to the CM/GC and mailed no later
than thirty (30) days prior to contract end.
Each Work Order will be limited to $300,000 unless otherwise authorized by the Director
of Purchasing.
A detailed Scope of Work for each project and the exact services desired will be
developed during the Work Order process. The City of Fort Collins makes no guarantee
as to the number of Work Orders or actual amount of services which will be awarded
under this contract. The City reserves the right to independently bid out any project after
pre-construction services at their sole discretion. For these instances, due to the
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perceived insider knowledge of the project, the selected CM/GC will not be permitted to
submit a bid on such projects.
No Work Order over $5,000 will be considered valid until signed, at a minimum, by
the Vendor, project manager and Purchasing Department representative. Depending
on the cost and nature of the work, additional signature authorization may be required.
Any changes to the dates, cost or scope of any Work Order must be agreed upon in writing
utilizing the City’s Change Order (included in the agreement) and will not be considered
valid until signed, at a minimum, by the Vendor, project manager and Purchasing
Department representative.
C. Anticipated Schedule
The following represents the City’s target schedule for the RFP. The City reserves the
right to amend the target schedule at any time.
• RFP issuance: May 19, 2020
• Pre-Proposal Meeting: 10:00 AM MST on May 26, 2020
• Question deadline: 5:00 PM MST on May 29, 2020
• Proposal due date: 3:00 MST (our clock) on June 10, 2020
• Interviews (tentative): Week of June 22 or June 29, 2020
• Award of Contract (tentative): Week of June 29, 2020
D. Interviews
In addition to submitting a written proposal, the top-rated CM/GCs may be interviewed by
the RFP assessment team and asked to participate in an oral presentation to provide an
overview of the company, approach to the project and to address questions. The
evaluation criteria for the oral interviews will be the same as the criteria for the written
evaluations and is included in Section IV.
Because of recent events involving COVID-19, the City may use non-traditional methods
for the optional interview phase of the assessment process. The City will receive and score
written proposals. However, instead of traditional in-person interviews for the optional
interview session, the City may opt to use alternate methods including, but not limited to
remote interviews through a platform such as Microsoft Teams or Zoom.
E. Laws and Regulations
The CM/GC agrees to comply fully with all applicable local, State of Colorado and Federal
laws and regulations and municipal ordinances.
F. Fees, Licenses, Permits
The successful CM/GC shall be responsible for obtaining any necessary licenses, fees or
permits without additional expense to the City. All equipment shall be properly licensed
and insured, carry the appropriate permits and be placarded as required by law.
G. Hours
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Working hours are from 8:00 am to 5:00 pm Monday through Friday and does not
include recognized holidays. City Project Manager may agree, in writing, to overtime or
night work if required.
H. Subcontractors
The CM/GC will be responsible for identifying any subcontractors in their proposal.
Please note that the City will contract solely with the awarded CM/GC; therefore
subcontractors will be the responsibility of the CM/GC.
I. Standard of Conduct
The successful CM/GC shall be responsible for maintaining satisfactory standards of
employees' and subcontractor’s competency, conduct, courtesy, appearance, honesty,
and integrity, and shall be responsible for taking such disciplinary action with respect to
any individual, as may be necessary.
The personal conduct of the CM/GC and its staff has a direct impact on the quality of
performance. Unacceptable personal conduct/behavior, as defined herein, may result in
immediate or early termination of the Agreement.
The City may request, at their sole discretion, the CM/GC to immediately remove from
this assignment any employee and/or subcontractor found unfit to perform duties due to
one or more of the following reasons: (1) Neglect of duty. (2) Disorderly conduct, use of
abusive or offensive language, quarreling, intimidation by words or actions or fighting. (3)
Theft, vandalism, immoral conduct or any other criminal action. (4) Selling, consuming,
possessing, or being under the influence of intoxicants, including alcohol, or substances
while on assignment for the City.
All City-owned or operated facilities and their grounds are non-smoking sites. All City
parks, trails and natural areas are also non-smoking.
J. Invoicing and Payment
Invoices should be emailed monthly to invoices@fcgov.com with a copy to the Project
Manager. The cost of the work completed shall be paid to the CM/GC each month
following the submittal of a correct invoice by the CM/GC indicating the project name,
Purchase Order number, task description, hours worked, personnel/work type category,
hourly rate for each employee/work type category, date of the work performed specific to
the task, percentage of that work that has been completed by task, 3rd party supporting
documentation with the same detail and a brief progress report.
Payments will be made using the prices listed on the agreed-to Price Schedule. In the
event a service is requested which is not listed on the Price Schedule, the CM/GC and the
City will negotiate an appropriate unit price for the service prior to the CM/GC initiating
such work. The City is exempt from all state taxation including state sales and use taxes.
The City pays invoices on Net 30 terms.
III. PROPOSAL SUBMITTAL
CM/GC firms that have the requisite experience and qualifications are encouraged to submit
proposals. It is highly recommended to limit proposals to approximately twenty-five (25)
double sided or fifty (50) single sided 8 ½ x 11” pages (excluding cover pages, table of
contents, dividers and Vendor Statement form – Section V). Font shall be a minimum of 10
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Arial and margins are limited to no less than .5” for sides and top/bottom. Please, no
embedded documents. The City of Fort Collins shall not reimburse any firm for costs incurred
in the preparation and presentation of their proposal.
The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and
presentation of their proposal.
A. Cover Letter / Executive Summary
The Executive Summary should highlight the content of the proposal and features of the
program offered, including a general description of the program and any unique aspects
or benefits provided by your firm.
Indicate your availability to participate in the interviews/demonstrations on the proposed
dates as stated in the Schedule section.
B. Vendor Information
1. Describe the Vendor’s business and background
2. Number of years in the business
3. Details about ownership, including date firm was established, how firm is organized and
previous names of the firm in the last ten (10) years
4. An overview of services offered and qualifications
5. Size of the firm
6. Location(s) of offices. If multiple, please identify which will be the primary for our
account.
7. Primary contact information for the company including contact name(s) and title(s),
mailing address(s), phone number(s), and email address(s). Complete Section VI,
Vendor Statement.
8. Provide general contracting licenses held by firm.
9. Has the firm defaulted on any contracts or failed to complete any contracts?
10. Is the firm debarred by any government agency?
11. Are any lawsuits pending against the firm?
C. Scope of Proposal
Provide a detailed narrative of the services proposed if awarded the contract. The
narrative should include any options that may be beneficial for the City to consider.
1. Construction Sequencing and Scheduling
Describe the scheduling software your firm plans to use for sequencing tasks and
scheduling subcontractors, materials and equipment. The City will require that an
industry recognized software is used to develop and manage the project schedule; fully
base-lined, critical path shown and float managed.
Describe the way in which your firm develops and maintains project schedules for
projects of this size and nature.
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Describe your process and frequency for updating project schedules and how your firm
works to overcome challenges and works to maintain the original completion date.
Submit an example of a project schedule for a similar size project.
2. Method of Construction
Submit a written narrative explaining your approach to the described example projects in
Section I.B. Provide the trades and percent of construction you plan to self-perform.
3. Project Budget and Cost Control
a. Describe your approach to developing in-house pre-construction cost estimates
during design.
b. Describe your approach to developing value engineering ideas through construction
delivery to enhance the work product while potentially saving cost.
c. Describe your approach to the GMP negotiation process and how your firm is
transparent or open book when developing a cost for this project in cooperation with
the project team. Please note: The City is exempt from all state taxation including
state sales and use taxes.
D. Firm Capability
1. Partnering Experience
Describe at least 3 projects completed by your firm in the past 5 years where partnering
was formally implemented. Provide a list of key staff identified for this project who
participated in these projects and their roles. Describe in detail what Partnering means
to your firm and how it is integral to your business operations.
2. Company Resources
Indicate the total number of personnel employed by the company and how many
resources are in each category (e.g. Administration, Clerical, Estimating, Project
Management, Project Coordinator, Project Engineer, Superintendent, Foreman,
Carpenter, Laborer, etc.) Provide an organizational chart for the resources proposed to
be used on this project. Indicate the office location this project will be managed through.
Provide a full list of equipment on hand owned and managed by the firm.
3. Profile Projects
Provide a brief project description and history of no more than 5 projects, similar in
scope to this project, completed in the last 10 years. Include the following information:
a. Project description that includes the project name, firms that comprised the design
team, and site location. Please include pictures of the work completed.
b. Project history that includes the original schedule agreed upon at the time of signing
the contract, the actual duration of construction, and any special characteristics of
the project that affected delivery.
c. Type of project delivery model used.
d. Original contract cost.
e. Cost at completion.
f. Original contract time and actual completion time.
Provide a brief discussion of any unusual factors that affected the project delivery (e.g.
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owner-initiated delays, additions to the work, etc.). Provide both an owner reference and
consulting engineer/architect reference for cited projects.
4. Trade Subcontractors
Provide a listing of subcontractors for major trades your firm plans to engage to meet the
three-bid requirement. Explain your relationship with these firms, how long they have
worked with you on projects, and how your subcontractor procurement process works.
Give examples of situations where these firms have performed to tight timeframes and
accelerated schedules.
5. Quality Assurance/Quality Control
Provide details on your firm’s quality control program. Explain how your team
administers a quality control program during construction, how performance measures
are documented and how quality issues are addressed.
Provide examples of when your firm exceeded quality standards, gained industry
recognition or received quality awards.
6. Insurance Company
Provide the name, address and phone number of the firm’s insurance agent(s). Provide
statements to answer the following questions. (See also Insurance Requirements in
Item VII. Sample Agreement).
a. Does coverage meet minimum project requirements?
b. Does coverage include builder’s risk?
c. Can this coverage be extended for work on this project?
d. Can coverage be increased?
e. Can the City be listed as an additional insured?
f. Are there any current claims that will affect coverage limits available for this project?
7. Bonds
Projects with a cost greater than $100,000 will require 100% performance and payment
bonds. Please state the firm’s bonding limitations.
E. Assigned Personnel
Provide the names and resumes of proposed key project staff, including proposed
project manager and construction project superintendent. Include references from
owners and consulting engineers for the last 3 projects for each assigned person. Detail
the availability of proposed staff. (Note: key personnel must be committed to this project
for its duration, unless excused by the Owner. This requirement is non-negotiable and
may be grounds for contract termination.)
F. Availability
1. Provide a table of key staff members with a percent range of their time availability for the
three projects scheduled for 2020. Describe the availability of these key staff members
for the project identified in Section I.B.
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2. Describe the availability of other qualified personnel to assist in meeting the three
projects scheduled for 2020.
3. Describe the methods and timeline of communication your firm will use with the City’s
Project Manager and other parties.
G. Safety Record
Provide the firm’s OSHA reportable accident rate and current workman’s compensation
insurance multiplier for the last 3 years. Provide the OSHA reportable accident rate on
projects managed by the proposed superintendent or project manager over the three-
year period. Provide a list of all projects in the last 5 years that have received an OSHA
citation either to the CM/GC or subcontractor on the jobsite and provide a narrative of
the citations.
H. Sustainability/TBL Methodology
In concise terms (no more than two pages), please describe how your organization
strives to be sustainable. Address how your firm incorporates Triple Bottom Line (TBL)
into the workplace. See Section IV: Review and Assessment for additional information.
If possible, please highlight areas of opportunity in the project where sustainability could
be applied and/or improved. Provide information on any minority, women,
disadvantaged, veteran, LGBT, minority women owned business, or any other relevant
certifications held by company or the subcontractors it plans to engage. For more
information on these certifications please visit: www.mbocolorado.com/what-we-
do/types-of-certifications/. Visit the Colorado Office of Economic Development and
International Trade online database to search for certified businesses:
www.mbocolorado.com/how-we-connect/minority-business-directory/. Please provide
information on any non-discrimination policies held by your company. If your company
engages in any inclusivity practices or trainings, please provide a brief description of
those activities.
I. Cost and Work Hours
Provide a list of construction cost factors that will be used to develop the cost of work.
Provide the following
1. Pre-Construction Services:
Provide unburdened labor rates for your personnel base pay and the percentage for
labor burden.
Preconstruction Phase Costs
Item Description Containing
Hourly Rates
Fully burdened labor rates for all project managers,
estimators, superintendents and staff expected to be
involved in the preconstruction phase.
2. Construction Services:
a. Provide your CM/GC Mark-ups, expressed as percentages, to be added to the direct
cost of work.
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Cost Category Value
Overhead Markup, consisting of:
• Home and field office setup and
operation costs
• Office equipment and materials costs
• Equipment costs, owned and/or rented
• Project management labor
%
Profit/Fee Markup %
Subcontractor Markup %
Materials Markup %
Bonds and Insurance Markup %
Describe in detail how your firm uses the markups, and direct cost of work to develop
the GMP for the project. The City anticipates working with the CM/GC to develop
this cost for all known quantities of the project. For unknown circumstances, the City
anticipates negotiating contingencies to complete the work. The final project cost will
be established as a GMP and may include a detailed bid schedule. Any markup that
the CM/GC intends to charge that is not included in the five markup items listed
above needs to be explicitly stated in their submittal.
b. Provide construction crew labor and equipment rates. These rates may be shown as
fully burdened or unburdened, but it must be stated so in the proposal.
c. Provide a schedule of billing rates by category of employee and job title to be used
during the term of the Agreement during construction, including anticipated labor,
operator and equipment usage. The fee schedule will be used as a basis for
negotiation during construction contract pricing negotiations for self-performed work.
d. Provide a schedule of billing rates for any equipment anticipated to be used.
Equipment billing rates shall include operator.
J. Additional Information
Provide any information that distinguishes your firm from the competition and any
additional information applicable to this RFP that might be valuable in assessing your
proposal.
Exceptions to the Scope of Services and City Agreement (a sample of which is
attached in Section VII) shall be documented.
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IV. REVIEW AND ASSESSMENT CRITERIA
A. Proposal and Interview Criteria
Vendors will be evaluated on the following criteria. These criteria will be the basis for
review and assessment of the written proposals and optional interview session. At the
discretion of the City, interviews of the top-rated Vendors may be conducted. Final score
may include evaluation of elements from the written proposal and interview.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating,
and 5 being an outstanding rating.
Qualification Weighting
Factor
Standard
Firm Capability & Past
Performance 3.0
Does the company have the resources, equipment,
finances, capacity and support capabilities
required to successfully complete the project on
time and in-budget? Has the firm successfully
completed previous projects of this type and
scope on schedule and within budget? Does the
company have solid QA/QC practices? Has the
company completed projects with the
subcontractors they plan to engage?
Scope of Proposal 3.0
Does the proposal address all elements of the
RFP? Does the proposal show an understanding of
the project objectives, methodology to be used and
results/outcomes required by the project? Are there
any exceptions to the specifications, Scope of Work,
or agreement?
Assigned Team 2.0
Do the persons who will be working on
the project have the necessary skills and
qualifications? Do team members possess the
requisite skills and qualifications for the project?
Availability 2.0
Can the three identified projects be completed in
2020? Are other qualified personnel available to
assist in meeting the project schedule if required?
Cost 2.0
Are the presented construction cost factors, mark-
ups and proposed rates reflective of industry
standards?
Safety 1.0 Does the company demonstrate a culture and
successful record of safety?
Sustainability & Diversity 1.0
Does the firm provide detailed information on its
commitment to Sustainability and Triple Bottom Line
methodology (Social, Economic, and
Environmental)? Is the company a certified minority
business including but not limited to Women
Business Enterprise, Minority Women Business
Enterprise, Veteran-Owned Business Enterprise,
LGBT-Owned Business Enterprise, or Minority
Business Enterprise? Does the company hold any
non-discrimination policies and/or engage in
inclusivity practices and/or trainings? Does the firm
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employ a diverse workforce? Does the firm maintain
a diverse supplier pipeline or sub-contractors?
Definitions
Sustainable Purchasing is a process for selecting products or services that have a lesser
or reduced negative effect on human health and the environment when compared with
competing products or services that serve the same purpose. This process is also known
as “Environmentally Preferable Purchasing” (EPP), or “Green Purchasing”.
The Triple Bottom Line (TBL) is an accounting framework that incorporates three
dimensions of performance: economic, or financial; environmental, and social. The
generally accepted definition for TBL is that it “captures the essence of sustainability by
measuring the impact of an organization’s activities on the world…including both its
profitability and shareholders values and its social, human, and environmental capital.”
B. Reference Evaluation Criteria
Prior to award, the Project Manager will check references using the following criteria.
Negative responses from references may impact the award determination.
CRITERIA STANDARD QUESTIONS
Overall Performance Would you hire this Vendor again? Did they show
the skills required by this project?
Timetable
Was the original Scope of Work completed within the
specified time? Were interim deadlines met in a
timely manner?
Completeness
Was the Vendor responsive to client needs; did the
Vendor anticipate problems? Were problems solved
quickly and effectively?
Budget Was the original Scope of Work completed within the
project budget?
Job Knowledge
If a study, did it meet the Scope of Work?
If Vendor administered a construction contract, was
the project functional upon completion and did it
operate properly? Were problems corrected quickly
and effectively?
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V. VENDOR STATEMENT
Vendor hereby acknowledges receipt of the City of Fort Collins Request for Proposal and
acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and
other provisions set forth in the RFP. Additionally, Vendor hereby makes the following
representations to City:
a. All of the statements and representations made in this proposal are true to the best of the
Vendor’s knowledge and belief.
b. Vendor commits that it is able to meet the terms provided in this proposal.
c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof.
d. Vendor further agrees that the method of award is acceptable.
e. Vendor also agrees to complete the proposed Agreement with the City of Fort Collins
within 30 days of notice of award. If contract is not completed and signed within 30 days,
City reserves the right to cancel and award to the next highest rated firm.
f. Vendor acknowledge receipt of addenda.
Legal Firm Name:
Physical Address:
Remit to Address:
Phone:
Name of Authorized Agent of Firm:
Signature of Authorized Agent:
Primary Contact for Project:
Title: Email Address:
Phone: Cell Phone:
NOTE: VENDOR STATEMENT IS TO BE SIGNED & RETURNED WITH YOUR PROPOSAL.
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VI. ATTACHMENTS
• Attachment 1: ADA Trail and Picnic Shelter at Gateway NA Grading and Demolition
Plans
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VII. SAMPLE AGREEMENT (FOR REFERENCE ONLY – DO NOT SIGN )
SERVICES AGREEMENT
WORK ORDER TYPE
THIS AGREEMENT made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. Services to be Performed.
a. This Agreement shall constitute the basic agreement between the parties for services
for . The conditions set forth herein shall apply to all services performed by the
Service Provider on behalf of the City and particularly described in Work Orders agreed
upon in writing by the parties from time to time. Such Work Orders, a sample of which
is attached hereto as Exhibit A, consisting of one (1) page and incorporated herein by
this reference, shall include a description of the services to be performed, the location
and time for performance, the amount of payment, any materials to be supplied by the
City and any other special circumstances relating to the performance of services. No
Work Order shall exceed $ . A general scope of services is attached hereto as
Exhibit C, consisting of ( ) page(s), and incorporated herein by this
reference.
The only services authorized under this Agreement are those which are performed
after receipt of such Work Order, except in emergency circumstances where oral work
requests may be issued. Oral requests for emergency actions will be confirmed by
issuance of a written Work Order within two (2) working days. Irrespective of
references in Exhibit A to certain named third parties, Service Provider shall be solely
responsible for performance of all duties hereunder.
b. The City may, at any time during the term of a particular Work Order and without
invalidating such Work Order, make changes to the scope of the particular services.
Such changes shall be agreed upon in writing by the parties by Change Order, a sample
of which is attached hereto as Exhibit B, consisting of one (1) page and incorporated
herein by this reference.
2. Changes in the Work. The City reserves the right to independently bid any services rather
than issuing work to the Service Provider pursuant to this Agreement. Nothing within this
Agreement shall obligate the City to have any particular service performed by the Service
Provider.
3. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated as specified by each written Work Order or oral
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emergency service request. Oral emergency service requests will be acted upon without
waiting for a written Work Order. Time is of the essence.
4. Contract Period. This Agreement shall commence , 20 and shall continue in
full force and effect until , 20 , unless sooner terminated as herein provided. In
addition, at the option of the City, the Agreement may be extended for additional one year
periods not to exceed ( ) additional one year periods. Renewals and pricing
changes shall be negotiated by and agreed to by both parties. Written notice of renewal
shall be provided to the Service Provider and mailed no later than thirty (30) days prior to
contract end.
5. Delay. If either party is prevented in whole or in part from performing its obligations by
unforeseeable causes beyond its reasonable control and without is fault or negligence, then
the party so prevented shall be excused from whatever performance is prevented by such
cause. To the extent that the performance is actually prevented, the Service Provider must
provide written notice to the City of such condition within fifteen (15) days from the onset of
such condition.
6. Early Termination by City/Notices. Notwithstanding the time periods contained herein, the
City may terminate this Agreement at any time without cause by providing written notice of
termination to the Service Provider. Such notice shall be mailed at least fifteen (15) days
prior to the termination date contained in said notice unless otherwise agreed in writing by
the parties. All notices provided under this Agreement shall be effective when mailed,
postage prepaid and sent to the following address:
Service Provider: City: Copy to:
Attn:
City of Fort Collins
Attn:
PO Box 580
Fort Collins, CO 80522
City of Fort Collins
Attn: Purchasing Dept.
PO Box 580
Fort Collins, CO 80522
In the event of early termination by the City, the Service Provider shall be paid for services
rendered to the termination date, subject only to the satisfactory performance of the Service
Provider's obligations under this Agreement. Such payment shall be the Service Provider's
sole right and remedy for such termination.
7. Contract Sum. This is an open-end indefinite quantity Agreement with no fixed price. The
actual amount of work to be performed will be stated on the individual Work Orders. The
City makes no guarantee as to the number of Work Orders that may be issued or the actual
amount of services which will in fact be requested.
8. Payments.
a. The City agrees to pay and the Service Provider agrees to accept as full payment for
all work done and all materials furnished and for all costs and expenses incurred in
performance of the work the sums set forth for the hourly labor rate and material costs,
with markups, stated within the Bid Schedule Proposal Form, attached hereto as
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Exhibit , consisting of ( ) page(s), and incorporated herein by this
reference.
Payment shall be made by the City Net 30 days from the date of the invoice and upon
acceptance of the work by the City and upon the Service Provider furnishing
satisfactory evidence of payment of all wages, taxes, supplies and materials, and other
costs incurred in connection with the performance of such work.
9. City Representative. The City's representative will be shown on the specific Work Order
and shall make, within the scope of his or her authority, all necessary and proper decisions
with reference to the work requested. All requests concerning this Agreement shall be
directed to the City Representative.
10. Independent Contractor. It is agreed that in the performance of any services hereunder, the
Service Provider is an independent contractor responsible to the City only as to the results
to be obtained in the particular work assignment and to the extent that the work shall be
done in accordance with the terms, plans and specifications furnished by the City.
11. Subcontractors. Service Provider may not subcontract any of the Work set forth in the
Exhibit A, Statement of Work without the prior written consent of the city, which shall not be
unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of
the City), then the following provisions shall apply: (a) the subcontractor must be a reputable,
qualified firm with an established record of successful performance in its respective trade
performing identical or substantially similar work, (b) the subcontractor will be required to
comply with all applicable terms of this Agreement, (c) the subcontract will not create any
contractual relationship between any such subcontractor and the City, nor will it obligate the
City to pay or see to the payment of any subcontractor, and (d) the work of the subcontractor
will be subject to inspection by the City to the same extent as the work of the Service
Provider.
12. Personal Services. It is understood that the City enters into the Agreement based on the
special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written
consent of the city.
13. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the
services shall not be construed to operate as a waiver of any rights under the Agreement or
of any cause of action arising out of the performance of this Agreement.
14. Warranty.
a. Service Provider warrants that all work performed hereunder shall be performed with
the highest degree of competence and care in accordance with accepted standards for
work of a similar nature.
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b. Unless otherwise provided in the Agreement, all materials and equipment incorporated
into any work shall be new and, where not specified, of the most suitable grade of their
respective kinds for their intended use, and all workmanship shall be acceptable to
City.
c. Service Provider warrants all equipment, materials, labor and other work, provided
under this Agreement, except City-furnished materials, equipment and labor, against
defects and nonconformances in design, materials and workmanship/workwomanship
for a period beginning with the start of the work and ending twelve (12) months from
and after final acceptance under the Agreement, regardless whether the same were
furnished or performed by Service Provider or by any of its subcontractors of any tier.
Upon receipt of written notice from City of any such defect or nonconformances, the
affected item or part thereof shall be redesigned, repaired or replaced by Service
Provider in a manner and at a time acceptable to City.
15. Default. Each and every term and condition hereof shall be deemed to be a material element
of this Agreement. In the event either party should fail or refuse to perform according to the
terms of this Agreement, such party may be declared in default thereof.
16. Remedies. In the event a party has been declared in default, such defaulting party shall be
allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement
and seek damages; (b) treat the Agreement as continuing and require specific performance;
or (c) avail himself of any other remedy at law or equity. If the non-defaulting party
commences legal or equitable actions against the defaulting party, the defaulting party shall
be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees
and costs incurred because of the default.
17. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
Agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors,
heirs, personal representative, successors and assigns of said parties.
18. Indemnity/Insurance.
a. The Service Provider agrees to indemnify and save harmless the City, its officers,
agents and employees against and from any and all actions, suits, claims, demands or
liability of any character whatsoever, brought or asserted for injuries to or death of any
person or persons, or damages to property arising out of, result from or occurring in
connection with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an
additional insured under this Agreement of the type and with the limits specified within
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Exhibit , consisting of one (1) page, attached hereto and incorporated herein by
this reference. The Service Provider before commencing services hereunder shall
deliver to the City's Purchasing Director, P. O. Box 580, Fort Collins, Colorado 80522
one copy of a certificate evidencing the insurance coverage required from an
insurance company acceptable to the city.
19. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
20. Law/Severability. This Agreement shall be governed in all respect by the laws of the State
of Colorado. In the event any provision of this Agreement shall be held invalid or
unenforceable by any court of competent jurisdiction such holding shall not invalidate or
render unenforceable any other provision of this Agreement.
21. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et.
seq., Service Provider represents and agrees that:
a. As of the date of this Agreement:
1) Service Provider does not knowingly employ or contract with an illegal alien who will
perform work under this Agreement; and
2) Service Provider will participate in either the e-Verify program created in Public Law
208, 104th Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of Homeland
Security (the “e-Verify Program”) or the Department Program (the “Department
Program”), an employment verification program established pursuant to Section 8-
17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired
employees to perform work under this Agreement.
b. Service Provider shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this
Agreement.
c. Service Provider is prohibited from using the e-Verify Program or Department Program
procedures to undertake pre-employment screening of job applicants while this
Agreement is being performed.
d. If Service Provider obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, Service
Provider shall:
1) Notify such subcontractor and the City within three days that Service Provider has
actual knowledge that the subcontractor is employing or contracting with an illegal
alien; and
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2) Terminate the subcontract with the subcontractor if within three days of receiving the
notice required pursuant to this section the subcontractor does not cease employing
or contracting with the illegal alien; except that Service Provider shall not terminate
the contract with the subcontractor if during such three days the subcontractor
provides information to establish that the subcontractor has not knowingly employed
or contracted with an illegal alien.
e. Service Provider shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the “Department”) made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the
authority established in Subsection 8-17.5-102 (5), C.R.S.
f. If Service Provider violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If
this Agreement is so terminated, Service Provider shall be liable for actual and
consequential damages to the City arising out of Service Provider’s violation of
Subsection 8-17.5-102, C.R.S.
g. The City will notify the Office of the Secretary of State if Service Provider violates this
provision of this Agreement and the City terminates the Agreement for such breach.
22. Dust Control. The Service Provider shall abide by the City of Fort Collins “Dust Control and
Prevention Manual,” which is available for public download at
https://www.fcgov.com/airquality/pdf/dust-prevention-and-control-manual.pdf, and is
incorporated herein by this reference. The City of Fort Collins has implemented this manual
for all projects performed for the City of Fort Collins or located within the City of Fort Collins
City limits.
23. Haul Routes. All trucks used for work contracted by the City utilizing asphalt from the asphalt
plant located at 1800 North Taft Hill Road may only enter North Taft Hill Road from the North
using CR 54 G and only exit the site on North Taft Hill Road to the North to CR 54G.
24. Special Provisions. Special provisions or conditions relating to the services to be performed
pursuant to this Agreement are set forth in Exhibit - Confidentiality, consisting of one
(1) page, attached hereto and incorporated herein by this reference.
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THE CITY OF FORT COLLINS, COLORADO
By:
Gerry Paul
Purchasing Director
DATE:
ATTEST:
APPROVED AS TO FORM:
SERVICE PROVIDER'S NAME
By:
Printed:
Title:
CORPORATE PRESIDENT OR VICE
PRESIDENT
Date:
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EXHIBIT A
WORK ORDER FORM
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
SERVICE PROVIDER'S NAME
WORK ORDER NUMBER:
PROJECT TITLE:
ORIGINAL BID/RFP NUMBER & NAME:
MASTER AGREEMENT EFFECTIVE DATE: Original Contract Date
WORK ORDER COMMENCEMENT DATE:
WORK ORDER COMPLETION DATE:
MAXIMUM FEE: (time and reimbursable direct costs):
PROJECT DESCRIPTION/SCOPE OF SERVICES:
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of ( ) page(s) are hereby accepted and incorporated
herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this
document.
SERVICE PROVIDER: Date:
Name, Title
ACCEPTANCE: Date:
Name, Project Manager
REVIEWED: Date:
Name, Buyer or Senior Buyer
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
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EXHIBIT B
CHANGE ORDER
NO.
PROJECT TITLE:
SERVICE PROVIDER: Company Name
WORK ORDER NUMBER:
PO NUMBER:
DESCRIPTION:
1. Reason for Change: Why is the change required?
2. Description of Change: Provide details of the changes to the Work
3. Change in Work Order Price:
4. Change in Work Order Time:
ORIGINAL WORK ORDER PRICE $ .00
TOTAL APPROVED CHANGE ORDER .00
TOTAL PENDING CHANGE ORDER .00
TOTAL THIS CHANGE ORDER .00
TOTAL % OF THIS CHANGE ORDER %
TOTAL C.O.% OF ORIGINAL WORK ORDER %
ADJUSTED WORK ORDER COST $ .00
SERVICE PROVIDER: Date:
Name, Title
ACCEPTANCE: Date:
Name, Project Manager
REVIEWED: Date:
Name, Buyer or Senior Buyer
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
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EXHIBIT C
GENERAL SCOPE OF SERVICES
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EXHIBIT
(BID SCHEDULE/COMPENSATION)
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EXHIBIT
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work
under this bid, the Service Provider shall furnish the City with certificates of insurance
showing the type, amount, class of operations covered, effective dates and date of
expiration of policies, and containing substantially the following statement:
“The insurance evidenced by this Certificate will not reduce coverage or limits and
will not be cancelled, except after thirty (30) days written notice has been received
by the City of Fort Collins.”
In case of the breach of any provision of the Insurance Requirements, the City, at its
option, may take out and maintain, at the expense of the Service Provider, such
insurance as the City may deem proper and may deduct the cost of such insurance from
any monies which may be due or become due the Service Provider under this
Agreement. The City, its officers, agents and employees shall be named as additional
insureds on the Service Provider 's general liability and automobile liability insurance
policies for any claims arising out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's
employees engaged in work performed under this Agreement:
1. Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain
during the life of this Agreement such commercial general liability and automobile
liability insurance as will provide coverage for damage claims of personal injury,
including accidental death, as well as for claims for property damage, which may
arise directly or indirectly from the performance of work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less
than $1,000,000 combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall
be responsible for any liability directly or indirectly arising out of the work
performed under this Agreement by a subcontractor, which liability is not covered
by the subcontractor's insurance.
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EXHIBIT
CONFIDENTIALITY
IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to
this Agreement (the “Agreement”), the Service Provider hereby acknowledges that it has been
informed that the City has established policies and procedures with regard to the handling of
confidential information and other sensitive materials.
In consideration of access to certain information, data and material (hereinafter individually and
collectively, regardless of nature, referred to as “information”) that are the property of and/or relate
to the City or its employees, customers or suppliers, which access is related to the performance
of services that the Service Provider has agreed to perform, the Service Provider hereby
acknowledges and agrees as follows:
That information that has or will come into its possession or knowledge in connection with the
performance of services for the City may be confidential and/or proprietary. The Service Provider
agrees to treat as confidential (a) all information that is owned by the City, or that relates to the
business of the City, or that is used by the City in carrying on business, and (b) all information
that is proprietary to a third party (including but not limited to customers and suppliers of the City).
The Service Provider shall not disclose any such information to any person not having a legitimate
need-to-know for purposes authorized by the City. Further, the Service Provider shall not use
such information to obtain any economic or other benefit for itself, or any third party, except as
specifically authorized by the City.
The foregoing to the contrary notwithstanding, the Service Provider understands that it shall have
no obligation under this Agreement with respect to information and material that (a) becomes
generally known to the public by publication or some means other than a breach of duty of this
Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the
request for such disclosure is proper and the disclosure does not exceed that which is required.
In the event of any disclosure under (b) above, the Service Provider shall furnish a copy of this
Agreement to anyone to whom it is required to make such disclosure and shall promptly advise
the City in writing of each such disclosure.
In the event that the Service Provider ceases to perform services for the City, or the City so
requests for any reason, the Service Provider shall promptly return to the City any and all
information described hereinabove, including all copies, notes and/or summaries (handwritten or
mechanically produced) thereof, in its possession or control or as to which it otherwise has
access.
The Service Provider understands and agrees that the City’s remedies at law for a breach of the
Service Provider’s obligations under this Confidentiality Agreement may be inadequate and that
the City shall, in the event of any such breach, be entitled to seek equitable relief (including without
limitation preliminary and permanent injunctive relief and specific performance) in addition to all
other remedies provided hereunder or available at law.
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CONSTRUCTION WORK ORDER
FOR
[ORIGINAL PROJECT # AND NAME]
WORK ORDER NO.
TITLED
(WORK ORDER TITLE)
DATE:
CONTRACTOR:
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TABLE OF CONTENTS
AGREEMENT FORMS
00525 Work Order & Notice of Award
00530 Work Order Notice to Proceed
00600 Bonds and Certificates
00610 Performance Bond
00615 Payment Bond
00630 Certificate of Insurance
00635 Certificate of Substantial Completion
00640 Certificate of Final Acceptance
00650 Lien Waiver Release (CONTRACTOR)
00660 Consent of Surety
00670 Application for Exemption Certificate
CONDITIONS OF THE CONTRACT
00700 General Conditions
Exhibit GC-A GC-A1 - GC-A2
00800 Supplementary Conditions
00900 Addenda, Modifications and Payment
00950 Work Order Change Order Form
00960 Application for Payment
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SECTION 00500
CONSTRUCTION WORK ORDER AGREEMENT FORMS
00525 Work Order, Notice of Award & Bid Schedule
00530 Work Order Notice to Proceed
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SECTION 00525
WORK ORDER, NOTICE OF AWARD AND BID SCHEDULE
TO:
WORK ORDER # & TITLE:
PURCHASE ORDER:
ORIGINAL BID/RFP # & TITLE:
ENGINEER:
OWNER’S REPRESENTATIVE:
NOTICE OF AWARD DATE:
OWNER: City of Fort Collins (hereinafter referred to as OWNER)
1. WORK. You are hereby notified that your bid dated , for the above Work Order has
been considered. Pursuant to your AGREEMENT with OWNER dated , you have
been awarded a Work Order for this Work Order Description:
A. See Section 01100 – Summary of Work.
2. CONTRACT PRICE, BONDS AND CERTIFICATES. The price of your Work Order is
($ ). Pursuant to the AGREEMENT and the Contract Documents, Performance
and Payment Bonds and insurance are required.
3. CONTRACT TIMES. Pursuant to the AGREEMENT and the Contract Documents, the date
for Substantial Completion of this Work Order is , and after Substantial Completion,
the date for Final Completion is .
4. LIQUIDATED DAMAGES. OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
completed within the times specified in paragraph 3 above, plus any extensions thereof
allowed in accordance with Article 12 of the General Conditions. They also recognize the
delays, expenses and difficulties involved in proving in a legal proceeding the actual loss
suffered by OWNER if the Work is not completed on time. Accordingly instead of requiring
any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay
(but not as penalty) CONTACTOR shall pay OWNER the amounts set forth hereafter.
1. Substantial Completion: ($ ) for each calendar day or fraction
thereof that expires after until the work is Substantially Complete.
2. Final Acceptance: After Substantial Completion ($ ) for each
calendar day or fraction thereof that expires after the 60 calendar day period
for Final Payment and Acceptance until the Work is ready for Final Payment
and Acceptance.
5. PAYMENT PROCEDURES. CONTRACTOR shall submit Applications for Payment in
accordance with Article 14 of the General Conditions. Applications for Payment will be
processed by ENGINEER as provided in the General Conditions.
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5.1 PROGRESS PAYMENTS. OWNER shall make progress payments on
account of the Contract Price on the basis of CONTRACTOR's Application
for Payment as recommended by ENGINEER, once each month during
construction as provided below. All progress payments will be on the basis
of the progress of the Work measured by the schedule of values
established in paragraph 2.6 of the General Conditions and in the case of
Unit Price Work based on the number of units completed, and in
accordance with the General Requirements concerning Unit Price Work.
5.1.1 Prior to Substantial Completion, Owner will be entitled to withhold as
contract retainage five percent (5%) of each progress payment, but, in each
case, less the aggregate of payments previously made and less such
amounts as ENGINEER shall determine, or OWNER may withhold, in
accordance with paragraph 14.7 of the General Conditions. If , in the sole
discretion of Owner, on recommendation of Engineer, Owner determines
that the character and progress of the Work have been satisfactory to
OWNER and ENGINEER, OWNER may determine that as long as the
character and progress of the Work remain satisfactory to them, there will
be no additional retainage on account of Work completed in which case the
remaining progress payments prior to Substantial Completion will be in an
amount equal to 100% of the Work completed. 95% of materials and
equipment not incorporated in the Work (but delivered, suitably stored and
accompanied by documentation satisfactory to OWNER as provided in
paragraph 14.2 of the General Conditions) may be included in the
application Section 00520 Page 3 for payment.
5.1.2 Upon Substantial Completion payment will be made in an amount sufficient,
if necessary, to increase total payments to CONTRACTOR to 95% of the
Contract Price, less such amounts as ENGINEER shall determine or
OWNER may withhold in accordance with paragraph 14.7 of the General
Conditions or as provided by law.
5.2 FINAL PAYMENT. Upon Final Completion and Acceptance of the Work in
accordance with paragraph 14.13 of the General Conditions, OWNER shall
pay the remainder of the Contract Price as recommended by ENGINEER
as provided in said paragraph 14.13.
6. CONTRACTOR'S REPRESENTATION. In order to induce OWNER to enter into this
Agreement, CONTRACTOR makes the following representations:
6.1 CONTRACTOR has familiarized himself with the nature and extent of the
Contract Documents, Work, site, locality, and with all local conditions and
Laws and Regulations that in any manner may affect cost, progress,
performance or furnishing of the Work.
6.2 CONTRACTOR has studied carefully all reports of explorations and tests of
subsurface conditions and drawings of physical conditions which are
identified in the Supplementary Conditions as provided in paragraph 4.2 of
the General Conditions.
6.3 CONTRACTOR has obtained and carefully studied (or assumes
responsibility for obtaining and carefully studying) all such examinations,
investigations, explorations, tests, reports, and studies (in addition to or to
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supplement those referred to in paragraph 6.2 above) which pertain to the
subsurface or physical condition at or contiguous to the site or otherwise
may affect the cost, progress, performance or furnishing of the Work as
CONTRACTOR considers necessary for the performance or furnishing of
the Work at the Contract Price, within the Contract Times and in
accordance with the other terms and conditions of the Contract Documents,
including specifically the provisions of paragraph 4.2 of the General
Conditions; and no additional examinations, investigations, explorations,
tests, reports, studies or similar information or data are or will be required
by CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown
or indicated on the Contract Documents with respect to existing
Underground Facilities at or contiguous to the site and assumes
responsibility for the accurate location of said Underground Facilities. No
additional examinations, investigations, explorations, tests, reports, studies
or similar information or data in respect of said Underground Facilities are
or will be required by CONTRACTOR in order to perform and furnish the
Work at the Contract Price, within the Contract Times and in accordance
with the other terms and conditions of the Contract Documents, including
specifically the provision of paragraph 4.3. of the General Conditions.
6.5 CONTRACTOR has correlated the results of all such observations,
examinations, investigations, tests, reports and data with the terms and
conditions of the Contract Documents.
6.6 CONTRACTOR has given ENGINEER written notice of all conflicts, errors
or discrepancies that he has discovered in the Contract Documents and the
written resolution thereof by ENGINEER is acceptable to CONTRACTOR.
7. CONTRACT DOCUMENTS.
7.1 The Contract Documents which comprise the entire Agreement between
OWNER and CONTRACTOR concerning the Work consist of the General
Conditions, Supplementary Conditions, those items included in the
definition of “Contract Documents” in Article 1.10 of the General Conditions,
and such other items as are referenced in this Article 7, all of which are
incorporated herein by this reference.
7.2 Forms for use by CONTRACTOR in performing the Work and related
actions in carrying out the terms of this Agreement are deemed Contract
Documents and incorporated herein by this reference, and include, but are
not limited to, the following:
7.2.1 Certificate of Substantial Completion
7.2.2 Certificate of Final Acceptance
7.2.3 Lien Waiver Releases
7.2.4 Consent of Surety
7.2.5 Application for Exemption Certificate
7.2.6 Application for Payment
7.3 Drawings, consisting of a cover sheet and sheets numbered as follows:
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The Contract Drawings shall be stamped "Final for Construction" and
dated. Any revisions made shall be clearly identified and dated.
7.4 The Contract Documents also include all written amendments and other
documents amending, modifying, or supplementing the Contract
Documents pursuant to paragraphs 3.5 and 3.6 of the General Conditions.
7.5 There are no Contract Documents other than those listed or incorporated
by reference in this Article 7. The Contract Documents may only be
amended, modified or supplemented as provided in paragraphs 3.5 and 3.6
of the General Conditions.
8. MISCELLANEOUS
8.1. Terms used in this Agreement which are defined in Article I of the General
Conditions shall have the meanings indicated in the General Conditions.
8.2. No assignment by a party hereto of any rights under or interests in the
Contract Documents will be binding on another party hereto without the
written consent of the party sought to be bound; and specifically but not
without limitations, moneys that may become due and moneys that are due
may not be assigned without such consent (except to the extent that the
effect of this restriction may be limited by law), and unless specifically
stated to the contrary in any written consent to an assignment no
assignment will release or discharge that assignor from any duty or
responsibility under the Contract Document.
8.3. OWNER and CONTRACTOR each binds itself, its partners,
successors, assigns and legal representatives to the other party
hereto, its partners, successors, assigns and legal representatives in
respect to all covenants, Agreement and obligations contained in the
Contract Document.
9. EXECUTION. Three (3) copies of this proposed Work Order & Notice of Award, and
accompanying amendments or supplements to the Contract Documents (except any
applicable Drawings) incorporated herein, are provided. Three (3) sets of any applicable
Drawings will be delivered separately or otherwise made available to you immediately. You
must comply with the following conditions precedent within fifteen (15) days of the date of
this Notice of Award, that is, by .
A. You must deliver to OWNER three (3) fully-executed counterparts of this Work Order,
including all amendments or supplements to the Contract Documents incorporated
herein. Each Work Order must bear your signature as provided.
B. You must deliver with the executed Work Order the Contract Security (Bonds) and
insurance, as specified in the Agreement, this Work Order, the General Conditions
(Article 5.1) and the Supplementary Conditions.
Failure to comply with these conditions within the time specified will entitle OWNER to consider
your Bid abandoned and to annul this Work Order & Notice of Award. Within ten (10) days after
you comply with those conditions, OWNER will return to you one (1) fully-signed counterpart of
this Work Order with any amendments or supplements to the Contract Documents attached.
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CONTRACTOR’S NOTICE OF AWARD REPRESENTATION & EXECUTION:
CONTRACTOR agrees to perform the services identified above, in accordance with the terms
and conditions contained herein and in the AGREEMENT dated , and the NOTICE OF
AWARD dated , between the parties. In the event of a conflict between or ambiguity in the
terms of the AGREEMENT or specific Work Orders, the AGREEMENT shall control.
CONTRACTOR:
By: Date:
Name: Title:
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OWNER’S ACCEPTANCE & EXECUTION:
This Work Order and the attached Contract Documents are hereby accepted and incorporated
herein by this reference and the attached Notice to Proceed is hereby given.
ACCEPTANCE: Date: _____
, Projects Manager
OWNER: CITY OF FORT COLLINS
ACCEPTANCE: ___________________________________________ Date: __________
Darin Atteberry, City Manager
(if greater than $1,000,000)
ACCEPTANCE: ___________________________________________ Date: __________
Gerry Paul, Purchasing Director
(if greater than $60,000)
APPROVED AS TO FORM: __________________________________ Date: __________
ATTEST: ___ ________________________________________ Date: __________
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BID SCHEDULE
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SECTION 00530
WORK ORDER NOTICE TO PROCEED
NOTICE TO PROCEED DATE:
WORK ORDER TITLE:
WORK ORDER NUMBER:
ORIGINAL BID/RFP # & TITLE:
TO:
Attn:
This notice is to advise you:
That the Work Order and all amendments and supplements to the Contract Documents covering
the above described Work have been fully executed by the CONTRACTOR and the OWNER.
That the required CONTRACTOR's Performance and Payment Bonds and insurance have been
received by the OWNER. That the OWNER has approved the said Work Order and Contract
Documents.
Therefore, as the CONTRACTOR for the above described Work, you are hereby authorized and
directed to proceed within ( ) calendar days from receipt of this notice as required
by the Work Order and the AGREEMENT.
The dates for Substantial Completion and Final Acceptance shall be , and ,
respectively.
Dated this _____________ day of ___________, _____.
CITY OF FORT COLLINS (OWNER)
By: ___________________________________________
___________________________________________
Name & Title
ACKNOWLEDGMENT OF NOTICE
Receipt of the above Work Order Notice to Proceed is hereby acknowledged this _____________
day of ___________, _____.
(CONTRACTOR)
By: ___________________________________________
___________________________________________
Name & Title
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SECTION 00600
BONDS AND CERTIFICATES
00610 Performance Bond
00615 Payment Bond
00630 Certificate of Insurance
00635 Certificate of Substantial Completion
00640 Certificate of Final Acceptance
00650 Lien Waiver Release (CONTRACTOR)
00651 Lien Waiver Release (SUBCONTRACTOR)
00660 Consent of Surety
00670 Application for Exemption Certificate
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SECTION 00610
PERFORMANCE BOND
Bond No __
KNOW ALL MEN BY THESE PRESENTS: that
(Firm)
(Address)
(an Individual), (a Partnership), (a Corporation), hereinafter referred to as the "Principal" and
(Firm)
(Address)
hereinafter referred to as "the Surety", are held and firmly bound unto City of Fort Collins, 300
LaPorte Ave, Fort Collins, Colorado 80522 a (Municipal Corporation) hereinafter referred to as
the "OWNER", in the penal sum of ($ ) in lawful money of the United States, for the
payment of which sum well and truly to be made, we bind ourselves, successors and assigns,
jointly and severally, firmly by these presents.
THE CONDITIONS OF THIS OBLIGATION are such that whereas the Principal entered into a
certain Agreement with the OWNER, dated the day of , 2 , for (original bid/rfp
# & name) a copy of which is hereto attached and made a part hereof, for the performance of The
City of Fort Collins Work Order, titled , Work Order Number , dated the day
of , , a copy of which is hereto attached and made a part hereof.
NOW, THEREFORE, if the Principal shall well, truly and faithfully perform its duties, all the
undertakings, covenants, terms, conditions and agreements of said Work Order and Agreement
during the original term thereof, and any extensions thereof which may be granted by the
OWNER, with or without Notice to the Surety and during the life of the guaranty period, and if the
Principal shall satisfy all claims and demands incurred under such Work Order and Agreement,
and shall fully indemnify and save harmless the OWNER from all cost and damages which it may
suffer by reason of failure to do so, and shall reimburse and repay the OWNER all outlay and
expense which the OWNER may incur in making good any default, then this obligation shall be
void; otherwise to remain in full force and effect.
PROVIDED, FURTHER, that the said Surety, for value received, hereby stipulates and agrees
that no change, extension of time, alteration or addition to the terms of the Work Order and
Agreement or to the Work to be performed thereunder or the Specifications accompanying the
same shall in any way affect its obligation on this bond; and it does hereby waive notice of any
such change, extension of time, alteration or addition to the terms of the Work Order and
Agreement or to the Work or to the Specifications.
PROVIDED, FURTHER, that no final settlement between the OWNER and the CONTRACTOR
shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.
PROVIDED, FURTHER, that the Surety Company must be authorized to transact business in the
State of Colorado and be acceptable to the OWNER.
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IN WITNESS WHEREOF, this instrument is executed in three (3) counterparts, each one of which
shall be deemed an original, this _____ day of ___________, _____.
IN PRESENCE OF: Principal
(Title) (Title)
(Corporate Seal)
(Address)
IN PRESENCE OF: Other Partners
_____________________________ By:
_____________________________ By:
IN PRESENCE OF: Surety
_____________________________ By:
_____________________________
(Address)
(Surety Seal)
NOTE: Date of Bond must not be prior to date of Agreement. If CONTRACTOR is
Partnership, all partners should execute Bond.
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SECTION 00615
PAYMENT BOND
Bond No __
KNOW ALL MEN BY THESE PRESENTS: that
(Firm)
(Address)
(an Individual), (a Partnership), (a Corporation), hereinafter referred to as the "Principal" and
(Firm)
(Address)
hereinafter referred to as "the Surety", are held and firmly bound unto City of Fort Collins, 300
LaPorte Ave, Fort Collins, Colorado 80522 a (Municipal Corporation) hereinafter referred to as
the "OWNER", in the penal sum of ($ ) in lawful money of the United States, for the
payment of which sum well and truly to be made, we bind ourselves, successors and assigns,
jointly and severally, firmly by these presents.
THE CONDITIONS OF THIS OBLIGATION are such that whereas the Principal entered into a
certain Agreement with the OWNER, dated the day of , , for (original bid/rfp #
& name), a copy of which is hereto attached and made a part hereof, for the performance of The
City of Fort Collins Work Order, titled , Work Order Number , dated the day of
, , a copy of which is hereto attached and made a part hereof.
NOW, THEREFORE, if the Principal shall make payment to all persons, firms, subcontractors,
and corporations furnishing materials for or performing labor in the prosecution of the Work
provided for in such Work Order and Agreement and any authorized extension or modification
thereof, including all amounts due for materials, lubricants, repairs on machinery, equipment and
tools, consumed, rented or used in connection with the construction of such Work, and all
insurance premiums on said Work, and for all labor, performed in such Work whether by
subcontractor or otherwise, then this obligation shall be void; otherwise to remain in full force and
effect.
PROVIDED, FURTHER, that the said Surety, for value received, hereby stipulates and agrees
that no change, extension of time, alteration or addition to the terms of the Work Order and
Agreement or to the Work to be performed thereunder or the Specifications accompanying the
same shall in any way affect its obligation on this bond; and it does hereby waive notice of any
such change, extension of time, alteration or addition to the terms of the Work Order and
Agreement or to the Work or to the Specifications.
PROVIDED, FURTHER, that no final settlement between the OWNER and the CONTRACTOR
shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.
PROVIDED, FURTHER, that the Surety Company must be authorized to transact business in the
State of Colorado and be acceptable to the OWNER.
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IN WITNESS WHEREOF, this instrument is executed in three (3) counterparts, each one of which
shall be deemed an original, this _____ day of ___________, _____.
IN PRESENCE OF: Principal
(Title) (Title)
(Corporate Seal)
(Address)
IN PRESENCE OF: Other Partners
_____________________________ By:
_____________________________ By:
IN PRESENCE OF: Surety
_____________________________ By:
_____________________________
(Address)
(Surety Seal)
NOTE: Date of Bond must not be prior to date of Agreement. If CONTRACTOR is
Partnership, all partners should execute Bond.
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SECTION 00630
CERTIFICATE OF INSURANCE
CONTRACTOR shall insert his own standard form for Certificate of Insurance in
accordance with the following:
2. The Contractor will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work
under this bid, the Contractor shall furnish the City with certificates of insurance showing
the type, amount, class of operations covered, effective dates and date of expiration of
policies, and containing substantially the following statement:
“The insurance evidenced by this Certificate will not reduce coverage or limits and
will not be cancelled, except after thirty (30) days written notice has been received
by the City of Fort Collins.”
In case of the breach of any provision of the Insurance Requirements, the City, at its
option, may take out and maintain, at the expense of the Contractor, such insurance as
the City may deem proper and may deduct the cost of such insurance from any monies
which may be due or become due the Contractor under this Agreement. The City, its
officers, agents and employees shall be named as additional insureds on the
Contractor’s general liability and automobile liability insurance policies for any claims
arising out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Contractor shall maintain
during the life of this Agreement for all of the Contractor's employees engaged in
work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Contractor shall maintain during the
life of this Agreement such commercial general liability and automobile liability
insurance as will provide coverage for damage claims of personal injury, including
accidental death, as well as for claims for property damage, which may arise
directly or indirectly from the performance of work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less
than $1,000,000 combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Contractor shall be
responsible for any liability directly or indirectly arising out of the work performed
under this Agreement by a subcontractor, which liability is not covered by the
subcontractor's insurance.
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SECTION 00635
CERTIFICATE OF SUBSTANTIAL COMPLETION
TO: CITY OF FORT COLLINS (OWNER) WORK ORDER # & TITLE:
DATE OF SUBSTANTIAL COMPLETION: ORIGINAL BID/RFP # & TITLE:
PROJECT OR SPECIFIED PART SHALL LOCATION: Fort Collins, Colorado
INCLUDE: OWNER: City of Fort Collins
CONTRACTOR:
WORK ORDER DATE:
The Work performed under this Work Order, pursuant to the Contract Documents, has been
inspected by authorized representatives of the OWNER, CONTRACTOR, and the ENGINEER
and the project (or specified part of the project, as indicated above) is hereby declared to be
substantially completed on the above date.
A tentative list of items to be completed or corrected is appended hereto. This list may not be
exhaustive, and the failure to include an item on it does not alter the responsibility of the
CONTRACTOR to complete all the Work in accordance with the Contract Documents.
_____________________________ By: __________________________ ________
PROJECT MANAGER AUTHORIZED REPRESENTATIVE DATE
The CONTRACTOR accepts the above Certificate of Substantial Completion and agrees to
complete and correct the items on the tentative list within the time indicated.
_____________________________ By: __________________________ ________
CONTRACTOR AUTHORIZED REPRESENTATIVE DATE
The OWNER accepts the project or specified area of the project as substantially complete and
will assume full possession of the project or specified area of the project at 12:01 a.m., on
. The responsibility for heat, utilities, security, and insurance
under the Contract Documents shall be as set forth under "Remarks" below.
CITY OF FORT COLLINS ________ By: __________________________ ________
OWNER AUTHORIZED REPRESENTATIVE DATE
REMARKS: _________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
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SECTION 00640
CERTIFICATE OF FINAL ACCEPTANCE
DATE: ________________, _____
TO:
Gentlemen:
You are hereby notified that on the day of , , the City of Fort Collins, Colorado,
has accepted the Work completed by , for the City of Fort Collins Work Order, titled ,
Work Order Number under (original bid/rfp # & name).
A check is attached hereto in the amount of $ as Final Payment for all Work done, subject
to the terms of the Contract Documents, including the Work Order, which is dated , and the
AGREEMENT, which is dated .
In conformance with the Work Order and Contract Documents for this project, your obligations
and guarantees will continue for the specified time from the following date:
___________________, _____.
Sincerely,
City of Fort Collins
OWNER
By: ___________________________________________
___________________________________________
Name & Title
ATTEST: _________________________________________
___________________________________________
Name & Title
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SECTION 00650
LIEN WAIVER RELEASE
(CONTRACTOR)
TO: City of Fort Collins, Colorado (OWNER)
FROM: (CONTRACTOR)
WORK ORDER TITLE:
WORK ORDER NUMBER:
ORIGINAL BID/RFP # & TITLE:
1. The CONTRACTOR acknowledges having received payment, except retainage from the
OWNER for all work, labor, skill and material furnished, delivered and performed by the
CONTRACTOR for the OWNER or for anyone in the construction, design, improvement,
alteration, addition or repair of the above described project.
2. In consideration of such payment and other good and valuable consideration, the receipt
and adequacy of which are hereby acknowledged, the CONTRACTOR voluntarily waives
all rights, claims and liens, including but not limited to, mechanic's liens, Miller Act claims
(40 U.S.C.A. 270 a and b), stop notices, equitable liens and labor and material bond rights
which the CONTRACTOR may now or may afterward have, claim or assert for all and any
work, labor, skill or materials furnished, delivered or performed for the construction, design,
improvement, alteration, addition or repair of the above described project, against the
OWNER or its officers, agents, employees or assigns, against any fund of or in the
possession or control of the OWNER, against the project or against all land and the buildings
on and appurtenances to the land improved by the project.
3. The CONTRACTOR affirms that all work, labor and materials, furnished, delivered or
performed to or for the construction, design, improvement, alteration, addition or repair of
the project were furnished, delivered or performed by the CONTRACTOR or its agents,
employees, and servants, or by and through the CONTRACTOR by various Subcontractors
or materialmen or their agents, employees and servants and further affirms the same have
been paid in full and have released in full any and all existing or possible future mechanic's
liens or rights or claims against the project or any funds in the OWNER'S possession or
control concerning the project or against the OWNER or its officers, agents, employees or
assigns arising out of the project.
4. The CONTRACTOR agrees to defend and hold harmless the OWNER, the lender, if any,
and the Surety on the project against and from any claim hereinafter made by the
CONTRACTOR's Subcontractors, materialmen, employees, servants, agents or assigns
against the project or against the OWNER or its officers, employees, agents or assigns
arising out of the project for all loss, damage and costs, including reasonable attorneys fees,
incurred as a result of such claims.
5. The parties acknowledge that the description of the project set forth above constitutes an
adequate description of the property and improvements to which this Lien Waiver Release
pertains. It is further acknowledged that this Lien Waiver Release is for the benefit of and
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may be relied upon by the OWNER, the lender, if any, and Surety on any labor and material
bonds for the project.
Signed this ______ day of __________, ___.
CONTRACTOR:
By: ___________________________________________
___________________________________________
Name & Title
ATTEST:
_____________________________
Secretary
STATE OF COLORADO )
)ss.
COUNTY OF LARIMER )
Subscribed and sworn to before me this _________ day of __________, _____, by
________________________________________________________________.
Witness my hand and official seal.
My Commission Expires: ___________________________.
_________________________
Notary Public
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SECTION 00660
CONSENT OF SURETY
TO: City of Fort Collins, Colorado (hereinafter referred to as the "OWNER")
CONTRACTOR:
WORK ORDER # & TITLE:
ORIGINAL BID/RFP # & TITLE:
CONTRACT DATE:
WORK ORDER DATE:
In accordance with the provisions of the Work Order and Contract between the OWNER and the
CONTRACTOR as indicated above, for the Work Order titled on bond of
, (Surety) _______________________________________
hereby approves of the Final Payment to the CONTRACTOR, and agrees that Final Payment to
the CONTRACTOR shall not relieve the Surety Company of any of its obligations to the OWNER,
as set forth in the said Surety Company's Bond.
IN WITNESS WHEREOF, the Surety Company has hereunto set its hand this _________ day of
_________ _, _____.
____________________________________________
(Surety Company)
By: ________________________________________
(Name) Attorney-in-Fact
ATTACH: Power of Attorney and Certificate of Authority of Attorney(s)-in-Fact.
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SECTION 00670
APPLICATION FOR EXEMPTION CERTIFICATE
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SECTION 00700
GENERAL CONDITIONS
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SECTION 00800
SUPPLEMENTARY CONDITIONS
Conditions of the Contract
These Supplementary Conditions amend or supplement the General Conditions of the
Construction Contract (EJCDC General Conditions 1910-8, 1990 edition, with City of Fort Collins
Modifications, Rev. 9/94) and other provisions of the Contract Documents as indicated below.
SC-1 DEFINITIONS
SC-1.38. Add the following language to the conclusion of paragraph 1.38 of the General
Conditions:
1.38. Substantial Completion. .... Substantial Completion is further defined as that
degree of completion of the operating facilities or systems of the Project defined in the
Work Order sufficient to provide the OWNER the full time, uninterrupted, continuous,
beneficial operation of the modifications, and all inspections required have been
completed and identified conditions corrected.
SC-1.43.A. Add the following new paragraph immediately after paragraph 1.43 of the General
Conditions:
1.43.A. Work Order--A written document executed by OWNER and
CONTRACTOR that provides for the construction of a portion of the Work, pursuant
to the Agreement and all as required by the Contract Documents, and that becomes a
Contract Document when executed.
SC-2 PRELIMINARY MATTERS
SC-2.8. Delete paragraph 2.8 of the General Conditions entirely and replace it with the
following paragraph:
2.8. Preconstruction Conference. Within ten days after the Contract Times
for a Work Order start to run, but before any Work at the site is started, a conference
attended by CONTRACTOR, ENGINEER and others as appropriate will be held to
establish a working relationship among the parties as to the Work and to discuss the
schedules referred to in paragraph 2.6, procedures for handling Shop Drawings and
other submittals, processing Applications for Payment, and maintaining required
records.
SC-2.10. Add the following new paragraph immediately after paragraph 2.9 of the General
Conditions:
2.10. Work Order Required for All Work. References to the Agreement in this
Article 2 and in the General and Supplementary Conditions and Contract Documents
notwithstanding, no Work shall be initiated or performed until CONTRACTOR has
received a signed and executed Work Order, incorporating the Notice to Proceed, from
OWNER; and no provision of this Article 2 or of the General and Supplementary
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Conditions and Contract Documents shall permit or require any action of
CONTRACTOR in the absence of a signed and executed Work Order. All provisions
of this Article 2 and of the General and Supplementary Conditions and Contract
Documents referencing the Agreement or other parts of the Contract Documents, or
permitting or requiring any action of CONTRACTOR, shall be read as referencing and,
as appropriate, requiring a signed and executed Work Order.
SC-4 AVAILABILITY OF LANDS; SUBSURFACE AND PHYSICAL CONDITIONS;
REFERENCE POINTS
SC-4.2.1.2. Add the following new paragraph immediately following paragraph 4.2.1.2 of the
General Conditions:
4.2.1.2.1. No drawing of physical conditions in or relating to existing surface or
subsurface structures (except Underground Facilities referred to in paragraph 4.3)
which are at or contiguous to the site have been utilized by the Engineer in preparation
of the Contract Documents, except the following:
SC-5 BONDS AND INSURANCE
SC-5.4.7. Include the following parties or entities as additional insureds, as provided in
paragraph 5.4.7 of the General Conditions:
5.4.7.1. City of Fort Collins, Colorado, 4316 LaPorte Avenue, Fort Collins, Colorado
80522
5.4.7.2. .
SC-5.4.8.1. Add the following new paragraph immediately following paragraph 5.4.8 of the
General Conditions:
9.4.8.1. Limits of Liability. The limits of liability for the insurance required by the
paragraph numbers of the General Conditions listed below are as follows:
For Paragraphs 5.02.A.1 and 5.02.A.2: Coverage A - Statutory Limits; Coverage B -
$100,000 / $100,000 / $500,000.
For Paragraphs 5.02.A.3 and 5.02.A.5: The Commercial General Liability policy will
have limits of $1,000,000 combined single limits (CSL). This policy will include
coverage for Explosion, Collapse, and Underground coverage unless waived by the
Owner.
For Paragraph 5.02.A.6: The Comprehensive Automobile Liability Insurance policy
will have limits of $1,000,000 combined single limits (CSL).
For Paragraph 5.02.B.3: This policy will include completed operations coverage /
product liability coverage with limits of $1,000,000 combined single limits (CSL). This
policy shall also include an Umbrella Excess Liability as follows: General liability and
automobile liability insurance in an amount not less than $1,000,000 per occurrence
in excess of the above stated primary limits.
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SC-6 CONTRACTOR’S RESPONSIBILITIES
SC-6.14.3. Add the following new paragraph immediately after paragraph 6.14.2 of the
General Conditions:
6.14.3. The following Laws or Regulations are included in the Contract Documents
as mandated by statute or for the convenience of the CONTRACTOR. Other Laws
and Regulations apply which are not included herein, and are within the
CONTRACTOR's duty and responsibility for compliance thereto:
6.14.3.1. Notice to owners of Underground Facilities is required prior to excavations in
the vicinity of such facilities.
6.14.3.2. Unless otherwise decided by reason of the amount of the Contract Price
involved, or other good reason, before or at the time that the contract is awarded to a
corporation outside the State of Colorado, such corporation must carry out the proper
procedure to become authorized to do business in the State of Colorado, designate a
place of business therein, and appoint an agent for service of process.
Such corporation must furnish the OWNER with a certificate from the Secretary of
State of Colorado has been issued by its office and there shall also be procured from
the Colorado Secretary of State of photostatic or certified copy of the designated of
place of business and appointment of agent for service of process, or a letter from the
Colorado Secretary of State that such designation of place of business and agent for
service of process have been made.
6.14.3.3. The CONTRACTOR must conform to the rules and regulations of the
Industrial Commission of Colorado. Particular reference is made to rules and
regulations governing excavation Work adopted by the Industrial Commission of
Colorado.
SC-11 CHANGE OF CONTRACT PRICE
SC-11.6.2.7. Add the following new paragraph to paragraph 11.6.2 of the General Conditions:
11.6.2.7. Cost of the Work. Allowances for profit, overhead and mark-up prescribed
by Article 4 of the Agreement shall be used in lieu of any CONTRACTOR'S fee,
overhead, profit or mark-up allowances as prescribed in paragraphs 11.6.2.1, 11.6.2.2,
and 11.6.2.3.
SC-12 CHANGE OF CONTRACT TIMES
SC-12.3. Add the following language to the end of paragraph 12.3 of the General Conditions:
12.3. .... Lost days due to abnormal weather conditions will be allocated as
required.
SC-14 PAYMENTS TO CONTRACTOR AND COMPLETION
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SC-14.1. Add the following language to the end of paragraph 14.1 of the General Conditions:
14.1. Schedule of Values. .... Progress payments on the fixed fee shall be in
proportion to the cumulative actual Cost of the Work as a percentage of the Allowable
Cost of the Work. An amount not to exceed fifteen (15%) percent of the fixed fee shall
be advanced to the Contractor for mobilization in the first progress payment.
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SECTION 00900
ADDENDA, MODIFICATIONS AND PAYMENT
00950 Change Order
00960 Application for Payment
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SECTION 00950
CHANGE ORDER FORM
CHANGE ORDER NO.
CONTRACTOR:
WORK ORDER TITLE & NO. :
ORIGINAL BID/RFP # & TITLE:
DESCRIPTION:
1. Reason for change:
2. Description of Change:
3. Change in Contract Cost:
4. Change in Contract Time:
ORIGINAL CONTRACT COSTS $ ________________
TOTAL APPROVED CHANGE ORDER(S) $ ________________
TOTAL PENDING CHANGE ORDER(S) $ ________________
TOTAL THIS CHANGE ORDER $ ________________
TOTAL % OF ORIGINAL CONTRACT, THIS CO: _______________ %
TOTAL % OF ORIGINAL CONTRACT, ALL CO’S: _______________ %
ADJUSTED CONTRACT COST $ ________________
_________________
(Assuming all change orders approved)
ACCEPTED BY: _____________________________________ DATE: ____________
Contractor's Representative
ACCEPTED BY: _____________________________________ DATE: ____________
Project Manager
REVIEWED BY: _____________________________________ DATE: ____________
Title:
APPROVED BY: _____________________________________ DATE: ____________
Title:
APPROVED BY: _____________________________________ DATE: ____________
(Purchasing Agent if > $60,000)
cc: City Clerk Architect/Engineer
Finance Purchasing
Project Manager Contractor
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SECTION 00960
PAYMENT APPLICATION
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APPLICATION FOR PAYMENT PAGE 1 OF 4
OWNER: City of Fort Collins PROJECT: APPLICATION NUMBER:
APPLICATION DATE:
PERIOD BEGINNING:
ENGINEER: CONTRACTOR: PERIOD ENDING:
PROJECT NUMBER:
CHANGE ORDERS Application is made for Payment as shown below in connection with Contract
NUMBER DATE AMOUNT
The present status of the account for this Contract is as
follows:
1
2 Original Contract Amount:
3 Net Change by Change Order:
Current contract Amount: $0.00
Total Completed and Stored to Date:
Less Previous Applications:
Amount Due this Application - Before Retainage: $0.00
Less Retainage:
Net Change by Change Order $0.00 AMOUNT DUE THIS APPLICATION: $0.00
CERTIFICATION:
The undersigned CONTRACTOR certifies that all obligations of CONTRACTOR incurred in connection with
the Work have been satisfied as required in Paragraph 14.3. of the General Conditions of the Contract.
The above Amount Due This Application is requested by the CONTRACTOR.
Date: By:
Payment of the above Amount Due This Application is recommended by the ENGINEER.
Date: By:
Payment of the above Amount Due This Application has been reviewed by the OWNER'S Project Manager.
Date: By:
Payment of the above Amount Due This Application is approved by the OWNER.
Date: By:
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CONTRACT AMOUNTS
APPLICATION FOR
PAYMENT PAGE 2 OF 4
Work
Completed
Work
Completed
Work
Completed Stored
Bid
This
Month
Previous
Periods
To
Date Materials Total
Item This Earned Percent
Number Description Quantity Units
Unit
Price Amount Qty. Amount Qty. Amount Qty. Amount Period
To
Date Billed
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
Official Purchasing Document
Last updated 10/2017
RFP 9105 Construction Manager/General Contractor for the Natural Areas Department Page 124 of 127
CHANGE ORDERS APPLICATION FOR PAYMENT PAGE 3 OF 4
Work
Completed
Work
Completed
Work
Completed Stored
Bid
This
Month
Previous
Periods
To
Date Materials Total
Item This Earned Percent
Number Description Quantity Units
Unit
Price Amount Qty. Amount Qty. Amount Qty. Amount Period
To
Date Billed
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
TOTALS CHANGE
ORDERS $0.00 $0.00 $0.00 $0.00 $0.00
PROJECT TOTALS $0.00 $0.00 $0.00 $0.00 $0.00
Official Purchasing Document
Last updated 10/2017
RFP 9105 Construction Manager/General Contractor for the Natural Areas Department Page 125 of 127
STORED MATERIALS
SUMMARY PAGE 4 OF 4
On Hand Received Installed On Hand
Item Invoice Previous This This This
Number Number Description Application Period Period Application
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTALS $0.00 $0.00 $0.00 $0.00
Official Purchasing Document
Last updated 10/2017
RFP 9105 Construction Manager/General Contractor for the Natural Areas Department Page 126 of 127