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Home My WebLink AboutCORRESPONDENCE - RFP - 8631 GENERAL ENVIRONMENTAL SERVICES (7)Utilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND CGRS WORK ORDER NUMBER: 2020 -1.16 PROJECT TITLE: SPCC update for Portner &Timberline substations ORIGINAL BID/RFP NUMBER & NAME: U8631- General Environmental Services- CGRS MASTER AGREEMENT EFFECTIVE DATE: 2/28/18 OWNER’S REPRESENTATIVE: Errin Henggeler WORK ORDER COMMENCEMENT DATE: UJan 21, 2020 WORK ORDER COMPLETION DATE: UApril 1, 202U0 MAXIMUM FEE: (time and reimbursable direct costs): $2,876.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: . Prepare SPCC Plan update for the Timberline and Portner substations in accordance with Code of Federal Regulations (CFR), Title 40, Part 112, prepare site-specific figures, and have the plan reviewed and certified by a Colorado Professional Engineer The attached USpill Prevention Control and Countermeasure Plan update Proposals for Portner and Timberline substationsU consisting of six (6) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: CGRS By: Date: Name: Title: Brannan Davis CGRS, Senior Engineer OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Bob Hover, Senior Manager DocuSign Envelope ID: 772CC7F9-1ACB-4FCB-B46D-6CF8459A606F 1/30/2020 1/30/2020 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 REVIEWED: Date: Errin Henggeler, Env Regulatory Specialist REVIEWED: Date: Pat Johnson, Senior Buyer, Utilities DocuSign Envelope ID: 772CC7F9-1ACB-4FCB-B46D-6CF8459A606F 1/29/2020 1/29/2020 Updated Proposal for SPCC Plan Update City of Fort Collins – Portner Substation 1 www.cgrs.com 800.288.2657 1301 Academy Ct. Fort Collins, CO 80524 January 21, 2020 Ms. Errin Henggeler Via E-Mail: ehenggeler@fcgov.com City of Fort Collins PO Box 580 Fort Collins, Colorado 80522 Re: UPDATED Proposal for Spill Prevention, Control, and Countermeasure Plan Update City of Fort Collins Portner Substation 6561 Portner Road Fort Collins, Colorado CGRS Site No. 14811 Dear Ms. Henggeler: CGRS, Inc. (CGRS) is pleased to provide this proposal to prepare a Spill Prevention, Control, and Countermeasure (SPCC) plan update for the above-referenced facility. The proposal includes a facility inspection and certification of an SPCC plan to comply with current U.S. Environmental Protection Agency (EPA) SPCC plan rule requirements. CGRS will prepare an SPCC plan that conforms to applicable EPA requirements outlined in the Code of Federal Regulations (CFR), Title 40, Part 112 for facilities with aggregate aboveground oil storage capacity greater than 1,320 gallons, which will be organized as follows: SPCC Plan Outline Plan Certification and Management Approval The Environmental Director or other person responsible for implementing the SPCC plan at the facility will sign the document verifying management approval. The SPCC plan will be approved, signed and stamped by a CGRS certified professional engineer. General Requirements Prepare a site diagram detailing the facility layout, listing oil storage container descriptions, describing discharge prevention, control, and countermeasure equipment and procedures, and procedures related to disposal and spill response notification. Inspections, Tests and Records Prepare written procedures on performing regular inspections, guidelines on integrity testing and record keeping requirements. Personnel, Training and Prevention Describe training requirements, designated person for spill prevention and regular review/briefings of personnel on SPCC plan requirements and procedures. DocuSign Envelope ID: 772CC7F9-1ACB-4FCB-B46D-6CF8459A606F Updated Proposal for SPCC Plan Update City of Fort Collins – Portner Substation 2 www.cgrs.com 800.288.2657 1301 Academy Ct. Fort Collins, CO 80524 Security This section of the plan describes required security measures implemented at the facility to secure and control access to the tanks and transfer equipment, securing flow valves, drain valves, pump controls and sealing loading and unloading connections when not in use, and lighting to detect nighttime spills. Tank Loading/Unloading Area Describe secondary containment required for tanker trucks in loading and unloading areas and measures taken to prevent spills from occurring during transfer. Facility Drainages Describe measures taken to prevent uncontrolled drainage of precipitation from secondary containment/dike areas, management of drain valves, control of drainage from undiked areas and final diversion systems (such as retention basins), if applicable. Bulk Storage Containers This section of the plan provides details on all applicable oil storage containers 55-gallons and greater in size, including compatibility of the containers with products stored, and construction design, secondary containment capable of containing the contents of the largest tank plus precipitation, rainwater drainage procedures, corrosion protection, visual plus additional integrity testing, overfill prevention, and corrective action procedures to promptly correct and remove leaks. Transfer Operations This section includes corrosion protection for buried piping, assuring terminal pipe connections are properly sealed, proper design of pipe supports, regular inspections of piping and associated equipment, and protection of aboveground pipes and transfer equipment from vehicle impact. Scope of Work CGRS will complete the Scope of Work as follows: • Prepare SPCC Plan update for the site in accordance with Code of Federal Regulations (CFR), Title 40, Part 112, prepare site-specific figures, and have the plan reviewed and certified by a Colorado Professional Engineer. If additional work is required due to a change in scope of work or unanticipated site conditions, anticipated costs will be presented to the client prior to implementation. DocuSign Envelope ID: 772CC7F9-1ACB-4FCB-B46D-6CF8459A606F Updated Proposal for SPCC Plan Update City of Fort Collins – Portner Substation 3 www.cgrs.com 800.288.2657 1301 Academy Ct. Fort Collins, CO 80524 Project Cost The costs for CGRS to complete the scope of work is summarized in the following table: Service Description Quantity Unit Unit Rate Markup Cost Total A. SPCC Plan Development Staff Scientist 10 hour $83 $830 Drafting 2 hour $58 $116 TOTAL = $946 B. SPCC Plan Certification Senior Engineer 4 hour $123 $492 TOTAL = $492 TOTAL = $1,438 Our costs are based in accordance with our current City of Fort Collins contract fee schedule. In addition to all necessary labor equipment, materials, and permits to complete the foregoing work specifications, CGRS will provide commercial general, professional, and pollution liability insurance coverage ($5,000,000 aggregate), standard workers’ compensation, and employers’ liability insurance coverage. CGRS appreciates the opportunity to provide our professional environmental services to the City of Fort Collins. If you have any questions regarding this proposal, please contact me at (970) 493-7780 or ewilson@cgrs.com. Sincerely, CGRS, Inc. Prepared by: Brannan Davis, Senior Engineer DocuSign Envelope ID: 772CC7F9-1ACB-4FCB-B46D-6CF8459A606F Updated Proposal for SPCC Plan Update City of Fort Collins – Timberline Substation 1 www.cgrs.com 800.288.2657 1301 Academy Ct. Fort Collins, CO 80524 January 21, 2020 Ms. Errin Henggeler Via E-Mail: ehenggeler@fcgov.com City of Fort Collins PO Box 580 Fort Collins, Colorado 80522 Re: UPDATED Proposal for Spill Prevention, Control, and Countermeasure Plan Update City of Fort Collins Timberline Substation 1809 South Timberline Road Fort Collins, Colorado CGRS Site No. 14812 Dear Ms. Henggeler: CGRS, Inc. (CGRS) is pleased to provide this proposal to prepare a Spill Prevention, Control, and Countermeasure (SPCC) plan update for the above-referenced facility. The proposal includes a facility inspection and certification of an SPCC plan to comply with current U.S. Environmental Protection Agency (EPA) SPCC plan rule requirements. CGRS will prepare an SPCC plan that conforms to applicable EPA requirements outlined in the Code of Federal Regulations (CFR), Title 40, Part 112 for facilities with aggregate aboveground oil storage capacity greater than 1,320 gallons, which will be organized as follows: SPCC Plan Outline Plan Certification and Management Approval The Environmental Director or other person responsible for implementing the SPCC plan at the facility will sign the document verifying management approval. The SPCC plan will be approved, signed and stamped by a CGRS certified professional engineer. General Requirements Prepare a site diagram detailing the facility layout, listing oil storage container descriptions, describing discharge prevention, control, and countermeasure equipment and procedures, and procedures related to disposal and spill response notification. Inspections, Tests and Records Prepare written procedures on performing regular inspections, guidelines on integrity testing and record keeping requirements. Personnel, Training and Prevention Describe training requirements, designated person for spill prevention and regular review/briefings of personnel on SPCC plan requirements and procedures. DocuSign Envelope ID: 772CC7F9-1ACB-4FCB-B46D-6CF8459A606F Updated Proposal for SPCC Plan Update City of Fort Collins – Timberline Substation 2 www.cgrs.com 800.288.2657 1301 Academy Ct. Fort Collins, CO 80524 Security This section of the plan describes required security measures implemented at the facility to secure and control access to the tanks and transfer equipment, securing flow valves, drain valves, pump controls and sealing loading and unloading connections when not in use, and lighting to detect nighttime spills. Tank Loading/Unloading Area Describe secondary containment required for tanker trucks in loading and unloading areas and measures taken to prevent spills from occurring during transfer. Facility Drainages Describe measures taken to prevent uncontrolled drainage of precipitation from secondary containment/dike areas, management of drain valves, control of drainage from undiked areas and final diversion systems (such as retention basins), if applicable. Bulk Storage Containers This section of the plan provides details on all applicable oil storage containers 55-gallons and greater in size, including compatibility of the containers with products stored, and construction design, secondary containment capable of containing the contents of the largest tank plus precipitation, rainwater drainage procedures, corrosion protection, visual plus additional integrity testing, overfill prevention, and corrective action procedures to promptly correct and remove leaks. Transfer Operations This section includes corrosion protection for buried piping, assuring terminal pipe connections are properly sealed, proper design of pipe supports, regular inspections of piping and associated equipment, and protection of aboveground pipes and transfer equipment from vehicle impact. Scope of Work CGRS will complete the Scope of Work as follows: • Prepare SPCC Plan update for the site in accordance with Code of Federal Regulations (CFR), Title 40, Part 112, prepare site-specific figures, and have the plan reviewed and certified by a Colorado Professional Engineer. If additional work is required due to a change in scope of work or unanticipated site conditions, anticipated costs will be presented to the client prior to implementation. DocuSign Envelope ID: 772CC7F9-1ACB-4FCB-B46D-6CF8459A606F Updated Proposal for SPCC Plan Update City of Fort Collins – Timberline Substation 3 www.cgrs.com 800.288.2657 1301 Academy Ct. Fort Collins, CO 80524 Project Cost The costs for CGRS to complete the scope of work is summarized in the following table: Service Description Quantity Unit Unit Rate Markup Cost Total A. SPCC Plan Development Staff Scientist 10 hour $83 $830 Drafting 2 hour $58 $116 TOTAL = $946 B. SPCC Plan Certification Senior Engineer 4 hour $123 $492 TOTAL = $492 TOTAL = $1,438 Our costs are based in accordance with our current City of Fort Collins contract fee schedule. In addition to all necessary labor equipment, materials, and permits to complete the foregoing work specifications, CGRS will provide commercial general, professional, and pollution liability insurance coverage ($5,000,000 aggregate), standard workers’ compensation, and employers’ liability insurance coverage. CGRS appreciates the opportunity to provide our professional environmental services to the City of Fort Collins. If you have any questions regarding this proposal, please contact me at (970) 493-7780 or ewilson@cgrs.com. Sincerely, CGRS, Inc. Prepared by: Brannan Davis, PE Senior Engineer DocuSign Envelope ID: 772CC7F9-1ACB-4FCB-B46D-6CF8459A606F