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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8331 BRIDGE INSPECTION, MAINTENANCE, REPAIR & REPLACEMENT (3)Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER FORM PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND MICHSEL BAKER INTERNATIONAL, INC. WORK ORDER NUMBER: BAKER-1-254902200-2020 PROJECT TITLE: Spring 2020 Minor Bridge Inspections ORIGINAL BID/RFP NUMBER & NAME: 8331 Bridge Inspection, Maintenance, Repair, and Replacement Program MASTER AGREEMENT EFFECTIVE DATE: 9/1/2016 WORK ORDER COMMENCEMENT DATE: 1/29/2020 WORK ORDER COMPLETION DATE: 5/29/2020 MAXIMUM FEE: (time and reimbursable direct costs): $113,399.13 PROJECT DESCRIPTION/SCOPE OF SERVICES: See attached Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of nine (9) page(s) are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Date: ACCEPTANCE: Date: REVIEWED: Date: ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) DocuSign Envelope ID: 83649E20-5F7D-425F-A562-5175297BB755 1/8/2020 Tom Ritz Regional Practice Lead -Bridge 1/8/2020 Caleb Feaver Civil Engineer I Elliot Dale Sr Buyer 1/28/2020 1/28/2020 Exhibit “A” WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND MICHAEL BAKER INTERNATIONAL, INC. DATED: January 7, 2020 Work Order No. _______11__________ Purchase Order No. ________________ Project title: Bridge Inspection, Maintenance, Repair and Replacement Program Spring 2020 Minor Bridge Inspections Commencement Date: January 29, 2020 Completion Date: May 29, 2020 (Field work by: April 15, 2020) Maximum Fee: $113,399.13 (See Exhibit B attached for Fee Schedule) PROJECT DESCRIPTION: This scope of work is for bridge inspection and related services of minor structures for the 2020 spring inspection cycle. Minor structures range in dimension (span) from 4 feet to 20 feet with types that include, but are not limited to; bridges, box culverts, pipe culverts, multi-plate arches, and rigid frames. Each structure shall be inspected at a frequency not to exceed 24 months (or more frequently if determined by the City). A total of 20 structures have limited access (confined space) and provisions for additional equipment, safety precautions and field time are included within this scope. Michael Baker International, Inc. (Michael Baker) will inspect a total of 76 structures listed on Exhibit C. The breakdown of structures is as follows: 76 re-inspections and 0 new inspection. Michael Baker will provide all information collected from the field inspections to the City for record keeping, including report output in a format consistent with the City’s asset management program (see below for more information). Existing structures will be evaluated to compare current conditions to the conditions documented from the previous inspection. Structures inspected for the first time, as well as those structures where the inspection reveals significant changes from previous inspections, will required either a visual or load rating. It is anticipated that 8 load ratings, and 68 rating verifications will be performed. This work order is performed under the master agreement for the City’s Bridge Inspection, Maintenance, Repair, and Replacement Program. Any variations to the number of the anticipated inspections and ratings from that listed above will be documented and addressed with a contract amendment, if necessary. DocuSign Envelope ID: 83649E20-5F7D-425F-A562-5175297BB755 Exhibit A - Work Order Form Bridge Inspection, Maintenance, Repair and Replacement Program – 2019 Minor Bridge Inspections January 2019 2 of 6 CONTRACT TYPE: This contract will follow a Time & Materials (not to exceed) contract type. • All work associated with the inspections (field inspections, reporting, ratings, traffic counts, etc.) will follow be based on actual time spent on project tasks. Current billable rates for staff will be used. TEAM RESPONSIBILITIES AND AUTHORITY: Michael Baker is the prime design consultant and will be responsible for managing all consultant related activities for this project, as authorized and directed by the City. All Traffic Data will perform 24-hour traffic count data at each structure as a subconsultant to Michael Baker. GUIDELINES AND REFERENCES (CURRENT VERSION UNLESS NOTED OTHERWISE): All inspections will be conducted in accordance with current NBIS standards meeting the requirements outlined in the Code of Federal Regulations, 23 CFR 650.307. A Certified Bridge Inspector will service as the Team Lead for all inspections. Additional applicable standards include: • CDOT PONTIS Bridge Inspection Coding Guide • Recording and Coding Guide for the Structure Inventory and Appraisal of the Nation’s Bridges (Report No. FHWA-PD-96-001) • Bridge Inspector’s Reference Manual (Publication No. FHWA NHI 12-049) • CDOT Bridge Rating Manual • Michael Baker Inspection Reporting and Database Tool • Any other applicable documents as approved by the City SCOPE OF SERVICES There are three primary elements that will completed as part of this project. These are: • Project Administration • Field inspection and reporting • Structure ratings and verifications • Collection of Average Daily Traffic Counts at each structure location I. Project Administration Upon notice to proceed, Baker will perform project administration duties throughout the length of the contract. A. The Project Manager (PM) will serve as the primary contact with the City for all contract activities. The PM will manage staff resources, schedule and budget for the duration of the work. B. Invoices will be provided to the City on a monthly basis and will include a billing summary and a progress report for work performed during the current billing period and project to date. C. The PM will ensure all documents will receive a quality assurance and quality control (QA/QC) review, in accordance with Michael Baker Quality Control Plan prior to submittal. D. The following meeting is anticipated: • One Project Delivery Meeting DocuSign Envelope ID: 83649E20-5F7D-425F-A562-5175297BB755 Exhibit A - Work Order Form Bridge Inspection, Maintenance, Repair and Replacement Program – 2019 Minor Bridge Inspections January 2019 3 of 6 II. Field Inspections and Reporting MBI will inspect structures listed in Exhibit C, as provided by the City. Michael Baker shall perform all inspections in accordance with NBIS standards for personnel and procedures, as noted below. There are various types of structures that will be inspected as part of this project, but in all cases, work activities will include: • Pre-Inspection & Mobilization Tasks: o Inspection folders will be prepared for each individual bridge. Folders shall include any previous reports, plans and field sheets/templates. o Team Leader will review inspection folders for completeness and familiarize with the previous inspection findings. o The inspection team will arrange for equipment, vehicles, work schedules, mapping and sequencing for the inspections prior to beginning. o Team Leader will review previous inspection reports and files before going into the field. • Field Inspection: o MBI will contact the City prior to beginning work in the field. o MBI field personnel and inspections will be in accordance with NBIS standards. o MBI field inspectors will perform structural inspections of minors noted in Exhibit C. o Inspectors will evaluate and assess the conditions of NBI Elements 59-62 and sub-elements noted on the Bridge Element Rating (BER) form. Documentation (field notes, photos, measurements, etc.) will be taken to justify these ratings. All documentation will be clear and legible. Findings will be summarized in the field on the blank BER form. ▪ The following sketches will be drawn for each structure: • Plan view of framing/culvert with any deterioration notes. • Channel diagram with any channel-related deterioration notes. • Channel bed measurements at the inlet to track scour. o Taken at abutments and ¼ or midspan of multi-girder structure, depending on length. o Taken at culvert walls and centerline of boxes for box culverts. o Taken at centerline of barrels at pipe culvert bridges. • Channel bed elevations will be taken at ends and ¼ points along substructure units that have exposed footings. o Inspectors will take enough measurements to code items in the SI&A sheet. o CDOT Agency-Defined elements may also be included as coordinated with the City Project Manager. o Condition photos will be taken for all bridge elements with an NBI appraisal rating of 5 or below. o General photos will be taken for each structure and will precede condition photos. o Team leader will notify MBI project manager of any Critical or Serious Findings (Priority A/B) from the field on the day of inspection. o Team leader will draft repair/maintenance recommendations while in the field. o Team leader will review all material for accuracy and completeness before leaving the bridge site. DocuSign Envelope ID: 83649E20-5F7D-425F-A562-5175297BB755 Exhibit A - Work Order Form Bridge Inspection, Maintenance, Repair and Replacement Program – 2019 Minor Bridge Inspections January 2019 4 of 6 Field Inspection and Reporting (cont’d): • Report Production: o Reports will be compiled by a member of the inspection team and will include the following: ▪ Cover Sheet. ▪ Index Sheet ▪ Location Map/Key Plan • Will include a plan, elevation and section view sketch showing the layout of the bridge with respect to feature carried/crossed. ▪ Executive Summary • Will include a description of the bridge, major item condition ratings, and prioritized repair recommendations. ▪ Structure Inventory & Appraisal Form (SI&A) • Will include various NBI element ratings. • Sufficiency rating will be calculated. ▪ Bridge Element Rating Form • Will include condition ratings and descriptions for bridge elements. ▪ Photos • General photos. • Condition photos of items with NBI condition ratings of 5 or below. ▪ Back-up sheets – Field sketches • Includes all sketches and sheets marked-up in the field used to generate above- noted forms. • Report Quality Control o Initial Review: ▪ Reports will be reviewed by the Project Manager. ▪ In the event that a report is written by a Project Manager, a MBI bridge inspector with a Professional Engineering license and at least 5 years of bridge inspection experience will review reports written by the Project Manager. o Review comments will be addressed by the author. o Corrections will be verified by the Project Manager or personnel that performed the initial review. • ADT: Average Daily Traffic Count (ADT) will be collected by All Traffic Data using 24-hour traffic count at each location (total 76 sites). • Submittal: o Reports will be submitted in PDF format to the City within 45 days of the final day of inspection. o Data base files will be prepared for submittal, including preparation of the Fort Collins Bridge Inspection Data Template.xlsx Any emergency inspections requested by the City shall not be included with this work order but shall be considered as part of a separate work order. General work activities for emergency inspections shall follow those listed above, but may also require additional activities, as determined on a case-by-case basis. III. Structure Ratings and Verification If a previous load rating is available, MBI will assess the condition of the bridge and recommend if the load rating should be updated or is acceptable as-is. These assessments will be based on section loss, changes in cross-section, and/or any rehabilitation/replacement since the load rating calculations were performed. If previous load ratings are not available, MBI will provide a judgment rating in accordance with the AASHTO Manual for Condition Evaluation of Bridges (MCEB), where applicable. Otherwise, it will be recommended that load rating calculations be performed. Those calculations would need to be approved by the town and performed via a separate work order. DocuSign Envelope ID: 83649E20-5F7D-425F-A562-5175297BB755 Exhibit A - Work Order Form Bridge Inspection, Maintenance, Repair and Replacement Program – 2019 Minor Bridge Inspections January 2019 5 of 6 The work activities for this effort fall into one of three categories: verification of the existing rating, preparation of a new visual rating, or preparation of a new load rating as follows: A. Verification of Existing Rating All existing structures should already have a rating assigned through previous inspections. In this case, Michael Baker will verify that the element conditions defined with the existing rating have not changed significantly. If conditions have changed such that further investigation is warranted, Michael Baker may perform a new rating (load or visual) if directed by the City. Such work will be considered out-of-scope and not included with this work order. B. Visual Rating When applicable, Michael Baker will prepare a visual rating for the inspected structure. The visual rating shall be based on the condition of the structure at the time of the inspection and prepared in accordance with the GUIDELINES AND REFERENCES as defined above. C. Load Rating When applicable, Michael Baker will prepare a load rating for the inspected structure. The load rating shall be based on the structure as originally constructed (if possible) and include such effects such as new rehabilitation elements, deterioration or damage. The load rating shall be performed using Load Factor Rating (LFR) methodology with the HS-20 design vehicle. All load ratings shall be prepared using hand calculations, AASHTOWare BrR® software, and/or other applicable software. Quality Control for the calculations and report shall be prepared in accordance with CDOT policy. DELIVERABLES The following is an estimate of the deliverables required for this project. As the project develops, the type and number of deliverables may vary. Refer to the detailed discussions above for further information. All inspection information shall be compiled onto a single CD and delivered to the City at the end of the project. A. Project Administration (Ongoing) • Monthly progress reports with monthly invoices • Meeting and telephone conversation documentation • Quality Control review of all project deliverables prior to submittal B. Inspections (Delivered at End of Project) • No printed deliverables will be required. Format of deliverables will be as follows: • Misc. Documents (drawings, streambed data, etc.) • \[Bridge ID]\Misc\[Bridge ID] [Description].xxx • Example: \ANDRPK-PLEASVL\Misc\ANDRPK-PLEASVL Drawing.dgn • Photos (individual photo files, in digital format): • \[Bridge ID]\Photos\[Photo Date YYYYMM]\[Bridge ID] [Photo number].xxx • Example: \ANDRPK-PLEASVL\Photos\201803\ANDRPK-PLEASVL (1).jpg • Inspection reports: • One PDF file of the bridge inspection report for each bridge inspected, including a one-page summary sheet indicating “Urgent”, “Routine”, and “Safety Repairs Required”, with costs and sufficiency rating DocuSign Envelope ID: 83649E20-5F7D-425F-A562-5175297BB755 Exhibit A - Work Order Form Bridge Inspection, Maintenance, Repair and Replacement Program – 2019 Minor Bridge Inspections January 2019 6 of 6 • [Bridge ID]\Report\[Bridge ID]_[Report Date YYYYMM].pdf • Example: \ANDRPK-PLEASVL\Report\ANDRPK-PLEASVL_201803.pdf • Our filing directory setup are: • Bridge ID • Misc • Photos • YYYYMM • Reports • Excel file data delivery – Per the Fort Collins Bridge Inspection Data Template • Electronic sketches of the bridge in a Microstation format • One PDF file of the load rating calculations, if applicable • Recommendations for re-rating of bridges, if any • An updated file of the Fort Collins Inspection Database Tool in Access (Access Database program to be provided to Michael Baker by the City for inspections through the 2017 cycle) SCHEDULE All field inspection data shall be gathered by April 17, 2020. All Final Deliverables (as outlined in previous sections) shall be delivered to the City by May 29, 2020 DocuSign Envelope ID: 83649E20-5F7D-425F-A562-5175297BB755 Description: 2020 minor structure bridge inspections (Field inspections between March 2020 and April 2020). TOTAL HOURS Rate FEE 65 $ 8,890.83 363 $ 49,640.92 267 $ 36,462.43 694 $ 94,994.19 Principal / Quality Manager 56 $ 220.00 $12,320.00 Senior Project Manager (Team Lead Inspector) 210 $ 185.00 $38,850.00 Structural/Civil Engineer III 117 $ 135.00 $15,795.00 Structural/Civil Associate II 311 $ 90.00 $28,029.19 694 $94,994.19 Copies & Plotting (B&W) (1,800 x $0.05) -- $109.44 Mileage (21 Inspection days x 180 mi x $0.575 / mi) -- $2,173.50 Misc. Field Supplies & Equipment -- $250.00 PerDiem Per Day ($14/person/day) -- $672.00 -- $3,204.94 All Traffic Data $15,200.00 $15,200.00 Fee $113,399.13 Cost Per Staff Member Cost Per Major Tasks $94,994.19 + $3,204.94 + $15,200.00 = Exhibit "B" LABOR REIMBURSABLE EXPENSES: (Approximate) SUBCONSULTANTS: Task Order 11 Fee Summary for Michael Baker International, Inc. City of Fort Collins Bridge Inspection, Maintenance, Repair and Replacement Program Subtotal Subtotal PRIMARY DESIGN TASK ELEMENTS Subtotal Project Administration & Meetings Load Ratings, Insp. Reports & Deliverables (Using CoFC Database Tool) Field Inspections WORK ORDER TOTAL Subtotal 1/8/2020 1 of 1 DocuSign Envelope ID: 83649E20-5F7D-425F-A562-5175297BB755 Description: 2020 minor structure bridge inspections (Field inspections between March 2020 and April 2020). 1 ANDP-S-PLSV Re-Inspection No Yes No Yes Verification 2 BELL-WSTB Re-Inspection No Yes No Yes Verification 3 BRK-PRKW Re-Inspection No Yes No Yes Verification 4 BRW-CLRV Re-Inspection No Yes No Yes Verification 5 BTCK-S-KNLD Re-Inspection No Yes No Yes Verification 6 CMLT-SWLW Re-Inspection No Yes No Yes Verification 7 CR38-W-HLW Re-Inspection No Yes No Yes Verification 8 CR5-PRST Re-Inspection No Yes No Yes Verification 9 CTRE-S-RLN Re-Inspection No Yes No Yes Verification 10 CTRE-S-RLN-F Re-Inspection No Yes No Yes Verification 11 CTRE-S-RSR Re-Inspection No Yes No Yes Verification 12 DRK-WYAN Re-Inspection No Yes No Yes Verification 13 FOSL-W-PLSH Re-Inspection No Yes No Yes Verification 14 FSIX-0.1-FFIV Re-Inspection No Yes No Yes Verification 15 HICS-SAWG Re-Inspection No Yes No Yes Verification 16 HLDL-SRT Re-Inspection No Yes No Yes Verification 17 HTHR-S-STUT Re-Inspection No Yes No Yes Verification 18 LAPT-GDV Re-Inspection No Yes No Yes Verification 19 LMY-KNLD Re-Inspection No Yes No Yes Verification 20 LMY-S-VINE Re-Inspection No Yes No Yes Verification 21 MDL-SWLW Re-Inspection No Yes No Yes Verification 22 MDWP-MLCK Re-Inspection No Yes No Yes Verification 23 MLCK-ROMA Re-Inspection No Yes No Yes Verification 24 MOOR-DRK Re-Inspection No Yes No Yes Verification 25 MOUNTAN-BRYAN-N Re-Inspection No Yes No Yes Verification 26 MOUNTAN-BRYAN-S Re-Inspection No Yes No Yes Verification 27 MTHW-S-DART Re-Inspection No Yes No Yes Verification 28 MTV-W-TMB Re-Inspection No Yes No Yes Verification 29 OVLD-S-MULB Re-Inspection No Yes No Yes Verification 30 PALM-HOG Re-Inspection No Yes No Yes Verification 31 P-LMY-TRIL Re-Inspection No Yes No Yes Verification 32 PORT-SW-TRIL-F Re-Inspection No Yes No Yes Verification 33 PORT-W-TRIL-F Re-Inspection No Yes No Yes Verification 34 PROSPT-EFRONTRD Re-Inspection No Yes No Yes Verification 35 PROV-LMY Re-Inspection No Yes No Yes Verification 36 REM-S-DART Re-Inspection No Yes No Yes Verification 37 SHLD-S-LDA-N Re-Inspection No Yes No Yes Verification New or Existing? Confined Space? Existing Files Available? STRUCTURE INFORMATION INSPECTION INFORMATION RATING INFORMATION Task Order 11 Fee Schedule for Michael Baker International, Inc. City of Fort Collins Bridge Inspection, Maintenance, Repair and Replacement Program Traffic Count? Rating Type* Existing Item Structure Number Plans? 1/7/2020 Page 1 of 2 DocuSign Envelope ID: 83649E20-5F7D-425F-A562-5175297BB755 New or Existing? Confined Space? Existing Files Available? Traffic Count? Rating Type* Existing Item Structure Number Plans? 38 SHLD-S-LDA-S Re-Inspection No Yes No Yes Verification 39 SHLD-S-RNT Re-Inspection No Yes No Yes Verification 40 SNCA-S-TRT Re-Inspection No Yes No Yes Verification 41 SPR-W-LYNN Re-Inspection No Yes No Yes Verification 42 SPR-W-BRTW Re-Inspection No Yes No Yes Verification 43 STOV-DART Re-Inspection No Yes No Yes Verification 44 STUT-HRT Re-Inspection No Yes No Yes Verification 45 SWLW-MDL Re-Inspection No Yes No Yes Verification 46 TAFT-BRIX-PD Re-Inspection No Yes No Yes Verification 47 TAFT-CLRV Re-Inspection No Yes No Yes Verification 48 TAFT-S1.1-TRIL Re-Inspection No Yes No Yes Verification 49 TMB-INTR Re-Inspection No Yes No Yes Verification 50 TMB-KTR Re-Inspection No Yes No Yes Verification 51 TMB-S-LINC Re-Inspection No Yes No Yes Verification 52 TRIL-W0.3-LMY Re-Inspection No Yes No Yes Verification 53 VINE-GRIF Re-Inspection No Yes No Yes Verification 54 CHRY-GRNT Re-Inspection Yes Yes No Yes Verification 55 CHRY-SYCM-A Re-Inspection Yes Yes No Yes Verification 56 GRNT-S-MAP Re-Inspection Yes Yes No Yes Verification 57 LAKE-W-CNTR Re-Inspection Yes Yes No Yes Verification 58 LOOM-MAP Re-Inspection Yes Yes No Yes Verification 59 LOOM-MAP-A Re-Inspection Yes Yes No Yes Verification 60 LRL-MYRT-A Re-Inspection Yes Yes No Yes Verification 61 MAP-LOOM Re-Inspection Yes Yes No Yes Verification 62 MAP-WHTM-A Re-Inspection Yes Yes No Yes Verification 63 MLD-S-LRL-A Re-Inspection Yes Yes No Yes Verification 64 OAK-MTN-A Re-Inspection Yes Yes No Yes Verification 65 WHTM-S-LAPT-A Re-Inspection Yes Yes No Yes Verification 66 LRL-MLD Re-Inspection Yes Yes No Yes Verification 67 MAP-W-GRNT-A Re-Inspection Yes Yes No Yes Verification 68 MGNL-OLIV-A Re-Inspection Yes Yes No Yes Verification 69 MYRT-OLIV-A Re-Inspection Yes Yes No Yes Verification 70 MYRT-W-SHWD Re-Inspection Yes Yes No Yes Verification 71 OLIV-OAK-A Re-Inspection Yes Yes No Yes Verification 72 PRST-W-CTRE Re-Inspection Yes Yes No Yes Verification 73 SHWD-S-MYRT-A Re-Inspection Yes Yes No Yes 74 TMB-S-HRMY Re-Inspection Yes Yes No Yes Verification 1/7/2020 Page 2 of 2 DocuSign Envelope ID: 83649E20-5F7D-425F-A562-5175297BB755