HomeMy WebLinkAboutCORRESPONDENCE - RFP - 9053 TIMBERLINE ROAD DESIGN - STETSON CREEK TO TRILBY ROADWork Order Form
Official Purchasing Form
Last updated 10/2017
WORK ORDER FORM
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
JUB ENGINEERS, INC.
WORK ORDER NUMBER: 1-400901760-20
PROJECT TITLE: Timberline Road Design, Stetson to Trilby
ORIGINAL BID/RFP NUMBER & NAME: 9053 Timberline Road Design, Stetson
Creek to Trilby Road
MASTER AGREEMENT EFFECTIVE DATE: January 14, 2020
WORK ORDER COMMENCEMENT DATE: January 14, 2020
WORK ORDER COMPLETION DATE: March 20, 2021
MAXIMUM FEE: (time and reimbursable direct costs): $525,460.00
PROJECT DESCRIPTION/SCOPE OF SERVICES: FIR and SUE Design phase
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of thirty-two (32) page(s) are hereby accepted and incorporated
herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this
document.
SERVICE PROVIDER: Date:
Dan Tuttle, PE
ACCEPTANCE: Date:
Nicole Hahn, Project Manager
REVIEWED: Date:
Elliot Dale, Senior Buyer
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
1/22/2020
1/24/2020
1/24/2020
1/24/2020
J-U-B Engineers, Inc.
AGREEMENT FOR PROFESSIONAL SERVICES
FOR
9053 – Timberline Road Design – Stetson Creek to Trilby Road
City of Fort Collins, CO
Scope of Services, Schedule, and Basis of Fee
December 2019
PROJECT UNDERSTANDING
The City of Fort Collins Engineering Department has selected J-U-B Engineers to provide the City with preliminary
engineering design (30% design – FIR), defining project foot print, environmental review, traffic analysis, utility
alignment / sizing and public outreach coordination for the Timberline Road Improvements from Stetson Creek Drive
to Trilby Road. The design phase shall be extendable, at the City’s discretion, through final design and construction
with the option of using an alternative delivery model / method for procurement of a general contractor for final
project delivery.
Design of this project is being funded through local funds. Construction will be funded through a combination of
federal and local funds. Collaboration with various City departments, as well as Colorado Department of
Transportation, private utility and communication companies and adjacent land development owners will be
involved in the coordination / design process.
The Timberline Road design project involves widening Timberline road from the existing two lane roadway to four
lane arterial section with median islands, utility installations, sidewalks, bike facilities, landscaping, and street lights
from Stetson Creek to Trilby Road. The project will include interfacing with three traffic signals and the widening of
one structure.
This project will include coordination with a private development known as the Hansen Farms project, located on a
10-acre parcel north west of the Timberline Road and Zypher Road intersection. The development will be
implemented in phases, with the first phase of 184 single family homes beginning construction in the fall of 2019.
The development has fully designed their frontage improvements and the signal at Timberline Road and Zypher
Road. The development will be responsible for building the Timberline widening along their frontage in addition to
the signalization of Timberline Road and Zypher Road.
PROJECT STANDARDS, GUIDELINES AND SPECIFICATIONS:
The following is a list of technical references applicable to the work and are the basis for design criteria, details and
specifications for the project. The Consultant will be responsible for complying with the current editions of the listed
reference documents as of the Notice to Proceed date. The Consultant should anticipate regular updates to the
reference documents over the course of the design schedule. Major design revisions due to newly issued design guide
revisions will be reviewed and approved by the City’s project manager as additional work.
AASHTO Roadside Design Guide (“Green Book”)
Manual on Uniform Traffic Control Devices (MUTCD)
Public Right-of-Way Accessibility Guidelines (PROWAG)
City of Fort Collins
Larimer County Urban Area Street Standards (LCUASS)
CDOT Standard Specifications for Road and Bridge Construction
CDOT M & S Standard Plans
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
PART 1 – SCOPE OF SERVICES (through Construction Drawings)
A. Basic Services – J-U-B’s Basic Services under this Agreement are limited to the following tasks. CLIENT reserves the
right to add subsequent phases or related work to the scope of services upon mutual agreement of scope, fees, and
schedule. The following abbreviations are used in this scope:
J-U-B – J-U-B Engineers, Inc.
City – City of Fort Collins
Interwest – Interwest Consulting Group
King – King Surveyors
FTH – Fox Tuttle Hernandez
RockSol – RockSol Consulting Group
Clark – Clark Land Surveying, Inc.
BHA – BHA Design Incorporated
The design work for this project will consist of completing all work required to plans, Engineer’s estimates,
specifications to a preliminary level (30%) for the proposed improvements.
J-U-B and/or its subconsultants shall perform or supply all necessary services as specified in this document with
regards to surveying, research, analysis, design and other associated engineering work. All engineering design work
shall be performed under the direction and supervision of a Licensed Professional Engineer registered with the
Colorado State Board of Registration for Professional Engineers and Professional Land Surveyors. All land surveying
work shall be performed by a Professional Land Surveyor registered with the Colorado State Board of Registration
for Professional Engineers and Professional Land Surveyors.
Some activities may require work on land not controlled by the City. In such cases, the City shall obtain the
necessary written permission to enter the premises. Included in this written permission will be the names and
telephone numbers of persons to contact should notification prior to entry be necessary. These written permissions
will apply to City of Fort Collins personnel as well as Consultant personnel. Signed copies of the written permission
will be submitted to the City’s Project Manager prior to entering private property for survey work.
TASKS 1-5 REPRESENTS INITIAL PROJECT START-UP AND MANAGEMENT
Scope Task Scope of Services Deliverables
1. Kickoff Meeting
The kick-off meeting will be attended by the following J-U-B team members:
project principal, project manager, and engineer. In addition, it is anticipated that
sub-consultant team leads will attend the kick-off meeting. J-U-B will prepare an
agenda and meeting minutes.
Meeting Agenda &
Minutes
2. Periodic Progress Meetings (8 Total)
Periodic progress meetings will be attended by the J-U-B project manager or
project engineer and other key staff members as needed. These meetings may
be a combination of phone conference meetings or in-person meetings, as
requested by the City of Fort Collins. Subconsultants will attend as required. J-U-
B will prepare an agenda and meeting minutes.
Meeting Agenda &
Minutes
3. Monthly Progress Reports & Invoicing (6 total)
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Scope Task Scope of Services Deliverables
J-U-B’s project manager will prepare monthly progress reports that will be
submitted with the invoice.
Progress Report &
Invoice
4. Management, Coordination & Administration
This item includes general coordination efforts by J-U-B’s project principal and
project manager. This item also includes time for J-U-B clerical staff to assemble
and prepare invoices. Scheduling and resource loading is included in this item.
Coordination with sub-consultants is included in this task. Coordination with
other stakeholders will be included in this item.
N/A
5. Expenses
Expenses includes car mileage, and any client requested expenses. Small format
paper copying is included in J-U-B’s overhead and will not be charged.
Included in Invoice
TASKS 6-30 REPRESENTS DATA GATHERING, FIELD INVESTIGATIONS, PRELIMINARY REPORTING and Conceptual
Design
Scope Task Scope of Services Deliverables
6. Review existing traffic data & Conceptual Traffic Design
FTH will review existing traffic data, including the Hansen Development traffic
study, crash data, and traffic counts.
Refer to FTH’s scope & fee for additional information.
N/A
7. Review & Research drainage reports and master plans
Interwest will gather, research and review existing drainage reports,
infrastructure and master plans for this area.
Refer to Interwest’s scope & fee for additional information.
N/A
8. Topographic Survey (Includes Project Management, Topo, and Project Control Sheet)
Establish topography with a 1’ contour interval based upon ground surveyed
cross sections at approximately 50’ intervals (maximum) and at all high points,
low points and significant breaks in terrain. Obtain roadway elevations including:
top back of curb, flowline, lip of pan and centerline of the existing roadway.
Provide location and elevation of all visible surface improvements within the
survey limits to include existing sidewalks/sidepaths, pedestrian curb ramps,
center medians, channelizing islands, fences, signs, street lights, existing
driveways, etc.
Locate trees with caliper greater than 3” diameter, existing striping and
pavement markings, inlets, manholes and test bore locations.
Refer to King’s scope & fee for additional information.
Topographic Survey file
in AutoCAD Civil 3D
2019 and pdf.
9. Preparation of a geotechnical survey report as determined by the Consultant
Based on information provided in the Request for Proposal (RFP 9053) for the
Timberline Road Design – Stetson Creek to Trilby Road Project, 17 geotechnical
boreholes are proposed for characterization of subsurface conditions to assist
with the development of pavement design and foundation design
recommendations for new box culvert design and construction.
Fifteen pavement boreholes will be drilled to an approximate depth of 10 feet
and two culvert/structure boreholes will be drilled to depths of 20 feet to 30 feet
below existing grades. Subsurface samples will be obtained from each borehole
and tested for pertinent engineering properties including, but not be limited to,
moisture content and dry density, Atterberg Limits, grain size (sieve) analysis,
swell potential, Resistance Value, and water-soluble sulfate content. Subgrade
soil samples will be classified per the American Association of Highway and
Geotechnical
Investigations, Report
and recommendations
Transportation Officials (AASHTO) soil classification methods. RockSol will
prepare logs of the subsurface conditions and note the depth to groundwater
and bedrock, if encountered, at the time of drilling.
RockSol will prepare a geotechnical report summarizing the subsurface
conditions encountered, the results of the laboratory testing, pavement and
foundation design recommendations. The pavement investigation and design will
follow the current Larimer County Urban Area Street Standards.
Refer to RockSol’s scope & fee for additional information.
10. SUE Quality Level B locating and mapping of all existing utilities within the project area
Clark Land Surveying will perform Subsurface Utility Engineering (SUE) (Quality
Level B) investigation within the project limits. This will include SUE plans, signed
and stamped by a professional engineer.
Refer to Clarks’s scope & fee for additional information.
Utility Locations and
CAD file.
SUE plans – Signed and
stamped by
Professional Engineer
11. Conceptual Landscape Design
The following tasks (12 – 14) outline the work necessary to complete the
conceptual landscape design for this project.
Refer to BHA’s scope & fee for additional information.
N/A
12. Attend kick-off, photo inventory, coordination meetings, existing tree inventory
BHA will perform the following scope items:
Attend kick-off meeting with project team and/or City.
Conduct site visit, existing tree inventory, prepare photo inventory of
existing conditions.
Attend coordination meetings with PSD, nearby developer, if needed.
Attend design team coordination meetings.
Refer to BHA’s scope & fee for additional information.
Tree Inventory
w/Photos
13. Prepare 3 corridor landscape design alternatives
BHA will perform the following scope items:
Assist JUB with alternatives and costs for 3 corridor and landscape
design alternatives.
Refer to BHA’s scope & fee for additional information.
Alternative design
concepts w/cost
14. Prepare graphics for open house & attendance
BHA will perform the following scope items:
Prepare renderings, graphics for use in public meetings, and with
boards/commissions.
Attend 1 public open house meeting.
Refer to BHA’s scope & fee for additional information.
Renderings & Exhibits
for open house.
15. Complete a Conceptual Level Design to Determine Critical Issues
The following tasks (16 – 18) outline the work necessary to complete the
conceptual roadway design for this project.
Conceptual Design
16. Develop Conceptual Design (Alternative alignments & typical sections, identify issues, rollplots & exhibits)
Once the topographic survey is received, J-U-B will prepare a conceptual design
for the entire corridor. This will include horizontal layouts only. J-U-B will
provide enough detail to portray the intent of the overall project goals. Major
design issues will be identified on the conceptual layout. J-U-B will provide
alternative solutions to eliminate and/or reduce the impacts of major design
issues.
Conceptual Design
The conceptual design will be displayed on a roll plot. Upon completion, J-U-B
and the City will meet and discuss the conceptual layouts and decide how to
proceed with preliminary design.
17. Develop Conceptual Drainage Map and Storm Sewer Plan
At this stage, Interwest will work closely with J-U-B to determine proposed storm
drainage facilities based on the conceptual design. The drainage improvements
will not be sized at this stage, but will show horizontal location of inlets,
manholes and pipes.
Refer to Interwest’s scope & fee for additional information.
Storm Drainage Layout
18. QA/QC
Prior to the preliminary submittal J-U-B will perform a QA/QC process which
includes review by the Project Manager and Project Principal. All comments will
be reviewed with the design staff and incorporated into the conceptual layout, if
relevant.
QA/QC plans (if
requested by City)
TASKS 19-46 REPRESENTS THE TASKS NECESSARY TO DEVELOP A PRELIMINARY DESIGN (30% FIR) to the City of Fort
Collins.
Scope Task Scope of Services Deliverables
19. 30% Drainage Memo (Includes time for Interwest to attend meetings through 30%)
The preliminary drainage will include design calculations for the proposed storm
sewer system. Existing basins will be delineated. Determine if permanent
stormwater control measures are required and if so, design permanent
stormwater controls/BMPs to the extent required to reduce the discharge of
pollutants into the MS4, in accordance with the City’s permit with CDPHE.
Coordinate with City’s Environmental Services staff as required. Proposed storm
sewer facilities will be illustrated on the drainage plans under task “Roadway
drainage plans.” Interwest will handle the drainage calculations and report,
while J-U-B Engineers will draft the engineering plans with input from Interwest.
Preliminary Drainage
Memo
20. Initial utility coordination
J-U-B will work coordinate with 3rd party utilities through conceptual design. This
will include submitting conceptual plans to utility companies, and developing a
utility contact list.
Clark Land Surveying will perform Subsurface Utility Engineering (SUE) (Quality
Level B) investigation within the project limits. This will include SUE plans, signed
and stamped by a professional engineer.
If available - Utility
Maps, plans, existing
data, etc.
21. Traffic Engineering & Design (multi-modal, bike/peds, reviews, attendance at meetings)
FTH will provide traffic engineering design services as it relates to the following
scope items:
Coordinate on potential multi-modal safety improvements.
Coordinate on design of pedestrian and bicycle facility improvements.
Coordinate on the design of up to 5 signalized intersections.
Review and comment on functional design and signing/striping plans.
Refer to FTH’s scope & fee for additional information.
Design Files, memo(s)
and/or Exhibits
22. Structure Cost Benefit Analysis & Memo
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Scope Task Scope of Services Deliverables
J-U-B will investigate the existing Mail Creek box culvert and prepare a memo
which outlines whether or not the box shall be fully replaced or widened. J-U-B’s
structure engineer will physically inspect the structure to ensure the box could
be widened. The memo will provide pros/cons and cost ramifications of each
option, along with necessary exhibits. J-U-B will also provide a recommendation
of whether to widen the box or fully replace.
Cost benefit analysis.
23. Plan Sheets (Includes necessary engineering design time)
The following list (Items 24 – 36) includes sheets that are anticipated for this
project. As the design progresses, there may be variations to the following plan
list. J-U-B will discuss any major change with the City of Fort Collins before
developing plan sheets. The plan sheets will be developed using AutoCAD Civil
3D 2019 and will be setup at a 22”x34” format, and printed at half size 11”x17”.
All design sheets include time to research, investigate, and apply engineering
standards, guidelines, and judgement.
Preliminary Plans
24. General Sheets
J-U-B will prepare the following preliminary plan sheets:
Cover
Standard Note(s)
Legend and symbols
Standard Plans List
Survey Tabulations
Typical sections
Quantity Tabulations (Some tabulations will be included, but not all for
preliminary design)
Summary of approximate quantities
Preliminary Plans
25. Geometric Sheets
These sheets will reference our design to the HARN systems for horizontal
location. Alignments for Timberline Road, and side streets will be referenced. All
horizontal geometry points will be identified on these plans.
Preliminary Plans
26. Removal Sheets
All removal, resets, adjustments, and relocation items will be shown on this plan.
Any required phasing of removal items will be clarified. Removal notes will be
added. Removal items will have hatching to ease in readability.
Preliminary Plans
27. Plan & Profile Sheets
The roadway plan and profile sheets will include a plan view and corresponding
profile view (if applicable) that will include existing and proposed improvements.
The plan views will callout all proposed design elements and references to other
sheets will be included. It is anticipated that a 20 scale will be used. Matchlines
and a key map will be utilized to clearly identify the horizontal location.
Preliminary Plans
28. Utility Plans
Develop plan sheets showing all existing and proposed utilities. Utility owner(s)
will be identified on plans. Any potential conflicts will be identified on plans.
Preliminary Plans
29. Grading Sheets
J-U-B will prepare preliminary plan sheets to include surface grading and
proposed contours. Elevations of Timberline Road, and other intersecting roads
will be detailed on these sheets. Matchlines will clearly be represented on these
sheets. Grades will be identified. A corridor model will be created in AutoCAD
Civil 3D with a proposed surface. Some detailed grading will be shown on these
sheets.
Preliminary Plans
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
Scope Task Scope of Services Deliverables
30. Storm Drainage Sheets
At the preliminary design phase, drainage sheets will include horizontal design
information and some vertical information. Storm profiles will be developed
after preliminary design. J-U-B will evaluate the vertical depths of utilities,
proposed storm pipes, and other constraints to determine the feasibility of the
drainage infrastructure.
Design all required roadway storm drainage improvements - including curb,
gutters, storm sewer pipe, inlets and manholes.
Preliminary Plans
31. Structure Sheets
The structure sheets will likely vary, depending on the outcome of the cost-benefit
analysis of the Mail Creek structure. At this time, we anticipate the following
structure components to be illustrated on the preliminary plans:
- Notes and structure quantities
- Structure layout
- Typical section
- Wingwall Layout
Preliminary Plans
32. SWMP Sheets
Proposed structure BMPs will be included at strategic locations and will be called
out on the plans. BMPs on plans sheets will be developed for three phases of
construction: initial condition, interim condition and final stabilization.
Prepare preliminary erosion control plans in accordance with the City of Fort
Collins and CDOT standards. The Stormwater Pollution Control Construction
Drawings will be used by the contractor to obtain a City of Fort Collins
Stormwater Construction Activity Permit (SCAP). SPC plans will include:
Cover Sheet
General Notes
Before Grading Sheet (Preliminary)
During Grading Sheet (Interim)
During Construction Sheet
Final Stabilization Sheet
Detail Sheet
Preliminary Plans
33. Landscape Plans
The following tasks will be included for preliminary design:
- Coordinate with JUB and City to determine preferred alternative
from Conceptual Design Phase
- Coordinate with public artist or APP staff to identify and integrate
APP design elementsCoordinate on existing tree health
- Prepare preliminary Landscape Plans for the preferred alternative
- Assist JUB with Bid Tabs and Opinion of Cost for landscape/irr items
- Prepare FIR level CDOT specifications for landscape/irr items
- Update renderings, graphics for use in public open house
- Attend 1 public open house meeting
- Attend design team coordination meetings
Refer to BHA’s scope & fee for additional information
Preliminary Plans
34. Traffic Sheets (Signing/Striping, Signals, Phasing & Traffic Control)
Construction phasing plans will developed to show the proposed sequence of
construction. Each phase will show temporary access points, limits of work,
sequence of work, and any necessary details.
Preliminary Plans
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Scope Task Scope of Services Deliverables
Traffic control plans will be included in the preliminary set of plans. Once a
preliminary design has been developed and advanced, traffic control details
and/or detour plans will be developed.
Signing and Striping Sheets will be added to the plans. These sheets will indicate
the preliminary signing and striping expected for the project.
Preliminary signal plans will be included in the preliminary plans. Provide
recommendations for existing equipment that may be salvageable and re-used.
All signal improvements shall be designed in accordance with City of Fort Collins
Traffic Signal Specifications.
Refer to FTH’s scope & fee for additional information.
35. Details
Detail sheets will include any pertinent construction details at the preliminary
level. Additional details will be added during the final design phase.
Preliminary Plans
36. Cross sections (25’ Intervals)
Cross sections will be developed along the horizontal control lines of Timberline
Road and side streets, if applicable. Cross sections will be displayed at 25’
intervals. Cross sections will display minimal labels at this phase.
Preliminary Plans
37. QA/QC
Prior to the preliminary submittal J-U-B will perform a QA/QC process which
includes sending drawings to other J-U-B staff members for review and
comment. All comments will be reviewed with the design staff and incorporated
into the plans if relevant.
QA/QC plans (if
requested)
38. Preliminary Specifications (Outline of Specs)
Preliminary specifications will be provided with this submittal. It is anticipated
that only the index of specifications will be provided at this stage. That will
include the necessary project special provisions and standard special provisions.
The specifications will follow the 2019 CDOT Standard Specifications for Road
and Bridge Construction.
Preliminary Technical
Specifications
39. Determine SUE Quality Level A utility locating needs
Upon completing the preliminary design. J-U-B will identify any subsurface
utilities that need to be investigated to a Quality Level A (testholes). The utility
plans will show the proposed locations for any testholes.
Preliminary Plans
40. R.O.W. Plan Development
The following tasks (41 – 43) outline the work necessary to prepare the necessary
R.O.W. documents for this project.
R.O.W. Documents
41. Drafting & PLS Review
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Scope Task Scope of Services Deliverables
This task includes time for King Surveyor’s drafter to prepare the necessary
R.O.W. plans in conformance with CDOT standards. It is anticipated that 20
properties will require either permanent R.O.W. and/or temporary construction
easements. This also includes time for a licensed PLS to provide a QA/QC.
Refer to King’s scope & fee for additional information.
N/A
42. Properties on ROW Plans (Assuming R.O.W. & TCE needed for each property x20 properties = 40)
This task includes property descriptions and preparing property descriptions for
the proposed permanent and temporary easements. It is assumed that 40
descriptions are needed.
Refer to King’s scope & fee for additional information.
R.O.W. Documents
43. Stake R.O.W. Takes and Easements (This will happen after 30%)
King Surveyors will stake the proposed R.O.W. and easement boundaries in the
field.
Refer to King’s scope & fee for additional information.
Staking of R.O.W.
44. Prepare exhibits and attend one open house
J-U-B will provide public involvement assistance throughout design. J-U-B
anticipates the following tasks:
1. Coordinate and attend one public meeting during preliminary design
2. One-on-one stakeholder meetings
3. Public meeting materials & graphics (J-U-B & BHA)
Public meeting exhibits
& exhibits as needed
for one-on-one
meetings.
45. Prepare an Engineers Opinion of probably construction cost (OPCC)
The OPCC will include expected bid items developed during the preliminary
design. Quantities will be developed from the design sheets. Items not on the
tabulation sheets will be documented in a computation book. Costs will be
developed from various sources including past bid tabs. The OPCC will have a
contingency added at this point. The contingency will be coordinated with the
City of Fort Collins, prior to submittal. Standard CDOT pay items will be used as a
basis for the cost opinion.
OPCC
46. Complete submittal of necessary documents and plans to CDOT and City for review and comment
This item includes preparing all design drawings, reports, and design information
in preparation for submittal to the City of Fort Collins. This will include reviewing
sub-consultants deliverables (i.e. specifications, cost estimates, design drawings,
etc.) to ensure a cohesive and accurate submittal.
QA/QC plans (if
requested)
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TASKS 47-52 REPRESENTS THE TASKS NECESSARY TO PROVIDE ENVIRONMENTAL CLEARANCE FOR THE PROJECT
Scope Task Scope of Services Deliverables
47. Documented Categorical Exclusion (Purpose & Need, Proposed Action, Text/Sections, Mitigation Tables, Summary)
Refer to RockSol’s scope & fee for additional information. N/A
48. Environmental tech reports (Hazardous, weeds, wetlands, MBTA-NonT&E, Review & Comments)
Refer to RockSol’s scope & fee for additional information. Comment Response
Form
49. Permitting and Field Work (404 application, delineation, weed survey, T&E, MBTA, Other wildlife)
Refer to RockSol’s scope & fee for additional information. Final Drainage Report
50. Project Management (Design coordination/review, invoicing, team meetings)
Refer to RockSol’s scope & fee for additional information. Design Files and/or
Exhibits
51. Noise (FHU)
Refer to RockSol’s scope & fee for additional information. Design Files and/or
Exhibits
52. History (Centennial)
Refer to RockSol’s scope & fee for additional information. Exhibits, graphics,
meeting minutes,
presentation materials
ASSUMPTIONS
The above Scope of Services is based on the following assumptions:
General project expenses, which include mileage and out-serviced printing, are estimated to be $500 for this
project (The cost of general project in-house copying is included in J-U-B’s overhead cost).
It is assumed that all aspects of the design will be funded through City funds, and will not include any state
or federal monies.
Electronic CAD files will be supplied to the City in a format that is useable and acceptable by the City of Fort
Collins.
It is assumed that the City will prepare legal descriptions and exhibits necessary for R.O.W. acquisition.
It is assumed that the City will handle R.O.W. acquisition.
It is assumed the City will coordinate and provide J-U-B with right of entry documentation, prior to survey
operations.
SUE services DO NOT include Quality Level A services as part of this scope. It is assumed that Quality Level A
services will be incorporated into Work Order #2, as part of the final design.
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
PART 2 – SCHEDULE OF SERVICES
A. The following table summarizes the anticipated schedule for the identified Basic Services predicated upon
timely receipt of CLIENT-provided information, typical review periods, and active direction during work.
CLIENT acknowledges that J-U-B will not be responsible for impacts to the schedule by events or actions of
others over which J-U-B has no control.
NTP December 2019
Kick-Off Meeting January, 2020
Conceptual Design January – February 2020
Environmental Services January – August 2020
FIR Submittal (30%) April 30, 2020
Public open house July 15, 2020
Complete top part of Form 128 September 2020
Prepare Legal Descriptions & Exhibits July 2020
Present R.O.W. to City Council August 2020
Prepare CDOT R.O.W. Plans July - August 2020
CDOT R.O.W. Review & Approval August – October 2020
Acquisition November 2020 – January 2021
FOR Submittal (Final) August 28, 2020
ROWPR Meeting October 1, 2020
Utility Relocation Complete January – February, 2021
CDOT Concurrence February 2021 (APPX/TBD)
Advertisement February 2021 (APPX/TBD)
Construction Begin June 2021
PART 4 – BASIS OF FEE
A. The hours and fees for each task are presented on the attached spreadsheet.
B. Rates and Period of Service: Rates will be in accordance with the on-call contract. If the period of service for
the task identified above is extended beyond 12 months, the compensation amount for J-U-B’s services may
be appropriately adjusted to account for inflation and salary adjustments.
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
$185 $150 $162 $135 $107 $98.00 $72
1 Kickoff Meeting 2 6 2 $1,484 $1,484
2 Periodic Progress Meetings (8 Total) 4 60 $9,740 $9,740
3 Monthly Progress Reports & Invoicing (6 total) 8 8 $1,776 $1,776
4 Management, Administration 8 60 $10,480 $10,480
5 Expenses $0 $500 $500
Totals 14 134 0 0 2 0 8 $23,480 $0 $23,980
6 Review existing traffic data & Conceptual Traffic Design (FTH fee breakdown available upon request) 4 $600 $34,160 $34,760
7 Review & Research drainage reports and master plans 4 $600 $3,620 $4,220
8 Topographic Survey (Includes Project Management, Topo, and Project Control sheet) 2 16 $1,868 $42,337 $44,205
9 Preparation of a geotechnical survey report as determined by the Consultant 2 2 $496 $34,415 $34,911
10 SUE Quality Level B locating, mapping and plans of all existing utilities within the project area 2 4 $692 $53,450 $54,142
11 Conceptual Landscape Design
12 Attend kick-off, photo inventory, coordination meetings, existing tree inventor, expenses 1 $150 $2,810 $2,960
13 Prepare 3 corridor landscape design alternatives 4 2 $744 $4,310 $5,054
14 Prepare graphics for open house & attendance 1 2 $294 $6,615 $6,909
15 Complete a Conceptual Level Design to Determine Critical Issues
16 Develop Conceptual Design (Alternative alignments & typical sections, idenfity issues, rollplots & exhibits) 80 80 160 160 $55,600 $55,600
17 Develop Conceptual Drainage Map and Storm Sewer Plan 4 16 24 $4,664 $7,680 $12,344
18 QA/QC 8 8 $2,680 $2,680
Totals 8 112 0 80 176 206 4 $68,388 $189,397 $257,785
19 30% Drainage Memo (Includes time for Interwest to attend meetings through 30%) 2 2 $496 $10,980 $11,476
20 Initial utility coordination 40 40 $10,280 $3,920 $14,200
21 Traffic Engineering & Design (multi-modal, bike/peds, reviews, attendance at meetings) 2 $300 $8,480 $8,780
22 Structure Cost Benefit Analysis & Memo 2 16 24 8 $6,244 $6,244
23 Plan Sheets (Includes necessary engineering design time)
24 General Sheets 4 8 8 $2,240 $2,240
25 Geometric Sheets 4 8 8 16 $4,104 $4,104
26 Removal Sheets 4 12 16 $3,452 $3,452
27 Plan & Profile Sheets 8 8 40 40 $10,480 $10,480
28 Utility Sheets 4 16 16 $3,880 $3,880
29 Grading Sheets 4 40 8 $5,664 $5,664
30 Storm Drainage Sheets 6 40 8 $5,964 $5,964
31 Structure Sheets 2 12 16 24 $6,308 $6,308
32 SWMP Sheets 4 32 16 $5,592 $5,592
33 Landscape Plans (BHA's breakdown of preliminary tasks available upon request) 2 $300 $11,570 $11,870
34 Traffic Sheets (Signing/Striping, Signals, Phasing & Traffic Control) 4 4 $992 $6,700 $7,692
35 Details 4 8 16 $3,024 $3,024
36 Cross Sections 4 40 8 $5,664 $5,664
37 QA/QC 8 16 8 $4,960 $4,960
38 Preliminary Specifications (Outline of specs) 16 16 $4,112 $4,112
39 Determine SUE Quality Level A utility locating needs 8 8 8 $2,840 $2,840
40 R.O.W. Plan Development $0 $0
41 Drafting & PLS Review 1 2 $364 $7,980 $8,344
42 Properties on ROW Plans (Assuming R.O.W. & TCE needed for each property x20 properties = 40) $0 $12,000 $12,000
43 Stake R.O.W. Takes and Easements (This will happen after 30%) $0 $0
44 Prepare exhibits and attend one open house 4 4 16 $2,908 $2,908
45 Prepare an Engineers Opinion of Probable Construction Cost 16 8 8 $4,040 $4,040
46 Complete submittal of necessary documents and plans to CDOT and City for review and comment 8 8 $2,056 $2,056
Totals 12 169 28 24 366 222 0 $96,264 $61,630 $157,894
47 Documented Categorical Exclusion (Purpose & Need, Proposed Action, Text/Sections, Mitigation Tables, Summary) 4 2 $814 $22,590 $23,404
48 Environmental tech reports (Hazardous, weeds, wetlands, MBTA-NonT&E, Review & Comments) 4 2 $814 $14,885 $15,699
49 Permitting and Field Work (404 application, delineation, weed survey, T&E, MBTA, Other wildlife) 4 2 $814 $3,696 $4,510
50 Project Management (Design coordination/review, invoicing, team meetings) 8 4 $1,628 $17,125 $18,753
51 Noise (FHU) $0 $13,640 $13,640
52 History (Centennial) $0 $9,795 $9,795 Task 1 Task 2 Task 3 Task 4 Task 5 Subtotals
Totals 0 20 0 0 10 0 0 $4,070 $81,731 $85,801 J-U-B $23,980.00 $68,388.00 $96,264.00 $4,070.00 $0.00 $192,702
RockSol $0.00 $34,415.00 See Task 4 $81,731.00 $0.00 $116,146
Interwest $0.00 $11,300.00 $14,900.00 $0.00 $0.00 $26,200
FTH $0.00 $34,160.00 $15,180.00 $0.00 $0.00 $49,340
ATTACHMENT A - SUBCONSULTANT SCOPE AND FEES
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
Timberline Road Design - Stetson Creek to Trilby Rd
BHA Design, Inc. Task Task
Task Description Name Extension Name Extension Name Extension Irrigation Arborist Hours Amount
Name Principal PM LA
Rate $155.00 $125.00 $100.00
Conceptual Design Phase $12,735
Attend kick-off meeting with Project Team and/or City 2 $310.00 2 $250.00 $0.00 4 $560.00
Conduct site visit, existing tree inventory, prepare photo inventory of existing conditions $0.00 1 $125.00 6 $750.00 7 $875.00
Attend coordination meetings with PSD, nearby developer if needed $0.00 3 $375.00 $0.00 3 $375.00
Assist JUB with alternatives and costs for 3 corridor and landscape design alts 2 $310.00 12 $1,500.00 16 $2,000.00 $500.00 30 $4,310.00
Prepare renderings, graphics for use in public meetings, and with boards/commissions 4 $620.00 8 $1,000.00 24 $3,000.00 36 $4,620.00
Attend 1 public open house meeting $0.00 3 $375.00 $0.00 3 $375.00
Attend design team coordination meetings 4 $620.00 8 $1,000.00 $0.00 12 $1,620.00
Preliminary Engineering Plans (30% Design - FIR) $11,570
Coordinate with JUB and City to determine preferred alternative from Conceptual Design Phase 2 $310.00 4 $500.00 4 $500.00 10 $1,310.00
Coordinate with public artist or APP staff to identify and integrate APP design elements 1 $155.00 4 $500.00 $0.00 $655.00
Prepare preliminary Landscape Plans for the preferred alternative 2 $310.00 8 $1,000.00 20 $2,500.00 $1,000.00 30 $4,810.00
Assist JUB with Bid Tabs and Opinion of Cost for landscape/irr items $0.00 2 $250.00 6 $750.00 $600.00 8 $1,600.00
Prepare FIR level CDOT specifications for landscape/irr items 1 2 $250.00 $0.00 $700.00 $950.00
Update renderings, graphics for use in public open house 2 $250.00 4 $250.00
Attend 1 public open house meeting 3 $375.00 $375.00
Attend design team coordination meetings 4 $620.00 8 $1,000.00 $0.00 12 $1,620.00
Total Hours 22 70 80 155 $0.00
Total Amount $3,255.00 $8,750.00 $9,500.00 $2,800.00 $0.00 $24,305.00
Estimate of Reimbursable Expenses $1,000.00
Total Fee $25,305.00
Notes:
1. Structural design services are not included in BHA's scope (structural engineer will need to include structural design for ped rails, decorative bridge columns, art foundations, and
other urban design elements)
2. No scope is anticipated for design of enhanced bridge railings, etc for ditch crossing
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
177 S. Tiffany Drive, Unit 1 Pueblo West, CO 81007 719.582.1270
190924p.docx www.clarkls.com Page 1 of 4
November 1, 2019
JUB Engineers
4745 Boardwalk Drive, Building D, Suite 200
Fort Collins, CO 80525
Attn: Dan Tuttle, PE
RE: Proposal for Subsurface Utility Designation
Timberline Road, Fort Collins, CO
Larimer County
Approximately 33.0 acres
Dear Mr. Tuttle,
Thank you for considering Clark Land Surveying, Inc. (Clark) for Subsurface Utility Engineering
for the above referenced project. Per your request of October 30, 2019, Clark submits the
following proposal:
PROPOSED SCOPE OF SERVICES
1. Subsurface Utility Designation. Clark will provide Subsurface Utility Designation services
for this project. This information can be utilized for the completion of a SUE Plan & Report
(SUE Plan & Report are not included with this item; this proposal assumes these services
will be completed by Clark at a later date). Utilities will be designated, mapped and depicted
per the standards set forth in ASCE 38-02 (Standard Guideline for the Collection and
Depiction of Existing Subsurface Utility Data). This item includes:
a. 811 Notification. Clark will notify the Utility Notification Center of Colorado (UNCC)
of the project and request the Tier 1 members provide utility designation and
available maps.
b. Tier 2 Facilities. Upon the response from UNCC, Clark will attempt to acquire utility
designation and available maps from Tier 2 members.
c. Utility Designation & Mapping. Clark will provide Subsurface Utility Designating
services and applicable mapping. Clark will attempt to achieve Quality Level B
designation for existing subsurface utilities. Clark will identify areas where level B
designation is not achievable. Utility Designation & Mapping includes:
i. Targeted Designation. Clark will utilize the information provided from the 811
Notification to designate known utilities.
ii. High & Low Frequency Sweeps. Clark will perform High & Low Frequency
sweeps of the site, utilizing industry standard geophysical methods, in an
attempt to designate unknown utilities.
iii. Manhole As-Builts. Manhole as-builts are to be done in accordance with the
utility owner and county specifications. For accessible and observed sanitary
sewer and storm drain manholes, Clark will provide approximate pipe sizes,
invert and rim elevations.
iv. Culverts. Culverts will be mapped and depicted. Inverts, size and type will be
provided.
d. Quality Level A Review. Upon completion of the survey, Clark’s Engineer will work
with the Client to determine areas where Quality Level A may be required. If it is
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
177 S. Tiffany Drive, Unit 1 Pueblo West, CO 81007 719.582.1270
190924p.docx www.clarkls.com Page 2 of 4
determined that test hole services are required to achieve Quality Level A, Clark can
provide these services for an additional fee.
e. Quality Level A Locating. If Quality Level A Locates are deemed necessary, Clark
can provide hydro-vac excavation services for Test Holes. Test hole services are
available for an additional fee. Additional proposal required for this service.
2. Control & Datum. The horizontal control for this survey will be based upon modified
Colorado State Plane Coordinate. The vertical datum will be based upon NAVD88.
3. Site Limits. The survey limits are as depicted in your RFP. See attached exhibit.
4. Distribution. This proposal is limited to 3 electronic submittals: 1 original and 2 revisions once
comments are received. If requested, Clark will ship one set of wet stamp drawings one time to
one point of contact. Additional revisions, distribution and shipping costs are beyond the scope of
this proposal.
5. Deliverables. Clark will provide electronic deliverables to include a DWG and XML with point
files.
6. Schedule. We anticipate completion of this work within 25 business days of a Notice to Proceed.
7. Exclusions. This proposal excludes the following:
a. Any items not specifically cited hereon
b. Topographic Survey
c. Boundary Survey
d. ALTA/NSPS Survey
e. Title research, title reports or title commitments
f. SUE Plan & Report
g. Utility Test Holes
h. Construction Staking
OPTIONAL ITEMS
8. Utility Test Holes (Quality Level A). If necessary, Clark will provide hydro-vac excavation
services for Test Holes. Test holes will be done using a non-destructive hydro-vac system to
locate the UG utilities and provide actual depths, sizes, utility composition and direction of
the utilities location. Additional proposal required for this service.
FEES
9. Itemized Fee Proposal.
a. Subsurface Utility Designation: $47,950.00
Please note this fee includes traffic control.
b. Utility Test Holes (QL-A): pricing available upon request
c. Fees will be invoiced electronically and are due within 30 days of receipt.
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
177 S. Tiffany Drive, Unit 1 Pueblo West, CO 81007 719.582.1270
190924p.docx www.clarkls.com Page 3 of 4
ADDITIONAL TERMS
10. Signing & Amendment. This proposal may be withdrawn by Clark at any time prior to the Client
signing or if Client fails to give notice to proceed within 30 days of its signing. The person signing
for Client warrants and represents they have authority to sign for the Client and obligate it to the
terms of this proposal. This proposal cannot be amended verbally. Any amendment must be in
writing signed by Clark and Client.
11. Administration. All amounts due Clark not paid within 30 days of invoice date shall accrue
interest at the rate of 24% per annum. Client agrees to pay Clark’s reasonable attorney fees and
court costs incurred in collecting the fee if not paid when due. This proposal shall be governed by
Colorado law. The exclusive venue/jurisdiction for any claim arising from this proposal shall be in
the courts of El Paso County, Colorado. If a dispute arises over this proposal or Clark’s services
neither party shall be entitled to collect indirect or consequential damages, including lost profits or
business opportunities.
Thank you for the opportunity to submit this proposal. Please call us should you have any
questions or assertions.
Sincerely,
_________________________________
Joel Nuzzo, Team Lead
For and on behalf of Clark Land Surveying, Inc.
AUTHORIZATION
I authorize Clark Land Surveying, Inc. to complete the work as stated above.
_________________________________
Dan Tuttle, PE
For and on behalf of JUB Engineers
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
177 S. Tiffany Drive, Unit 1 Pueblo West, CO 81007 719.582.1270
190924p.docx www.clarkls.com Page 4 of 4
EXHIBIT
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
177 S. Tiffany Drive, Unit 1 Pueblo West, CO 81007 719.582.1270
190924p-ADD01.docx www.clarkls.com Page 1 of 4
December 6, 2019
JUB Engineers
4745 Boardwalk Drive, Building D, Suite 200
Fort Collins, CO 80525
Attn: Dan Tuttle, PE
RE: Proposal for Subsurface Utility Engineering (SUE)
Timberline Road, Fort Collins, CO
Larimer County
Approximately 33.0 acres
Dear Mr. Tuttle,
Thank you for considering Clark Land Surveying, Inc. (Clark) for Subsurface Utility Engineering
for the above referenced project. Per your request of December 6, 2019, Clark submits the
following proposal:
PROPOSED SCOPE OF SERVICES
1. Subsurface Utility Engineering. Clark will provide a Subsurface Utility Engineering (SUE)
plan and report for the above referenced project. This item is limited to SUE services only
and does not include design and engineering of proposed features. This item will be
performed in accordance with Colorado Revised Statutes, Title 9, Article 1.5 and with ASCE
38-02 (Standard Guideline for the Collection and Depiction of Existing Subsurface Utility
Data) and must be completed with the previously proposed scope, by Clark, dated
November 1, 2019. This item includes:
a. SUE Plan & Report. Upon completion of the Utility Designation and Mapping, Clark
will provide the SUE Plan & Report. This plan and report will meet the standards set
forth in ASCE 38-02 and applicable Colorado Revised Statutes. The plan and report
will be stamped and signed by a duly licensed Colorado Professional Engineer. This
item will be delivered in electronic (PDF & CAD) format.
b. Quality Level A Review. Upon completion of the SUE Plan & Report. If it is
determined that test hole services are required to achieve Quality Level A, Clark can
provide these services for an additional fee.
c. Quality Level A Locating. If Quality Level A Locates are deemed necessary, Clark
can provide hydro-vac excavation services for Test Holes. Test hole services are
available for an additional fee. Additional proposal required for this service.
2. Control & Datum. The horizontal control for this survey will be based upon modified
Colorado State Plane Coordinate. The vertical datum will be based upon NAVD88.
3. Site Limits. The survey limits are as depicted in your RFP. See attached exhibit.
4. Distribution. This proposal is limited to 3 electronic submittals: 1 original and 2 revisions once
comments are received. If requested, Clark will ship one set of wet stamp drawings one time to
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
177 S. Tiffany Drive, Unit 1 Pueblo West, CO 81007 719.582.1270
190924p-ADD01.docx www.clarkls.com Page 2 of 4
one point of contact. Additional revisions, distribution and shipping costs are beyond the scope of
this proposal.
5. Deliverables. Clark will provide electronic deliverables to include PDF, DWG, XML with point
files for the Subsurface Utility Engineering Plan & Report.
6. Schedule. Clark will notify client of field and deliverable schedules upon receipt of a Notice to
Proceed.
7. Exclusions. This proposal excludes the following:
a. Any items not specifically cited hereon
b. Topographic Survey
c. Subdivision Platting
d. Boundary Survey
e. ALTA/NSPS Survey
f. Title research, title reports or title commitments
g. Utility Test Holes
h. Traffic Control
i. Construction Staking
j. Tree Mapping
OPTIONAL ITEMS
8. Utility Test Holes (Quality Level A). If necessary, Clark will provide hydro-vac excavation
services for Test Holes. Test holes will be done using a non-destructive hydro-vac system to
locate the UG utilities and provide actual depths, sizes, utility composition and direction of
the utilities location. Additional proposal required for this service.
FEES
9. Itemized Fee Proposal.
a. Subsurface Utility Engineering: $5,500.00
b. Utility Test Holes (QL-A): pricing available upon request
c. Fees will be invoiced electronically and are due within 30 days of receipt.
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
177 S. Tiffany Drive, Unit 1 Pueblo West, CO 81007 719.582.1270
190924p-ADD01.docx www.clarkls.com Page 3 of 4
ADDITIONAL TERMS
10. Signing & Amendment. This proposal may be withdrawn by Clark at any time prior to the Client
signing or if Client fails to give notice to proceed within 30 days of its signing. The person signing
for Client warrants and represents they have authority to sign for the Client and obligate it to the
terms of this proposal. This proposal cannot be amended verbally. Any amendment must be in
writing signed by Clark and Client.
11. Administration. All amounts due Clark not paid within 30 days of invoice date shall accrue
interest at the rate of 24% per annum. Client agrees to pay Clark’s reasonable attorney fees and
court costs incurred in collecting the fee if not paid when due. This proposal shall be governed by
Colorado law. The exclusive venue/jurisdiction for any claim arising from this proposal shall be in
the courts of El Paso County, Colorado. If a dispute arises over this proposal or Clark’s services
neither party shall be entitled to collect indirect or consequential damages, including lost profits or
business opportunities.
Thank you for the opportunity to submit this proposal. Please call us should you have any
questions or assertions.
Sincerely,
_________________________________
Joel Nuzzo, Team Lead
For and on behalf of Clark Land Surveying, Inc.
AUTHORIZATION
I authorize Clark Land Surveying, Inc. to complete the work as stated above.
_________________________________
Dan Tuttle, PE
For and on behalf of JUB Engineers
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
177 S. Tiffany Drive, Unit 1 Pueblo West, CO 81007 719.582.1270
190924p-ADD01.docx www.clarkls.com Page 4 of 4
EXHIBIT
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
Timberline Road Design - Stetson Creek to Tripby Road
Principal Engineer - Fox
Senior Engineer - Zimmerman
Engineer II - Welker
FTH SUBTOTALS
RATES $200 $160 $140
Task A: Project Kick‐Off $1,600 $0 $560 $2,160
1. Review traffic data and crash data, typical cross‐sections, etc. 8 4 12
Task A Total Hours 8 0 4 12
Task B: Conceptual Design Phase $8,400 $7,680 $15,120 $31,200
1. Review traffic studies and intersection functional design 44816
2. Review existing and potential new traffic signals and prepare preliminary signal plans 8 60 68
3. Prepare design sketches of potential bicycle and pedestrian improvments at intersections 8 40 12 60
4. Prepare alternative cross‐sections 812 20
5. Review school access and circulation 44 8
6. Review other potential access control opportunities 8 8 16
7. Work with project team to incorporate the above into conceptual designs 2 4 4 10
Task B Total Hours 42 48 108 198
Task C: Preliminary Engineering Phase $3,200 $1,920 $3,360 $8,480
1. Coordinate on potential multi‐modal safety improvements2. 4 4 4 12
2. Coordinate on design of pedestrian and bicycle facility improvments 4 4 4 12
3. Coordinate on the design of up to 5 signalized intersections 4 8 12
4. Review and comment on functional design and signing/striping plans 4 4 8 16
Task C Total Hours 16 12 24 52
Task D: Meetings $5,200 $800 $700 $6,700
1. Attend up to 5 team meetings, including a kick‐off meeting 20 5 5 30
2. Attend one open house meeting 6 6
Task D Total Hours 26 5 5 36
HOURS BY STAFF MEMBER 92 65 141 298
FEES BY STAFF MEMBER $18,400 $10,400 $19,740 $48,540
EXPENSES $800
TOTAL FEES $49,340
Fox Tuttle Hernandez
DRAFT 11-1-19
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
South Timberline Road
30% Drainage Design Scope – Interwest
The drainage design for Timberline Road will mimic the roadway design as it will be completed
with a “fill in the gaps” approach. Generally, the developed parcels that installed their ultimate
adjacent roadway section are managing their drainage (taking the Timberline right of way into
their site and private water quality and detention facilities). There are several key locations
that will require new drainage systems in whole. In addition to simply conveying drainage
because of the addition of curb and gutter, Engineering has been working with the Stormwater
Department to provide water quality facilities within the right of way where feasible and
effective. Interwest has worked with the City with water quality solutions at the Vine and
Shields Roundabout, Lincoln Avenue, and the Remington Greenway (as well as dozens of
private development sites).
For the 30% design, Interwest will research the existing drainage facilities, meet with City staff
to discuss gaps in the existing drainage system and create a schematic plan and memo that can
be reviewed and priced along with the 30% roadway design documents. It does not appear
that any new drainage conveyance outfall will need to be obtained by the Timberline project.
There is are existing drainage systems at the McClellands Channel on the north, Zephyr Drive in
the middle of the project, and Trilby Road on the south. It appears new conveyance systems
will be needed along the east side of the roadway for the county parcels north of the Mail
Creek Ditch (outfall will be McClellands). The intersection of Kechter Road splits this set of
undeveloped parcels and a system may be designed to drain east on Kechter to an existing
conveyance to McClellands.
At Zephyr Drive there is an existing drainage system flowing to the east that will be the outfall
for Hansen Farm and is the outfall for Bacon Elementary and the Future Bacon Park to the north
(as well as the drainage from Timberline Road in this reach).
South of Zephyr Drive there are three existing subdivisions. On the west, Crowne on Timberline
and Linden Park both appear to accept their adjacent portions of Timberline Road. Westchase
Subdivision on the east was designed to take drainage into the subdivision at the intersections
of Fossil Creek Parkway and Westchase Road (per the approved drainage report), but crosspans
were installed on both of these streets and it appears the entire frontage drains to Trilby Road.
This half mile section of road will be restudied to see if additional drainage systems need to be
installed, or if intersections need to be rebuilt. On the west side of Timberline to the south of
Linden Park, there is another gap of undeveloped land. This section will likely require a new
storm sewer system to convey concentrated flows to the north side of Trilby Road.
Interwest will work with the various City departments and the design team to provide a
conceptual drainage design that can successfully be implemented with the construction. Erika
Schneider has been the lead drainage designer on all of Interwest’s various capital roadway
projects. Mike Oberlander has been the Project Manager for the majority of the capital
roadway widening project for Fort Collins, and Shar Shadowen was the engineer for Timberline
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
Road and the adjacent developments of Willow Springs and Timbers PUD within the project
reach.
Interwest will also support the project with utility coordination. The RFP states that utility
upgrades may be desired. With the 30% tasks, Interwest can work with the City and design
team to meet with utilities and determine if ultimately corridors need to be reserved for
upgrades. This section of Timberline Road will have new sewer service from the South Fort
Collins Sanitation District (from the East) and there should be no need for new sewer mains in
Timberline. An existing 16” waterline is in Timberline today and its condition will be verified.
The other major utility providers (Light and Power, XCEL, Comcast, etc.) design their own
facilities, and Interwest will work with the City to meet with these utilities and determine what
and where upgraded facilities are desired.
Timberline 30% Drainage and Utility Design
MPO SS ES
Task $ 140 $ 140 $ 125
Research Development Drainage Reports and Master Plan 4 4 20 $ 3,620
Develop Conceptual Drainage Map and Storm Sewer Plan 8 4 48 $ 7,680
30% Drainage Memo 8 4 32 $ 5,680
Initial Utility Coordination 8 20 $ 3,920
Meetings Through 30% Design 16 4 16 $ 4,800
Reimbursable Expenses (Allowance) $ 500
Total $ 26,200
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
PROPOSED GEOTECHNICAL SCOPE OF WORK
RFP 9053 Timberline Road Design – Stetson Creek to Trilby Road
City of Fort Collins, Colorado
Based on information provided in the Request for Proposal (RFP 9053) for the Timberline Road
Design – Stetson Creek to Trilby Road Project, 17 geotechnical boreholes are proposed for
characterization of subsurface conditions to assist with the development of pavement design and
foundation design recommendations for new box culvert design and construction.
Fifteen pavement boreholes will be drilled to an approximate depth of 10 feet and two
culvert/structure boreholes will be drilled to depths of 20 feet to 30 feet below existing grades.
Subsurface samples will be obtained from each borehole and tested for pertinent engineering
properties including, but not be limited to, moisture content and dry density, Atterberg Limits, grain
size (sieve) analysis, swell potential, Resistance Value, and water-soluble sulfate content.
Subgrade soil samples will be classified per the American Association of Highway and
Transportation Officials (AASHTO) soil classification methods. RockSol will prepare logs of the
subsurface conditions and note the depth to groundwater and bedrock, if encountered, at the time
of drilling.
RockSol will prepare a geotechnical report summarizing the subsurface conditions encountered,
the results of the laboratory testing, pavement and foundation design recommendations. The
pavement investigation and design will follow the current Larimer County Urban Area Street
Standards.
Special Considerations (Geotechnical Investigation)
All work performed by RockSol will be performed by or under the direct supervision of a
registered professional engineer in the State of Colorado.
If required, RockSol will obtain a right-of-way (ROW) permit from the City of Fort Collins
for geotechnical work within the subject roadway right-of-way. Traffic control plans per
MUTCD will be prepared.
RockSol will contact the Utility Notification Center of Colorado to obtain clearance of
utilities for the borehole locations. Use of a private utility locator is not anticipated by
RockSol.
We do not anticipate encountering environmentally contaminated soil. If we encounter
environmentally contaminated soil, we will cease drilling and sampling operations at that
location and notify the City of Fort Collins.
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
Labor Hours Rate/Hour Total Estimated
Fee
Engineering Geologist (Note 1) - Ryan Lepro 32 $126.00 $4,032.00
Geotechnical Staff (Note 2) - Madison Philips 48 $82.00 $3,936.00
Senior Geotechnical Engineer - Don Hunt 6 $189.00 $1,134.00
Senior Pavement Engineer - Jay Goldbaum 6 $175.00 $1,050.00
Admin Assistant (Average Rate) 4 $87.00 $348.00
RockSol Laboratory Tech - Brad Johnson 170 $85.00 $14,450.00
Drafting - Dennis Gonzales 8 $110.00 $880.00
Total Labor $25,830.00
Notes:
1) Includes obtaining ROW permits, review of borehole logs and sample review, and report preparation.
Other Direct Costs
Drilling (17 boreholes, 2 to 20-30 feet and 15 to 10 feet with truck mounted drill rig) $4,350.00
Vehicle Mileage (500 miles @ $0.58) $290.00
Pavement Backfill and Patch Materials $425.00
Traffic Control (3 days) $3,000.00
Pavement Cores (4 Pavement Cores) $520.00
Total Other Direct Cost $8,585.00
Based on:
2 trips for utility clearance coordination
3 days drill rig (boreholes)
3 days traffic control (boreholes and pavement cores)
Requirements:
Traffic Control
Fort Collins ROW Permit
Total for Geotechnical Tasks $34,415.00
2) Includes borehole location marking, utility locate/clearance coordination, and borehole logging), report
preparation.
RockSol Consulting Group, Inc.
Estimate for Geotechnical Engineering and Pavement Design Services
Geotechnical Task Scope - 15 Pavement Boreholes to depths of 10 feet and 2 culvert structure
boreholes to depths of 20 - 30 feet. Geotechnical Report, with pavement design, as deliverable.
9053 Timberline Road Design - Stetson Creek to Trilby Rd
November 11, 2019
Fort Collins, Colorado
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
Because the City will receive federal funds for the construction phase of this project, the environmental
clearances are required to follow the National Environmental Policy Act (NEPA) process as well as other
federal, state, and local regulations and permitting related to project impacts. We anticipate a
Documented Categorical Exclusion (CE) will be required for NEPA conformance. RockSol’s Environmental
Services Manager, Jennifer Gorek, is well-versed in performing NEPA analysis on projects similar to this
and has done so for many local agencies in northern Colorado and in cooperation with CDOT Region 4
environmental staff. A Documented CE is more streamlined than an Environmental Assessment but still
contains some of the elements including:
Purpose and Need Development
Mitigation Tracking Form
CDOT Template with Technical Reports
FHWA Approval
After working with Ms. Hahn and the design team to develop the purpose and need for the project and
select the basic layout of the roadway template, our team can begin impact analysis and develop
mitigation strategies. Our environmental team will work closely with the designers to provide guidance
on impact avoidance and to ensure that our clearance process stays ahead of ROW acquisition. For
instance, particular resources to be mindful of during design include the older homes that are still
present in the corridor and potential historic impacts to these.
Our team includes environmental specialists to help support Jennifer and the JUB team for this
endeavor. Anticipated studies and permits include:
404 Permitting and Wetland Impacts | Initial scoping of the project site and the proposed roadway
configuration indicates minimal to no impacts to wetlands or Waters of the US. Our wetland biologist
will perform a field assessment and full delineation of any wetlands present within the project area. If
wetlands are present and cannot be avoided, we will produce a CDOT formatted wetland findings
report, mitigation planning, and secure appropriate 404 permitting.
Hazardous Materials | Rocksol will provide a detailed Initial Site Assessment and CDOT Form 881 for
the hazardous material clearance. It is possible that underground storage tanks have existed within the
project site in the past considering the historically rural nature of the area. If hazardous material impacts
are anticipated, RockSol will provide specifications in the plans to address them.
Cultural Resources and Historic 4(f) | We will work with Centennial Archeology to provide cultural
clearance in compliance with Section 106 of the National Historic Preservation Act. Centennial believes
there are three roads, one ditch, two architectural properties, and one unknown additional property
that may be eligible for the National Register of Historic Places. Centennial’s services will include
developing an areas of potential effects (APE), a site visit, recordation of resources, SHPO
correspondence documentation, and historic 4(f) determination. They have extensive experience
coordinating with CDOT’s Region 4 Historian and FHWA. This proves invaluable in maintaining project
schedules in conjunction with historic impact assessments and accompanying 4(f) evaluations.
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
Threatened and Endangered Species | RockSol will conduct an analysis and clearance for the project. It
is not anticipated that any federally listed T&E species or Colorado species of concern will be found in
the project area due to the corridor development. A streamlined CDOT approved review process will be
used for this documentation.
Migratory Treaty Bird Act | It appears that several large cottonwood (and other) trees will require
removal from the corridor to accommodate the widening. We will perform surveys of all trees to
anticipate what species and how many nests are present. We will then work with the design team to
manage the construction schedule in order to remove all trees outside of the nesting season wherever
possible. This will alleviate the possibility of stop work orders or buffers to avoid active nests. We will
also develop specifications if the trees may not be removed as outlined above. Fossil Creek Reservoir is
approximately 1.5 miles east of the south limits of the project and is a bald eagle roosting and nesting
site. The Bald and Golden Eagle Protection Act provide specific protections for these species. We do not
anticipate any conflicts with the eagles at the reservoir but will provide guidance to the team in avoiding
impacts to the birds.
Noise Impacts | A noise analysis will be required for the project due to the proximity of homes in the
corridor to the proposed roadway widening. We have partnered with FHU to perform this work. They
have extensive knowledge of this resource and have performed noise assessments for multiple CDOT
Local Agency projects.
Noxious Weeds | Our biologists will perform a weed inventory of the corridor and create an Integrated
Weed Management Plan and specifications for this resource. Again, due to the development in the area,
there do not appear to be significant noxious weed populations in the corridor.
We do not anticipate other resources to be impacted by the project and will address this in the CE
document. All impacted resources will be documented in technical reports within the CE and
summarized in the CDOT Documented Categorical Exclusion Template (2019). Additionally, a mitigation
summary table and tracking sheet will be developed and included in the CE and the plans. We will work
with Ms. Hahn and the design team to ensure these commitments are realistic and site specific.
Throughout the NEPA process, our team will closely coordinate with Ms. Hahn and CDOT to ensure
timely reviews and approvals.
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
Task
Environmental
Manager
(Jennifer Gorek)
Environmental
Specialist I
(Lauren Stanford)
Environmental
Specialist II
(Jovonna Kirkling)
Environmental
Specialist I
(Eveline Vega)
Admin
(Rebecca
Lenart)
Documented Categorical Exclusion
Purpose and Need 4
Proposed Action 3 1
Main Text/Sections 20 4 4 30
Incorporate impact and mitigation tables 20 4 4 30
Public Involvement section 3 8
Facilitate agency review and comment resolution 4 4 4 4
Dismissed Resources Summary 8 12
Exhibits 12 12 12
Environmental tech reports
Hazardous materials 4 16 2
Weeds 4 24 4
wetlands/WOUS 4 32 2
MBTA/Other Wildlife Mgt (non-T&E) 3 32 2
Facilitate agency review and comment resolution 4 4 4 4
Permitting and Field Work
404 Application, delineation, weed survey 24
T&E, MBTA, Other Willdlife 12
Project Management and Ongoing Commitments
Design Coordination/Plan Review 30 10
Invoicing and progress reporting (12 months) 4 18
Project team meetings (assume Kickoff, FIR, FOR, 2 public
meetings, 5 misc )
40 8 8 12
Labor Hours 155 132 92 121 18
Billing rate $ 143.00 $ 92.00 $ 108.00 $ 92.00 $ 87.00
Total labor by employee $ 22,165.00 $ 12,144.00 $ 9,936.00 $ 11,132.00 $ 1,566.00
Other Direct Costs (ODCs) Quantity Rate
Mileage (18 meetings/2 field visits) 1,840 $ 0.55 $ 1,002.80
GPS Unit 2 days $ 100.00 $ 200.00
ISA 1 $ 150.00 $ 150.00
TOTAL ODCs $ 1,352.80
TOTAL LABOR $ 56,943.00
Subconsultant Fees
FHU (Noise) $ 13,640.00
Centennial (History) $ 9,795.00
TOTAL FEE $ 81,730.80
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
BHA $0.00 $13,735.00 $11,570.00 $0.00 $0.00 $25,305
King $0.00 $42,337.00 $19,980.00 $0.00 $0.00 $62,317
Clark $0.00 $53,450.00 $0.00 $0.00 $0.00 $53,450
34 435 28 104 554 428 12 $192,202 $332,758 $500.00 $525,460 $525,460
DETERMINED AFTER 30% (FIR)
Project Number: 9053
Timberline Road Design - Stetson Creek to Trilby Rd. - 30% Design
Prepared By: J-U-B Engineers
December 27, 2019
JUB FEE
TASK 2 - Data Collection & Conceptual Design
Task Total Total
Project
Engineer
($/HR)
Structure
Engineer
($/HR)
Clerical ($/HR)
Expenses
Subconsult.
King
Interwest
RockSol
FTH
CLARK
BHA
EIT2
($/HR)
Design Fee Summary
TOTAL
Project Cost
City of Fort Collins
Design Total
Project Principal
($/HR)
Project Manager
($/HR)
Design Engineer
& CAD Tech
($/HR)
TASK 1 - Project Management
Task
Number
Task Description
TASK 3 - Preliminary Design (30% FIR Plans)
TASK 5 - Final Design (90% FOR Plans)
TASK 6 - Final Construction Plans and Bid Administration Assistance
TASK 4 - Environmental
DETERMINED AFTER 30% (FIR)
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
layout.
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531
DocuSign Envelope ID: 3F9A9E78-E937-4E36-B76D-55E7489C6531