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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8497 STORMWATER CONSULTING ENGINEERING SERVIESUtilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND ICON ENGINEERING, INC WORK ORDER NUMBER: UDLE-2020-01 PROJECT TITLE: U2020 Upper Cooper Slough Selected Plan Update ORIGINAL BID/RFP NUMBER & NAME: U8497, Stormwater Consulting Services MASTER AGREEMENT EFFECTIVE DATE: UJune 26, 2017 ARCHITECT/ENGINEER: UIcon Engineering, Inc. OWNER’S REPRESENTATIVE: UDan Evans WORK ORDER COMMENCEMENT DATE: UJanuary 13, 2020 WORK ORDER COMPLETION DATE: UDecember 30, 2020 MAXIMUM FEE: (time and reimbursable direct costs): $U40,680.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: UIcon Engineering will provide engineering services to finalize the Selected Plan for the Upper Cooper Slough Basin. See attached supporting documentation. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of UfourU (4) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Icon Engineering, Inc. By: Date: Name: Title: Page 1 of 8 DocuSign Envelope ID: 0FB58BDD-B643-4663-91AE-E6BA7EC12F54 Craig Jacobson Principal January 21, 2020 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Dan Evans, Civil Engineer III REVIEWED: Date: Marisa Donegon, Buyer II REQUISITION ENTERED BY: Date: ACCEPTANCE: Date: Ken Sampley, Director, Water Utility Civil Engineering ACCEPTANCE: Date: Theresa Connor, Deputy Director, Water Engineering & Field Serivces ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) Page 2 of 8 DocuSign Envelope ID: 0FB58BDD-B643-4663-91AE-E6BA7EC12F54 1/16/20 January 17, 2020 January 20, 2020 January 22, 2020 January 22, 2020 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES, COST AND SCHEDULE DETAIL Page 3 of 8 DocuSign Envelope ID: 0FB58BDD-B643-4663-91AE-E6BA7EC12F54 ICONENGINEERING, 7000 S. Yosemite Street, Suite 120, Centennial, INC. CO 80112 303.221.0802 | www.iconeng.com Planning | Design | Management December 31, 2019 Mr. Dan Evans City of Fort Collins – Stormwater Master Planning Manager 700 Wood Street Fort Collins, CO 80522 RE: Proposal for Selected Plan Update – Upper Cooper Slough Dear Dan, ICON Engineering, Inc. is pleased to provide this proposal for engineering services related to updating the Selected Plan for the Upper Cooper Slough Basin to incorporate the current design approach for the Montava Development. This work will generally include: coordination with the City and Montava development group, coordination with external stakeholders, including the active ditch companies, reconfirmation of the function of the proposed plan elements, updates to the hydrologic and hydraulic modeling, and updates to the current Selected Plan report and figures. Our scope of work is outlined below. A fee spreadsheet has also been provided for your review. As discussed, our draft report will be completed by the middle of April 2020, such that adoption can be made in July 2020. SCOPE OF SERVICES 1.0 Meetings, Data Collection and Site Visits ENGINEER shall meet as follows: 1. Up to one (1) in-person meeting 2. Up to one (1) conference call with Montava Development Group 3. Up to two (2) additional stakeholder meetings 4. Prepare for an attend one (1) open house workshop. ICON will prepare and print applicable figures. 5. General Correspondence 2.0 Hydrologic and Hydraulic Review / Alternatives Update ENGINEER shall review previously alternatives and compare with the current Montava development plan. Adjustments will be made to the hydrologic and hydraulic models to confirm acceptable function of the proposed improvements considering: downstream impacts for the full master plan and downstream impacts with respect to development sequencing. It is assumed that the development plan has not changed since our prior review and this work will be focused on changes in decree flow along the #8 canal. Other, more significant changes, or the addition of new alternatives, will be considered a change to this scope. 3.0 Selected Plan Update ENGINEER shall update the previously developed Selected Plan to reflect Montava’s current design configuration. This work will include: 1. Updates to the Report Text Sections describing proposed plan, implementation & phasing 2. Updates to the Graphical overview of Selected Plan 3. Depiction of proposed changes to the regulatory floodplain 4. Final anticipated project costs for Montava’s site improvements Page 4 of 8 DocuSign Envelope ID: 0FB58BDD-B643-4663-91AE-E6BA7EC12F54 ICONENGINEERING, INC. Page 2 of 2 I:\Proposal\~2019\19-PRO-083_Upper Cooper Change Order\Upper Cooper Slough Selected Plan Update Proposal ICON.docx 5. Final Hydrologic and Hydraulic Evaluations 6. Misc. details and exhibits to reflect the proposed site improvements from the master plan. Montava’s information will be included for those proposed improvements along with other improvements previously presented. Time has been included for review and revision based on stakeholder input and comments. ASSUMPTIONS & EXCUSIONS Assumptions and Exclusions, which support our proposed Scope of Services and accompanying Fee: ‐ No permits or fees of any kind will be required or the Consultant’s responsibility. ‐ Scope does not include geotechnical studies to identify subsurface conditions or groundwater. ‐ Coordination with the State Engineer, or changes due to SEO direction, is not included in this scope of services. ‐ The scope assumes that significant changes to Montava’s current site plan will not be required FEE ICON Engineering will complete the Scope of Services for a total fee of $40,680. A breakdown of our fees and hours per task is attached. Schedule ICON estimates that this project will initiate in January 2020 and the draft completed by mid-April 2020. A detailed project schedule is attached. Thank you again for the opportunity to assist the City of Fort Collins with this project. Please contact me with any questions about this proposal. Sincerely, ICON Engineering Inc. Craig Jacobson, PE, CFM Principal Page 5 of 8 DocuSign Envelope ID: 0FB58BDD-B643-4663-91AE-E6BA7EC12F54 ICON ENGINEERING, INC. PROJECT ESTIMATING SHEET PROJECT NAME: West Vine Basin Selected Plan CLIENT: CITY OF FORT COLLINS - Beck Anderson PREPARED BY: CDJ Principal Professional Professional Engineer GIS Admin GIS Misc. CHECKED BY: JYM Engineer III Engineer I II Specialist Programmer Direct DATE: 12/30/19 $176 $163 $140 $110 $94 $67 $105 Costs Description Hours Hours Hours Hours Hours Hours Hours TOTALS 1 Meetings, Data Collection & Site Visits a. Project Meetings & Conference Calls (2) 4 5 $250 $1,769 b. Additional Stakeholder Meetings (2) 4 4 $100 $1,456 c. Open House Presentation 5 8 6 $150 $2,898 d. General Correspondence 2 4 $20 $1,024 2 Alternative Analysis a. Hydraulic Iteration for Develoment Plan - Master Plan Conditions 2 6 16 8 $10 $3,852 b. Hydraulic Iteration for Develoment Plan - Montava Development Phasing Conditions 2 6 16 8 $10 $3,852 3 Selected Plan Development a. Updated Selected Plan Report Section for implementation & phasing 2 16 2 $15 $3,109 b. Selected Plan Overview Presentation 1 4 8 $10 $1,590 c. Final H&H Computations 8 20 $15 $3,519 d. Identification of changes to the floodplain 2 4 $10 $712 e. Final anticipated costs 4 12 8 4 $10 $3,926 f. Details and Exhibits 4 12 40 12 $27 $8,215 g. Review & Revisions per Stakeholder Input 2 8 20 8 2 $16 $4,758 TOTAL BASE SERVICES 32 95 0 120 58 4 0 643 $40,680 $5,632 $15,485 $0 $13,200 $5,452 $268 $0 $643 $40,680 Page 6 of 8 DocuSign Envelope ID: 0FB58BDD-B643-4663-91AE-E6BA7EC12F54 ID Task Mode Task Name 1 Upper Cooper Slough SP Update 2 3 Meetings & Correspondence 4 5 Alternatives Analysis 6 Hydraulic Iteration MP Conditions 7 Hydraulic Iteration Montava Phasing 8 Selected Plan Development 9 Selected Plan Overview Presentation 10 Final H&H Computations 11 Identification of changes to the floodplain 12 Final anticipated costs 13 Details and Exhibits 14 Preparation of Draft Selected Plan Document 15 City Review 16 Open House 17 Water Board 18 Final Selected Plan Document 2 7 12 17 22 27 1 6 11 16 21 26 2 7 12 17 22 27 1 6 11 16 21 26 1 6 11 16 21 26 31 5 10 15 20 25 30 5 10 15 20 25 30 January 2020 February 2020 March 2020 April 2020 May 2020 June 2020 July 2020 August 202 Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration-only Manual Summary Rollup Manual Summary Start-only Finish-only External Tasks External Milestone Deadline Progress Manual Progress Page 1 Project: Upper Cooper SP Upda Date: Tue 12/31/19 Page 7 of 8 DocuSign Envelope ID: 0FB58BDD-B643-4663-91AE-E6BA7EC12F54 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. Page 8 of 8 DocuSign Envelope ID: 0FB58BDD-B643-4663-91AE-E6BA7EC12F54 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ PROPERTY DAMAGE $ BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (A/C, No): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY PRO- LOC JECT PRODUCTS - COMP/OP AGG OTHER: $ COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) $ $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTIONLIMIT OF OPERATIONS below E.L. DISEASE - POLICY INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 1/16/2020 (720) 212-2050 (303) 799-0156 22357 ICON Engineering Inc 7000 S Yosemite St #120 Centennial, CO 80112 41190 A 2,000,000 X 34SBAPD8771 1/30/2020 1/30/2021 300,000 10,000 2,000,000 4,000,000 4,000,000 A 2,000,000 X 34SBAPD8771 1/30/2020 1/30/2021 A 2,000,000 34SBAPD8771 1/30/2020 1/30/2021 2,000,000 10,000 B 4077567 2/1/2020 2/1/2021 1,000,000 1,000,000 1,000,000 RE: 8497 Stormwater Consulting Engineering Services As required by written contract or written agreement, The City of Fort Collins, its officers, Agents and employees are included as Additional Insured for ongoing operations under General Liability and Automobile Liability. City of Fort Collins 700 Wood Street Fort Collins, CO 80521 ICONENG-01 BETHF CCIG 155 Inverness Drive West Englewood, CO 80112 Beth Ficken beth.ficken@thinkccig.com The Hartford Insurance Group Pinnacol Assurance X X X X X X X X DocuSign Envelope ID: 0FB58BDD-B643-4663-91AE-E6BA7EC12F54 (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER (MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY) POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $ $ OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $ EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 1/19/2019 Hall & Company 19660 10th Ave NE Poulsbo WA 98370 Jim Ledbetter 360-626-2019 360-598-3703 jledbetter@hallandcompany.com RLI INSURANCE COMPANY 13056 732 Icon Engineering Inc 7000 S Yosemite Street, Suite 120 Centennial CO 80112 300773389 A Professional Liab: Claims Made RDP0035085 1/30/2019 1/30/2020 Per Claim Aggregate $2,000,000 $2,000,000 Additional Insured Status is not available on Professional Liability Policy. Project: 8497 for Stormwater Consulting Engineering Services. City of Fort Collins 700 Wood Street Fort Collins CO 80521 DocuSign Envelope ID: 0FB58BDD-B643-4663-91AE-E6BA7EC12F54