HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8827 CONSULTING ENGINEERING SERVICES WATER TREATMENT FACILITY DESIGN AND CONSTRUCTION FOR CAPITAL IMPROVEMENTS (2)Utilities Work Order Form
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Last updated 10/2017
WORK ORDER
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
SERVICE PROVIDER'S NAME
WORK ORDER NUMBER: WQS-2019-01
PROJECT TITLE: Lead and Copper Rule Compliance Assessment
ORIGINAL BID/RFP NUMBER & NAME: 8827, Consulting Engineering Services
Water Treatment Facility Design and
Construction for Capital Improvements
MASTER AGREEMENT EFFECTIVE DATE: 02/20/19
ARCHITECT/ENGINEER: HDR Engineering, Inc.
OWNER’S REPRESENTATIVE: Jill Oropeza
WORK ORDER COMMENCEMENT DATE: January 21, 2020
WORK ORDER COMPLETION DATE: May 29, 2020
MAXIMUM FEE: (time and reimbursable direct costs): $33,110
PROJECT DESCRIPTION/SCOPE OF SERVICES: HDR to conduct an assessment of
compliance with recently proposed revisions to the Federal Drinking Water
Lead and Copper Rule, including a gap assessment and identification and
prioritization of strategies to comply with the proposed revised rule
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of ( ) pages are hereby accepted and incorporated
herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this
document.
SERVICE PROVIDER: HDR Engineering, Inc.
By: Date:
Name: Title:
DocuSign Envelope ID: 38A00011-E902-4627-A977-B40E81E2416A
Brad Martin Senior Vice President
12/23/2019
Utilities Work Order Form
Official Purchasing Form
Last updated 10/2017
OWNER’S ACCEPTANCE & EXECUTION:
This Work Order and the attached Contract Documents are hereby accepted and incorporated
herein by this reference.
ACCEPTANCE: Date:
Jill Oropeza, Project Manager
REVIEWED: Date:
Name, Buyer or Senior Buyer
APPROVED AS TO FORM: Date:
Name,City Attorney's Title
(if greater than $1,000,000)
ACCEPTANCE: Date:
Carol Webb, Deputy Director, Water Resources & Treatment Operations
ACCEPTANCE: Date:
Name, Title
ACCEPTANCE: Date:
Kevin Gertig, Utilities Executive Director
(if greater than $1,000,000)
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
ACCEPTANCE: Date:
Darin Atteberry, City Manager
(if greater than $1,000,000)
ATTEST: Date:
City Clerk
(if greater than $1,000,000)
DocuSign Envelope ID: 38A00011-E902-4627-A977-B40E81E2416A
Marisa Donegon 12/23/2019
12/23/2019
12/23/2019
Acting Deputy Director Mark Kempton for CW
Mark Kempton
Utilities Work Order Form
Official Purchasing Form
Last updated 10/2017
ATTACHMENT A
WORK ORDER SCOPE OF SERVICES
DocuSign Envelope ID: 38A00011-E902-4627-A977-B40E81E2416A
Utilities Work Order Form
Official Purchasing Form
Last updated 10/2017
ATTACHMENT B
WORK ORDER COST DETAIL
DocuSign Envelope ID: 38A00011-E902-4627-A977-B40E81E2416A
Utilities Work Order Form
Official Purchasing Form
Last updated 10/2017
ATTACHMENT C
CERTIFICATE OF INSURANCE
CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents.
DocuSign Envelope ID: 38A00011-E902-4627-A977-B40E81E2416A
December 19, 2019
Ms. Carol Webb
Deputy Director, Water Resources & Treatment Operations
Fort Collins Utilities
700 Wood Street
Fort Collins, CO 80521
Re: Fort Collins Utilities Lead and Copper Rule Compliance Assessment
Scope of Services and Fee Estimate
Dear Ms. Webb:
Thank you for the opportunity to present this scope of services and fee proposal to support the City of
Fort Collins and Fort Collins Utilities as it attempts to assess compliance with recently proposed revisions
to the Lead and Copper Rule. We are excited to assist you in this area and will bring our team’s
expertise in helping other cities assess compliance with these proposed revisions. Specifically, we have
prepared a scope of services to accomplish the following tasks related to this project:
Task 1: Project Management and Administration
Task 2: Perform Gap Assessment of Compliance with Revised Lead and Copper Rule
Task 3: Identification and Prioritization of Strategies to Comply with the Revised LCR
We propose to complete this scope of services on a time and materials basis under HDR’s master service
agreement 8827 with the City of Fort Collins for a fee not to exceed $33,110. We propose to start work
the week of January 20th, 2020, and complete the work by May 29th, 2020.
Should you have any questions about any of the information included herein, please contact me at your
earliest convenience.
Sincerely,
Chris Parton, P.E.
Project Manager
DocuSign Envelope ID: 38A00011-E902-4627-A977-B40E81E2416A
Exhibit A
Scope of Services
DocuSign Envelope ID: 38A00011-E902-4627-A977-B40E81E2416A
Background
The City of Fort Collins (City) has identified the need to conduct a comprehensive assessment of current
Utilities operations to ensure compliance with the recently proposed revisions to the Lead and Copper
Rule (LCR) from the United States Environmental Protection Agency (USEPA) issued for public comment
in October 2019. HDR has prepared this scope of work to assist the City with this effort. Specifically,
HDR will assist the City with the following tasks:
Perform Gap Assessment of Compliance with the 2019 proposed revisions to the LCR
Requirements
Peer review of similar cities’ practices relating to lead goosenecks in their distribution
system.
Review and recommendation of Strategies and Tactics to Comply with Revised LCR
The following assumptions were used in preparation of the scope and the associated engineering fee:
1. The project duration will be 4 months.
2. The City will provide best available information on service line materials in its distribution
system.
3. The City will provide information on current management practices related to compliance with
the lead and copper rule.
4. City staff will be available for interviews when needed.
5. The City does not own any full lead service lines in its distribution system; therefore, the peer
review of similar cities will be limited to those cities that have lead goosenecks in their
distribution system.
6. HDR staff from offices outside of Colorado will travel to Fort Collins for one workshop with City
staff.
Approach
Task Series 100 – Project Management and
Administration
HDR will conduct project management activities including coordination, direction, and management of
scope, budget, project accounting, invoicing, scheduling, communications, and preparation of monthly
reports to be issued to the City updating project scope, schedule, and budget status.
Task 101 – Prepare Project Management Plan
HDR will develop a Project Management Plan (PMP) to include a communication plan, Quality Assurance
and Quality Control (QA/QC) plan, and health and safety plan. Templates for deliverables, invoices and
progress reports, and logs to track action items, decisions, and change management will also be
prepared or updated as part of this task.
DocuSign Envelope ID: 38A00011-E902-4627-A977-B40E81E2416A
Task 102 – Project Status and Reporting
HDR will monitor project progress, including work completed, work remaining, budget expended,
schedule, estimated cost of work remaining, estimated cost at completion, earned value, and out of
scope items. HDR will manage activities within the project budget, process invoices, and prepare
monthly progress memorandums to be included with invoices.
Task 103 – Quality Assurance and Quality Control (QA/QC)
HDR will complete QC reviews and address comments prior to submission of project deliverables.
Ongoing QA activities include routine internal meetings to monitor project progress and address issues
as they arise, including senior staff throughout project development, and use of standard tools and
templates. Hours for QA/QC are included in individual tasks for deliverables. Overall coordination of
QA/QC will be in accordance with the PMP.
Task 104 – Project Initiation
A kickoff workshop will be held at the beginning of the project to review project goals, scope, and
schedule. The workshop will be attended by 4 members of the HDR team, one in person and the rest via
phone. The meeting is anticipated to be 2 hours in length.
Task Series 100 Deliverables
The following deliverables will be prepared as part of Task Series 100:
Monthly Invoices and Progress Reports
Project initiation meeting agenda and minutes
Task 200 – Perform Gap Assessment of Compliance
with Revised Lead and Copper Rule
OBJECTIVE:
The objective of this task is to perform a gap assessment of Fort Collins Utilities’ current practices
around how it manages water service lines with lead goosenecks.
HDR will perform the following services under this task:
Interview City staff about current practices related to LCR compliance, including corrosion
control, distribution system operation and maintenance, and monitoring and reporting
requirements.
Summarize best practices for lead gooseneck management as required by the LCR.
Identify gaps between current and best practice and recommend ways to close gaps.
Research and document how similar utilities manage lead goosenecks in their distribution
system.
Task Series 200 Deliverables
The following deliverables will be prepared as part of Task Series 200:
Meeting minutes from staff interviews.
DocuSign Envelope ID: 38A00011-E902-4627-A977-B40E81E2416A
Task 300 – Identification and Prioritization of Strategies
to Comply with the Revised LCR
OBJECTIVE:
The objective of this task is to identify and evaluate strategies and tactics that FCU can employ to aid in
closing gaps identified in task 200 and complying with the revised LCR.
Identify different strategies and tactics to comply with the revised LCR. These strategies are
expected to focus on the areas identified in task 200 and will include:
o Corrosion control programs
o Monitoring and reporting requirements
o Distribution system operation and maintenance
Hold a workshop with City staff to:
o Review risks associated with each strategy
o Evaluate the pros and cons of each strategy
o Identify and prioritize tactics under each strategy
Prepare a technical memorandum summarizing recommendations for complying with the
revised LCR, revising as needed per City comments.
Task Series 300 Deliverables
The following deliverables will be prepared as part of Task Series 200:
Meeting minutes from staff workshop
Technical memorandum summarizing strategies for compliance with revised LCR.
DocuSign Envelope ID: 38A00011-E902-4627-A977-B40E81E2416A
Exhibit B
Fee Estimate
DocuSign Envelope ID: 38A00011-E902-4627-A977-B40E81E2416A
WORK BREAKDOWN STRUCTURE
Fee Estimate for: Fort Collins Utilities Lead and Copper Rule Compliance Assessment
Date: December 19, 2019
Firm Name: HDR Engineering, Inc.
Chris Parton
Project Manager
Rich Thornton
Principal in
Charge
Pierre Kwan
SeniorTechnical
Advisor
Trina Collier-McGuire
Communications Lead
Elizabeth Fuller
Project
Accountant
Donna Velasquez
Admin Support
Total
Labor
(Hours)
Total Labor
($) Subconsultants
Total Expenses
($)
Total Labor &
Expenses
($)
Hourly Rate $240.00 $260.00 $260.00 $190.00 $125.00 $95.00
Task 100 - Project Management and Administration 16 0 2 0 8 2 28 $5,550.00 $0.00 $0.00 $5,550.00
Project Initiation (PMP, QA/QC Plan, Health & Safety Plan) 2 2 2 6 $920.00 $0.00 $920.00
Project Status and Reporting 6 4 10 $1,940.00 $0.00 $1,940.00
Project Closeout 2 2 4 $730.00 $0.00 $730.00
Project initiation meeting agenda and prep 2 2 $480.00 $0.00 $480.00
Project initiation meeting 2 2 4 $1,000.00 $0.00 $1,000.00
Prepare meeting minutes 2 2 $480.00 $0.00 $480.00
Task 200 - Perform Gap Assessment of Compliance with Revised Lead and
Copper Rule
11 0 11 0 0 0 22 $5,500.00 $0.00 $0.00 $5,500.00
Interview City staff about current practices related to LCR compliance, including corrosion
control, distribution system operation and maintenance, and monitoring and reporting
requirements.
4 4 8 $2,000.00 $0.00 $2,000.00
Summarize best practices as required by the LCR. 2 2 4 $1,000.00 $0.00 $1,000.00
Identify gaps between current and best practice. 2 2 4 $1,000.00 $0.00 $1,000.00
Research and document how similar utilities manage lead goosenecks in their distribution system. 3 3 6 $1,500.00 $0.00 $1,500.00
Task 300 - Identification and Prioritization of Strategies to Comply with the
Revised LCR
56 2 20 10 0 0 88 $21,060.00 $0.00 $1,000.00 $22,060.00
Identify different strategies and tactics to comply with the revised LCR. 2 2 2 6 $1,380.00 $0.00 $1,380.00
Workshop prep 2 2 2 6 $1,380.00 $0.00 $1,380.00
Hold a workshop with City staff to review strategies and tactics and identify and evaluate risks
associated with each. 4 4 4
12 $2,760.00 $0.00 $1,000.00 $3,760.00
Prepare a technical memorandum summarizing recommendations for complying with the revised
LCR, revising as needed per City comments. 48 2 12 2
64 $15,540.00 $0.00 $15,540.00
0 $0.00 $0.00 $0.00
TOTAL HOURS 83 2 33 10 8 2 138
TOTAL LABOR $19,920 $520 $8,580 $1,900 $1,000 $190 $32,110 $0 $1,000 $33,110
Task
Project Team Labor and Expenses
DocuSign Envelope ID: 38A00011-E902-4627-A977-B40E81E2416A