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HomeMy WebLinkAboutRFP - 9117 ARCHITECTURAL SERVICES FOR NEW PARKING GARAGE AT 245 N MASON STRFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 1 of 32 REQUEST FOR PROPOSAL 9117 ARCHITECTURAL SERVICES FOR NEW PARKING GARAGE AT 245 N MASON ST PROPOSAL SUBMITTAL DATE: APRIL 17, 2020 3:00 PM MST (OUR CLOCK) The City of Fort Collins is requesting proposals from qualified firms to provide best possible combination of architectural design and engineering services for the design of a new City parking garage at 245 N. Mason St. As part of the City’s commitment to Sustainable Purchasing, proposals should be submitted online through the Rocky Mountain E-Purchasing System (RMEPS) at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Note: please ensure adequate time to submit proposals through RMEPS. Proposals not submitted by the designated Opening Date and Time will not be accepted by the system. A pre-proposal meeting will be held at 2:00 PM MST on April 2, 2020. The pre-proposal meeting will be hosted on-line via Microsoft Teams. Select or copy/paste the below link into your browser for access to the meeting. Please be prepared to announce your name and mute your microphone: https://teams.microsoft.com/l/meetup- join/19%3ameeting_OTViZGRkYjItYWJhNi00NjA1LThmYWEtYjlkY2IyNjQzOTA4%40thread .v2/0?context=%7b%22Tid%22%3a%2247fa2f5f-0d0a-4a68-b431- 6d1a27b66660%22%2c%22Oid%22%3a%224765df56-fd3a-4dc2-a64c- f90540a0aeba%22%7d All questions should be submitted, in writing via email, to Elliot Dale, Senior Buyer at edale@fcgov.com, with a copy to Blake Visser, Project Manager at bvisser@fcgov.com, no later than 5:00 PM MST (our clock) on April 7, 2020. Please format your e-mail to include: RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St in the subject line. Questions received after this deadline may not be answered. Responses to all questions submitted before the deadline will be addressed in an addendum and posted on the Rocky Mountain E-Purchasing System webpage. Rocky Mountain E-Purchasing System hosted by Bidnet A copy of the RFP may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d- 4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, or other characteristics protected by law. For the purpose of this policy “sexual orientation” means a Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 2 of 32 person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality. The City also strictly prohibits unlawful harassment in the workplace, including sexual harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages in protected activity. Protected activity includes an employee complaining that he or she has been discriminated against in violation of the above policy or participating in an employment discrimination proceeding. The City requires its vendors to comply with the City’s policy for equal employment opportunity and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to all third-party vendors and their subcontractors at every tier. Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. Vendors may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the proposal, the Vendor may redact text and/or data that it deems confidential or proprietary pursuant to CORA. Such statement does not necessarily exempt such documentation from public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other applicable law. Generally, under CORA trade secrets, confidential commercial and financial data information is not required to be disclosed by the City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. All provisions of any contract resulting from this request for proposal will be public information. New Vendors: The City requires new Vendors receiving awards from the City to fill out and submit an IRS form W-9 and to register for Direct Deposit (Electronic) payment. If needed, the W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please do not submit with your proposal. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or Sham Proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other state and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in the current term or in any future terms. RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 3 of 32 The selected Vendor shall be expected to sign the City’s standard Agreement prior to commencing Services (see sample attached to this Proposal). Sincerely, Gerry Paul, Purchasing Director RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 4 of 32 I. GENERAL INFORMATION A. Introduction The City of Fort Collins is intending to add a new parking garage at 245 N. Mason St. Fort Collins, CO 80522. The structure will be four levels with one below ground level. The lower level will contain mechanical equipment and parking stalls for City vehicles used by staff in the downtown area. The other three levels will be for public parking and used by the public and staff working downtown. We are looking at approximately 400 parking stalls provided with this new facility. We are also looking to incorporate retail space on the exterior of the building. This retail space could be leased out to private businesses. We plan to include solar PV as a shade structure on the upper level in order to offset the building’s energy use. The existing space is currently a surface parking lot with a detention pond. The adjacent building to the northwest (FoCo Cafe) is on the City of Fort Collins’ historic registry. The parking spaces shall include parking technology that identifies spaces available for public, handicap, retail tenants and City staff along with exterior signage to communicate this to users. The City of Fort Collins is wanting this new parking garage to help meet our Climate Action goals which will require several Electric Vehicle parking spaces for City staff and public. B. General The City of Fort Collins is seeking qualifications and the best possible combination of site planning, architectural design and engineering services for the 245 N. Mason St. – New Parking Garage. The new parking garage is to be designed to use a photovoltaic (PV) system and Net Zero energy. Retail space is intended to be core and shell only. No mechanical, however, design will need to accommodate HVAC, ventilation and hood needs to accommodate a wide variety of businesses. Separate utility meter and panel to each unit. Plumbing stubbed to unit. Floor drainage and sand oil separator to be included. The City of Fort Collins looks to design all new projects to meet the 2030 Energy Challenge as a minimum. All new construction and major renovations are to earn a minimum “Gold” certification using the US Green Building Councils (USGBC) LEED™ Green Rating System. The most current version of LEED™ at the time of project design shall be used. Parking garages do not fall within certification guidelines, but the City intends to design this facility incorporating as many of the LEED™ credits as possible. The energy goals for our City facilities is as follows: • New Construction to have an Energy Use Intensity (EUI) of 2.5 for a parking garage kBtu/sf/yr without PV. • No ENERGY STAR score is available for parking garages. • Renovation projects to be 0 kBtu/sf/yr. The City anticipates this project being Net Positive with the Solar PV to help offset other City facilities. A phased response is requested with pricing for each phase. Phase I – Conceptual & Schematic Design Phase II – Design Development Phase III – Construction Documents RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 5 of 32 Phase IV – Construction Administration and Design Support C. Requirements The successful team will be responsible for ALL disciplines required for the design, engineering, ADA guidelines, cost estimating, planning, incorporating LEED credits, renewable energy, and official review services necessary for completion of the project from design development through final design, construction documents, construction administration and project close-out as required for Phase I – Phase IV. The design professional will be responsible for ushering the design through the development review process. The successful team will be responsible for meeting all state and local licensing requirements in the design of the parking garage. The standards referenced and included in this RFP are intended to establish the expectations the City has for this project regarding quality and performance. a. Cost of Proposal Preparation. No reimbursement will be made by the City of Fort Collins for any costs incurred prior to a formal Notice to Proceed. b. Proposals to be in Effect. Each proposal shall state it is valid for a period of not less than ninety (90) days from the date of receipt. c. The City of Fort Collins has developed a Building Design Standards Manual. Design will follow these standards unless exempted by the City. This manual is available online and can be viewed at: http://www.fcgov.com/opserv/design-standards.php d. The City of Fort Collins is exempt from all state taxation including state sales and use taxes. e. One principal participant of the project team must be a LEED Accredited Professional. f. One principal participant must be familiar with LEED Gold Building credits. g. Coordination with City awarded Cost Consultant selected for Schematic Design document pricing. h. Coordination with City awarded CM/GC from completed Schematic Design documents to final Construction Documents. i. Total anticipated project budget range is $12,000,000 - $15,000,000 including design, sitework, landscaping and construction. D. Project Goals and Objectives Primary Objectives a. Develop Site Plan for the new facility b. Demand control options for time of day peak demand control and tie this in with EV chargers. These are to be on another meter c. Approximately 140,000 sq. ft. parking garage with about 400+ parking spaces d. Approximately 12,000 sq. ft. of retail space RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 6 of 32 e. Maximize Solar PV on the upper lever. This can be utilized as canopy cover or roof f. Coordination with City of Fort Collins Historic Preservation to ensure that the design meets Historic Preservation criteria and does not negatively impact the adjacent historic building g. Electric vehicle charging stations and separate zones for City fleet, City staff and public h. Retail space to be core and shell only with separate utilities for each space i. Solar PV infrastructure j. External/overhead space counters with illuminated space availability indicators k. License Plate Recognition (LPR) system l. Pay Stations compatible with existing City parking smartphone application, system and software m. Digital signage with available parking count per level and available EV parking count Significant Design Elements Shall Include a. Maximizing use of natural light b. Coordination of IT/Data needs with the City of Fort Collins IT Department c. Cost containment for ongoing facility maintenance (e.g., high efficiency, easy to replace, low cost, long life light bulbs, durable furnishings, finishes and fabrics throughout that meet the City’s design standards and expectations) d. The project shall be designed and constructed to meet LEED Gold standards under the New Construction and Major Renovation category, and will need to be designed with a goal of creating a “net positive energy impact” to the building. The most current version of LEED™ at the time of project design shall be used. II. SCOPE OF PROPOSAL A. Scope of Work The following is an outline of a general scope of work. The Professional firm/team should expand each of the tasks listed below. Additional tasks that the Professional firm/team determines necessary to assure a good deliverable design product and ultimately a high- quality construction project should be added to this list. Phase I – Conceptual & Schematic Design 1. Design team and consultants are to participate with City personnel and City contracted Energy Molder in an approximately 4-hour IDAP (Integrated Design Assistance Program) design charrette, team meetings and conduct a review of the SD energy model report. For more information please visit: https://www.fcgov.com/utilities/business/improve-efficiency/rebates- incentives/integrated-design-assistance/ Or contact Blake Visser, Project Manager at (970) 221-6227 or bvisser@fcgov.com. 2. Design review meetings with City of Fort Collins Historic Preservation. RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 7 of 32 3. Present building alternatives to the Project Team, screen alternatives and develop recommendations on meeting the objectives described in Section I.D. Project Goals and Objectives. Identify the preferred alternative to move forward to conceptual design. 4. Develop conceptual occupancy strategy plan to improve parking spaces for City staff and City patrons visiting 215 Mason St. Building. 5. Prepare multiple conceptual building plans including conceptual floorplans, elevations and renderings. Prepare sufficient concept level structural, architectural details and finishes, mechanical, electrical details. 6. Site assessment including electrical, plumbing, utilities and storm water management. 7. Code review of ADA requirements. 8. Code review including parking considerations and provide conceptual (TIS) Traffic Impact Study. 9. All AutoCAD, & Revit design drawings will be provided to the City at the end of the project. 10. Utility Coordination – Develop conceptual utility service requirements for recommended building alternative including HVAC, electrical, fire protection, etc. Prepare site utility plans showing existing utilities within the project limits and proposed utilities to serve the project. Coordinate utility services and relocations with City and other outside utility owners. 11. Landscaping/Urban Design – Develop preliminary landscape plans for the site. 12. Storm Drainage –Identify locations for storm water detention and water quality features. Prepare conceptual grading and drainage plans. 13. Prepare conceptual plan package including building plans, site plans, utility plans, grading and drainage plans, landscape plans, and conceptual cost estimate. 14. Submit conceptual plan package and attend or conduct conceptual plan review meetings with City staff and other referral agencies. The design professional will usher the project through the City development review process at all levels and to any extent as may be necessary to complete the project for each Phase. 15. Document conceptual plan revisions, revise conceptual plans, and resubmit record set of the conceptual plan package. 16. The City is in the process of updating the Master plan for Blocks 32/42. Some coordination with this Master plan may be needed. 17. Participate with and include feedback from the IDAP energy consultant. Use this feedback to iteratively enhance energy performance of the design. 18. Submit Schematic Design (SD) document package. SD package must include performance specifications for all trade sections. SD package must be adequate for a City 3rd party cost consultant or General Contractor to produce a cost estimate to be based not just on price per square foot but also trade section input from local contractors. RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 8 of 32 19. Prepare a cost estimate for all building and site construction with five (5) additional totals that include escalation for construction commencing in one (1), two (2), three (3), four (4) and five (5) years. Phase II - Design Development 1. Design team and consultants are to participate in IDAP DD energy meetings and conduct a review of DD energy model reports. 2. Design review meetings with City of Fort Collins Historic Preservation. 3. Prepare preliminary building plans including preliminary floorplans, elevations and renderings. Prepare sufficient concept level structural, architectural details and finishes, mechanical, electrical details and cost estimating services. 4. Building assessment including electrical, plumbing and HVAC. 5. Code review of ADA requirements. 6. Code review including parking considerations and provide (TIS) Traffic Impact Study. 7. Virtual tour capability priced separately (e.g. AutoCAD Revit.) 8. All AutoCAD, & Revit design drawings will be provided to the City at the end of the project. 9. Utility Coordination – Develop preliminary utility service requirements for recommended building alternative including HVAC, electrical, fire protection, etc. Prepare site utility plans showing existing utilities within the project limits and proposed utilities to serve the project. Coordinate utility services and relocations with City and other outside utility owners. 10. Landscaping/Urban Design – Develop preliminary landscape plans for the site. 11. Storm Drainage – Prepare a drainage and erosion control report in accordance with City Stormwater Utility Department requirements. Prepare preliminary grading and drainage plans. 12. Prepare preliminary plan package including building plans, site plans, utility plans, grading and drainage plans, landscape plans, roadway plan and profile sheets, cross-sections. 13. Submit preliminary plan package and attend or conduct preliminary plan review meetings with City staff and other referral agencies. The design professional will usher the project through the City development review process at all levels and to any extent as may be necessary to complete the project for each Phase. 14. Document plan revisions, revise preliminary plans, and resubmit record set of the preliminary plan package. 15. Coordination with City CM/GC for pricing updates and construction input. Phase III - Construction Documents 1. Design team and consultants are to participate in all IDAP energy meetings. 2. Design review meetings with City of Fort Collins Historic Preservation. RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 9 of 32 3. Prepare final plans for the parking garage including floor plans, elevations, structural and architectural details and finishes, mechanical, electrical and fire protection. a. Follow all ADA requirements. i. The design team will be required to utilize a third-party ADA consultant to review the drawings for ADA compliance before completing the final design for the project. The City has a On-call consultant Meeting the Challenge as an option. b. City of Fort Collins will require envelope blower door tests to be performed in the retail spaces in order to receive a Certificate of Occupancy. 4. Utility Coordination – Develop final utility service requirements for the parking garage and retail spaces including HVAC, water, gas, electrical, fire protection, etc. Prepare site utility plans showing existing and proposed utilities. 5. Landscaping/Urban Design – Develop final landscape plans for the site. 6. Storm Drainage – Prepare final grading, drainage and erosion control plans including plan and profile of storm drainage systems, drainage and erosion control details, detention pond and water quality design. 7. Prepare final plan package including building plans, site plans, utility plans, grading and drainage plans, landscape plans, roadway plan and profile sheets, cross-sections, special provisions and final cost estimate. 8. Submit final plan package and conduct final plan review meeting with City staff and other referral agencies. 9. Document plan revisions, revise and resubmit record set of final plan package. 10. Coordination with City CM/GC for pricing updates and construction input. Phase IV - Construction Contract Administration and Design Support 1. Provide all customary design support and contract administration services from construction bidding phase through project close-out, such as, but not limited to: submittal and product review, change order and application for payment review & certification, issue ASI’s, respond to RFI’s, address any other construction design criteria and coordinate construction close-out with the owner. If there are any questions about this scope, please contact the City representative (project manager) for clarification. III. SPECIAL INTERFACES 1. SUSTAINABLE DESIGN It is the policy of the City of Fort Collins that all new buildings and major renovations earn enough credits using the US Green Building Council’s (USGBC) LEED™ Green Building Rating System to earn a minimum “Gold” certification with the desire to achieve “Platinum” certification. The most current version of LEED™ at the time of project design shall be used. Specific projects may have goals above and beyond this minimum requirement, either in overall rating or for minimum numbers of credits from specific categories. It is not the intent to “chase LEED points”, but to earn them through good high-performance building design. RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 10 of 32 2. CM/GC The City of Fort Collins plans to hire a CM/GC to work as an integral member of the integrated design team. The design team will coordinate the plan review and budget update with this firm. 3. ENERGY MODELING The City of Fort Collins will provide the energy modeling services and the design team will be asked to coordinate the modeling and LEED design with this firm. 4. COMMISSIONING The City of Fort Collins will provide the commissioning firm and the design team will be asked to coordinate the design and construction with this commissioning agent. 5. ART IN PUBLIC PLACES The design team will be requested to work with an artist from the City’s “Art in Public Places” (APP) Program with the intent to design artistic elements into the project concept and are within the APP budget for this project. A member of the design team will be added to the committee that selects the artist. The City will contract directly with that artist. 6. TESTING SERVICES The City of Fort Collins will be responsible, by separate contract for all the testing services (geo-tech, soils, concrete, asphalt, structural steel, etc.). It is intended the design team will assist in the coordination of this effort. 7. COMMUNICATION WORK Design team will be responsible for the design of communication (telephone and computer cabling), fire alarm and security. 8. SOLAR PV SYSTEM The City of Fort Collins will contract for design and installation of a solar PV system. The design team will need to make sure their design can handle this additional load and have infrastructure in place for the feeders to run from the roof to electrical gear. 9. HISTORIC PRESERVATION COORDINATION Participate in multiple coordination meetings at every design level to help steer the design team to produce a design that minimizes any negative impact on adjacent historic buildings. Recommendations for adjustments to building massing, materials, design, etc. should be expected. 10. PARKING TECHNOLOGY The City of Fort Collins will be responsible, by separate contract, to bring on the parking technology vendor. The design team will need to provide a design that incorporates the necessary infrastructure for this technology. 11. ELECTRIC VEHICLES RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 11 of 32 The City of Fort Collins will install several EV charging stations for both City vehicles and public parking. The design team will need to provide a design that incorporates the necessary infrastructure for these systems. B. Milestones and Preliminary Phasing Schedule The following represents the City’s target project schedule. Preliminary Phasing Schedule: DATE Notice to Proceed Design Team May 12, 2020 Phase One Completion July 3, 2020 Phase One Pricing July 17, 2020 Phase Two Completion September 4, 2020 Phase Three Completion November 13, 2020 Phase Four Completion TBD – Assume 12 months of construction C. Anticipated Schedule The following represents the City’s target schedule for the RFP. The City reserves the right to amend the target schedule at any time. Procurement Schedule: DATE RFP to Proposers March 27, 2020 Pre-proposal meeting April 2, 2020, 2:00 PM MST Questions due date April 7, 2020, 5:00 PM MST Proposals due date April 17, 2020, 3:00 PM MST (our clock) Proposer Interviews Week of April 27, 2020 D. Interviews In addition to submitting a written proposal, the top-rated Vendors may be interviewed by the RFP assessment team and asked to participate in an oral presentation to provide an overview of the company, approach to the project and to address questions. The evaluation criteria for the oral interviews will be the same as the criteria for the written evaluations and is included in Section IV. Because of recent events involving COVID-19, the City may use non-traditional methods for the optional interview phase of the assessment process. The City will receive and score written proposals. However, instead of traditional in-person interviews for the optional interview session, the City may opt to use alternate methods including, but not limited to: • Remote interviews through a platform such as Microsoft Teams or Zoom • Providing Professional with a list of questions and asking the Professional to provide presentation and answers to questions through a pre-recorded video E. Travel & Expenses Vendors are to provide a list of fees for reimbursable expenses. Reasonable expenses will be reimbursable per the current rates found at www.gsa.gov. RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 12 of 32 F. Subcontractors Vendors will be responsible for identifying any subcontractors in their proposal. Please note that the City will contract solely with the awarded Vendor; therefore subcontractors will be the responsibility of the awarded Vendor. G. Fees, Licenses, Permits The successful Vendor shall be responsible for obtaining any necessary licenses, fees or permits without additional expense to the City. All equipment shall be properly licensed and insured, carry the appropriate permits and be placarded as required by law. H. Laws and Regulations The Vendor agrees to comply fully with all applicable local, State of Colorado and Federal laws and regulations and municipal ordinances. I. Work Orders The awarded Vendor(s) will be expected to sign the City’s standard work order type services agreement, a sample of which is attached as Section VI for reference purposes. In the event that the City has agreements with multiple Vendors for the Work, the City reserves the right to choose which Vendor to contact regarding the project, unless order of preference has been established during the contracting process. Individual work assignments will be requested and agreed to utilizing the City’s standard Work Order (included in the agreement). Each Work Order form must include a start and completion date, total cost and a general summary of work. Subsequent supporting documentation pages may include a project schedule, deliverables, hours, cost detail supporting total cost, and personnel details. Fees outlined in the work order will conform with those submitted in the RFP response and subsequently included in the contract. No work order over $5,000 will be considered valid until signed, at a minimum, by the Vendor, project manager and Purchasing Department representative. Depending on the cost and nature of the work, additional signature authorization may be required. Any changes to the dates, cost or scope of any Work Order must be agreed upon in writing utilizing the City’s Change Order (included in the agreement) and will not be considered valid until signed, at a minimum, by the Vendor, project manager and Purchasing Department representative. J. Invoicing and Payment Invoices should be emailed monthly to the Project Manager and invoices@fcgov.com. The cost of the work completed shall be paid to the Vendor each month following the submittal of a correct invoice by the Vendor indicating the project name, Purchase Order number, task description, hours worked, personnel/work type category, hourly rate for each employee/work type category, date of the work performed specific to the task, percentage of that work that has been completed by task, 3rd party supporting documentation with the same detail and a brief progress report. Payments will be made using the prices listed on the agreed-to Price Schedule. In the event a service is requested which is not listed on the Price Schedule, the Vendor and the City will negotiate an appropriate unit price for the service prior to Vendor initiating such work. RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 13 of 32 The City pays invoices on Net 30 terms. IV. PROPOSAL SUBMITTAL Vendors with the requisite experience and qualifications are encouraged to provide detailed written responses to the following items. The responses shall be considered technical offers of what Vendors propose to provide and shall be incorporated in the contract award as deemed appropriate by the City. A proposal that does not include all the information required may be deemed non-responsive and subject to rejection. Please limit the total length of your proposal to twenty-five (25) double sided or fifty (50) single sided 8 ½ x 11” pages (excluding cover pages, table of contents, dividers and Vendor Statement form - Section VI). Font shall be a minimum of 10 Arial and margins are limited to no less than .5” for sides and top/bottom. Extended page sizes, such as 11” x 17”, count as a single page. Please, no embedded documents. Proposals that do not conform to these requirements may be rejected. The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and presentation of their proposal. A. Cover Letter / Executive Summary The Executive Summary should highlight the content of the proposal and features of the program offered, including a general description of the program and any unique aspects or benefits provided by your firm. Indicate your availability to participate in the interviews on the proposed dates as stated in the Schedule section. B. Vendor Information Describe: 1. Firm’s business and background 2. Number of years in the business 3. Details of ownership 4. An overview of services offered and qualifications 5. Size of firm 6. Location(s) of offices. If multiple, please identify which will be the primary for our account. 7. Primary contact information for the company including contact name(s) and title(s), mailing address(s), phone number(s), and email address(s). Complete Section VI, Vendor Statement. C. Scope of Proposal 1. Provide a detailed narrative of the services proposed per the scope of work, including a description of your team’s approach to the project. The narrative should include any options that may be beneficial for the City to consider. 2. Describe how the project would be managed and who would have primary responsibility for its timely and professional completion. Include a description RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 14 of 32 regarding how the analysis will be performed for the various identified areas identified, the methods and assumptions used, and the limitations of the analysis. 3. Describe the methods and timeline of communication your firm will use with the City’s Project Manager and other parties. D. Firm Capability Provide relevant information regarding previous experience related to this or similar Projects, to include the following: 1. Provide an overview of your firm’s experience in professional architectural/engineering services for parking garages or similar structures. 2. State the team’s commitment to, and experience with, integrated, high- performance buildings and sustainable design. Provide a minimum of three (3) similar projects completed within the past 5 years that involve the staff proposed to work on this project. Include the Owner’s name, title of project, contract price, contact name, email and phone number, sub-consultants on the team and a brief description of the work and any change orders. Projects shall feature workable, cost-effective, and sustainable design strategies. Please include a: • Description of the targets set forth by project owners or developed by the design team in conjunction with the owner. • Description of the sustainable design features of each project. • Description of the energy analysis technique(s) used. • Description of the cost/benefit analysis used for systems and materials selections. 3. Describe the team’s experience with the US Green Building Council’s LEED™ Green Building Rating System. List the projects completed within the last (5) five years that the team has submitted to the US Green Building Council for LEED™ certification and the certification level achieved. 4. References (current contact name, current telephone number and email address) from a minimum of three similar projects with similar requirements that have been completed within the past five (5) years and that have involved the staff proposed to work on this project. Provide a description of the work performed and the dates/timeframes in which services were provided for the referenced user or client. The Proposer authorizes the City to verify any and all information contained in the submittal from references contained herein and hereby releases all those concerned providing information as a reference from any liability in connection with any information they give. 5. Provide limits of liability for: (a) General Liability (b) Vehicle Liability and (c) Errors and Omissions insurance coverage. Refer to “Insurance Requirements” in Section VII.– Sample Agreement for minimum insurance coverages. E. Assigned Personnel 1. Provide an Organization Chart/Proposed Project Team containing the names of all key personnel and sub consultants, with titles, and their specific task. RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 15 of 32 2. List of Project Personnel: This list should include the identification of the contact person with primary responsibility for this Agreement, the personnel proposed for this Agreement, and any supervisory personnel, including partners and/or sub consultants, and their individual areas of responsibility. 3. A resume for each key professional and technical person assigned to the project, including partners and/or sub consultants, shall be submitted. Please limit resumes to one page. 4. Describe the availability of project personnel to participate in this project in the context of other commitments. 5. Describe any unique capabilities or experience the proposed key staff will bring to this project. How will the key project staff’s prior experiences benefit this project? F. Availability 1. Can the work be completed in the necessary timeframe, with target start and completion dates met? 2. Are other qualified personnel available to assist in meeting the project schedule if required? 3. Is the project team available to attend meetings as required by the Scope of Work? 4. Provide an outline of the schedule for completing tasks. G. Sustainability/TBL Methodology In concise terms (no more than two pages), please describe how your organization strives to be sustainable. Address how your firm incorporates Triple Bottom Line (TBL) into the workplace. See Section V: Review and Assessment for additional information. Please highlight areas of opportunity in the project where sustainability could be applied and/or improved. H. Cost and Work Hours Provide your team’s “not-to-exceed” (NTE) estimate for design work for each phase I – IV for the project. Include all design fees for each firm plus any anticipated direct cost and/or reimbursable expenses. Reasonable reimbursable expenses shall follow GSA’s expense guidelines at: www.gsa.gov. Please submit a detailed, NTE cost breakdown, per major design discipline, for your estimated fees for the project design work. Show a grand total for all fees, direct costs and/or reimbursable expenses anticipated. Please include hourly rates for all design disciplines and consultants. I. Additional Information Provide any information that distinguishes Vendor from its competition and any additional information applicable to this RFP that might be valuable in assessing Vendor’s proposal. Explain any concerns Vendor may have in maintaining objectivity in recommending the best solution. All potential conflicts of interest must be disclosed. Exceptions to the Scope of Services and City Agreement (a sample of which is attached in Section VII) shall be documented. RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 16 of 32 V. REVIEW AND ASSESSMENT CRITERIA Vendors will be evaluated on the following criteria. These criteria will be the basis for review and assessment of the written proposals and optional interview session. At the discretion of the City, interviews of the top-rated Vendors may be conducted. Final score may include evaluation of elements from the written proposal and interview. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING FACTOR QUALIFICATION STANDARD 2.0 Scope of Proposal Does the proposal address all elements of the RFP? Does the proposal show an understanding of the project objectives, methodology to be used and results/outcomes required by the project? Are there any exceptions to the specifications, Scope of Work, or agreement? 2.0 Assigned Personnel Do the persons who will be working on the project have the necessary skills and qualifications to design high energy-performance parking garages to meet LEED Gold and Net Zero Standards? Are sufficient people of the requisite skills and qualifications assigned to the project? 1.0 Availability Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? 1.0 Sustainability/TBL Methodology Does the firm demonstrate how they will incorporate sustainability and the Triple Bottom Line into this project? How will these services help the City achieve their Climate Action Plan goals? 3.0 Cost and Work Hours Does the proposal include detailed cost break-down for each cost element as applicable and are the line-item costs competitive? Do the proposed cost and work hours compare favorably with the Project Manager's estimate? Are the work hours presented reasonable for the effort required by each project task or phase? 1.0 Firm Capability Does the firm have the resources, financial strength, capacity and support capabilities required to successfully complete the project on-time and in- budget? Has the firm successfully completed previous projects of this type and scope? RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 17 of 32 Definitions Sustainable Purchasing is a process for selecting products or services that have a lesser or reduced negative effect on human health and the environment when compared with competing products or services that serve the same purpose. This process is also known as “Environmentally Preferable Purchasing” (EPP), or “Green Purchasing”. The Triple Bottom Line (TBL) is an accounting framework that incorporates three dimensions of performance: economic, or financial; environmental, and social. The generally accepted definition for TBL is that it “captures the essence of sustainability by measuring the impact of an organization’s activities on the world…including both its profitability and shareholders values and its social, human, and environmental capital.” J. Reference Evaluation Criteria Prior to award, the Project Manager will check references using the following criteria. Negative responses from references may impact the award determination. QUALIFICATION STANDARD Overall Performance Would you hire this Professional again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Professional responsive to client needs; did the Professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge a) If a study, did it meet the Scope of Work? b) If Professional administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively? RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 18 of 32 VI. VENDOR STATEMENT Vendor hereby acknowledges receipt of the City of Fort Collins Request for Proposal and acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and other provisions set forth in the RFP. Additionally, Vendor hereby makes the following representations to City: a. All of the statements and representations made in this proposal are true to the best of the Vendor’s knowledge and belief. b. Vendor commits that it is able to meet the terms provided in this proposal. c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof. d. Vendor further agrees that the method of award is acceptable. e. Vendor also agrees to complete the proposed Agreement with the City of Fort Collins within 30 days of notice of award. If contract is not completed and signed within 30 days, City reserves the right to cancel and award to the next highest rated firm. f. Vendor acknowledge receipt of addenda. Legal Firm Name: Physical Address: Remit to Address: Phone: Name of Authorized Agent of Firm: Signature of Authorized Agent: Primary Contact for Project: Title: Email Address: Phone: Cell Phone: NOTE: VENDOR STATEMENT IS TO BE SIGNED & RETURNED WITH YOUR PROPOSAL. Official Purchasing Document Last updated 10/2017 RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 19 of 32 VII. SAMPLE AGREEMENT (FOR REFERENCE ONLY – DO NOT SIGN ) PROFESSIONAL SERVICES AGREEMENT WORK ORDER TYPE THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and , hereinafter referred to as the "Professional". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with any project Work Orders for , issued by the City. A blank sample of a work order is attached hereto as Exhibit A, consisting of ( ) page(s) and is incorporated herein by this reference. A general scope of services is attached hereto as Exhibit C, consisting of ( ) page(s) and is incorporated herein by this reference. The City reserves the right to independently bid any project rather than issuing a Work Order to the Professional for the same pursuant to this Agreement. Irrespective of references in Exhibit A to certain named third parties, the Professional shall be solely responsible for performance of all duties hereunder. The term “Work” as used in this Agreement shall include the services and deliverables contained in Exhibit A and any Work Orders issued by the City. The City may, at any time during the term of a particular Work Order and without invalidating such Work Order, make changes to the scope of the particular services. Such changes shall be agreed upon in writing by the parties by Change Order, a sample of which is attached hereto as Exhibit B, consisting of one (1) page and incorporated herein by this reference. 2. The Work Schedule. The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule stated on each Work Order. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated as specified on each Work Order. Time is of the essence. Any extensions of any time limit must be agreed upon in writing by the parties hereto. 4. Contract Period. This Agreement shall commence , 20 , and shall continue in full force and effect until , 20 , unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. Written notice of renewal shall be provided to the Professional and mailed no later than thirty (30) days prior to contract end. Official Purchasing Document Last updated 10/2017 RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 20 of 32 5. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this agreement shall be effective when mailed, postage prepaid and sent to the following address: Professional: City: Copy to: Attn: City of Fort Collins Attn: PO Box 580 Fort Collins, CO 80522 City of Fort Collins Attn: Purchasing Dept. PO Box 580 Fort Collins, CO 80522 In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 6. Design, Project Insurance and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City its officers and employees, in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City and for the City's costs and reasonable attorney’s fees arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain insurance in accordance with Exhibit , consisting of one (1) page, attached hereto and incorporated herein. 7. Compensation. In consideration of services to be performed pursuant to this Agreement, the City agrees to pay the Professional on a time and reimbursable direct cost basis designated in Exhibit , consisting of ( ) page(s), attached hereto and incorporated herein by this reference. At the election of the City, each Work Order may contain a maximum fee, which shall be negotiated by the parties hereto for each such Work Order. Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City-verified progress in completing the services to be performed pursuant to the Work Order and upon approval of the Professional's direct reimbursable expenses. Final payment shall be made following acceptance of the Work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 8. License. Upon execution of this Agreement, the Professional grants to the City an irrevocable license to use any and all sketches, drawings, specifications, designs, blueprints, data files, calculations, studies, analysis, renderings, models and other Work Official Purchasing Document Last updated 10/2017 RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 21 of 32 Order deliverables (the “Instruments of Service”), in any form whatsoever and in any medium expressed, for purposes of constructing, using, maintaining, altering and adding to the project, provided that the City substantially performs its obligations under the Agreement. The license granted hereunder permits the City and third parties reasonably authorized by the City to reproduce applicable portions of the Instruments of Service for use in performing services or construction for the project. In addition, the license granted hereunder shall permit the City and third parties reasonably authorized by the City to reproduce and utilize the Instruments of Service for similar projects, provided however, in such event the Professional shall not be held responsible for the design to the extent the City deviates from the Instruments of Service. This license shall survive termination of the Agreement by default or otherwise. 9. City Representative. The City will designate, prior to commencement of the Work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 10. Project Drawings. Upon request and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival quality, prepared on stable mylar base material using a non-fading process to provide for long storage and high quality reproduction. "CD" disc of the as-built drawings shall also be submitted to the owner in and AutoCAD version no older then the established City standard. The Professional acknowledges the City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1, et seq. (the “CORA”), and documents in the City’s possession may be considered public records subject to disclosure under the CORA. 11. Monthly Report. Commencing thirty (30) days after Notice to Proceed is given on any Work Order and every thirty days thereafter, the Professional is required to provide the City Representative with a written report of the status of the Work with respect to the Work Order, Work Schedule and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 12. Independent Contractor. The services to be performed by the Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of the Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 13. Subcontractors. The Professional may not subcontract any of the Work set forth in the Exhibit A, Statement of Work without the prior written consent of the city, which shall not be unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of the City), then the following provisions shall apply: (a) the subcontractor must be a reputable, qualified firm with an established record of successful performance in its respective trade Official Purchasing Document Last updated 10/2017 RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 22 of 32 performing identical or substantially similar work, (b) the subcontractor will be required to comply with all applicable terms of this Agreement, (c) the subcontract will not create any contractual relationship between any such subcontractor and the City, nor will it obligate the City to pay or see to the payment of any subcontractor, and (d) the Work of the subcontractor will be subject to inspection by the City to the same extent as the Work of the Professional. The Professional shall require all subcontractors performing Work hereunder to maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit , consisting of one (1) page attached hereto and incorporated herein by this reference. The Professional shall maintain a copy of each subcontract’s certificate evidencing the required insurance. Upon request, the Professional shall promptly provide the City with a copy of such certificate(s). 14. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 15. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the Work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 16. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this Agreement, such party may be declared in default. 17. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred because of the default. 18. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire Agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 19. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of Official Purchasing Document Last updated 10/2017 RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 23 of 32 this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 20. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., the Professional represents and agrees that: a. As of the date of this Agreement: 1. The Professional does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. The Professional will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the “e-Verify Program”) or the Department Program (the “Department Program”), an employment verification program established pursuant to Section 8- 17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. The Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. c. The Professional is prohibited from using the e-Verify Program or Department Program procedures to undertake pre-employment screening of job applicants while this Agreement is being performed. d. If the Professional obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, the Professional shall: 1. Notify such subcontractor and the City within three days that the Professional has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that the Professional shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. The Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment (the “Department”) made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. Official Purchasing Document Last updated 10/2017 RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 24 of 32 f. If the Professional violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, the Professional shall be liable for actual and consequential damages to the City arising out of the Professional’s violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Professional violates this provision of this Agreement and the City terminates the Agreement for such breach. 21. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit - Confidentiality, consisting of one (1) page, attached hereto and incorporated herein by this reference. Official Purchasing Document Last updated 10/2017 RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 25 of 32 THE CITY OF FORT COLLINS, COLORADO By: Gerry Paul Purchasing Director DATE: ATTEST: APPROVED AS TO FORM: PROFESSIONAL'S NAME By: Printed: Title: CORPORATE PRESIDENT OR VICE PRESIDENT Date: Official Purchasing Document Last updated 10/2017 RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 26 of 32 EXHIBIT A WORK ORDER FORM PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND PROFESSIONAL'S NAME WORK ORDER NUMBER: PROJECT TITLE: ORIGINAL BID/RFP NUMBER & NAME: MASTER AGREEMENT EFFECTIVE DATE: Original Contract Date WORK ORDER COMMENCEMENT DATE: WORK ORDER COMPLETION DATE: MAXIMUM FEE: (time and reimbursable direct costs): PROJECT DESCRIPTION/SCOPE OF SERVICES: Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of ( ) page(s) are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. PROFESSIONAL: Date: Name, Title ACCEPTANCE: Date: Name, Project Manager REVIEWED: Date: Name, Buyer or Senior Buyer ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) Official Purchasing Document Last updated 10/2017 RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 27 of 32 EXHIBIT B CHANGE ORDER NO. PROJECT TITLE: PROFESSIONAL: Company Name WORK ORDER NUMBER: PO NUMBER: DESCRIPTION: 1. Reason for Change: Why is the change required? 2. Description of Change: Provide details of the changes to the Work 3. Change in Work Order Price: 4. Change in Work Order Time: ORIGINAL WORK ORDER PRICE $ .00 TOTAL APPROVED CHANGE ORDER .00 TOTAL PENDING CHANGE ORDER .00 TOTAL THIS CHANGE ORDER .00 TOTAL % OF THIS CHANGE ORDER % TOTAL C.O.% OF ORIGINAL WORK ORDER % ADJUSTED WORK ORDER COST $ .00 PROFESSIONAL: Date: Name, Title ACCEPTANCE: Date: Name, Project Manager REVIEWED: Date: Name, Buyer or Senior Buyer ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) Official Purchasing Document Last updated 10/2017 RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 28 of 32 EXHIBIT C GENERAL SCOPE OF SERVICES Official Purchasing Document Last updated 10/2017 RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 29 of 32 Official Purchasing Document Last updated 10/2017 RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 30 of 32 EXHIBIT (BID SCHEDULE/COMPENSATION) Official Purchasing Document Last updated 10/2017 RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 31 of 32 EXHIBIT INSURANCE REQUIREMENTS 1. The Professional will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing Work under this bid, the Professional shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: “The insurance evidenced by this Certificate will not reduce coverage or limits and will not be cancelled, except after thirty (30) days written notice has been received by the City of Fort Collins.” In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Professional, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Professional under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Professional 's general liability and automobile liability insurance policies for any claims arising out of Work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Professional shall maintain during the life of this Agreement for all of the Professional's employees engaged in Work performed under this Agreement: 1. Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Professional shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of Work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $1,000,000 combined single limits for bodily injury and property damage. In the event any Work is performed by a subcontractor, the Professional shall be responsible for any liability directly or indirectly arising out of the Work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. C. Errors & Omissions. The Professional shall maintain errors and omissions insurance in the amount of $1,000,000. Official Purchasing Document Last updated 10/2017 RFP 9117 Architectural Services for New Parking Garage at 245 N Mason St. Page 32 of 32 EXHIBIT CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to this Agreement (the “Agreement”), the Professional hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as “information”) that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Professional has agreed to perform, the Professional hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Professional agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City, or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City). The Professional shall not disclose any such information to any person not having a legitimate need-to-know for purposes authorized by the City. Further, the Professional shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Professional understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Professional shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Professional ceases to perform services for the City, or the City so requests for any reason, the Professional shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Professional understands and agrees that the City’s remedies at law for a breach of the Professional’s obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law.