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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8926 E-WASTE RECYCLING SERVICESMarch 23, 2020 Onsite Electronics Recycling, LLC dba I.T. Refresh Attn: Janice Oldemeyer 100 N. Link Lane, Unit 100 Fort Collins, CO 80524 RE: Contract Renewal, 8926 E-Waste Recycling Services Dear Ms. Oldemeyer: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: 1) The term will be extended for one (1) additional year, July 1, 2020 through June 30, 2021. If the renewal is acceptable to your firm, please sign this letter in the space provided and include a current copy of insurance certificate naming the City as an additional insured for General and Automotive Liability within the next fifteen (15) days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non-renewal. Please contact Ed Bonnette, C.P.M., CPPB, Senior Buyer at (970) 416-2247 if you have any questions regarding this matter. Sincerely, Gerry S. Paul Director of Purchasing __________________________________________ ________________ Signature Date (Please indicate your desire to renew 8926 by signing this letter and returning it to Purchasing Division within the next fifteen days.) GSP:kr Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing DocuSign Envelope ID: CAC62EF7-82C6-4C9D-8068-D0C009204007 3/27/2020 INSURED COPY FAIC-SKLBUS-AUE (06/01) Policy Number ENDORSEMENT Named Insured Effective Date: 12:01 A.M., Standard Time Agent Name Agent No. FBCAT0462000 09-21-19 FREBERG ENVIRONMENTAL INSURANCE, INC FR001 ONSITE ELECTRONICS RECYCLING ARCH INSURANCE COMPANY BLANKET ADDITIONAL INSURED ENDORSEMENT THIS ENDORSEMENT MODIFIES INSURANCE PROVIDED UNDER THE FOLLOWING: BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM TRUCKERS COVERAGE FORM WITH RESPECT TO COVERAGE PROVIDED BY THIS ENDORSEMENT, THE PROVISIONS OF THE COVERAGE FORM APPLY UNLESS MODIFIED BY THE ENDORSEMENT. THIS ENDORSEMENT IS EFFECTIVE ON THE INCEPTION DATE OF THE POLICY UNLESS ANOTHER DATE IS INDICATED BELOW. SECTION II - LIABILITY COVERAGE, 1. WHO IS AN INSURED IS AMENDED TO INCLUDE AS AN "INSURED" ANY PERSON, ORGANIZATION, TRUSTEE, ESTATE OR GOVERNMENTAL ENTITY TO WHOM OR TO WHICH THE NAMED INSURED HAS CONSENTED, BY VIRTUE OF A WRITTEN AGREEMENT OR BY THE ISSUANCE OR EXISTENCE OF A PERMIT TO PROVIDE INSURANCE SUCH AS IS AFFORDED BY THIS POLICY, BUT ONLY WITH RESPECT TO THEIR LEGAL LIABILITY FOR ACTS OR OMISSIONS OF A PERSON FOR WHOM LIABILITY COVERAGE IS AFFORDED UNDER THIS POLICY. YOU ARE AUTHORIZED TO ACT FOR THE ADDITIONAL INSURED NAMED IN THE SCHEDULE IN ALL MATTERS PERTAINING TO THIS INSURANCE. ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED DocuSign Envelope ID: CAC62EF7-82C6-4C9D-8068-D0C009204007 DocuSign Envelope ID: CAC62EF7-82C6-4C9D-8068-D0C009204007 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (A/C, No): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY PRO- LOC JECT PRODUCTS - COMP/OP AGG OTHER: $ COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) $ $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD NOTEPAD PAGE INSURED'S NAME Date 2 19-Environmental 20 Term Impairment Liability Limit-SIR/Deductible $5,000 Per Claim $Condition 1,000,000 Limit per Pollution Condition/$2,000,000 Aggregate Pollution Contractors Condition Pollution Liability Limits-SIR/Deductible $5,000 Per Pollution $Professional 1,000,000 each Liability claim/$2,Limits 000,000 (E&Aggregate O)-Deductible $5,000 per Wrongful Act $Claims 1,000,000 Made Damage Retro Limit Date 12-each 28-Occurrence/2004 $2,000,000 Aggregate GL form Additional ECC-319-0712 Insured Does not apply to Professional Liability GL form Waiver ECC-320-of Subrogation 0712 Does not apply to Professional Liability GL Primary non contributory ECC-548-0317 All apply when required by written contract OP ID: CBM 19-Cyber 20 Term Liability-Philadelphia Insurance Company, Policy#PHSD1460817 Claims Network Made Security form Retroactive and Privacy Date Liability 7-20-2011 Coverage, applies Employeee to: Privacy Liability and Electronic Media Liability Coverage Coverage Cyber Extortion limits- Threat $1,000,000 Network Employee Security Privacy and Liability Privacy Coverage Lilability $1,000,Coverage 000 $1,000,000 Electronic Cyber Terrorism Media Coverage Liability $1,Coverage 000,000 $1,000,000 Deductibles $10,000 Each Loss 09/Auto 21/form 2019 FAIC-TO 07/SKLBUS-1/2020 AUE (06/01) Additional Insured Auto Non Owned Waiver Hired of subrogation Physical Damage form Auto CA 04 must 44 10 be 13 scheduled for coverage to apply. ONSIT-1 03/27/2020 Onsite Electronics Recycling DocuSign Envelope ID: CAC62EF7-82C6-4C9D-8068-D0C009204007 INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD ONSIT-1 OP ID: CBM 03/27/2020 Diane Stockman DLS Insurance Services PO Box 505 Knightsen, CA 94548 Diane Stockman 925-513-9080 925-281-5742 diane@dlsins.com Arch Insurance Co. Pinnacol Assurance Onsite Electronics Recycling DBA: IT Refresh 1281 E. Magnolia Unt D,Box 141 Fort Collins, CO 80524 Admiral Insurance Company C X 1,000,000 X X FEI-EIL-21762-04 07/01/2019 07/01/2020 50,000 C X 07/01/2019 07/01/2020 5,000 1,000,000 2,000,000 X 2,000,000 A 1,000,000 X FBCAT0462000 09/21/2019 07/01/2020 X X X X 4,000,000 X C FEI-EXS-21763-04 07/01/2019 07/01/2020 4,000,000 B X 4216109 04/01/2020 04/01/2021 1,000,000 1,000,000 1,000,000 C FEI-EIL-21762-04 07/01/2019 07/01/2020 Env Imp 1,000,000 C Pollution FEI-EIL-21762-04 07/01/2019 07/01/2020 Pollution 1,000,000 Re: E-Waste Recycling Services City of Fort Collins, Colorado named as additional insured with respect to General Liability and Automobile Liability CITYFOR City of Fort Collins PO Box 580 Fort Collins, CO 80522 925-513-9080 11150 41190 24856 Professional FEI-EIL-21762-04 Env Impairment DocuSign Envelope ID: CAC62EF7-82C6-4C9D-8068-D0C009204007