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HomeMy WebLinkAboutRFP - 8786 BUNKER GEAR INSPECTION, CLEANING & REPAIR SERVICESAddendum 1 Page 1 of 2 ADDENDUM NO. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of RFP 8786: Bunker Gear Inspection, Cleaning & Repair Services OPENING DATE: 3:00 PM (Our Clock) August 24, 2018 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 – Questions & Answers Please contact Beth Diven, Buyer, at (970) 221-6216 or bdiven@fcgov.com.with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing Addendum 1 Page 2 of 2 EXHIBIT 1 – QUESTIONS & ANSWERS 1. Q1: Section III.E.2 states: Certificates or verification of training from manufacturer(s) for all employees who may perform work under this Agreement. NFPA 1851 – 2014 edition does not require manufacturer training for ISP employee who service their equipment. As a result, manufacturers do not / cannot offer NFPA 1851 training to ISPs. Instead, NFPA 1851 – 2014 edition requires 3rd Party Verification of an ISP’s ability to perform advanced cleaning, advanced inspection, and all repairs. To meet the requirements of this section, is it permissible to submit NFPA 1851 – 2014 edition 3rd Party Verification Certificate? Yes, this is acceptable. 2. Is submitted pricing fixed for the length of the contract? If pricing is not fixed, please provide details for yearly increase percentage allowance. The submitted pricing will be fixed for the initial 1-year agreement term. Any pricing increases may be negotiated annually at the time of contract renewal. The City does not guarantee a set annual percentage increase and will not consider any increase that exceeds the rates set forth in the Denver/Boulder CPI-U. 3. Q3: Section III.H.3 requests a time and materials fee schedule for all services. Because time and materials can vary by: a. Age of garment in need of repair b. Location of repair c. Overall construction method(s) deployed by the OEM d. Is it permissible for vendor to provide a fixed price list detailing all facets of services provided to satisfy the requirement of section III.H.3? Yes, this is acceptable. 4. Q4: Section III.F.1 - Please define “necessary timeframe” expectation of vendor to complete work. Turn-around time should be no longer than 15 days unless an extension is granted by the Poudre Fire Authority. 5. PFA’s previous answer states “15-day turnaround”. Does the “15 days” refer to calendar or business days? 15 calendar days. 6. Will PFA share question(s) & answers posed from other potential vendors? If so, where / how will we be able to view them? Yes. All questions and answers will be posted to the Rocky Mountain E- Purchasing System (Bidnet) in the form of an addendum after the questions deadline.