HomeMy WebLinkAboutRFP - 8692 PENSION CONSULTANT & CO-FIDUCIARY FOR PFAAddendum 1 Page 1 of 19
ADDENDUM NO. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of RFP 8692: Pension Consultant and Co-fiduciary for PFA
OPENING DATE: 3:00 PM (Our Clock) February 27, 2018
To all prospective bidders under the specifications and contract documents described above,
the following changes/additions are hereby made and detailed in the following sections of this
addendum:
1. The Opening Date has been changed to February 27, 2018 at 3:00 PM (our clock)
2. Additional Information
Exhibit 1 – Questions & Answers
Exhibit 2 – PFA Investment Policy
Exhibit 3 – Current Investment Summary
Please contact Beth Diven, Buyer, at (970) 221-6216 or bdiven@fcgov.com.with any questions
regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
Addendum 1 Page 2 of 19
EXHIBIT 1 – QUESTIONS & ANSWERS
1. What is the current annual value of the incumbent pension consultant contract?
$39,500 per year.
2. Is the participant education program fulfilled by ICMARC or the Pension Consultant?
Currently, the record keeper provides the education with advice and
supplemental information provided by the Pension Consultant.
3. In providing a benchmarking report which details the recipient’s goals and needs, is the
pension consultant expected to communicate directly with the plan participant on a
quarterly basis?
The current Pension Consultant provides a quarterly newsletter regarding
recipient interests which are distributed by PFA staff. These communications
are not targeted at each individual participant, but rather participants in general.
4. Please provide a copy of the Plans’ Investment Policy Statement, if adopted.
See Exhibit 2.
5. Please provide a recent financial statement details the investment options, ticker symbol
and plan asset value invested in the fund. Are you able to provide the plan’s current fund
lineup? If so we could review the current funds as part of our initial response.
See Exhibit 3.
6. General availability – Is this asking when we are available to service plan members i.e.
when we are open?
Yes.
7. Can “addendums” be added to the service agreement, if needed, that clarify roles and
responsibilities so long as they do not conflict with the service agreement?
The attached services agreement is our boiler plate and is included for reference
purposes only. The final agreement with the awarded vendor will include
specific project related details including those you referenced as agreed to by
all parties during contract negotiations.
8. Develop a plan to determine plan members investment goals and retirement
needs. ICMARC has tools of this nature available to participants on their website. Are
you asking for additional tools/options to complement/add to the ICMARC service
offering? Do participants not currently have access to such services through ICMARC?
Participants have access to these services through ICMARC. The Pension
Consultant is asked to work cooperatively with ICMARC to develop education
plans and strategies to inform members of retirement related issues and
planning.
9. Provide a quarterly report for each plan member addressing fund performance. The report
should benchmark to the recipient’s goals and needs. Recommendations to achieve goals
should be provided. Is ICMARC currently providing participants with quarterly
Addendum 1 Page 3 of 19
statements? If so are you requesting this report in addition to the normal quarterly
participant statements?
The current Pension Consultant provides a quarterly newsletter regarding
recipient interests which are distributed by PFA staff via email. These
communications are not targeted at each individual participant, but rather
participants in general. ICMARC provides individual participants with detailed
performance reports on a quarterly basis.
10. Develop and recommend a participant educational plan that includes a policy statement,
goals and measurable objectives. I assume you are interested in group and 1:1
participants meetings regarding the plan and general financial wellness seminars? Does
ICMARC currently provide any participant education meetings and/or educational modules
online?
This service does not refer to delivering the materials one-to-one for participant
education, but rather developing and recommending education plans to be
provided in partnership with the plan record keeper (currently ICMA-RC). ICMA-
RC does provide educational meetings both in person and online.
11. I want to be certain I understand what participant planning and education services are
currently being offered by ICMARC. If these services are being offered will they continue
to be offered by ICMARC and will our services supplement/compliment their
services? For example if we offer a form of financial planning in addition to what
education participants currently receive through ICMARC.
This service does not refer to delivering the materials one-to-one for participant
education, but rather developing and recommending education plans to be
provided in partnership with the plan record keeper (currently ICMA-RC). ICMA-
RC does provide educational meetings both in person and online.
12. Develop a plan to determine plan members investment goals and retirement
needs. ICMARC has tools of this nature available to participants on their website. Are
you asking for additional tools/options to complement/add to the ICMARC service
offering? Do participants not currently have access to such services through ICMARC?
This service does not refer to delivering the materials one-to-one for participant
education, but rather developing and recommending education plans to be
provided in partnership with the plan record keeper (currently ICMA-RC). ICMA-
RC does provide educational meetings both in person and online.
13. Provide a quarterly report for each plan member addressing fund performance. The report
should benchmark to the recipient’s goals and needs. Recommendations to achieve goals
should be provided. Is ICMARC currently providing participants with quarterly
statements? If so are you requesting this report in addition to the normal quarterly
participant statements?
The current Pension Consultant provides a quarterly newsletter regarding
recipient interests which are distributed by PFA staff via email. These
communications are not targeted at each individual participant, but rather
participants in general. ICMARC provides individual participants with detailed
performance reports on a quarterly basis. Quarterly statements about individual
performance as well as online access to individual performance data is and will
continue to be provided by the record keeper. Continuing education about goal
Addendum 1 Page 4 of 19
setting and market recommendations is sought from the pension consultant as
an unbiased co-fiduciary.
14. Develop and recommend a participant educational plan that includes a policy statement,
goals and measurable objectives. I assume you are interested in group and 1:1
participants meetings regarding the plan and general financial wellness seminars? Does
ICMARC currently provide any participant education meetings and/or educational modules
online?
The record keeper provides one-on-one participant meetings and group
education programs. The pension consultant is asked to act as advisors to the
pension boards regarding education plan development and implementation and
to work with ICMA RC on those efforts.
15. We often like to use prospect logos in our RFP responses. May we use the Poudre Valley
Fire Authority logo in our response? If so will you provide the logo or is it acceptable to
you if we pull the logo off the internet?
You may use the logo from the internet in your response.
Addendum 1 Page 5 of 19
EXHIBIT 2 – PFA INVESTMENT POLICY
Addendum 1 Page 6 of 19
Addendum 1 Page 7 of 19
Addendum 1 Page 8 of 19
Addendum 1 Page 9 of 19
Addendum 1 Page 10 of 19
Addendum 1 Page 11 of 19
Addendum 1 Page 12 of 19
Addendum 1 Page 13 of 19
Addendum 1 Page 14 of 19
Addendum 1 Page 15 of 19
Addendum 1 Page 16 of 19
Addendum 1 Page 17 of 19
Addendum 1 Page 18 of 19
Addendum 1 Page 19 of 19
EXHIBIT 3 – CURRENT INVESTMENT SUMMARY
Plan Balance
Plan 106043- POUDRE FIRE AUTHORITY (NEW HIRE)
City/State FORT COLLINS CO Account Type 401
Inception To Date $27,509,566.83 Year To Date $380,639.67
BALANCE INFORMATION(as of 02/15/2018)
Ticker Fund Name Fund Description # Shares Share Price %Total Balance
SPWYX Am Beacon Steph Sm Cap Growth 33,177.13 $19.79 0.90% $656,575.39
RERGX American Funds EuroPacific Gr 26,750.51 $58.05 2.10% $1,552,867.02
BXMIX Blackstone Alt Multi-Strategy 1,654.75 $10.59 0.00% $17,523.79
SCMIX Columbia Seligman Comm & Info 18,682.58 $80.54 2.10% $1,504,695.19
CRSOX Credit Suisse Commodity Return 6,103.73 $5.02 0.00% $30,640.73
DHLYX Diamond Hill Large Cap Y 132,957.06 $26.77 4.90% $3,559,260.60
DHSYX Diamond Hill Small Cap Y 45,619.87 $35.78 2.20% $1,632,278.81
EIBLX Eaton Vance Floating-Rate I 2,646.28 $9.03 0.00% $23,895.89
FCNTX Fidelity Contrafund® 73,064.10 $128.52 12.80% $9,390,197.86
FNCSX Franklin Natural Resources R6 12,785.99 $27.87 0.50% $356,345.56
HAINX Harbor International Instl 53,830.20 $69.01 5.10% $3,714,822.27
JVMRX John Hancock Disc Val Mid Cap 224,202.52 $23.44 7.20% $5,255,307.05
JHASX John Hancock Glbl Abs Rtn St 1,687.02 $10.48 0.00% $17,679.98
OHYFX JPMorgan High Yield I 803.6758 $7.33 0.00% $5,890.94
MASFX Litman Gregory Mstrs Alt Strat 2,030.99 $11.70 0.00% $23,762.53
MWTIX Met West Total Return Bond I 222,620.95 $10.41 3.20% $2,317,484.13
MMUKX MFS Utilities R6 63,502.65 $19.72 1.70% $1,252,272.31
FREGX Nuveen Real Estate Securities 74,815.37 $18.87 1.90% $1,411,766.02
ODVIX Oppenheimer Developing Markets 44,532.72 $44.93 2.70% $2,000,855.14
PJGQX Prudential Jennison Mid Cap Gr 101,393.12 $39.15 5.40% $3,969,540.51
VFIAX Vanguard 500 Index Admiral 24,292.71 $252.76 8.40% $6,140,224.37*
VEXAX Vanguard Extended Mkt Idx Adm 61,966.59 $85.55 7.20% $5,301,241.60
VAIPX Vanguard Inflation-Prot Secs 28,293.56 $25.05 1.00% $708,753.66
VBTLX Vanguard Ttl Bond Mkt Idx Adm 137,721.12 $10.48 2.00% $1,443,317.37
VT Cash Management Fidelity Money Market Govt Portfolio III 24,361.17 $1.00 0.00% $24,361.17
VT PLUS Fund 10.30% $7,592,896.81
VT Retirement IncomeAdvantage 226,565.12 $17.30 5.30% $3,918,789.91
VT Vantagepnt Ovrseas Eq Idx VT III VP Overseas Equity Index 44,032.37 $14.40 0.90% $634,066.10
VT Vantagepoint Milestone 2010 VT III Vantagepoint Milestone 2010 5,473.10 $14.17 0.10% $77,553.79
VT Vantagepoint Milestone 2015 VT III Vantagepoint Milestone 2015 15,097.22 $15.07 0.30% $227,515.17
VT Vantagepoint Milestone 2020 VT III Vantagepoint Milestone 2020 69,046.05 $15.91 1.50% $1,098,522.70
VT Vantagepoint Milestone 2025 VT III Vantagepoint Milestone 2025 40,672.83 $16.63 0.90% $676,389.13
VT Vantagepoint Milestone 2030 VT III Vantagepoint Milestone 2030 72,397.41 $17.60 1.70% $1,274,194.34
VT Vantagepoint Milestone 2035 VT III Vantagepoint Milestone 2035 96,066.47 $18.29 2.40% $1,757,055.67
VT Vantagepoint Milestone 2040 VT III Vantagepoint Milestone 2040 134,999.69 $19.24 3.50% $2,597,393.95
VT Vantagepoint Milestone 2045 VT III Vantagepoint Milestone 2045 9,052.05 $21.05 0.30% $190,545.74
VT Vantagepoint Milestone 2050 VT III Vantagepoint Milestone 2050 47,021.57 $17.94 1.10% $843,567.04
VT Vantagepoint MS Ret Inc VT III VP Milestone Retirement Inc 16,381.49 $13.25 0.30% $217,054.79
Total 100.00% $73,417,105.03