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Home My WebLink AboutCORRESPONDENCE - PURCHASE ORDER - STANTEC CONSULTING SERVICES INC - WATER VULNERABILITYUtilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND STANTEC CONSULTING SERVICES, INC WORK ORDER NUMBER: 02 PROJECT TITLE: Water Supply Planning Support ORIGINAL BID/RFP NUMBER & NAME: MASTER AGREEMENT EFFECTIVE DATE: October 21, 2019 ARCHITECT/ENGINEER: Stantec Consulting Services, Inc OWNER’S REPRESENTATIVE: Meagan Smith WORK ORDER COMMENCEMENT DATE: November 25, 2019 WORK ORDER COMPLETION DATE: October 31, 2020 MAXIMUM FEE: (time and reimbursable direct costs): $30,000 PROJECT DESCRIPTION/SCOPE OF SERVICES: Tasks associated with developing additional graphics and other communication tools and guidance related to the WSVS. See attached Scope of Work. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of two (2) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Stantec Consulting Services, Inc By: Date: Name: Chip Paulson Title: Principle Engineer DocuSign Envelope ID: E71A38F8-52CAEC84-7E97-1CCA-4058-41B8-B3FF-9748-38CCE9D48BE1 40CD39F1E5A8 12/19/2019 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Meagan Smith, Project Manager REVIEWED: Date: Pat Johnson, Buyer or Senior Buyer APPROVED AS TO FORM: Date: Name, City Attorney's Title (if greater than $1,000,000) ACCEPTANCE: Date: Donnie Dustin, Water Resources Division Manager ACCEPTANCE: Date: Name, Title ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) DocuSign Envelope ID: E71A38F8-52CAEC84-7E97-1CCA-4058-41B8-B3FF-9748-38CCE9D48BE1 40CD39F1E5A8 12/11/2019 12/11/2019 12/19/2019 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES DocuSign Envelope ID: E71A38F8-52CAEC84-7E97-1CCA-4058-41B8-B3FF-9748-38CCE9D48BE1 40CD39F1E5A8 FORT COLLINS UTILITIES WATER SUPPLY PLANNING ON-CALL TASKS WSVS Communication Support TASK ORDER November 22, 2019 SCOPE OF WORK The WSVS includes complex analyses with results and metrics that can be difficult to process, summarize and present to managers and decision makers in an accessible manner. Message refinement, clear summaries with succinct take-aways, and instructive graphics are needed to assist FCU staff in communicating WSVS results to FCU leadership and the public. Recent presentations of Vulnerability Study results to Senior Staff and Water Board further highlighted the need for translation of some metrics to more policy friendly presentation, in anticipation of the WSDMP Update. A potential task to be performed under this contract may be a WSVS Communication Support task, described below. This task would assist FCU staff in refining and summarizing conclusions and messages from the WSVS with an emphasis on developing materials for use with FCU leadership and the public. Task 1. WSVS Communication Support Stantec will work with FCU staff to refine and communicate key messages from the WSVS and risk-based planning concepts to internal FCU staff and governing board. This includes supporting staff in proposing modifications to FCU’s current Water Supply and Demand Management Policy to incorporate risk-based concepts and the key WSVS messages. This support may take the form of the following:  Assist FCU staff to build a process for converting metrics stored in the database (DMS) to graphics in Tableau  Coordinating and developing new materials (charts, figures, tables, and other presentation materials) from existing results  Work with FCU staff to identify and articulate potential additional metrics for use in developing policy criteria around risk-based planning  Support FCU staff in selecting combinations of future climate conditions, demand levels, and risk scenarios from the WSVS to demonstrate risk-based planning concepts for internal communications  Other general support tasks related to bridging WSVS findings to potential policy criteria Communications for this task will mostly occur via email and Skype but may include some in-person meetings. Deliverables will consist of informal memos, presentation materials, or other products mutually agreed upon. Task 2. Project Management Stantec’s project management strategies and tools will be used to assure the objectives of these tasks are met. Stantec will be responsible for documenting all services provided in support of this task order, including hours and costs, and providing this documentation as part of all invoicing. DocuSign Envelope ID: E71A38F8-52CAEC84-7E97-1CCA-4058-41B8-B3FF-9748-38CCE9D48BE1 40CD39F1E5A8 Schedule and Budget Work under this task order shall be completed by October 31, 2020. The budget shall not exceed $30,000 with a breakdown shown in the table below. Chip Paulson Neil Stewart Lisa Fardal Samantha Dyche Admin Direct Costs Total $255 $150 $170 $120 $100 WSVS Communication Support 24 80 20 44 $430 $27,230 Project Management 2 2 8 6 $2,770 Total 26 82 28 44 $400 $30,000 DocuSign Envelope ID: E71A38F8-52CAEC84-7E97-1CCA-4058-41B8-B3FF-9748-38CCE9D48BE1 40CD39F1E5A8 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. DocuSign Envelope ID: E71A38F8-52CAEC84-7E97-1CCA-4058-41B8-B3FF-9748-38CCE9D48BE1 40CD39F1E5A8