HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8888 MAXIMO SYSTEM SUPPORT & MAINTENANCEChange Order Form (for Work Orders)
Official Purchasing Form
Last updated 10/2017
CHANGE ORDER
NO. #2
PROJECT TITLE: Maximo Configuration and Process Development
CONTRACTOR: Crory & Associates, Inc.
WORK ORDER NUMBER:LPO_PROJECTS
PO NUMBER: 9191531
DESCRIPTION:
1. Reason for Change: Addition of Light & Power Operations (LPO) Task
2. Description of Change: Crory & Associates is tasked with converting the LPO Structures
database into Maximo configurations consisting of Technical & Business Processes, Maximo &
mobile Configurations, UAT, Training, Go-Live & Postproduction Support for LPO.
3. Change in Work Order Price: $70,880.00
4. Completion Date (if changed): October 2, 2020
ORIGINAL WORK ORDER PRICE $ 220,000.00
TOTAL APPROVED CHANGE ORDER $ 38,400.00
TOTAL PENDING CHANGE ORDER $ .00
TOTAL THIS CHANGE ORDER $ 70,880.00
TOTAL % OF THIS CHANGE ORDER %
TOTAL C.O.% OF ORIGINAL WORK ORDER %
ADJUSTED WORK ORDER COST $ 329,280.00
CONTRACTOR: Crory & Associates
By: Date:
Name: __Rick Crory Title: __Vice President
REVIEWED: Date:
Pat Johnson, Buyer or Senior Buyer
SUBMITTED BY: Date:
Coy Althoff, Utilities Asset Manager
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
ACCEPTANCE: Date:
Tim McCollough, Deputy Director, Utilities
ACCEPTANCE: Date:
Kraig Bader, Director, Elec. Engineering
DocuSign Envelope ID: E2E5DCC0-C0F8-4C17-94E4-CD8E3D328214
12/17/2019
12/17/2019
12/17/2019
12/17/2019
12/17/2019
12/17/2019
Change Order Form (for Work Orders)
Official Purchasing Form
Last updated 10/2017
ACCEPTANCE: Date:
Judy Dahlgren, Project Manager
Attachment A
Crory & Associates LPO_PROJECTS Change Order #2:
Light & Power Operations Structures Database Conversion Scope of Work
Task 03 – LPO Structures Conversion / AMFC:
Crory will provide support, as needed, for the Structures Conversion from Microsoft Access to
Maximo / Oracle and Advanced Metering Fort Collins (AMFC) assets for the Light & Power
Operations (LPO) Department including but not limited to the following sub-tasks: Program / Task
Support and Production Environment (PROD) Support / Enhancement / Configurations. Crory and
City deliverables are further defined below based on sub-tasks detailed above in the SOW.
CRORY will provide LPO Structures Conversion / AMFC support for this task through April 17th
,
2020. See Task Schedule Figure 3A and Labor Cost Breakdown Figures 3B.
Deliverables Sub-Task 01 - Program / Task Support:
Crory Deliverables for this sub-task:
• Provide assistance / support for steps required to complete all sub-tasks listed in this task
• Maintain communications (email / voice / other)
• Review, edit, or provide feedback following completion of work listed in this task
• Participate in / support ad-hoc or scheduled meetings as needed, which may include
teleconferences or online with appropriate staff as needed:
o When asked develop support meeting agendas
o As needed, develop support meeting presentations
o Upon request facilitate meetings
o Attend bi-weekly support meetings
• Execute consulting task / sub-tasks and activities as required
• Manage consulting team activities and logistics
• Provide monthly team labor / task invoice report
• Provide bi-weekly written status reports
City Deliverables for this sub-task:
• Provide a City PM as a central point of contact
• Work with City and Crory to complete all work listed in this task
• Participate in / support scheduled meetings, which may include teleconferences or
online with appropriate utility personnel as needed:
o Schedule bi-weekly support meetings
o Document / distribute meeting minutes
• Provide administrative / logistics / meeting support as needed
• Maintain communications (email / voice / other)
• Review, edit, or provide feedback as necessary to finalize sub-task deliverables
• Support / Manage City Teams in the performance of, or activities required to complete,
sub-tasks listed in this task
DocuSign Envelope ID: E2E5DCC0-C0F8-4C17-94E4-CD8E3D328214
12/18/2019
Change Order Form (for Work Orders)
Official Purchasing Form
Last updated 10/2017
Deliverables Sub-Task 02 - Production Environment (PROD) Support/ Enhancement /
Configuration:
Crory & Associates Deliverables for this sub-task
• Review, edit, or provide feedback following asset data migration into Maximo via GIS or
map service as needed
• Provide support for implementation of best practice asset and work in Maximo non-
production environments including but not limited to:
o Support for prototype sessions
o Configuration of Maximo application(s) and / or start centers including queries
o Development of automation scripts, escalations, actions and / or
communication templates
o Configuration and loading of asset, material and / or work data in support of
work history
o Implementation of new security groups
o Develop and / or conduct user acceptance testing as required
o Development or modification of reports
• Provide support for the implementation of approved best practice asset and work
management in Maximo production environment including but not limited to Go-Live
support
• Provide support for conducting training including review and / or development of
training documentation as needed
• Provide support for post-production as needed
City Deliverables for this sub-task
• Review, edit, or provide feedback as necessary to finalize sub-task deliverables
• Conduct asset data migration into Maximo via GIS and create map services as needed
• Execute assigned tasks and activities including but not limited to:
o Refresh Maximo environments as needed
o Provide support for work history conversion
o Support prototype sessions
o Schedule Go-Live together with Ride-alongs as needed
o Coordinate with City of Fort Collins Help Desk to setup support
DocuSign Envelope ID: E2E5DCC0-C0F8-4C17-94E4-CD8E3D328214
Change Order Form (for Work Orders)
Official Purchasing Form
Last updated 10/2017
The Task 03 Task Schedule is provided below in Figure 3A. This is an estimated schedule to be
adjusted per the City’s needs.
Figure 3A Task Schedule
DocuSign Envelope ID: E2E5DCC0-C0F8-4C17-94E4-CD8E3D328214
Change Order Form (for Work Orders)
Official Purchasing Form
Last updated 10/2017
The Task 03 Labor Costs Breakdown is provided below in Figure 3B. These are estimated costs to
be adjusted per the City’s needs.
Figure 3B Labor Costs Breakdown
Reimbursable Direct Costs:
A breakdown in Crory & Associates reimbursable costs section.
Reimbursable direct costs take the form of travel related costs. Total travel costs
(Reimbursable Expenses) for the period of performance identified by Attachments A, change
order scope, and B, work order schedule, will be charged against a travel blanket work order
PRGSUP_TRVL_2019.
Reimbursable & Direct Costs
Labor Direct Costs Total Not to Exceed
(NTE)
$70,880.00 $0.00 $70,880.00
DocuSign Envelope ID: E2E5DCC0-C0F8-4C17-94E4-CD8E3D328214