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HomeMy WebLinkAboutRFP - 8595 ASSESSMENT PROCESS CONSULTANT FOR CAPTAIN AND BATTALION CHIEF HIRING / PROMOTION PROCESSAddendum 1 Page 1 of 3 ADDENDUM NO. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of RFP 8595: Assessment Consultant for Captain & Battalion Chief Hiring/Promotion Process OPENING DATE: 3:00 PM (Our Clock) October 11, 2017 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 – Questions & Answesr Please contact Beth Diven, Buyer, at (970) 221-6775 or bdiven@fcgov.com.with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing Addendum 1 Page 2 of 3 EXHIBIT 1 – QUESTIONS & ANSWERS 1. Section V(4) of the RPF states the proposer is to include an “additional detailed proposal for 2017 Battalion Chief Assessment.” Would the City prefer one proposal outlining processes for the ranks for Fire Captain and Fire Battalion Chief, or two separate proposals? Please structure your proposal in the manner you feel most effectively presents your processes for both assessments. We are looking for detailed process descriptions for each rank. If there would not be any variations between the main proposal description of the Battalion Chief process and your approach to the 2017 planned Battalion Chief Assessment, there is no need to prepare a second proposal. 2. The RFP requests proposers to include an overview of the organization’s philosophy and approach to Sustainability. How does the City incorporate this into contract award? The City of Fort Collins is a recognized leader in the sustainable purchasing arena. The City strives to systematically, creatively, and thoughtfully utilize environmental, human, and economic resources to meet our present needs and those of future generations without compromising the ecosystems on which we depend. Therefore, we encourage others to analyze and pursue their own sustainable practices and policies. With respect to responses to this RFP, sustainability is not part of the proposal evaluation criteria (see page 6 of the RFP for proposal review and assessment criteria). However, we would still like your proposal to include a brief overview of what sustainability means to your organization. 3. Does the PFA Personnel Rules & Regulations and Policies define exam content, exercise weightings, etc.? No. Our Rules and Regulations state: 3.22.1 Applicants will be selected for the promotional eligibility list based upon their qualifications as determined by examinations and/or other screening processes or combination of such processes, as determined at the discretion of the PFA. Examinations may include but are not limited to written tests and oral tests. Other types of screening processes may include evaluation of past performance, references, education, training and/or experience. 4. Are the dimensions outlined set forth by department policy? If so, are all dimensions required to be measured in all exam exercises? Is there flexibility to score dimensions appropriately as indicated by the job analysis? Dimensions are not outlined by policy. There is flexibility in scoring. 5. When was the last time a job analysis was performed for each rank? The job description is reviewed and updated as needed prior to each assessment. Addendum 1 Page 3 of 3 6. Is there a written exam for the rank of Fire Captain and/or Fire Battalion Chief? If so, is this exam a hurdle to move forward to the assessment center? Any past written tests have been a portion of the assessment provided by the vendor. 7. Historically, how many candidates have participated in the assessment process for each rank? Roughly 10-15 for Captain and 3-6 for Battalion Chief. 8. Is there a preferred format the City would like the Proposer to provide costing in? No. 9. Which Provider did the City/Department contract with for the previous contract period? Donnoe and Associates a. Was the City/Department pleased with the services provided? Yes b. What was the previous contract value for similar services provided for each rank? $12,000 c. When were the last processes conducted for each rank? Captain assessment in 2017 and Battalion Chief assessment in 2016. 10. Has the City/Department ever been involved in litigation regarding its promotional processes? If so, will you provide details? There has been no litigation.