HomeMy WebLinkAboutRFP - 8593 EXERCISE WEAR FOR PFAAddendum 1 Page 1 of 5
ADDENDUM NO. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of RFP 8593: Exercise Wear for PFA
OPENING DATE: 3:00 PM (Our Clock) September 12, 2017
To all prospective bidders under the specifications and contract documents described above,
the following changes/additions are hereby made and detailed in the following sections of this
addendum:
1. The Opening Date has been changed to September 12, 2017 at 3:00 PM (our
clock).
2. Additional Information
Exhibit 1 – Questions & Answers
Exhibit 2 – Revisions to the Specifications
Exhibit 3 – Revised Pricing Schedule
Please contact Beth Diven, Buyer, at (970) 221-6775 or bdiven@fcgov.com.with any questions
regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
Addendum 1 Page 2 of 5
EXHIBIT 1 – QUESTIONS & ANSWERS
1. “II. SCOPE OF WORK/DELIVERABLES: A. Continuity of supply and uniform appearance for
the specified exercise wear is a primary concern for PFA. Exercise wear will be purchased
on an as needed basis throughout the life of the contract … .”
“As needed” indicates a Minimum Order Quantity of 1 each. Please confirm this is the
intent. If a proposal stipulated other minimum order quantity, will that proposal be
considered responsive or not?
“As needed” means that depending on our needs at a given time, we would place
an order for the shirts, sweatshirts, and/or pants currently needed. This does not
mean that we would be ordering every item and all corresponding sizes listed in
the specifications each time we place an order. However, for those item(s) being
ordered, we would be ordering no fewer than 10 each.
2. “E. Sustainability: Vendors shall include the following documentation in their submitted
written proposal: a. Verification that apparel is manufactured using Sweatshop-Free
Labor. b. Estimated lifespan of each proposed garment given normal wearing conditions.”
The City has identified the desired products by Brand Name and style number. As such is it
necessary to provide the ‘verification’ and ‘estimated life span’ required?
Yes. As a government entity, we require this verification for official purposes to
ensure that the products we purchase continue to meet our ethical standards.
Also, while the City has previously used and therefore specified a particular brand
and style of product, the manufacturer may have made changes to the product
that would impact its estimated life span since we last bid it out. We rely on our
vendors to have the most recent information available as they are our subject
matter experts.
3. “Job Shirt w/ Canvas Details A. 82/18 Cotton/poly blend, Navy, 6 color Poudre Fire Authority
logo embroidered left chest, first initial and last name (and title if a Captain or Chief)
embroidered in red on right chest, PFA Fire/Rescue reflective full back (see images below).”
Can you provide a make and style for this shirt?
5.11 Job Shirt:
Style# 72321
Job Shirt with Canvas Details
Color: Fire Navy (720)
Is this the only garment with the ‘back’ imprint being reflective, or, are all the back imprints to
be reflective?
Only job shirt should have the reflective back imprint.
Addendum 1 Page 3 of 5
EXHIBIT 2 – REVISIONS TO THE SPECIFICATIONS
The following item specifications have been revised for further clarity and/or to reflect
manufacturer changes. The Pricing schedule has been revised to show theses revisions
and is attached as Exhibit 3.
1. T-Shirts & Sweatshirts
B. Hanes w/pocket long sleeve, Regular Navy, 100% cotton, 4 color logo, print front
right chest, 1 color full back print
Small x 50
Medium x 100
Large x 100
X-large x 50
2. Job Shirt w/ Canvas Details
A. 5.11 Job Shirt, Style# 72321, Job Shirt with Canvas Details, Color: Fire Navy
(720). 6 color Poudre Fire Authority logo embroidered left chest, first initial and
last name (and title if a Captain or Chief) embroidered in red on right chest, PFA
Fire/Rescue reflective full back (see images below).
Small x 20
Medium x 40
Large x 40
X-large x 40
XX-large x 20
FRONT BACK
Addendum 1 Page 4 of 5
EXHIBIT 3 – REVISED PRICING SCHEDULE
Description Size Estimated
Quantity
Per Unit
Purchase Price Extended Total
Small 100
Medium 200
Large 500
X-large 400
XX-large 200
Small 50
Medium 100
Large 100
X-large 50
Small 50
Medium 100
Large 100
X-large 100
XX-large 50
Small 10
Medium 50
Large 50
X-large 40
XX-large 20
Small 10
Medium 50
Large 50
X-large 100
XX-large 10
Item #
A. 6.1 oz. Beefy-T w/ pocket
short sleeve, Regular Navy,
100% cotton, 4 color logo print
front right chest, 1 color full back
print
1 A
1E
E. Hanes Ultimate 9.7 oz. Cotton
Pullover Hooded Sweatshirt,
Regular Navy, 90/10, 4 color
logo print right chest, 1 color full
back print
Hanes w/pocket long sleeve,
Regular Navy, 100% cotton, 4
color logo, print front right chest,
1 color full back print
1B
C. Sport Tek 6.2 oz. 60/40
Jersey 9” shorts w/ side
pockets, True Navy, 4 color logo
left leg print
1 C
Hanes Ultimate 9.7 oz. Cotton
Crewneck Sweatshirt, Regular
Navy, 90/10, 4 color logo print
right chest, 1 color full back print
1 D
Addendum 1 Page 5 of 5
Small 20
Medium 40
Large 40
X-large 40
XX-large 20
Small 10
Medium 20
Large 50
X-large 40
XX-large 20
Small 10
Medium 20
Large 20
X-large 10
Women's Cotton/Poly Sweat
Pants at least 80/20, 4 color logo
screen print on left leg
3 B
5.11 Job Shirt, Style# 72321, Job
Shirt with Canvas Details, Color:
Fire Navy (720). 6 color Poudre
Fire Authority logo embroidered
left chest, first initial and last
name (and title if a Captain or
Chief) embroidered in red on
right chest, PFA Fire/Rescue
reflective full back
2 A
Men's Cotton/Poly Sweat Pants
at least 80/20, 4 color logo
screen print on left leg
3 A