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HomeMy WebLinkAboutRFP - 9114 EAST PARK DISTRICT MAINTENANCE FACILITY AND BUCKING HORSE PARKRFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 1 of 34 REQUEST FOR PROPOSAL 9114 EAST PARK DISTRICT MAINTENANCE FACILITY AND BUCKING HORSE PARK PROPOSAL SUBMITTAL DUE DATE: 3:00 PM MST (OUR CLOCK), APRIL 2, 2020 The City of Fort Collins is requesting proposals from qualified firms to provide the best possible combination of architectural design and engineering services for the design of a new park district maintenance facility and yard to be located at 3000 Environmental Dr. Fort Collins, CO 80525, and for a 6.1 acre neighborhood park located on Miles House Road in the Bucking Horse Neighborhood. As part of the City’s commitment to Sustainable Purchasing, proposals should be submitted online through the Rocky Mountain E-Purchasing System (RMEPS) at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Note: please ensure adequate time to submit proposals through RMEPS. Proposals not submitted by the designated Opening Date and Time will not be accepted by the system. A pre-proposal meeting will be held at 2:00 PM MST, on March 18, 2020, in the Colorado Room at 222 Laporte Ave., Fort Collins, CO. All questions should be submitted, in writing via email, to Elliot Dale, Senior Buyer at edale@fcgov.com, with a copy to Matt Schaefer, Project Manager at mschaefer@fcgov.com, no later than 5:00 PM MST (our clock) on March 24, 2020. Please format your e-mail to include: RFP 9114 East Park District Maintenance Facility and Bucking Horse Park in the subject line. Questions received after this deadline may not be answered. Responses to all questions submitted before the deadline will be addressed in an addendum and posted on the Rocky Mountain E-Purchasing System webpage. Rocky Mountain E-Purchasing System hosted by Bidnet A copy of the RFP may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d- 4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, or other characteristics protected by law. For the purpose of this policy “sexual orientation” means a person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality. The City also strictly prohibits unlawful harassment in the workplace, including sexual harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages in protected activity. Protected activity includes an employee complaining that he or Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 2 of 34 she has been discriminated against in violation of the above policy or participating in an employment discrimination proceeding. The City requires its vendors to comply with the City’s policy for equal employment opportunity and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to all third-party vendors and their subcontractors at every tier. Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. Vendors may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the proposal, the Vendor may redact text and/or data that it deems confidential or proprietary pursuant to CORA. Such statement does not necessarily exempt such documentation from public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other applicable law. Generally, under CORA trade secrets, confidential commercial and financial data information is not required to be disclosed by the City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. All provisions of any contract resulting from this request for proposal will be public information. New Vendors: The City requires new Vendors receiving awards from the City to fill out and submit an IRS form W-9 and to register for Direct Deposit (Electronic) payment. If needed, the W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please do not submit with your proposal. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or Sham Proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other state and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in the current term or in any future terms. RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 3 of 34 The selected Vendor shall be expected to sign the City’s standard Agreement prior to commencing Services (see sample attached to this Proposal). Sincerely, Gerry Paul Purchasing Director RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 4 of 34 I. GENERAL INFORMATION A. Introduction The City of Fort Collins Operations Services and Park Planning & Development is intending to add a new East Park District maintenance facility and yard to service the parks in the eastern part of town (See Attachment 1 for the East District Maintenance Facility Service Map), along with a 6.1-acre neighborhood park in the Bucking Horse Neighborhood. The City’s current intention is to modify the floor plans of the existing maintenance facilities at Fossil Creek and/or Spring Canyon Parks for the new maintenance facility (see Attachment 2 for the Proposed Maintenance Facility Site Layout & Attachment 3 for the Conceptual Review Application Packet). The City of Fort Collins is also requesting architectural services to assist the Park Planning and Development Department on the 6.1-acre park in the Bucking Horse neighborhood. This park is near the maintenance facility site, and architectural characteristics and elements could be similar at both sites. The services desired include architectural, mechanical, electrical/lighting, structural, and other park- specific design efforts. a. The existing maintenance facilities at Fossil Creek and Spring Canyon parks are roughly 5,600 SF and include office admin services and maintenance bays along with yard space for equipment and material storage. For reference, see Attachment 4 for the Spring Canyon Park Maintenance Facility Floor and Site Plans. b. Preliminary concept alternatives are currently being produced for Bucking Horse Park and will be presented to the public toward the end of March 2020. Bucking Horse Park is a 6.1-acre park site and will include a restroom, picnic pavilion, playground, no programed open turf area and may also have other architectural elements depending on the final concept plan. See Attachment 5 for the Bucking Horse Park Site Location Map. c. Site planning for both projects will be led by Park Planning & Development’s Landscape Architects. Further site development for both project sites will be required by the selected Professional. B. General The City of Fort Collins is seeking qualifications and the best possible combination of site planning, architectural design and engineering services for the design services to update the maintenance facility prototype and bring the design up to current codes. The new facility shall achieve LEED Gold certification and incorporate a solar photovoltaic system, thereby striving for Net Zero energy. The City of Fort Collins strives to design all new projects per the 2030 Energy Challenge. All new construction and major renovations will need to earn a minimum “Gold” certification using the US Green Building Councils (USGBC) LEED Green Rating System. The most current version of LEED™ at the time of project design shall be used. The energy goals for our City facilities is as follows: • New Construction to have an Energy Use Intensity (EUI) of 30 kBtu/sf/yr. • New Construction to achieve Energy Star rating of 100 with certification • Renovation projects to have 50 kBtu/sf/yr • Renovation projects to achieve Energy Star rating of 85 with certification RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 5 of 34 A response is requested with pricing for each phase listed below for both project sites and included under two separate line items. Total price for both projects should then be listed to capture the overall project fee. Phase I – 30% Conceptual & Schematic Design Phase II – 60% Design Development Phase III – 95% Construction Documents Phase IV – Construction Administration and Design Support a. Provide all design services including architectural, landscaping, structural, mechanical, electrical & civil b. Team should include, and be prepared to perform HVAC, electrical, lighting, energy consulting, geotechnical, and construction estimating c. Design team will be required to coordinate with Landscape Architecture, Civil Engineering and Irrigation design firms d. Design team will be responsible for coordinating with City Departments to submit 30%, 60%, 95% drawings for review and provide cost estimates at the end of each phase e. Design team will be responsible for providing construction administration throughout project duration C. Requirements The successful team will be responsible for ALL disciplines required for the design, engineering, ADA guidelines, cost estimating, planning, LEED, renewable energy infrastructure, and official review services necessary for completion of the project from design development through final design, construction documents, construction administration and project close-out as required. The design Professional will be responsible for ushering the design through the development review process. The successful team will be responsible for meeting all state and local licensing requirements in the design of the facility. The standards referenced and included in this RFP are intended to establish the expectations the City has for this project regarding quality and performance. a. Cost of Proposal Preparation. No reimbursement will be made by the City of Fort Collins for any costs incurred prior to a formal Notice to Proceed. b. Proposals to be in Effect. Each proposal shall state it is valid for a period of not less than ninety (90) days from the date of receipt. c. The City of Fort Collins has developed a Building Design & Construction Standards Manual. Design will follow these standards unless exempted by the City. This manual is available online and can be viewed at: http://www.fcgov.com/opserv/design-standards.php d. The City of Fort Collins is exempt from all state taxation including state sales and use taxes. e. One principal participant of the project team must be a LEED Accredited Professional. RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 6 of 34 f. One principal participant must be familiar with LEED Gold Building design. g. Total anticipated project budget range is $6 – 7 Million including design, sitework, landscaping, construction and soft costs. D. Project Goals and Objectives Primary Objectives a. Assist Park Planning & Development in developing the site plan for the new maintenance shop and yard and Bucking Horse Park. b. Develop site engineering plans for both sites that meet current development code requirements within the City of Fort Collins c. Design for new 5,600 SF maintenance shop & offices using the Fossil Creek and Spring Canyon Parks maintenance facilities prototypes d. Parking lot for staff and visitors e. Design for yard layout to facilitate equipment and material storage f. Design architectural elements such as a restroom and picnic pavilion for the neighborhood park Significant Maintenance Shop design elements shall include a. Maximizing use of natural light, varied task and ambient lighting b. Compliance with NFPA 30A, 52, 70, International Fire Code, International Building Code, International Electrical Code and the International Mechanical Code c. Welding area d. Vehicle exhaust extraction system for service bays e. Coordination of IT/Data needs with the City of Fort Collins IT Dept. f. Cost containment for ongoing facility maintenance (e.g., high efficiency, easy to replace, low cost, long life light bulbs, durable furnishings, finishes and fabrics throughout that meet the City’s design standards and expectations) g. The project will be required to be designed and constructed to meet the requirements to obtain a LEED Gold Certification under the new NC – New Construction and Major Renovation category, and, will need to be designed with a goal of creating a “net zero energy impact” to the building. The most current version of LEED™ at the time of project design shall be used. II. SCOPE OF PROPOSAL A. Scope of Work The following is an outline of a general scope of work. The Professional firm/team should expand each of the tasks listed below. Additional tasks that the Professional firm/team determines necessary to assure a good deliverable design product and ultimately a high- quality construction project should be added to this list. RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 7 of 34 Phase I – Conceptual & Schematic Design 1. Professional and consultants are to participate with City personnel and City contracted Energy Molder in an approximately 4-hour IDAP (Integrated Design Assistance Program) design charrette, team meetings and conduct a review of the SD energy model report. For more information please visit: https://www.fcgov.com/utilities/business/improve-efficiency/rebates- incentives/integrated-design-assistance/ Or contact Matt Schaefer, Project Manager at (970) 416-4303 or mschaefer@fcgov.com. 2. Present schematic building alternatives to the Project Team, screen alternatives and develop recommendations on meeting the Project Goals and Objectives described in Section I.D. Identify the preferred alternative to move forward to conceptual design. 3. Present schematic park architectural element(s) alternatives to the Project Team, screen alternatives and develop recommendations on meeting the Project Goals and Objectives described in Section I.D. Identify the preferred alternative to move forward to conceptual design. 4. Prepare site engineering plans for both sites that meet current development code requirements within the City of Fort Collins. 5. Prepare conceptual building plans including conceptual floorplans, elevations and renderings. Prepare sufficient concept level structural, architectural details and finishes, mechanical, electrical details. 6. Coordinate neighborhood meetings to share and gather input on design. 7. Modify existing building prototype systems to include electrical, plumbing, fire sprinkler and HVAC to meet current standards and energy goals. 8. Modify existing prototype layout to work best with current staff use. 9. Code review of ADA requirements. 10. Code review including parking considerations and provide conceptual (TIS) Traffic Impact Study. 11. All AutoCAD & Revit design drawings will be provided to the City at the end of the project. 12. Utility Coordination – Develop conceptual utility service requirements for recommended building layout including HVAC, electrical, fire protection, etc. Prepare site utility plans showing existing utilities within the project limits and proposed utilities to serve the project. Coordinate utility services and relocations with City and other outside utility owners. 13. Landscaping/Urban Design – Help assist Park Planning & Development with the preliminary landscape plans for the site. 14. Storm Drainage –Identify locations for storm water detention and water quality features. Prepare conceptual grading and drainage plans. 15. Prepare conceptual plan package including building plans, site plans, utility plans, grading and drainage plans, landscape plans, and conceptual cost estimate. RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 8 of 34 16. Submit conceptual plan package and attend or conduct conceptual plan review meetings with City staff and other referral agencies. The design Professional will usher the project through the City development review process at all levels and to any extent as may be necessary to complete the project for each Phase. 17. Document conceptual plan revisions, revise conceptual plans, and resubmit record set of the conceptual plan package. 18. Prepare a cost estimate for all building and site construction with three (3) additional totals that include escalation for construction commencing in one (1), two (2) and three (3) years. Phase II - Design Development 1. Design team and consultants are to participate in IDAP DD energy meetings and conduct a review of DD energy model reports. 2. Prepare preliminary building plans including preliminary floorplans, elevations and renderings. Prepare sufficient concept level structural, architectural details and finishes, mechanical, electrical details and cost estimating services. 3. Prepare preliminary park architectural elements, including preliminary floorplans, elevations and renderings. Prepare sufficient concept level structural, architectural details and finishes, mechanical, electrical details and cost estimating services. 4. Refine Site Engineering Plans for both sites that meet current development code requirements within the City of Fort Collins 5. Building assessment including electrical, plumbing and HVAC. 6. Code review of ADA requirements. 7. Code review including parking considerations and provide (TIS) Traffic Impact Study. 8. Virtual tour capability priced separately (e.g. AutoCAD Revit.) 9. All AutoCAD, & Revit design drawings will be provided to the City at the end of the project. 10. Utility Coordination – Develop preliminary utility service requirements for recommended building layout including HVAC, electrical, fire protection, etc. Prepare site utility plans showing existing utilities within the project limits and proposed utilities to serve the project. Coordinate utility services and relocations with City and other outside utility owners. 11. Landscaping/Urban Design – Continue to assist Park Planning & Development with the preliminary landscape plans for the site. 12. Storm Drainage – Prepare a drainage and erosion control report in accordance with City Stormwater Utility Department requirements. Prepare preliminary grading and drainage plans. 13. Prepare preliminary plan package including building plans, site plans, utility plans, grading and drainage plans, landscape plans, roadway plan and profile sheets, cross- sections. 14. Submit preliminary plan package and attend or conduct preliminary plan review meetings with City staff and other referral agencies. The design professional will usher RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 9 of 34 the project through the City development review process at all levels and to any extent as may be necessary to complete the project for each Phase. 15. Document plan revisions, revise preliminary plans, and resubmit record set of the preliminary plan package. Phase III - Construction Documents 1. Design team and consultants are to participate in all IDAP energy meetings. 2. Prepare final architectural plans for the park elements and maintenance shop including floor plans, elevations structural, architectural details and finishes, mechanical, electrical and fire protection. a. Follow all ADA requirements. i. The City will utilize a third-party ADA consultant to review the drawings for ADA compliance before submitting the documents for a permit. b. City of Fort Collins requires blower door test to be performed in order to receive a Certificate of Occupancy. 3. Utility Coordination – Develop final utility service requirements for the maintenance building including HVAC, electrical, fire protection, etc. Prepare site utility plans showing existing and proposed utilities. 4. Landscaping/Urban Design – Prepare final landscape plans for the site. 5. Storm Drainage – Prepare final grading, drainage and erosion control plans including plan and profile of storm drainage systems, drainage and erosion control details, detention pond and water quality design. 6. Prepare final plan package including building plans, site plans, utility plans, grading and drainage plans, landscape plans, roadway plan and profile sheets, cross-sections, special provisions and final cost estimate. 7. Submit final plan package and conduct final plan review meeting with City staff and other referral agencies. 8. Document plan revisions, revise and resubmit record set of final plan package. Phase IV - Construction Contract Administration and Design Support 1. Provide all customary design support and contract administration services from construction bidding phase through project close-out, such as, but not limited to: submittal and product review, change order and application for payment review & certification, issue ASI’s, respond to RFI’s, address any other construction design criteria and coordinate construction close-out with the owner. If there are any questions about this scope, please contact the City representative (project manager) for clarification. III. SPECIAL INTERFACES 1. SUSTAINABLE DESIGN It is the policy of the City of Fort Collins that all new buildings and major renovations earn enough credits using the US Green Building Council’s (USGBC) LEED™ Green Building Rating System to earn a minimum “Gold” certification. The most current version of LEED™ at the time of project design shall be used. Specific projects may RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 10 of 34 have goals above and beyond this minimum requirement, either in overall rating or for minimum numbers of credits from specific categories. It is not the intent to “chase LEED points”, but to earn them through good high-performance building design. 2. CM/GC The City of Fort Collins plans to hire a CM/GC to work as an integral member of the integrated design team. The design team will coordinate the plan review and budget update with this firm. The design team should also provide a separate cost estimate for comparison. 3. ENERGY MODELING The City of Fort Collins will provide the energy modeling services and the design team will be asked to coordinate the modeling and LEED design with this firm. 4. COMMISSIONING The City of Fort Collins will provide the commissioning firm and the design team will be asked to coordinate the design and construction with this commissioning agent. 5. ART IN PUBLIC PLACES The design team will be requested to work with an artist from the City’s “Art in Public Places” (APP) Program with the intent to design artistic elements into the project concept and are within the APP budget for this project. A member of the design team will be added to the committee that selects the artist. The City will contract directly with that artist. 6. FURNITURE DESIGN AND INSTALLATION The City of Fort Collins will be responsible for the furniture procurement. It is intended the design professional will provide the design and coordination of this effort as the furniture design and procurement effort will need to proceed at the same time as the building design effort. 7. TESTING SERVICES The City of Fort Collins will be responsible, by separate contract for all the testing services (geo-tech, soils, concrete, asphalt, structural steel, etc.). It is intended the design team will assist in the coordination of this effort. 8. COMMUNICATION WORK Design team will be responsible for the design of communication (telephone and computer cabling), fire alarm, security and fiber optic cabling. 9. SOLAR PV SYSTEM The City of Fort Collins will contract for design and installation of a solar PV system to go on the roof. The design team will need to make sure the design can handle this load and have infrastructure in place for the feeders to run from roof to electrical gear. 10. GEO-THERMAL EXPLORATION The City of Fort Collins has been working with outside firms for preliminary studies to use the ground for a possible Geo-Thermal system. RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 11 of 34 B. Milestones and Preliminary Phasing Schedule The following represents the City’s target project schedule. Preliminary Phasing Schedule: Notice to Proceed Design Team April 22, 2020 Phase One Completion June 26, 2020 Phase One Budget Estimate July 10, 2020 Phase Two Completion August 28, 2020 Phase Two Budget Update September 11, 2020 Phase Three Completion November 25, 2020 Phase Four Contracting/Permitting November 25, 2020 – January 30, 2021 Phase Four Project Completion November 20, 2021 C. Anticipated Project Award Schedule The following represents the City’s target schedule for the RFP. The City reserves the right to amend the target schedule at any time. Procurement Schedule: DATE RFP to Proposers March 12, 2020 Pre-proposal meeting March 18, 2020, 2:00 PM MST Questions due date March 24, 2020, 5:00 PM MST Proposals due date April 2, 2020, 3:00 PM MST (our clock) Design Team Interview Week of April 13th, 2020 D. Interviews In addition to submitting a written proposal, the top-rated Vendors may be interviewed by the RFP assessment team and asked to participate in an oral presentation to provide an overview of the company, approach to the project and to address questions. The evaluation criteria for the oral interviews will be the same as the criteria for the written evaluations and is included in Section IV. E. Travel & Expenses Vendors are to provide a list of fees for reimbursable expenses. Reasonable expenses will be reimbursable per the current rates found at www.gsa.gov. F. Subcontractors Vendors will be responsible for identifying any subcontractors in their proposal. Please note that the City will contract solely with the awarded Vendor; therefore subcontractors will be the responsibility of the awarded Vendor. G. Fees, Licenses, Permits RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 12 of 34 The successful Vendor shall be responsible for obtaining any necessary licenses, fees or permits without additional expense to the City. All equipment shall be properly licensed and insured, carry the appropriate permits and be placarded as required by law. H. Laws and Regulations The Vendor agrees to comply fully with all applicable local, State of Colorado and Federal laws and regulations and municipal ordinances. I. Work Orders The awarded Vendor(s) will be expected to sign the City’s standard work order type services agreement, a sample of which is attached as Section VI for reference purposes. In the event that the City has agreements with multiple Vendors for the Work, the City reserves the right to choose which Vendor to contact regarding the project, unless order of preference has been established during the contracting process. Individual work assignments will be requested and agreed to utilizing the City’s standard Work Order (included in the agreement). Each Work Order form must include a start and completion date, general summary of work, and an hourly, not-to-exceed total cost which will be billed on actual hours spent. Subsequent supporting documentation pages may include a project schedule, deliverables, hours, cost detail supporting total cost, and personnel details. Fees outlined in the work order will conform with those submitted in the RFP response and subsequently included in the contract. No work order over $5,000 will be considered valid until signed, at a minimum, by the Vendor, project manager and Purchasing Department representative. Depending on the cost and nature of the work, additional signature authorization may be required. Any changes to the dates, cost or scope of any Work Order must be agreed upon in writing utilizing the City’s Change Order (included in the agreement) and will not be considered valid until signed, at a minimum, by the Vendor, project manager and Purchasing Department representative. The City anticipates a separate work being issued for the Bucking Horse Park design and the Maintenance facility design. Each project has a separate address, but we anticipate these two projects being run parallel to each other. J. Invoicing and Payment Invoices should be emailed monthly to invoices@fcgov.com with a copy to the Project Manager. The cost of the work completed shall be paid to the Vendor each month following the submittal of a correct invoice by the Vendor indicating the project name, Purchase Order number, task description, hours worked, personnel/work type category, hourly rate for each employee/work type category, date of the work performed specific to the task, percentage of that work that has been completed by task, 3rd party supporting documentation with the same detail and a brief progress report. Payments will be made using the prices listed on the agreed-to Price Schedule. In the event a service is requested which is not listed on the Price Schedule, the Vendor and the City will negotiate an appropriate unit price for the service prior to Vendor initiating such work. The City pays invoices on Net 30 terms. IV. PROPOSAL SUBMITTAL RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 13 of 34 Vendors with the requisite experience and qualifications are encouraged to provide detailed written responses to the following items. The responses shall be considered technical offers of what Vendors propose to provide and shall be incorporated in the contract award as deemed appropriate by the City. A proposal that does not include all the information required may be deemed non-responsive and subject to rejection. Please limit the total length of your proposal to twenty-five (25) double sided or fifty (50) single sided 8 ½ x 11” pages (excluding cover pages, table of contents, dividers and Vendor Statement form - Section VI). Font shall be a minimum of 10 Arial and margins are limited to no less than .5” for sides and top/bottom. Extended page sizes, such as 11” x 17”, count as a single page. Please, no embedded documents. Proposals that do not conform to these requirements may be rejected. The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and presentation of their proposal. A. Cover Letter / Executive Summary The Executive Summary should highlight the content of the proposal and features of the program offered, including a general description of the program and any unique aspects or benefits provided by your firm. Indicate your availability to participate in the interviews/demonstrations on the proposed dates as stated in the Schedule section. B. Vendor Information Describe: 1. Firm’s business and background 2. Number of years in the business 3. Details of ownership 4. An overview of services offered and qualifications 5. Size of firm 6. Location(s) of offices. If multiple, please identify which will be the primary for our account. 7. Primary contact information for the company including contact name(s) and title(s), mailing address(s), phone number(s), and email address(s). Complete Section VI, Vendor Statement. C. Scope of Proposal 1. Provide a detailed narrative of the services proposed per the scope of work, including a description of your team’s approach to the project. The narrative should include any options that may be beneficial for the City to consider. 2. Describe how the project would be managed and who would have primary responsibility for its timely and professional completion. Include a description regarding how the analysis will be performed for the various identified areas identified, the methods and assumptions used, and the limitations of the analysis. 3. Describe the methods and timeline of communication your firm will use with the City’s Project Manager and other parties. RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 14 of 34 D. Firm Capability Provide relevant information regarding previous experience related to this or similar Projects, to include the following: 1. Provide an overview of your firm’s experience in professional architectural/engineering services for governmental and shop facilities, as described in the RFP. 2. Provide an overview of your firms experience in park design, architecture and engineering, either for municipal or private organizations, as described in the RFP, and provide photographs for each project. 3. Provide an example of at least 3 recent and relevant projects performed by members of your staff listed in item 2 above. Projects shall be from the past 10 years. More recent examples are preferred. Include references on all cited example projects. 4. State the team’s commitment to, and experience with, integrated, high- performance buildings and sustainable design. Provide a minimum of three (3) similar projects completed within the past 5 years that involve the staff proposed to work on this project. Include the Owner’s name, title of project, contract price, contact name, email and phone number, sub-consultants on the team and a brief description of the work and any change orders. Projects shall feature workable, cost-effective, and sustainable design strategies. Please include a: • Description of the targets set forth by project owners or developed by the design team in conjunction with the owner. • Description of the sustainable design features of each project. • Description of the energy analysis technique(s) used. • Description of the cost/benefit analysis used for systems and materials selections. 5. Describe the team’s experience with the US Green Building Council’s LEED™ Green Building Rating System. List the projects completed within the last (5) five years that the team has submitted to the US Green Building Council for LEED™ certification and the certification level achieved. 6. References (current contact name, current telephone number and email address) from a minimum of three similar projects with similar requirements that have been completed within the past five (5) years and that have involved the staff proposed to work on this project. Provide a description of the work performed and the dates/timeframes in which services were provided for the referenced user or client. The Proposer authorizes the City to verify any and all information contained in the submittal from references contained herein and hereby releases all those concerned providing information as a reference from any liability in connection with any information they give. E. Assigned Personnel 1. Provide an Organization Chart/Proposed Project Team containing the names of all key personnel and sub consultants, with titles, and their specific task. RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 15 of 34 2. List of Project Personnel: This list should include the identification of the contact person with primary responsibility for this Agreement, the personnel proposed for this Agreement, and any supervisory personnel, including partners and/or sub consultants, and their individual areas of responsibility. 3. A resume for each key professional and technical person assigned to the project, including partners and/or sub consultants, shall be submitted. Please limit resumes to one page. 4. Describe the availability of project personnel to participate in this project in the context of other commitments. 5. Describe any unique capabilities or experience the proposed key staff will bring to this project. How will the key project staff’s prior experiences benefit this project? F. Availability 1. Can the work be completed in the necessary timeframe, with target start and completion dates met? 2. Are other qualified personnel available to assist in meeting the project schedule if required? 3. Is the project team available to attend meetings as required by the Scope of Work? 4. Provide an outline of the schedule for completing tasks. 5. Describe the methods and timeline of communication your firm will use with the City’s Project Manager and other parties. G. Sustainability/TBL Methodology In concise terms (no more than two pages), please describe how your organization strives to be sustainable. Address how your firm incorporates Triple Bottom Line (TBL) into the workplace. See Section V: Review and Assessment for additional information. Please highlight areas of opportunity in the project where sustainability could be applied and/or improved. H. Cost and Work Hours Provide your team’s “not-to-exceed” (NTE) estimate for design work for each phase below for the project. Include all design fees for each firm plus any anticipated direct cost and/or reimbursable expenses. Reasonable reimbursable expenses shall follow GSA’s expense guidelines at: www.gsa.gov. Separate NTE estimates should be submitted for both building construction/remodel and landscape. Please submit a detailed, NTE cost breakdown, per major design discipline, with their written proposals for their estimated fees for the project design work, and show a grand total for all fees, direct costs and/or reimbursable expenses anticipated. Please include hourly cost for all design consultants. 1. Bucking Horse Park Design Breakout a. Phase 1 schematic design 30% b. Phase 2 design development 60% c. Phase 3 construction documents 95% RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 16 of 34 d. Phase 4 Permitting, Bidding and Construction administration 2. Park Maintenance Facility Design Breakout a. Phase 1 schematic design 30% b. Phase 2 design development 60% c. Phase 3 construction documents 95% d. Phase 4 Permitting, Bidding and Construction administration I. Additional Information Provide any information that distinguishes Vendor from its competition and any additional information applicable to this RFP that might be valuable in assessing Vendor’s proposal. Explain any concerns Vendor may have in maintaining objectivity in recommending the best solution. All potential conflicts of interest must be disclosed. Exceptions to the Scope of Services and City Agreement (a sample of which is attached in Section VIII) shall be documented. RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 17 of 34 V. REVIEW AND ASSESSMENT CRITERIA A. Proposal and Interview Criteria Vendors will be evaluated on the following criteria. These criteria will be the basis for review and assessment of the written proposals and optional interview session. At the discretion of the City, interviews of the top-rated Vendors may be conducted. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING FACTOR QUALIFICATION STANDARD 2.0 Scope of Proposal Does the proposal address all elements of the RFP? Does the proposal show an understanding of the project objectives, methodology to be used and results/outcomes required by the project? Are there any exceptions to the specifications, Scope of Work, or agreement? 2.0 Assigned Personnel Do the persons who will be working on the project have the necessary skills and qualifications to design high energy-performance small office buildings and shop spaces to meet LEED Gold and Net Zero Standards as well as park-specific architectural features? Are sufficient people of the requisite skills and qualifications assigned to the project? 1.0 Availability Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? 2.0 Sustainability/TBL Methodology Does the firm demonstrate how they will incorporate sustainability and the Triple Bottom Line into this project? How will these services help the City achieve their Climate Action Plan goals? 2.0 Cost and Work Hours Does the proposal include detailed cost break-down for each cost element as applicable and are the line-item costs competitive? Do the proposed cost and work hours compare favorably with the Project Manager's estimate? Are the work hours presented reasonable for the effort required by each project task or phase? 1.0 Firm Capability Does the firm have the resources, financial strength, capacity and support capabilities required to successfully complete the project on-time and in- RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 18 of 34 budget? Has the firm successfully completed previous projects of this type and scope? Definitions Sustainable Purchasing is a process for selecting products or services that have a lesser or reduced negative effect on human health and the environment when compared with competing products or services that serve the same purpose. This process is also known as “Environmentally Preferable Purchasing” (EPP), or “Green Purchasing”. The Triple Bottom Line (TBL) is an accounting framework that incorporates three dimensions of performance: economic, or financial; environmental, and social. The generally accepted definition for TBL is that it “captures the essence of sustainability by measuring the impact of an organization’s activities on the world…including both its profitability and shareholders values and its social, human, and environmental capital.” B. Reference Evaluation Criteria Prior to award, the Project Manager will check references using the following criteria. Negative responses from references may impact the award determination. CRITERIA STANDARD QUESTIONS Overall Performance Would you hire this Vendor again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Vendor responsive to client needs; did the Vendor anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge If a study, did it meet the Scope of Work? If Vendor administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively? RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 19 of 34 VI. VENDOR STATEMENT Vendor hereby acknowledges receipt of the City of Fort Collins Request for Proposal and acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and other provisions set forth in the RFP. Additionally, Vendor hereby makes the following representations to City: a. All of the statements and representations made in this proposal are true to the best of the Vendor’s knowledge and belief. b. Vendor commits that it is able to meet the terms provided in this proposal. c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof. d. Vendor further agrees that the method of award is acceptable. e. Vendor also agrees to complete the proposed Agreement with the City of Fort Collins within 30 days of notice of award. If contract is not completed and signed within 30 days, City reserves the right to cancel and award to the next highest rated firm. f. Vendor acknowledge receipt of addenda. Legal Firm Name: Physical Address: Remit to Address: Phone: Name of Authorized Agent of Firm: Signature of Authorized Agent: Primary Contact for Project: Title: Email Address: Phone: Cell Phone: NOTE: VENDOR STATEMENT IS TO BE SIGNED & RETURNED WITH YOUR PROPOSAL. Official Purchasing Document Last updated 10/2017 RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 20 of 34 VII. ATTACHMENTS Attachment 1 – East District Maintenance Facility Service Map Attachment 2 – Proposed Maintenance Facility Site Layout Attachment 3 – Conceptual Review Application Packet Attachment 4 – Spring Canyon Park Maintenance Facility Floor and Site Plans Attachment 5 – Bucking Horse Park Site Location Map Official Purchasing Document Last updated 10/2017 RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 21 of 34 VIII. SAMPLE AGREEMENT (FOR REFERENCE ONLY – DO NOT SIGN ) PROFESSIONAL SERVICES AGREEMENT WORK ORDER TYPE THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and , hereinafter referred to as the "Professional". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with any project Work Orders for , issued by the City. A blank sample of a work order is attached hereto as Exhibit A, consisting of ( ) page(s) and is incorporated herein by this reference. A general scope of services is attached hereto as Exhibit C, consisting of ( ) page(s) and is incorporated herein by this reference. The City reserves the right to independently bid any project rather than issuing a Work Order to the Professional for the same pursuant to this Agreement. Irrespective of references in Exhibit A to certain named third parties, the Professional shall be solely responsible for performance of all duties hereunder. The term “Work” as used in this Agreement shall include the services and deliverables contained in Exhibit A and any Work Orders issued by the City. The City may, at any time during the term of a particular Work Order and without invalidating such Work Order, make changes to the scope of the particular services. Such changes shall be agreed upon in writing by the parties by Change Order, a sample of which is attached hereto as Exhibit B, consisting of one (1) page and incorporated herein by this reference. 2. The Work Schedule. The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule stated on each Work Order. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated as specified on each Work Order. Time is of the essence. Any extensions of any time limit must be agreed upon in writing by the parties hereto. 4. Contract Period. This Agreement shall commence , 20 , and shall continue in full force and effect until , 20 , unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. Written notice of renewal shall be provided to the Professional and mailed no later than thirty (30) days prior to contract end. Official Purchasing Document Last updated 10/2017 RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 22 of 34 5. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this agreement shall be effective when mailed, postage prepaid and sent to the following address: Professional: City: Copy to: Attn: City of Fort Collins Attn: PO Box 580 Fort Collins, CO 80522 City of Fort Collins Attn: Purchasing Dept. PO Box 580 Fort Collins, CO 80522 In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 6. Design, Project Insurance and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City its officers and employees, in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City and for the City's costs and reasonable attorney’s fees arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain insurance in accordance with Exhibit , consisting of one (1) page, attached hereto and incorporated herein. 7. Compensation. In consideration of services to be performed pursuant to this Agreement, the City agrees to pay the Professional on a time and reimbursable direct cost basis designated in Exhibit , consisting of ( ) page(s), attached hereto and incorporated herein by this reference. At the election of the City, each Work Order may contain a maximum fee, which shall be negotiated by the parties hereto for each such Work Order. Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City-verified progress in completing the services to be performed pursuant to the Work Order and upon approval of the Professional's direct reimbursable expenses. Final payment shall be made following acceptance of the Work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 8. License. Upon execution of this Agreement, the Professional grants to the City an irrevocable license to use any and all sketches, drawings, specifications, designs, blueprints, data files, calculations, studies, analysis, renderings, models and other Work Official Purchasing Document Last updated 10/2017 RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 23 of 34 Order deliverables (the “Instruments of Service”), in any form whatsoever and in any medium expressed, for purposes of constructing, using, maintaining, altering and adding to the project, provided that the City substantially performs its obligations under the Agreement. The license granted hereunder permits the City and third parties reasonably authorized by the City to reproduce applicable portions of the Instruments of Service for use in performing services or construction for the project. In addition, the license granted hereunder shall permit the City and third parties reasonably authorized by the City to reproduce and utilize the Instruments of Service for similar projects, provided however, in such event the Professional shall not be held responsible for the design to the extent the City deviates from the Instruments of Service. This license shall survive termination of the Agreement by default or otherwise. 9. City Representative. The City will designate, prior to commencement of the Work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 10. Project Drawings. Upon request and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival quality, prepared on stable mylar base material using a non-fading process to provide for long storage and high quality reproduction. "CD" disc of the as-built drawings shall also be submitted to the owner in and AutoCAD version no older then the established City standard. The Professional acknowledges the City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1, et seq. (the “CORA”), and documents in the City’s possession may be considered public records subject to disclosure under the CORA. 11. Monthly Report. Commencing thirty (30) days after Notice to Proceed is given on any Work Order and every thirty days thereafter, the Professional is required to provide the City Representative with a written report of the status of the Work with respect to the Work Order, Work Schedule and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 12. Independent Contractor. The services to be performed by the Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of the Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 13. Subcontractors. The Professional may not subcontract any of the Work set forth in the Exhibit A, Statement of Work without the prior written consent of the city, which shall not be unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of the City), then the following provisions shall apply: (a) the subcontractor must be a reputable, qualified firm with an established record of successful performance in its respective trade Official Purchasing Document Last updated 10/2017 RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 24 of 34 performing identical or substantially similar work, (b) the subcontractor will be required to comply with all applicable terms of this Agreement, (c) the subcontract will not create any contractual relationship between any such subcontractor and the City, nor will it obligate the City to pay or see to the payment of any subcontractor, and (d) the Work of the subcontractor will be subject to inspection by the City to the same extent as the Work of the Professional. The Professional shall require all subcontractors performing Work hereunder to maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit , consisting of one (1) page attached hereto and incorporated herein by this reference. The Professional shall maintain a copy of each subcontract’s certificate evidencing the required insurance. Upon request, the Professional shall promptly provide the City with a copy of such certificate(s). 14. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 15. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the Work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 16. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this Agreement, such party may be declared in default. 17. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred because of the default. 18. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire Agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 19. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of Official Purchasing Document Last updated 10/2017 RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 25 of 34 this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 20. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., the Professional represents and agrees that: a. As of the date of this Agreement: 1. The Professional does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. The Professional will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the “e-Verify Program”) or the Department Program (the “Department Program”), an employment verification program established pursuant to Section 8- 17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. The Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. c. The Professional is prohibited from using the e-Verify Program or Department Program procedures to undertake pre-employment screening of job applicants while this Agreement is being performed. d. If the Professional obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, the Professional shall: 1. Notify such subcontractor and the City within three days that the Professional has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that the Professional shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. The Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment (the “Department”) made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. Official Purchasing Document Last updated 10/2017 RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 26 of 34 f. If the Professional violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, the Professional shall be liable for actual and consequential damages to the City arising out of the Professional’s violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Professional violates this provision of this Agreement and the City terminates the Agreement for such breach. 21. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit - Confidentiality, consisting of one (1) page, attached hereto and incorporated herein by this reference. Official Purchasing Document Last updated 10/2017 RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 27 of 34 THE CITY OF FORT COLLINS, COLORADO By: Gerry Paul Purchasing Director DATE: ATTEST: APPROVED AS TO FORM: PROFESSIONAL'S NAME By: Printed: Title: CORPORATE PRESIDENT OR VICE PRESIDENT Date: Official Purchasing Document Last updated 10/2017 RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 28 of 34 EXHIBIT A WORK ORDER FORM PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND PROFESSIONAL'S NAME WORK ORDER NUMBER: PROJECT TITLE: ORIGINAL BID/RFP NUMBER & NAME: MASTER AGREEMENT EFFECTIVE DATE: Original Contract Date WORK ORDER COMMENCEMENT DATE: WORK ORDER COMPLETION DATE: MAXIMUM FEE: (time and reimbursable direct costs): PROJECT DESCRIPTION/SCOPE OF SERVICES: Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of ( ) page(s) are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. PROFESSIONAL: Date: Name, Title ACCEPTANCE: Date: Name, Project Manager REVIEWED: Date: Name, Buyer or Senior Buyer ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) Official Purchasing Document Last updated 10/2017 RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 29 of 34 EXHIBIT B CHANGE ORDER NO. PROJECT TITLE: PROFESSIONAL: Company Name WORK ORDER NUMBER: PO NUMBER: DESCRIPTION: 1. Reason for Change: Why is the change required? 2. Description of Change: Provide details of the changes to the Work 3. Change in Work Order Price: 4. Change in Work Order Time: ORIGINAL WORK ORDER PRICE $ .00 TOTAL APPROVED CHANGE ORDER .00 TOTAL PENDING CHANGE ORDER .00 TOTAL THIS CHANGE ORDER .00 TOTAL % OF THIS CHANGE ORDER % TOTAL C.O.% OF ORIGINAL WORK ORDER % ADJUSTED WORK ORDER COST $ .00 PROFESSIONAL: Date: Name, Title ACCEPTANCE: Date: Name, Project Manager REVIEWED: Date: Name, Buyer or Senior Buyer ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) Official Purchasing Document Last updated 10/2017 RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 30 of 34 EXHIBIT C GENERAL SCOPE OF SERVICES Official Purchasing Document Last updated 10/2017 RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 31 of 34 Official Purchasing Document Last updated 10/2017 RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 32 of 34 EXHIBIT (BID SCHEDULE/COMPENSATION) Official Purchasing Document Last updated 10/2017 RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 33 of 34 EXHIBIT INSURANCE REQUIREMENTS 1. The Professional will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing Work under this bid, the Professional shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: “The insurance evidenced by this Certificate will not reduce coverage or limits and will not be cancelled, except after thirty (30) days written notice has been received by the City of Fort Collins.” In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Professional, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Professional under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Professional 's general liability and automobile liability insurance policies for any claims arising out of Work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Professional shall maintain during the life of this Agreement for all of the Professional's employees engaged in Work performed under this Agreement: 1. Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Professional shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of Work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $1,000,000 combined single limits for bodily injury and property damage. In the event any Work is performed by a subcontractor, the Professional shall be responsible for any liability directly or indirectly arising out of the Work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. C. Errors & Omissions. The Professional shall maintain errors and omissions insurance in the amount of $1,000,000. Official Purchasing Document Last updated 10/2017 RFP 9114 East Park District Maintenance Facility and Bucking Horse Park Page 34 of 34 EXHIBIT CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to this Agreement (the “Agreement”), the Professional hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as “information”) that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Professional has agreed to perform, the Professional hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Professional agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City, or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City). The Professional shall not disclose any such information to any person not having a legitimate need-to-know for purposes authorized by the City. Further, the Professional shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Professional understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Professional shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Professional ceases to perform services for the City, or the City so requests for any reason, the Professional shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Professional understands and agrees that the City’s remedies at law for a breach of the Professional’s obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law. TWIN SILO PARK ENGLISH RANCH PARK ARCHERY RANGE INTERSTATE 25 WARREN LAKE FOSSIL CREEK RESERVOIR WEST HORSETOOTH ROAD WEST HARMONY ROAD WEST TRILBY ROAD KETCHER ROAD ZIEGLER ROAD SOUTH TIMBERLINE ROAD SOUTH COLLEGE AVENUE STEWART CASE PARK BUCKING HORSE PARK EXISTING NEIGHBORHOOD PARK FUTURE NEIGHBORHOOD PARK EXISTING COMMUNITY PARK COLLINDALE GOLF COURSE SOUTHRIDGE GOLF COURSE FUTURE COMMUNITY PARK EAST COMMUNITY PARK RIDGEN RESERVOIR FUTURE TRAIL EXISTING TRAIL FUTURE EAST DISTRICT MAINTENANCE FACILITY EAST MAINTENANCE FACILITY EAST PARK DISTRICT EAST PARK DISTRICT MAINTENANCE FACILITY SERVICE MAP FORT COLLINS RADIANT PARK HARMONY PARK ATTACHMENT 1 EAST PARK DISTRICT MAINTENANCE FACILITY ENVIRONMENTAL DRIVE TRAIL CONNECTION TO BUCKING HORSE PARK AND POUDRE TRAIL VIA NANCY GRAY AVE. RENDEZVOUS TRAIL POUDRE TRAIL CONNECTION PROPOSED MAINT. YARD GREAT WESTERN RAILWAY PROPOSED ON SITE DETENTION AREA PROPOSED MAINT. 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