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HomeMy WebLinkAboutRFP - 9096 POLICE UNIFORMSRFP 9096 Police Uniforms Page 1 of 31 REQUEST FOR PROPOSAL 9096 POLICE UNIFORMS The City of Fort Collins is requesting proposals from qualified Vendors to supply police uniforms and components for purchase by the Fort Collins Police Service Department (Police) per the specifications referenced herein. Proposals must be received before 3:00 p.m. (MST) on April 1, 2020. As part of the City’s commitment to Sustainable Purchasing, proposals should be submitted online through the Rocky Mountain E-Purchasing System (RMEPS) at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Note: please ensure adequate time to submit proposals through RMEPS. Proposals not submitted by the designated Opening Date and Time will not be accepted by the system. All questions should be submitted, in writing via email, to Beth Diven, Buyer at bdiven@fcgov.com, with a copy to Project Manager, Gordon LaFrance at glafance@fcgov.com, no later than 5:00 PM MST (our clock) on March 20, 2020. Please format your e-mail to include: RFP 9096 Police Uniforms in the subject line. Questions received after this deadline may not be answered. Responses to all questions submitted before the deadline will be addressed in an addendum and posted on the Rocky Mountain E-Purchasing System webpage. Rocky Mountain E-Purchasing System hosted by Bidnet A copy of the RFP may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins. This RFP has been posted utilizing the following Commodity Code(s): 200-85 Uniforms, Blended Fabric 200-86 Uniforms, Cotton 200-87 Uniforms, Synthetic Fabric 200-88 Uniforms, Wool and Woolen Blends Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, or other characteristics protected by law. For the purpose of this policy “sexual orientation” means a person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality. The City also strictly prohibits unlawful harassment in the workplace, including sexual harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages in protected activity. Protected activity includes an employee complaining that he or she has been discriminated against in violation of the above policy or participating in an employment discrimination proceeding. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing RFP 9096 Police Uniforms Page 2 of 31 The City requires its vendors to comply with the City’s policy for equal employment opportunity and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to all third- party vendors and their subcontractors at every tier. Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. Vendors may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the proposal, the Vendor may redact text and/or data that it deems confidential or proprietary pursuant to CORA. Such statement does not necessarily exempt such documentation from public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other applicable law. Generally, under CORA trade secrets, confidential commercial and financial data information is not required to be disclosed by the City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. All provisions of any contract resulting from this request for proposal will be public information. New Vendors: The City requires new Vendors receiving awards from the City to fill out and submit an IRS form W-9 and to register for Direct Deposit (Electronic) payment. If needed, the W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please do not submit with your proposal. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision- making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or Sham Proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other state and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in the current term or in any future terms. Sincerely, Gerry Paul Purchasing Director RFP 9096 Police Uniforms Page 3 of 31 I. BACKGROUND & OBJECTIVE / OVERVIEW A. Objective The City of Fort Collins is requesting proposals from qualified Vendors to supply police uniforms and components for purchase by the Fort Collins Police Service Department (Police) per the specifications referenced herein. The anticipated number of Police personnel to be outfitted with uniforms is approximately two hundred twenty (220), with the option to expand the program to approximately one hundred (100) civilian Police personnel. The City reserves the right to split the award between multiple vendors should such an arrangement be determined to be in the City’s best interest. II. SCOPE OF PROPOSAL A. Scope of Services 1. Uniform Specifications: Uniform specifications, including size requirements, color and styles are referenced Section VI – Uniform Specifications. In addition, vendor shall supply for purchase, all patches, stripes, emblems, etc. as described in Section VI. The sizing listed on the Uniform Specifications is not meant to be all inclusive; vendor shall comply with additional sizing requirements if requested by Police. 2. Uniform Measuring: Vendor shall be available to measure Police personnel in Fort Collins when needed, schedule to be determined by the Fort Collins Police Department. The City will make every effort to work with the vendor on a schedule but due to the 24/7 nature of police business and the timeliness of needing uniforms measured for Police personnel, Police will make the final decision on the schedule. 3. Cost Structure: Using the Pricing Schedule provided in Section VI, submit pricing in the format presented. The Pricing Schedule includes a column to list pricing for add- ons; including, but not limited to, patches, stripes, emblems, and the installation on to garments, as indicated on Exhibit A. Proposed pricing must include alteration and/or tailoring costs as well as shipping, freight and handling costs. Pricing is to remain firm for twelve (12) months from the contract effective date. 4. Uniform Complement and Quantities: Garments covered in this RFP shall be selected by Police from the items represented on the Pricing Schedule. If additional items are requested by Police, they will be priced using the vendor’s same pricing multipliers that are used for similar item categories on the Pricing Schedule. Police will determine the quantities of each type of approved garment that can be purchased by the employees. Police may add or delete uniform pieces from the Agreement at any time during the Term of the Agreement. Vendor shall have the ability for Police personnel to place orders by phone and have the Officer pay by personal credit card. If an Officer places a personal order, the vendor shall use the same cost structure given to Police. Please note, all purchases under this Agreement are tax exempt. 5. Extended Sizes: An average of 5-10% of Police personnel require oversized uniforms (i.e., Big and Tall sizes). No additional cost is to be charged for oversized and/or extended sized garments. Also, the vendor is required to provide female-size apparel RFP 9096 Police Uniforms Page 4 of 31 at no additional cost; it is estimated that 15-20% of Police are female. Vendor is to make every effort to see that oversize and female employees receive their uniform pieces in the same time frame as regular-size male employees. 6. Delivery: Vendor shall deliver orders in 2-3 weeks After Receipt of Order (ARO) to City of Fort Collins Police Services, ATTN: Gordon La France, 2221 S. Timberline Road, Fort Collins, CO 80525. An order is considered complete when all patches, stripes and emblems are installed. All orders shall be shipped with the Officer’s name attached to each uniform package or if there are multiple uniform orders that are shipped at the same time, each uniform order shall be included in its own packaging and labeled with the Officer’s name. 7. Ordering Capabilities: In addition to the traditional service requirements of this RFP the vendor shall develop, operate and maintain a web-based system for the ordering of uniforms by Fort Collins Police Technician. This web-based system will be the primary ordering instrument for the yearly authorized uniform and equipment program for Fort Collins Police. It shall allow periodic purchases of the awarded items throughout the year to Police personnel as well. The vendor's website is to improve the accuracy and efficiency of the uniform ordering process and is to operate in real time. The website must be fully integrated with the vendor's inventory control, customer service information and accounting systems. During the evaluation process the vendor(s) may be asked to demonstrate a similar website to the one being requested in this RFP solicitation. The following are guidelines the Fort Collins Police anticipates will be incorporated into the successful vendor's web-ordering program: a) Secure log- in for authorized Police personnel. b) This website will deal exclusively with Fort Collins Police. c) Website to be operational for the entire life of the contract. d) Ability for the Police Supply Technician to create, change and delete individual profiles for ease of ordering that includes Officer’s name, size measurements and the ability to update and store measurements as needed. e) Ability for authorized Police personnel to place orders for all uniform items and size options that are listed on Section VI. • Police personnel are to be able to select a category and see thumbnail images of all items contained in that category. By clicking on the thumbnail image a larger image is to be displayed as well as a short product description that is to include, but not be limited to, fabric content and sizing. f) Shopping cart: Selected items are to appear in a "shopping cart" where the authorized individual may review and adjust the order prior to finalizing the order for shipment. g) On- line order tracking capabilities that include estimated delivery dates. • Order Completion: Once an order is completed and the authorized individual has submitted his/her order, the site will automatically generate a final summary of the order to be printed out by the individual. An e-mail confirmation will be sent to the individual to confirm the order. The order confirmation is to RFP 9096 Police Uniforms Page 5 of 31 reflect the items ordered along with quantity, price, delivery location and the order number that may be used by both Police personnel and the vendor to track the order. The website will automatically keep historical data of member orders for the life of the contract. • Procurement Card Payments: The site shall have the ability to accept both City issued credit cards and authorized individuals’ personal credit cards for purchases. 8. Website Implementation: The vendor is to have the above defined site tested and available for use by Fort Collins Police personnel no later than 20 calendar days after receipt of the award from the City. This timeframe may be adjusted to 35 calendar days after receipt of award, if agreed to by Fort Collins Police. However, if the site is not operational and functioning properly in that timeframe, the City reserves the right to award the Services Agreement to the next highest ranked vendor. 9. Training: The vendor is to provide training in the form of a simple bullet type instruction sheet on the on- line ordering process that may be distributed to Police personnel using the site. The vendor may also provide onsite training on the proper usage of the website for key Police personnel. It is also recommended that there be a link on the website that will have a brief overview on how to use the site and what information must be provided or completed by the authorized individual. 10. Phone/In Store Assistance: During normal business hours, Monday through Friday from 9 a.m. to 5 p.m. MST, the vendor is to have someone available to provide assistance to users of the website and answer any questions Police personnel may have when placing an order. 11. Administrative Reports: The website shall have the ability to provide ad- hoc reports to authorized Police personnel to enhance the accuracy and efficiency of the on- line ordering program. These reports shall provide usage details and performance information and be accessible on demand by authorized Police personnel. All of these reports shall be able to be exported to Excel documents. The reports shall include, but not be limited to, the following: a) Order summary: Shows individual member orders and total amount spent for a designated time frame. b) Order details: Shows member orders with details of each item ordered for a designated time frame. c) Backordered items: Shows backordered items for all member orders for a designated time frame and can be sorted by manufacturer, item, name and date. d) Item quantity summary: Shows total items for all orders for a designated time frame. e) Individual item quantity summary: Shows items ordered by an individual user for a designated timeframe. B. Anticipated Schedule The following represents the City’s target schedule for the RFP. The City reserves the right to amend the target schedule at any time. RFP 9096 Police Uniforms Page 6 of 31 • Question deadline: 5:00 PM MST on March 20, 2020 • Proposal due date: 3:00 MST (our clock) on April 1, 2020 • Interviews (tentative): Week of April 13, 2020 • Award of Contract (tentative): Mid-April 2020 • Contract Start Date: May 1, 2020 C. Interviews In addition to submitting a written proposal, the top-rated Vendors may be interviewed by the RFP assessment team and asked to participate in an oral presentation to provide an overview of the company, approach to the project, website demonstration, and to address questions. The evaluation criteria for the oral interviews will be the same as the criteria for the written evaluations and is included in Section IV. D. Samples At the City’s option, top ranked firms/companies may be requested to supply sample garments for review prior to contract award. E. Subcontractors Vendors will be responsible for identifying any subcontractors in their proposal. Please note that the City will contract solely with the awarded Vendor; therefore, subcontractors will be the responsibility of the Vendor. F. Proposal Format Please limit the total length of your proposal to a maximum of twenty-five (25) double sided or fifty (50) single sided 8 ½ x 11” pages (excluding cover pages, table of contents, dividers, Vendor Statement form and product specification sheets). Font shall be a minimum of 10 Arial and margins are limited to no less than .5” for sides and top/bottom. Extended page sizes, such as 11” x 17”, count as a single page. Please, no embedded documents. Proposals that do not conform to these requirements may be rejected. G. Laws and Regulations The Vendor agrees to comply fully with all applicable local, State of Colorado and Federal laws and regulations and municipal ordinances. H. Invoicing and Payment Invoices should be emailed monthly to invoices@fcgov.com with a copy to the Project Manager. The cost of the work completed shall be paid to the Vendor each month following the submittal of a correct invoice by the Vendor indicating the RFP 9096 Police Uniforms, Purchase Order number, and line item list of products purchased and corresponding quantities, preferably organized by each individual ordering product. Payments will be made using the prices listed on the agreed-to Price Schedule. In the event a service is requested which is not listed on the Price Schedule, the Vendor and the City will negotiate an appropriate unit price for the service prior to Vendor initiating such work. The City pays invoices on Net 30 terms. RFP 9096 Police Uniforms Page 7 of 31 III. PROPOSAL SUBMITTAL For this section, Vendors are required to provide detailed written responses to the following items in the order outlined below. The responses shall be considered technical offers of what Vendors propose to provide and shall be incorporated in the contract award as deemed appropriate by the City. A proposal that does not include all the information required may be deemed non-responsive and subject to rejection. Responses must include all the items in the order listed below. It is suggested that the Vendors include each of the City’s questions with their response immediately following the question. The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and presentation of their proposal. A. Cover Letter / Executive Summary The Executive Summary should highlight the content of the proposal and features of the program offered, including a general description of the program and any unique aspects or benefits provided by your firm. Indicate your availability to participate in the interviews/demonstrations on the proposed dates as stated in the Schedule section. B. Vendor Information 1. Describe the Vendor’s business and background 2. Number of years in the business 3. Details about ownership 4. An overview of services offered and qualifications 5. Size of the firm 6. Location(s) of offices. If multiple, please identify which will be the primary for our account. 7. Primary contact information for the company including contact name(s) and title(s), mailing address(s), phone number(s), and email address(s). Complete Section V, Vendor Statement. C. Scope of Proposal 1. Provide a detailed narrative of the services proposed if awarded the contract per the scope above. The narrative should include any options that may be beneficial for the City to consider. 2. Describe your relationship with the Manufacturer of the garments proposed for this RFP. Include how you plan to guarantee continuity of supply, quality and uniformity of appearance throughout the life of the resulting Services Agreement. 3. Provide documentation that apparel is manufactured using Sweatshop-Free Labor. 4. What is the estimated lifespan of each proposed garment given normal wearing conditions? RFP 9096 Police Uniforms Page 8 of 31 D. Firm Capability Provide relevant information regarding previous experience related to this or similar Projects, to include the following: 1. Provide an Organization Chart/Proposed Project Team: An organization chart containing the names of all key personnel and sub consultants with titles and their specific task assignment for this Agreement shall be provided in this section. 2. Does your company currently provide secure on- line ordering systems equivalent to the requirements listed in Section II, Subsection A, Paragraph 7 for agencies of similar size and scope? Confirm a secure website for on- line ordering can be established per the Specifications of the Scope of Services within 20 calendar days of receipt of contract award. 3. References (current contact name, current telephone number and email address) from at least three similar projects with similar requirements that have been completed within the past five (5) years and that have involved the staff proposed to work on this project. Provide a description of the work performed. The Vendor authorizes City to verify any and all information contained in the Vendor’s submittal from references contained herein and hereby releases all those concerned providing information as a reference from any liability in connection with any information they give. E. Assigned Personnel 1. List of Project Personnel: This list should include the identification of the contact person with primary responsibility for this Agreement, the personnel proposed for this Agreement, and any supervisory personnel, including partners and/or sub consultants, and their individual areas of responsibility. 2. Briefly describe the primary and secondary account representatives’ experience delivering services to Police organizations similar in size and scope of those listed under the Scope of Services in this RFP and years of service at your company. F. Availability 1. What is the Lead Time to deliver product after Receipt of Order (ARO)? 2. Can your firm/company be available to measure Police personnel in Fort Collins when needed, schedule to be determined by the Fort Collins Police Department? G. Sustainability/TBL Methodology In concise terms (no more than two pages), please describe how your organization strives to be sustainable. Address how your firm incorporates Triple Bottom Line (TBL) into the workplace. See Section IV: Review and Assessment for additional information. If possible, please highlight areas of opportunity in the project where sustainability could be applied and/or improved. H. Cost 1. Completed Section VI – Pricing Schedule. 2. What period of time can vendor guarantee pricing? RFP 9096 Police Uniforms Page 9 of 31 I. Additional Information Provide any information that distinguishes Vendor from its competition and any additional information applicable to this RFP that might be valuable in assessing Vendor’s proposal. Explain any concerns Vendor may have in maintaining objectivity in recommending the best solution. All potential conflicts of interest must be disclosed. Exceptions to the Scope of Services and City Agreement (a sample of which is attached in Section VI) shall be documented. IV. REVIEW AND ASSESSMENT CRITERIA A. Proposal and Interview Criteria Vendors will be evaluated on the following criteria. These criteria will be the basis for review and assessment of the written proposals and optional interview session. At the discretion of the City, interviews of the top-rated Vendors may be conducted. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING FACTOR QUALIFICATION STANDARD 2.0 Scope of Proposal Does the proposal address all elements of the RFP? Does the proposal show an understanding of the project objectives, methodology to be used and results/outcomes required by the project? Are there any exceptions to the Scope of Services or Agreement? 2.0 Assigned Personnel Do the account representatives have the necessary skills and years of experience delivering service of similar scope? Are sufficient people of the requisite skills and qualifications assigned to the project? 1.0 Availability Can the target Lead Time be met? Are other qualified personnel available to assist Police personnel when needed? Is the vendor available to measure Police personnel as required by the Scope of Services? 1.0 Sustainability Did vendor include documentation that apparel is manufactured using Sweatshop-Free Labor? What is the estimated lifespan of each proposed garment given normal wearing conditions? 2.0 Cost Does the proposal include detailed cost break-down for each cost element as applicable and are the line item costs competitive? Do the proposed costs compare favorably with the Project Manager's estimate? RFP 9096 Police Uniforms Page 10 of 31 2.0 Firm Capability Does the firm have the resources, capacity and support capabilities required to successfully deliver quality service and product? Can the website be operational in the necessary time? Does the firm provide on- line ordering systems equivalent to the requirements listed in the Scope of Services for agencies of similar size and scope? Definitions Sustainable Purchasing is a process for selecting products or services that have a lesser or reduced negative effect on human health and the environment when compared with competing products or services that serve the same purpose. This process is also known as “Environmentally Preferable Purchasing” (EPP), or “Green Purchasing”. The Triple Bottom Line (TBL) is an accounting framework that incorporates three dimensions of performance: economic, or financial; environmental, and social. The generally accepted definition for TBL is that it “captures the essence of sustainability by measuring the impact of an organization’s activities on the world…including both its profitability and shareholders values and its social, human, and environmental capital.” B. Reference Evaluation Criteria Prior to award, the Project Manager will check references using the following criteria. Negative responses from references may impact the award determination. CRITERIA STANDARD QUESTIONS Overall Performance Would you hire this Vendor again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Vendor responsive to client needs; did the Vendor anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge If a study, did it meet the Scope of Work? If Vendor administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively? RFP 9096 Police Uniforms Page 11 of 31 V. VENDOR STATEMENT Vendor hereby acknowledges receipt of the City of Fort Collins Request for Proposal and acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and other provisions set forth in the RFP. Additionally, Vendor hereby makes the following representations to City: a. All of the statements and representations made in this proposal are true to the best of the Vendor’s knowledge and belief. b. Vendor commits that it is able to meet the terms provided in this proposal. c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof. d. Vendor further agrees that the method of award is acceptable. e. Vendor also agrees to complete the proposed Agreement with the City of Fort Collins within 30 days of notice of award. If contract is not completed and signed within 30 days, City reserves the right to cancel and award to the next highest rated firm. f. Vendor acknowledge receipt of addenda. Legal Firm Name: Physical Address: Remit to Address: Phone: Name of Authorized Agent of Firm: Signature of Authorized Agent: Primary Contact for Project: Title: Email Address: Phone: Cell Phone: NOTE: VENDOR STATEMENT IS TO BE SIGNED & RETURNED WITH YOUR PROPOSAL. RFP 9096 Police Uniforms Page 12 of 31 VI. PRICING SCHEDULE Description and Styles are of Blauer uniform items currently issued. Vendors may submit equal or better items for consideration. Cost per Each Garment Add-on Costs (See Section VII for Details) Deliverable Cost Per Each 6001B Dry Reversible Duty Jackets 9810Z B DRY BLAUER CRUISER JACKET with liner 8436 Men's Long Sleeve Super Shirt Worsted Wool Blend 8446 Men's Short Sleeve Super Shirt Worsted Wool Blend 8472 SHORT SLEEVE POLYESTER ARMORSKIN® BASE SHIRT 8471 BLAUER L/S WOOL BLEND STREETSHIRT 8473 MLS WOOL ARMORSKIN FLEECE 8436W Women's Long Sleeve Super Shirt Worsted Wool Blend 8446W Women’s Short Sleeve Super Shirt Worsted Wool Blend 8472 Women’s S/S WOOL BLEND Armorskin base shirt 8471W BLAUER WOMENS L/S WOOL BLEND STREETSHIRT 8560 Men's ClassAct™ Poly/Wool Uniform Trouser, Class A 8567 ClassAct™ 6-Pocket Trousers Specialty Pocket Options 8565 Men’s Pants Side Pocket Wool Blend 8560W Women's ClassAct™ Wool Blend Trousers 8567W Women's ClassAct™ Wool Blend Trousers with Pocket Options 4670 Blauer COLORBLOCK SOFTSHELL FLEECE JACKET 8137 HI-VIS Polo Shirt Yellow 8147 LS HI-VIS Polo Shirt Yellow RFP 9096 Police Uniforms Page 13 of 31 VII. UNIFORM SPECIFICATIONS All uniforms listed are the current Blauer brand of uniforms that Fort Collins Police Services issues their officers. Blauer brand is not a requirement for this RFP. Vendors are encouraged to substitute equal or better uniforms for consideration. 1) 6001 B. Dry Reversible Duty Jacket per Fort Collins Police specification a) Reflective “POLICE” on the hi-vis side of the jacket. b) Black "P" buttons. c) Fort Collins Police shoulder emblems or K-9 shoulder patches 1 inch down on each sleeve on Navy side of jacket. d) Sergeant stripes as required. e) Remove badge tab on the Navy side and install Velcro for the Fort Collins badge emblem on left chest over where the badge tab was removed on Navy side and Velcro on the right side for the nametape. Fort Collins Police Services will provide a sample of the badge and name tape so correct size of Velcro can be installed. f) Color: Dark Navy. g) Sizes: i. XS (32-34) Short, Regular ii. S (36-38) Short, Regular iii. M (40-42) Short, Regular, Tall iv. L (44-46) Short, Regular, Tall v. XL (48-50) Short, Regular, Tall vi. 2XL (52-54) Short, Regular, Tall vii. 3XL (56-58) Regular, Tall viii. 4XL (60-62) Regular, Tall 2) 9810Z - B DRY BLAUER CRUISER JACKET with liner a) Black "P" buttons. b) Fort Collins Police shoulder emblems or K-9 shoulder patches 1 inch down on each sleeve on Navy side of jacket. c) Sergeant stripes as required. d) Remove badge tab on the Navy side and install Velcro for the Fort Collins badge emblem on left chest over where the badge tab was removed on Navy side and Velcro on the right side for the nametape Fort Collins Police Services will provide a sample of the badge and name tape so correct size of Velcro can be installed. e) Color: Dark Navy. f) Sizes: i. XS (32-34) Short, Regular RFP 9096 Police Uniforms Page 14 of 31 ii. S (36-38) Short, Regular iii. M (40-42) Short, Regular, Tall iv. L (44-46) Short, Regular, Tall v. XL (48-50) Short, Regular, Tall vi. 2XL (52-54) Short, Regular, Tall vii. 3XL (56-58) Regular, Tall viii. 4XL (60-62) Regular, Tall 3) 8436 Men's Long Sleeve Super Shirt Worsted Wool Blend a) Shoulder patches to be determined at time of order (K-9 or Fort Collins Police patch to be supplied by Fort Collins Police). b) Sergeant stripes as required and supplied by Fort Collins Police. c) Longevity stripes as required and supplied by Fort Collins Police. d) Colors: LAPD navy and gray. e) Sizes: i. Neck Size and Sleeve length: 1. 14.5 32-33 2. 15 32-33 3. 15.5 32-33, 34-35 4. 16 32-33, 34-35 5. 16.5 32-33, 34-35, 36-37 6. 17 32-33, 34-35, 36-37 7. 17.5 32-33, 34-35, 36-37 8. 18 34-35, 36-37 9. 18.5 34-35, 36-37 10. 19 34-35, 36-37 11. 19.5 34-35, 36-37 4) 8446 Men's Short Sleeve Super Shirt Worsted Wool Blend a) Shoulder patches to be determined at time of order (K-9 or Fort Collins Police patch to be supplied by Fort Collins Police). b) Sergeant stripes as required and supplied by Fort Collins Police. c) Color: LAPD Navy. d) Sizes: i. S (14-14.5) Regular ii. M (15-15.5) Regular, Tall iii. L (16-16.5) Regular, Tall RFP 9096 Police Uniforms Page 15 of 31 iv. XL (17-17.5) Regular, Tall v. 2XL (18-18.5) Regular, Tall vi. 3XL (19) Regular, Tall. 5) 8472 SHORT SLEEVE WOOL ARMORSKIN® BASE SHIRT a) Shoulder patches to be determined at time of order (K-9 or Fort Collins Police patch to be supplied by Fort Collins Police). b) Badge patch on left side of shirt (where a badge would normally be placed. c) Sergeant stripes as required and supplied by Fort Collins Police. d) Color: LAPD Navy. e) Sizes: i. S (14-14.5) Regular ii. M (15-15.5) Regular, Tall iii. L (16-16.5) Regular, Tall iv. XL (17-17.5) Regular, Tall v. 2XL (18-18.5) Regular, Tall vi. 3XL (19) Regular, Tall. 6) 8471 - BLAUER L/S WOOL BLEND STREETSHIRT a) Shoulder patches to be determined at time of order (K-9 or Fort Collins Police patch to be supplied by Fort Collins Police). b) Badge patch on left side of shirt (where a badge would normally be placed. c) Sergeant stripes as required and supplied by Fort Collins Police. d) Color: LAPD Navy. e) Sizes: i. S (14-14.5) Regular ii. M (15-15.5) Regular, Tall iii. L (16-16.5) Regular, Tall iv. XL (17-17.5) Regular, Tall v. 2XL (18-18.5) Regular, Tall vi. 3XL (19) Regular, Tall. vii. Sleeve length from 31-39 inches 7) 8473 MLS WOOL ARMORSKIN FLEECE a) Shoulder patches to be determined at time of order (K-9 or Fort Collins Police patch to be supplied by Fort Collins Police). b) Badge patch on left side of shirt (where a badge would normally be placed. c) Sergeant stripes as required and supplied by Fort Collins Police. RFP 9096 Police Uniforms Page 16 of 31 d) Color: LAPD Navy. e) Sizes: i. S (14-14.5) Regular ii. M (15-15.5) Regular, Tall iii. L (16-16.5) Regular, Tall iv. XL (17-17.5) Regular, Tall v. 2XL (18-18.5) Regular, Tall vi. 3XL (19) Regular, Tall. vii. Sleeve length from 31-39 inches 8) 8436W Women's Long Sleeve Super Shirt Worsted Wool Blend a) Shoulder patches to be determined at time of order (K-9 or Fort Collins Police patch to be supplied by Fort Collins Police). b) Sergeant stripes as required and supplied by Fort Collins Police. c) Longevity stripes as required and supplied by Fort Collins Police. d) Color: LAPD navy and gray. e) Sizes: i. Neck Size and Sleeve length: 1. 32 Reg, Long 2. 34 Reg, Long 3. 36 Reg, Long 4. 38 Reg, Long 5. 40 Reg, Long 6. 42 Reg, Long 7. 44 Reg, Long 9) 8446W Women’s Short Sleeve Super Shirt Worsted Wool Blend a) Shoulder patches to be determined at time of order (K-9 or Fort Collins Police patch to be supplied by Fort Collins Police). b) Sergeant stripes as required and supplied by Fort Collins. c) Color: LAPD navy. d) Sizes: i. 32 Regular ii. 34 Regular iii. 36 Regular iv. 38 Regular v. 40 Regular RFP 9096 Police Uniforms Page 17 of 31 vi. 42 Regular vii. 44 Regular viii. 46 Regular 10) 8472 Women’s S/S WOOL BLEND Armorskin base shirt a) Shoulder patches to be determined at time of order (K-9 or Fort Collins Police patch to be supplied by Fort Collins Police). b) Badge patch on left side of shirt (where a badge would normally be placed. c) Sergeant stripes as required and supplied by Fort Collins Police. d) Color: LAPD Navy. e) Sizes: i. XS ii. S (14-14.5) Regular iii. M (15-15.5) Regular iv. L (16-16.5) Regular v. XL (17-17.5) Regular vi. 2XL (18-18.5) Regular vii. 3XL (19) Regular 11) 8471W – BLAUER WOMENS L/S WOOL BLEND STREETSHIRT a) Shoulder patches to be determined at time of order (K-9 or Fort Collins Police patch to be supplied by Fort Collins Police). b) Badge patch on left side of shirt (where a badge would normally be placed. c) Sergeant stripes as required and supplied by Fort Collins Police. d) Color: LAPD Navy. e) Sizes: i. XS ii. S(14-14.5) Regular iii. M(15-15.5) Regular iv. L(16-16.5) Regular v. XL(17-17.5) Regular vi. 2XL(18-18.5) Regular vii. 3XL(19) Regular 12) 8560 ClassAct Poly/Wool Uniform Trouser traditional Class A appearance a) Colors: LAPD Navy and Black. b) Sizes: RFP 9096 Police Uniforms Page 18 of 31 i. 28 30, 31, 32, 33, 34 ii. 30 30, 31, 32, 33, 34, 35 iii. 31 30, 31, 32, 33, 34, 35, 36, unhemmed iv. 32 30, 31, 32, 33, 34, 35, 36, unhemmed v. 33 30, 31, 32, 33, 34, 35, 36, unhemmed vi. 34 30, 31, 32, 33, 34, 35, 36, unhemmed vii. 35 30, 31, 32, 33, 34, 35, 36, unhemmed viii. 36 30, 31, 32, 33, 34, 35, 36, unhemmed ix. 37 30, 31, 32, 33, 34, 35, 36, unhemmed x. 38 30, 31, 32, 33, 34, 35, 36, unhemmed xi. 40 30, 31, 32, 33, 34, 35, 36, unhemmed xii. 42 30, 31, 32, 33, 34, 35, 36, unhemmed xiii. 44 30, 31, 32, 33, 34, 35, 36, unhemmed xiv. 46 30, 31, 32, 33, 34, 35 xv. 48 30, 31, 32, 33, 34 xvi. 50 30, 31, 32, 33, 34 13) 8567 6-Pocket Trousers Specialty Pocket Option a) Available Colors: LAPD Navy and Black. b) Sizes: i. 28 30, 31, 32, 33, 34 ii. 30 30, 31, 32, 33, 34, 35 iii. 31 30, 31, 32, 33, 34, 35, 36, unhemmed iv. 32 30, 31, 32, 33, 34, 35, 36, unhemmed v. 33 30, 31, 32, 33, 34, 35, 36, unhemmed vi. 34 30, 31, 32, 33, 34, 35, 36, unhemmed vii. 35 30, 31, 32, 33, 34, 35, 36, unhemmed viii. 36 30, 31, 32, 33, 34, 35, 36, unhemmed ix. 37 30, 31, 32, 33, 34, 35, 36, unhemmed x. 38 30, 31, 32, 33, 34, 35, 36, unhemmed xi. 40 30, 31, 32, 33, 34, 35, 36, unhemmed xii. 42 30, 31, 32, 33, 34, 35, 36, unhemmed xiii. 44 30, 31, 32, 33, 34, 35, 36, unhemmed xiv. 46 30, 31, 32, 33, 34, 35 xv. 48 30, 31, 32, 33, 34 RFP 9096 Police Uniforms Page 19 of 31 xvi. 50 30, 31, 32, 33, 34 14) 8565 Men’s Pants Side Pocket Wool Blend a) Colors: LAPD Navy and Black. b) Sizes: i. 28 30, 31, 32, 33, 34 ii. 30 30, 31, 32, 33, 34, 35 iii. 31 30, 31, 32, 33, 34, 35, 36, unhemmed iv. 32 30, 31, 32, 33, 34, 35, 36, unhemmed v. 33 30, 31, 32, 33, 34, 35, 36, unhemmed vi. 34 30, 31, 32, 33, 34, 35, 36, unhemmed vii. 35 30, 31, 32, 33, 34, 35, 36, unhemmed viii. 36 30, 31, 32, 33, 34, 35, 36, unhemmed ix. 37 30, 31, 32, 33, 34, 35, 36, unhemmed x. 38 30, 31, 32, 33, 34, 35, 36, unhemmed xi. 40 30, 31, 32, 33, 34, 35, 36, unhemmed xii. 42 30, 31, 32, 33, 34, 35, 36, unhemmed xiii. 44 30, 31, 32, 33, 34, 35, 36, unhemmed xiv. 46 30, 31, 32, 33, 34, 35 xv. 48 30, 31, 32, 33, 34 xvi. 50 30, 31, 32, 33, 34 15) 8560W Women’s ClassAct™ Wool Blend Trousers a) Colors: LAPD Navy and Black. b) Sizes: i. 2 30, 31, 32, 33, 34, Unfinished ii. 4 30, 31, 32, 33, 34, Unfinished iii. 6 30, 31, 32, 33, 34, Unfinished iv. 8 30, 31, 32, 33, 34, Unfinished v. 10 30, 31, 32, 33, 34, Unfinished vi. 12 30, 31, 32, 33, 34, Unfinished vii. 14 30, 31, 32, 33, 34, Unfinished viii. 16 30, 31, 32, 33, 34, Unfinished ix. 18 30, 31, 32, 33, 34, Unfinished x. 20 30, 31, 32, 33, 34, Unfinished xi. 22 30, 31, 32, 33, 34, Unfinished RFP 9096 Police Uniforms Page 20 of 31 xii. 24 30, 31, 32, 33, 34, Unfinished 16) 8567W Women's ClassAct™ Wool Blend Trousers with Pocket Options a) Colors: LAPD navy and black. b) Sizes: i. 2 30, 31, 32, 33, 34, Unfinished ii. 4 30, 31, 32, 33, 34, Unfinished iii. 6 30, 31, 32, 33, 34, Unfinished iv. 8 30, 31, 32, 33, 34, Unfinished v. 10 30, 31, 32, 33, 34, Unfinished vi. 12 30, 31, 32, 33, 34, Unfinished vii. 14 30, 31, 32, 33, 34, Unfinished viii. 16 30, 31, 32, 33, 34, Unfinished ix. 18 30, 31, 32, 33, 34, Unfinished x. 20 30, 31, 32, 33, 34, Unfinished xi. 22 30, 31, 32, 33, 34, Unfinished xii. 24 30, 31, 32, 33, 34, Unfinished 17) 4670 COLORBLOCK SOFTSHELL FLEECE JACKET a) Jacket will not have any shoulder patches, badge patches on the coat. b) Sizes: i. XS Short, Regular ii. S Short, Regular iii. M Short, Regular, Long iv. L Short, Regular, Long v. XL Short, Regular, Long vi. 2XLRegular, Long vii. 3XL Regular, Long viii. 4XL regular, Long ix. 5XL Regular, Long x. 6XL Regular, Long 18) 8137 HI-VIS POLO SHIRT Color: Hi-Vis Yellow Short Sleeve a) Sizes: i. XS Regular ii. S Regular iii. M Regular, Tall RFP 9096 Police Uniforms Page 21 of 31 iv. L Regular, Tall v. XL Regular, Tall vi. 2XL Regular, Tall vii. 3XL Regular, Tall viii. 4XL Regular, Tall ix. 5XL Regular Tall x. 6XL Regular, Tall 19) 8147 LS HI-VIS POLO SHIRT Color: Hi-Vis Yellow Long Sleeve a) Sizes: i. XS Regular ii. S Regular iii. M Regular, Tall iv. L Regular, Tall v. XL Regular, Tall vi. 2XL Regular, Tall vii. 3XL Regular, Tall viii. 4XL Regular, Tall ix. 5XL Regular Tall x. 6XL Regular, Tall Official Purchasing Document Last updated 10/2017 RFP 9096 Police Uniforms Page 22 of 31 VIII. SAMPLE AGREEMENT (FOR REFERENCE ONLY – DO NOT SIGN ) SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and , hereinafter referred to as "Service Provider". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Service Provider agrees to provide services in accordance with the scope of services attached hereto as Exhibit A, consisting of ( ) page(s) and incorporated herein by this reference. Irrespective of references in Exhibit A to certain named third parties, Service Provider shall be solely responsible for performance of all duties hereunder. 2. Contract Period. This Agreement shall commence , 20 , and shall continue in full force and effect until , 20 , unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed ( ) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. Written notice of renewal shall be provided to the Service Provider and mailed no later than thirty (30) days prior to contract end. 3. Delay. If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition. 4. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Service Provider: City: Copy to: Attn: City of Fort Collins Attn: PO Box 580 Fort Collins, CO 80522 City of Fort Collins Attn: Purchasing Dept. PO Box 580 Official Purchasing Document Last updated 10/2017 RFP 9096 Police Uniforms Page 23 of 31 Fort Collins, CO 80522 In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole right and remedy for such termination. 5. Contract Sum. The City shall pay the Service Provider for the performance of this Contract, subject to additions and deletions provided herein, ($ ) as per the attached Exhibit " ", consisting of page(s), and incorporated herein by this reference. 6. City Representative. The City will designate, prior to commencement of the work, its representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the services provided under this agreement. All requests concerning this agreement shall be directed to the City Representative. 7. Independent Service provider. The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other purpose. 8. Subcontractors. Service Provider may not subcontract any of the Work set forth in the Exhibit A, Statement of Work without the prior written consent of the city, which shall not be unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of the City), then the following provisions shall apply: (a) the subcontractor must be a reputable, qualified firm with an established record of successful performance in its respective trade performing identical or substantially similar work, (b) the subcontractor will be required to comply with all applicable terms of this Agreement, (c) the subcontract will not create any contractual relationship between any such subcontractor and the City, nor will it obligate the City to pay or see to the payment of any subcontractor, and (d) the work of the subcontractor will be subject to inspection by the City to the same extent as the work of the Service Provider. 9. Personal Services. It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the City. 10. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement. 11. Warranty. Official Purchasing Document Last updated 10/2017 RFP 9096 Police Uniforms Page 24 of 31 a. Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature. b. Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City. c. Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City-furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City. 12. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default thereof. 13. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred because of the default. 14. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 15. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider Official Purchasing Document Last updated 10/2017 RFP 9096 Police Uniforms Page 25 of 31 shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit , consisting of one (1) page, attached hereto and incorporated herein by this reference. The Service Provider before commencing services hereunder, shall deliver to the City's Purchasing Director, P. O. Box 580, Fort Collins, Colorado 80522, one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City. 16. Entire Agreement. This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. 17. Law/Severability. The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 18. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Service Provider represents and agrees that: a. As of the date of this Agreement: 1. Service Provider does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Service Provider will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the “e-Verify Program”) or the Department Program (the “Department Program”), an employment verification program established pursuant to Section 8- 17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Service Provider shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. c. Service Provider is prohibited from using the e-Verify Program or Department Program procedures to undertake pre-employment screening of job applicants while this Agreement is being performed. d. If Service Provider obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Service Provider shall: 1. Notify such subcontractor and the City within three days that Service Provider has actual knowledge that the subcontractor is employing or contracting with an illegal Official Purchasing Document Last updated 10/2017 RFP 9096 Police Uniforms Page 26 of 31 alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Service Provider shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Service Provider shall comply with any reasonable request by the Colorado Department of Labor and Employment (the “Department”) made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Service Provider violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Service Provider shall be liable for actual and consequential damages to the City arising out of Service Provider’s violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Service Provider violates this provision of this Agreement and the City terminates the Agreement for such breach. 19. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit - Confidentiality, consisting of one (1) page, attached hereto and incorporated herein by this reference. Official Purchasing Document Last updated 10/2017 RFP 9096 Police Uniforms Page 27 of 31 THE CITY OF FORT COLLINS, COLORADO By: Gerry Paul Purchasing Director DATE: ATTEST: APPROVED AS TO FORM: SERVICE PROVIDER'S NAME By: Printed: Title: CORPORATE PRESIDENT OR VICE PRESIDENT Date: Official Purchasing Document Last updated 10/2017 RFP 9096 Police Uniforms Page 28 of 31 EXHIBIT A SCOPE OF SERVICES Official Purchasing Document Last updated 10/2017 RFP 9096 Police Uniforms Page 29 of 31 EXHIBIT (BID SCHEDULE/COMPENSATION) Official Purchasing Document Last updated 10/2017 RFP 9096 Police Uniforms Page 30 of 31 EXHIBIT INSURANCE REQUIREMENTS 1. The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: “The insurance evidenced by this Certificate will not reduce coverage or limits and will not be cancelled, except after thirty (30) days written notice has been received by the City of Fort Collins.” In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Service Provider 's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement: 1. Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $1,000,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. Official Purchasing Document Last updated 10/2017 RFP 9096 Police Uniforms Page 31 of 31 EXHIBIT CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to this Agreement (the “Agreement”), the Service Provider hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as “information”) that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Service Provider has agreed to perform, the Service Provider hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Service Provider agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City, or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City). The Service Provider shall not disclose any such information to any person not having a legitimate need-to-know for purposes authorized by the City. Further, the Service Provider shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Service Provider understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Service Provider shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Service Provider ceases to perform services for the City, or the City so requests for any reason, the Service Provider shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Service Provider understands and agrees that the City’s remedies at law for a breach of the Service Provider’s obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law.