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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8286 CONSTRUCTION CONTRACTOR FOR PROJECTS AT THE WATER & WASTEWATER TREATMENT FACILITIES (16)Utilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND HYDRO CONSTRUCTION, INC. WORK ORDER NUMBER: UH-WRF-2019-16 PROJECT TITLE: UMWRF Biofilter and GAC Filter Media Replacement ORIGINAL BID/RFP NUMBER & NAME: U8286, Construction Contractor for Projects at the Water and Wastewater Treatment Facilities MASTER AGREEMENT EFFECTIVE DATE: U06/20/2016 ARCHITECT/ENGINEER: UNA OWNER’S REPRESENTATIVE: ULink Mueller WORK ORDER COMMENCEMENT DATE: U11/13/2019 WORK ORDER COMPLETION DATE: U04/30/2020 MAXIMUM FEE: (time and reimbursable direct costs): U$ 83,990.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: URemoval of spent media from both MWRF's biofilter and granular activated carbon (GAC) filter. Disposing of spent GAC. Replacement of biofilter and GAC filter media with media procured by City. See attached supporting documentation. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of UfourU (4) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Hydro Construction, Inc. By: Date: Name: Title: Page 1 of 9 DocuSign Envelope ID: ACD4C307-6092-45C2-A964-4DA09F768E86 John Podeyn December 6, 2019 Project Manager Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Link Mueller, Civil Engineer III REVIEWED: Date: Pat Johnson, Senior Buyer REQUISITION ENTERED: Date: ACCEPTANCE: Date: Jason Graham, Director, Water Reclamation & Biosolids ACCEPTANCE: Date: Matt Fater, Director, Civil Engineering ACCEPTANCE: Date: Carol Webb, Deputy Director, Water Resources & Treatment Operations ACCEPTANCE: Date: Theresa Connor, Deputy Director, Water Engineering & Field Services ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) Page 2 of 9 DocuSign Envelope ID: ACD4C307-6092-45C2-A964-4DA09F768E86 Melissa Walker Coordinator, Finance 12/5/19 December 5, 2019 December 6, 2019 December 10, 2019 December 6, 2019 December 10, 2019 December 13, 2019 December 13, 2019 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES Page 3 of 9 DocuSign Envelope ID: ACD4C307-6092-45C2-A964-4DA09F768E86 Scope of Work Hydro Workorder for Biofilter and GAC Filter Media Replacement Organic Biofilter 1. This reactor is 40-foot x 20 foot by 8-foot tall covered with a domed FRP roof. Access to the media is through a 12-foot-wide opening on the front sealed with FRP stoplogs. 2. Remove front cap of FRP cover. 3. Remove stop logs and set aside. Care should be taken to not damage neoprene seals. 4. Remove and load spent organic media into Bio-media vendors trucks. Material consists of decomposed wood chips and some compost and can be taken to a composting facility. Floor of biofilter is covered with “Bac-T” air distribution blocks and care must be taken not to damage floor during spent media removal 5. Remove Bac-T floor and clean out debris underneath. Replace floor and any spaces removed in the same order as removed. 6. Make any necessary repairs to the biofilter irrigation piping. Piping is 1-inch Schedule 80. 7. Install organic biofilter media provided by Bio-media vendor in accordance with attached specification. 8. Reinstall stoplogs and seal gap using closed-cell insulation 9. Replace front cap of cover 10. Clean up site upon completion Granular Activated Carbon Odor Control Filter 1. This reactor is a 14-foot diameter, 33-foot long horizontal FRP vessel. Activated carbon is placed in 4 vertical cells approximately 3.5 feet wide such that odorous air passes horizontally through them. Four access hatches on the top of the vessel provide access to these cells. 2. Remove spent activated carbon from the cells and dispose of in a landfill. There is approximately 2,200 cubic feet of spent carbon in the reactor. It is anticipated that the contractor will utilize a Vactor truck to remove this material. 3. A small delay of no more than 1 week is required for City staff to inspect and repair any damage to the cell containment material 4. Utilizing a crane or similar device, carefully load approximately 60 supersacks weighing approximately 1000 lbs a piece into the 4 cells until the chambers between the cells are sealed off. 5. Remove all construction debris and clean up site upon completion Page 4 of 9 DocuSign Envelope ID: ACD4C307-6092-45C2-A964-4DA09F768E86 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B WORK ORDER COST DETAILS Page 5 of 9 DocuSign Envelope ID: ACD4C307-6092-45C2-A964-4DA09F768E86 Hydro Construction MWRF Odor Control Media Replacement Page 1 Carbon Filter/Biofilter Media Replacement Labor and equipment for media removal and replacement only. City will provide hauling and disposal of spent material and supply new material. Project name MWRF - Biofilter - Carbon Filter - Media Replacement 2019 Labor rate table Labor - Bare Equipment rate table Equipment Report format Sorted by 'Phase' 'Detail' summary Page 6 of 9 DocuSign Envelope ID: ACD4C307-6092-45C2-A964-4DA09F768E86 Hydro Construction MWRF Odor Control Media Replacement Page 2 Carbon Filter/Biofilter Media Replacement Labor and equipment for media removal and replacement only. City will provide hauling and disposal of spent material and supply new material. Phase Description Takeoff Quantity Labor Price Labor Amount Material Price Material Amount Sub Price Sub Amount Equip Price Equip Amount Other Price Other Amount Total Amount 1260.100 Utilities Temporary Toilets 1.00 mo - - 0.00 /mo 0 - - - - 500.00 /mo 500 500 1270.100 OSHA & Safety Safety Officer 16.00 hr 42.00 /mh 1,344 - - - - - - - - 1,344 Safety Equipment 1.00 ls - - - - - - /ls 1,000.00 /ls 1,000 1,000 1622.100 Fuels Fuels - Gas 1.00 mo - - /mo - - - - 1,000.00 /mo 1,000 1,000 1900.100 Skidsteers Skidsteer 1.00 mo - - - - - - 2,700.00 /mo 2,700 - - 2,700 1900.105 Backhoe/Loaders Loader 1.00 mo /hr - - - - 3,000.00 /mo 3,000 - - 3,000 1900.140 Pick-up Trucks Jobsite Truck 1.00 mo - - - - - - 1,200.00 /mo 1,200 - - 1,200 2370.150 Temp Erosion Control Stone Check Dams 1.00 ls 50.00 /ch 400 0.00 /ls 0 - - - - 250.00 /ls 250 650 13220.200 Filter Media Remove Carbon Filter Media 2,200.00 cf 50.00 /ch 2,500 /cf 28,000.00 /ls 28,000 2,200.00 /ls 2,200 - - 32,700 Install Carbon Filter Media 2,200.00 cf 90.00 /ch 3,600 /cf - - 5,000.00 /ls 5,000 250.00 /ls 250 8,850 Remove Biofilter Media 3,200.00 cf 90.00 /ch 3,600 /cf - - - - 250.00 /ls 250 3,850 Install Biofilter Media 5,600.00 cf 90.00 /ch 3,600 /cf - - - - 500.00 /ls 500 4,100 13222.100 Filter Bottoms Clean Biofilter Tiles and Plenum 1.00 ls 75.00 /ch 2,250 250.00 /ls 250 - - - - 150.00 /ls 150 2,650 13230.300 Biofilter Cover Fiberglass Remove/Reinstall Biofilter Front Cover & Stop Logs 1.00 ls 75.00 /ch 1,500 /ls - - /mh 250.00 /ls 250 1,750 15215.102 PVC Pipe Sch 80 Irrigation Pipe Repair Allowance 1.00 ls 50.00 /ch 1,000 454.55 /ls 500 - - - - - - 1,500 Estimate Totals Hydro Construction MWRF Odor Control Media Replacement Page 2A Carbon Filter/Biofilter Media Replacement Labor and equipment for media removal and replacement only. City will provide hauling and disposal of spent material and supply new material. Description Amount Totals Hours Rate Cost Basis Cost per Unit Percent of Total Labor 19,794 ####### hrs 23.57% Material 750 0.89% Subcontract 28,000 33.34% Equipment 14,100 1.000 hrs 16.79% Other 4,150 4.94% 66,794 66,794 79.53% #### Sales Tax 1,351 7.400 % C 1.61% Labor Burden 7,522 38.000 % C 8.96% 8,873 75,667 10.56% #### Profit & Overhead 8,323 11.000 % T 9.91% 8,323 83,990 9.91% #### Total 83,990 Page 7 of 9 DocuSign Envelope ID: ACD4C307-6092-45C2-A964-4DA09F768E86 7440 East I-25 Frontage Rd. • Frederick, CO 80516 (303) 772-4577 • (303) 442-6829 • Fax (303) 442-5706 Proposal Submitted to: Kenny Samsel Proposal No.: HY1019-01 Hyrdo Construction Company, Inc. October 1, 2019 77 NW Frontage Road UWork to be performed at: Fort Collins CO 80524 Fort Collins Wastewater Plant Phone: 970-566-0042 918 E Mulberry St Email: 28TUksamsel@hydroconstruction.comU28T Fort Collins CO 80524 ENVIRONMENTAL VACUUM SERVICES Scope of work: Vacuuming and cleaning of biofilter media Vac Truck: $250.00 per hour port to port Includes Driver and Laborer Vacuum Box: $120.00 per hour port to port Hotsy (if needed) $95.00 per hour port to port Confined Space (if needed): $95.00 per hour port to port One 100’ 6” Flex Hose: $275.00 Disposal: $43.50 per ton Approximate time for Completion: 4-6 Days With payments to be made as follows: NET 10 Any alteration or deviation from above specifications involving extra costs, will become an extra charge. Respectfully submitted by MCDONALD FARMS ENTERPRISES INC. Per_______________________________________ MARK E. MCDONALD/General Manager Note-This proposal may be withdrawn by us if not accepted within____30____days. ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Date______________________ Signature______________________________________ Date______________________ Signature______________________________________ Page 8 of 9 DocuSign Envelope ID: ACD4C307-6092-45C2-A964-4DA09F768E86 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT C CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. Page 9 of 9 DocuSign Envelope ID: ACD4C307-6092-45C2-A964-4DA09F768E86 12/06/2019 Flood and Peterson PO Box 578 Greeley CO 80632 Dana Stewart, CIC, CISR (970) 266-7149 (970) 506-6845 DStewart@floodpeterson.com Hydro Construction Company Inc. 77 NW Frontage Road Fort Collins CO 80524 Phoenix Insurance Company 25623 Charter Oak Fire Insurance Company 25615 Travelers Property Casualty Company of America 25674 Pinnacol Assurance 41190 GL/AU/XS/WC x4/2020 A Y DT-CO-8G990899-PHX-19 04/01/2019 04/01/2020 1,000,000 300,000 10,000 1,000,000 2,000,000 2,000,000 B 810-9L108491-19-26-G 04/01/2019 04/01/2020 1,000,000 C 10,000 CUP-2J40080A-19-26 04/01/2019 04/01/2020 10,000,000 10,000,000 D Y 2091550 04/01/2019 04/01/2020 1,000,000 1,000,000 1,000,000 RE: MWRF Biofilter & GAC Filter Media Replacement City of Fort Collins is included as Additional Insured on the General, Automobile, and Umbrella Liability Policies if required by written contract or agreement and with respect to work performed by Insured subject to the policy terms and conditions. City of Fort Collins 700 Wood Street Fort Collins CO 80521-1945 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ PROPERTY DAMAGE $ BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER (MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY) POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $ $ OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $ EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY DocuSign Envelope ID: ACD4C307-6092-45C2-A964-4DA09F768E86