Loading...
HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8745 ENGINEERING SERVICES FOR WATER, WASTEWATER AND STORMWATER FACILITIES CAPITAL IMPROVEMENTS - ON-CALLUtilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND DITESCO WORK ORDER NUMBER: UDitesco - B&S SW Channel 122019 PROJECT TITLE: UBrewer & Sitka Drainage Channel ORIGINAL BID/RFP NUMBER & NAME: 8745, Consulting Engineering Services for Future W/WW & Stormwater Facilities Capital Improvements MASTER AGREEMENT EFFECTIVE DATE: UAugust 7, 2018 ARCHITECT/ENGINEER: UDitesco OWNER’S REPRESENTATIVE: USandra Bratlie WORK ORDER COMMENCEMENT DATE: UDecember 3, 2019 WORK ORDER COMPLETION DATE: UJune 1, 2020 MAXIMUM FEE: (time and reimbursable direct costs): U$18,860.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: UThe scope of this work order is to design improvements for the drainage channel between Brewer Drive and Sitka Street in the Evergreen Park 2nd subdivision and outfalls to Redwood Pond. The design work includes field inspection, basin delineation, analysis of 10-yr and 100-yr flows, evaluation of existing grading plans, preparation of 90% construction drawings, and construction estimate. Scope of project also includes some field engineering assistance and record drawings. See attached supporting documentation. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of Ufive U(5) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Ditesco By: Date: Name: Title: Page 1 of 10 DocuSign Envelope ID: C3AD5971-1F3F-4C0E-B63E-4CD03F5729D6 KEITH MEYER December 16, 2019 Owner/Manager Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Sandra Bratlie, Special Project Manger REVIEWED: Date: Pat Johnson, Senior Buyer REQUESTION ENTERED: Date: ACCEPTANCE: Date: Andrew Gingerich, Director, Water Field Operations ACCEPTANCE: Date: Theresa Connor, Deputy Director, Water Engineering & Field Services ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) Page 3 of 10 DocuSign Envelope ID: C3AD5971-1F3F-4C0E-B63E-4CD03F5729D6 12/6/19 Melissa Walker Coordinator, Finance December 11, 2019 December 11, 2019 December 16, 2019 December 16, 2019 Page 1 of 5 2133 South Timberline Road, Suite 110 Fort Collins, CO 80525 ditescoservices.com Delivery by email to: Sandra Bratlie sbratlie@fcgov.com November 24, 2019 Sandra Bratlie, P.E., CFM City of Fort Collins Utilities 700 Wood Street Fort Collins, CO 80521 RE: Brewer-Sitka (Evergreen Park) Storm Drainage Design – Scope of Services Dear Sandra: This proposal follows on our recent meeting regarding improvements to the drainage pan near Brewer Drive and Sitka Street in the Evergreen Park subdivision. The drainage pan that traverses between lots 39 and 40 of Block 4 is not conveying enough of the recurring storm event to properly route flows to the regional detention pond. The purpose of this scope of services is to study and design a solution to the drainage issues in this immediate area. We understand the schedule to include investigation and design over the winter months with construction planned for March 2020. The work would be performed by City Stormwater crews. As such, the design drawings and specifications would support this delivery approach. Thank you again for this opportunity. We appreciate our relationship with the City and look forward to another great project. Please let me know if you have any questions or require further information regarding this proposal, I can be reached by phone at 970.988.8605 and email keith.meyer@ditescoservices.com. Sincerely, Keith Meyer, P.E. Enc. scope of services Cc: file Jill Burrell Page 4 of 10 DocuSign Envelope ID: C3AD5971-1F3F-4C0E-B63E-4CD03F5729D6 Page 2 of 5 Exhibit A Sitka-Brewer Storm Drainage Design Scope of Services Project Understanding The City of Fort Collins Utilities desires to correct a constrained drainage conveyance in the Evergreen Park subdivision near Brewer Drive and Sitka Street. A drainage pan that traverses between lots 39 and 40 of Block 4 is not conveying enough of the recurring storm event to properly route flows to the regional detention pond. The purpose of this scope of services is to study and design a solution to the drainage issues in this immediate area. Flows contributing to the design point between lots 39 and 40 are generated from across Basin 2 as originally designed in the overall Evergreen Park Drainage Masterplan. This area comprises approximately 10 acres of previous and impervious surfaces largely comprised of residential lots. The work will generally involve analyzing flow routing conditions for a variety of design storms including the 10- and 100-year events. We will use City supplied information from previous studies as well as topographic survey data. If utility locates are needed, we will work with City staff to identify and pothole these locations. Overall, our scope of services is to provide engineering design of the storm drainage system. We will provide all design details and verify information provided by the City. Phase: Design • Field Inspection. During the early portions of the design phase, Ditesco staff will work with the City to inspect the existing drainage system to gather as-built data and develop alternatives for the design. If additional surveying is needed, Ditesco will supplement the information provided by the City. • Ditesco staff will verify all topographic and basin delineation. We will verify design flows to various return intervals. Our team will route flows according to the master plan drainage patterns and verify capacity of conveyance pan/channel. • We will review existing grading plans for the Redwood pond and verify if changes need to be made. We will also review the pond headwall outlet structure to determine if improvements need to be made and how the condition of this structure translates to inflows and pond operation. • We will work with the City to obtain utility locates and potholing data, if necessary, for the proposed design solution. • We will develop detailed grading plans using 0.2-ft contour intervals to ensure accurate design for the area as it is relatively flat and will require this level of precision. • Ditesco will provide full design and construction drawings for this project including: - Cover - General Notes - Site Layout/Control - Demolition - Detailed Grading (2 to 3 sheets) - Details (2 sheets) - Restoration and Repair (1-2 sheets) - Total Sheet Count: Approx. 10-12 sheets The design will be developed to approximately 90% completeness as construction is expected by City crews. We will review the necessary level of completeness with City staff as the design is developed. • Ditesco will attend design phase meetings with City staff as needed. Page 5 of 10 DocuSign Envelope ID: C3AD5971-1F3F-4C0E-B63E-4CD03F5729D6 Page 3 of 5 • Ditesco will prepare an engineer’s opinion of construction cost to assist the City in budget preparations. • Our team will prepare record drawings for City use upon completion of the storm drainage installation. • We will assist City staff during construction to answer any questions, provide field engineering assistance and inspection as needed. Deliverables: • Expected Deliverables and Format: o Plan set in both PDF format and digital (AutoCAD Civil 3D ver. 2018) o Cost estimate in PDF or Excel format. Schedule The anticipated schedule for design and construction of the Brewer-Sitka drainage project is as follows. Design: November 2019 through February 2020 Construction: March – April 2020 Fee Estimate We have based our fee estimate on the following assumptions of the project schedule. • 2-3-month schedule for field investigation and design • Design information (topography and prior reports) provided by the City • Construction in late winter/spring of 2020 using City crews Total Estimated Fee: $18,860.00 A detailed task breakdown is included. Please find this on page 5 of this scope of work proposal. The fee shown above is to be billed on a time and material basis based on the rates shown in the table on page 4 and 5 of this proposal. All reimbursable expenses will be billed at direct cost. Page 6 of 10 DocuSign Envelope ID: C3AD5971-1F3F-4C0E-B63E-4CD03F5729D6 Page 4 of 5 Ditesco City of Fort Collins Utilities Consulting Engineering Services – Water, Wastewater, Stormwater 2017-18 Wage Rate Schedule Principal/Professional Engineer: $120.00 - $140.00 per hour Project Manager: $106.00 - $112.00 per hour Construction Manager/Resident Engineer: $102.00 - $105.00 per hour Project Engineer: $103.00 - $123.00 per hour CAD Design: $65.00 - $73.00 per hour Administrative: $45.00 - $62.00 per hour Subcontractor markup: 5% Mileage: IRS Rate All other costs at direct expense Terms 30 days net Page 7 of 10 DocuSign Envelope ID: C3AD5971-1F3F-4C0E-B63E-4CD03F5729D6 City of Fort Collins Utilities Brewer-Sitka Storm Drainage 11/24/2019 Keith Meyer, PE Jenna Beairsto EI Rhonda Bunner Principal Project Engineer CAD Design (hrs) (hrs) (hrs) $135 $110 $70 Design Phase $18,490 PM 1.1 - Contract Management (Invoicing and Budget Management) 4 0 0 $540 PM 1.2 - Meetings/Correspondence 4 4 0 $980 PE 1.6 - Site Investigation (field work) 4 6 0 $1,200 PE 1.1 - Design (Civil Engineering) - Construction Drawings Demolition 0 2 3 $430 Detailed Site Grading 6 8 8 $2,250 Redwood Pond grading and outlet design 8 18 10 $3,760 Hydraulic Flow Calculations; Basin Delineation 6 20 8 $3,570 Restoration Plans 1 2 4 $635 Details 4 6 8 $1,760 - Address Review Comments 2 3 8 $1,160 - Construction Cost Estimate 2 4 0 $710 - Record Drawings 1 2 3 $565 CM 1.14 - Resident Engineering - Support during construction 2 6 $930 Other direct costs at 2.0% (mileage, reproduction, etc) $370 Work Effort Subtotal 44 81 52 $18,490 ODCs $370 Cost per labor category $5,940.00 $8,910.00 $3,640.00 Effort (days) 6 10 7 Effort (weeks) 1 2 1 Hours per day 0.9 1.7 1.1 Total Contract: $18,860 Phase/Task Description Classification Task Total Page 5 of 5 Page 8 of 10 DocuSign Envelope ID: C3AD5971-1F3F-4C0E-B63E-4CD03F5729D6 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES, COST DETAIL & SCHEDULE DETAIL Page 9 of 10 DocuSign Envelope ID: C3AD5971-1F3F-4C0E-B63E-4CD03F5729D6 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. Page 10 of 10 DocuSign Envelope ID: C3AD5971-1F3F-4C0E-B63E-4CD03F5729D6 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (A/C, No): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY PRO- LOC JECT PRODUCTS - COMP/OP AGG OTHER: $ COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) $ $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD FORM NUMBER: EFFECTIVE DATE: The ACORD name and logo are registered marks of ACORD ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE FORM TITLE: Page of THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, ACORD 101 (2008/01) AGENCY CUSTOMER ID: LOC #: AGENCY NAMED INSURED POLICY NUMBER CARRIER NAIC CODE © 2008 ACORD CORPORATION. All rights reserved. AssuredPartners Colorado dba Front Range Ins Group DITESCLL01 SEE PAGE 1 1 SEE PAGE 1 ACORD 25 Certificate of Liability Insurance 1 SEE P 1 Ditesco LLC 2133 S. Timberline Rd Unit 110 Fort Collins, CO 80525 SEE PAGE 1 C3JWAGNER 1 Description of Operations/Locations/Vehicles: Workers Compensation: Waiver of Subrogation PROJECT TITLE: Brewer & Sitka Drainage Channel ORIGINAL BID/RFP NUMBER & NAME: 8745, Consulting Engineering Services for Future W/WW & Stormwater Facilities Capital Improvements The City of Fort Collins is included as Additional Insured and a Waiver of Subrogation applies per blanket conditions and forms shown DocuSign Envelope ID: C3AD5971-1F3F-4C0E-B63E-4CD03F5729D6 INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 12/13/2019 (970) 223-1804 13037 Ditesco LLC 2133 S. Timberline Rd Unit 110 Fort Collins, CO 80525 10677 36064 43460 A 1,000,000 CSU0141633 11/3/2019 11/3/2020 100,000 1,000 1,000,000 2,000,000 2,000,000 B 1,000,000 EPP0556473 11/3/2019 11/3/2020 C WZ4H08774300 11/3/2019 11/3/2020 1,000,000 1,000,000 1,000,000 D Professional Liabili AAAE300049-00 11/3/2019 OCC/AGG 2,000,000 If required by written contract, the following endorsements apply on a blanket basis: General Liability: CSGA405 (12/13) - Additional Insured - Owners Lessees or Contractor-Including Primary/Non-Contributory CSGA4087 (12/12) - Waiver of Transfer of Rights of Recovery Against Others to Us Automobile Liability: AA288 (01/16) - Additional Insured by Contract and Waiver of Subrogation SEE ATTACHED ACORD 101 City of Fort Collins 700 Wood Street Fort Collins, CO 80521 DITESCLL01 C3JWAGNER AssuredPartners Colorado dba Front Range Ins Group 2002 Caribou Drive, #101 P.O. Box 270550 Fort Collins, CO 80525 Cincinnati Specialty Underwriters Insurance Company Cincinnati Insurance Company The Hanover American Insurance Co. Aspen American Ins. Co. X 11/3/2020 X X X X DocuSign Envelope ID: C3AD5971-1F3F-4C0E-B63E-4CD03F5729D6