HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8475 CIVIL ENGINEERING PROFESSIONAL ON-CALL (45)Official Purchasing Form
Last updated 10/2017
Work Order Form
WORK ORDER FORM
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
INTERWEST CONSULTING GROUP
WORK ORDER NUMBER:
PROJECT TITLE: Suniga Construction Services and Staking – ADD 1
ORIGINAL BID/RFP NUMBER & NAME: RFP 8475: Civil Engineering Professional On Call
MASTER AGREEMENT EFFECTIVE DATE: June 1, 2017
WORK ORDER COMMENCEMENT DATE: 3-18-2019
WORK ORDER COMPLETION DATE: 7-1-2020
MAXIMUM FEE: (time and reimbursable direct costs): $41,150 - $51,150
PROJECT DESCRIPTION/SCOPE OF SERVICES: See Attached
Service Provider agrees to perform the services identified above and on the attached forms in accordance
with the terms and conditions contained herein and in the Master Agreement between the parties. In the
event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order
(including the attached forms) the Master Agreement shall control.
The attached forms consisting of two (2) pages are hereby accepted and incorporated herein, by this
reference, and Notice to Proceed is hereby given after all parties have signed this document.
SERVICE PROVIDER: Date: 3-18-19
Michael Oberlander, Sr. PM
ACCEPTANCE: Date:
Name, Project Manager
REVIEWED: Date:
Name, Buyer or Senior Buyer
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
March 18, 2019 - REVISED December 5, 2019
Mr. Tracy Dyer
City of Fort Collins - Engineering
Suniga Construction Services and Staking – Add Request #1
Project Description and Scope of Services
Dear Tracy,
Description
Suniga Road construction will be starting in April. The City has asked that Interwest, BHA, and
Hines Irrigation be available for construction services, and that King Surveyors provide
construction staking for the project. It is assumed that some field visits will be required, but the
fee below does not include attendance at weekly meetings. Construction services will include
material and shop drawing submittal review, field visits at the City’s request, and punch walks.
BHA and Hines’ fees below have been increased from the original agreement because the project
was more complicated than originally scoped (coordination with neighboring parcels and the
design east of the roadway project to Redwood). BHA will also need to be involved in both the
roadway construction and the landscape construction with two different contractors because of
the split of the project into two separate bids.
Additional fees are being requested for the following additional services provided:
1. Restaking by King that where additional services were not immediately requested.
2. Additional design for the landscaping by BHA because of some comments that were
received out of sequence. This added design was done after the original design contract
was already closed out. BHA provided 4 sets of drawings in the weeks prior to bidding to
address various department comments.
3. Additional time for Interwest to coordinate the landscape and irrigation bid set.
4. Additional time during construction for Interwest to review and prepare exhibits related
to utility installations and areas where the waterline was not built per design.
Construction Services and Staking Fee Summary:
BHA Design - $3,400 $6,400
Hines Irrigation - $1,600 $1,600
Interwest Consulting $9,700 $14,200
King Surveyors $26,450 $28,950
Total $41,150 $51,150
BHA and Hines will continue to bill to the existing design work order until award of the landscape
and irrigation package. Once that package is awarded, the 2017 work order will be closed. Please
call me at 970-460-8471 if you have any questions or need any additional information.
Michael Oberlander, PE