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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8821 INDEPENDENT COST ESTIMATING SERVICES (10)Utilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND CAPSTONE, INC. WORK ORDER NUMBER: URem-Cap-1 PROJECT TITLE: URemington Street Project ICE ORIGINAL BID/RFP NUMBER & NAME: U8821, Independent Cost Estimating MASTER AGREEMENT EFFECTIVE DATE: UFebruary 1, 2019 ARCHITECT/ENGINEER: UN/A OWNER’S REPRESENTATIVE: UHeather McDowell WORK ORDER COMMENCEMENT DATE: UNovember 22, 2019 WORK ORDER COMPLETION DATE: UJanuary 31, 2020 MAXIMUM FEE: (time and reimbursable direct costs): U$ 6,979.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: UProvide an independent cost estimate for the attached scope of work. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of UtwoU (2) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Capstone, Inc. By: Date: Name: Title: Page 1 of 6 DocuSign Envelope ID: 09FA17DF-9F98-4E66-9113-30E32EFCB719 Vice President December 10, 2019 Frank Humbert Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. REVIEWED: Date: Pat Johnson, Senior Buyer REQUISTION ENTERED BY: Date: ACCEPTANCE: Date: Heather McDowell, Civil Engineer III ACCEPTANCE: Date: Matt Fater, Director, Civil Engineering ACCEPTANCE: Date: Andrew Gingerich, Director, Water Field Services ACCEPTANCE: Date: Theresa Connor, Deputy Director, Water Engineering & Field Services ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) Page 2 of 6 DocuSign Envelope ID: 09FA17DF-9F98-4E66-9113-30E32EFCB719 Coordinator, Finance 12/2/19 Melissa Walker December 6, 2019 December 6, 2019 December 10, 2019 December 10, 2019 December 10, 2019 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES & COST DETAIL Page 3 of 6 DocuSign Envelope ID: 09FA17DF-9F98-4E66-9113-30E32EFCB719 11001 West 120th Avenue, Suite 220 Broomfield, Colorado 80021 tel: 720.887.9191 or 800.788.8544 fax: 720.887.9292 web: www.capstone.com November 18, 2019 Ms. Heather McDowell, P.E. Special Projects Manager City of Fort Collins Utilities 700 Wood Street P.O. Box 580 Fort Collins, CO 80522-0580 hmcdowell@fcgov.com Re: Proposal for Independent Cost Estimating Services – Remington Street Project. Dear Ms. McDowell, Per your request, the following is our estimated fee for the development of an independent cost estimate for the above referenced project. The estimated fee is based on the information provided by the City of Fort Collins Utility group and the 90% design drawings/specifications package prepared by Anderson Consulting Engineers. Pre-Estimate Orientation Meeting: Staff Description Estimated Hours Rate Estimated Fee Project Manager 3.0 $128.00 $384 Project Manager Travel Time (Rate x 80%) 2.0 $102.40 $205 Sr. Estimator 2.0 $120.00 $240 Sr. Estimator Travel Time (Rate x 80%) 2.0 $96.00 $192 Travel Mileage 160 $0.58 $93 Subtotal - Pre-Estimate Orientation Meeting = $1,114 Cost Estimate Preparation: Staff Description Estimated Hours Rate Estimated Fee Project Manager 8.0 $128.00 $1,024 Sr. Estimator 28.0 $120.00 $3,360 Subtotal - Cost Estimate Preparation = $4,384 Page 4 of 6 DocuSign Envelope ID: 09FA17DF-9F98-4E66-9113-30E32EFCB719 2 11001 West 120th Avenue, Suite 220 Broomfield, Colorado 80021 tel: 720.887.9191 or 800.788.8544 fax: 720.887.9292 web: www.capstone.com Estimate Review & Reconciliation Meeting: Staff Description Estimated Hours Rate Estimated Fee Project Manager 4.0 $128.00 $512 Project Manager Travel Time (Rate x 80%) 2.0 $102.40 $205 Sr. Estimator 4.0 $120.00 $480 Sr. Estimator Travel Time (Rate x 80%) 2.0 $96.00 $192 Travel Mileage 160 $0.58 $93 Subtotal - Estimate Review & Reconciliation Meeting = $1,482 Total Not-to-Exceed Fee = $6,979 We will provide the following deliverables: 1. Develop an Independent Cost Estimate. 2. Provide a revised cost estimate based on the reconciliation meeting with FCU and the General Contractor. 3. Provide a letter detailing the changes made in our revised cost estimate. We plan on preforming our work scope as follows: 1. Develop & Submit Cost Estimate: 11/1/19 – 11/20/19 2. Reconciliation Meeting: Week of 11/18/19 3. Revised Estimate & Letter of Changes: Week of 12/2/19 Please contact me if you have any questions or require any additional information. Thank you for the opportunity to support your project. Sincerely, Frank Humbert VP / Sr. Project Manager Page 5 of 6 DocuSign Envelope ID: 09FA17DF-9F98-4E66-9113-30E32EFCB719 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. Page 6 of 6 DocuSign Envelope ID: 09FA17DF-9F98-4E66-9113-30E32EFCB719 1/10/2019 Taggart and Associates, Inc 1680 38th Street, Suite 110 P. O. Box 147 Boulder CO 80306 Ellie Jeffers (303)442-1484 (303)442-8822 elliej@taggartinsurance.com Capstone, Inc. 11001 W. 120th Ave, Suite 220 Broomfield CO 80021 Liberty Mutual Insurance Company 19-20 Master A X X X X BZS57655994 1/6/2019 1/6/2020 1,000,000 1,000,000 15,000 2,000,000 2,000,000 A X X BZS57655994 1/6/2019 1/6/2020 Hired and Non-Owned 1,000,000 A X X X 10,000 USO57655994 1/6/2019 1/6/2020 8,000,000 8,000,000 A XWS57655994 1/6/2019 1/6/2020 1,000,000 1,000,000 1,000,000 Errors & Omissions 03067192 06/02/2018 06/02/2019 Aggregate $5,000,000 Each Claim $5,000,000 City of Fort Collins is included as additional insured in respect to the General liaiblity. City of Fort Collins PO Box 580 Fort Collins, CO 80522-0580 Ellie Jeffers/AHS The ACORD name and logo are registered marks of ACORD CERTIFICATE HOLDER © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) AUTHORIZED REPRESENTATIVE CANCELLATION CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) JECT LOC PRO- POLICY GEN'L AGGREGATE LIMIT APPLIES PER: CLAIMS-MADE OCCUR COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence) $ DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ DED RETENTION $ CLAIMS-MADE OCCUR $ AGGREGATE $ UMBRELLA LIAB EACH OCCURRENCE $ EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS PER STATUTE OTH- ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT $ $ $ ANY PROPRIETOR/PARTNER/EXECUTIVE If yes, describe under DESCRIPTION OF OPERATIONS below (Mandatory in NH) OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED HIRED AUTOS NON-OWNED AUTOS AUTOS AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE $ $ $ $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSD ADDL WVD SUBR N / A $ $ (Ea accident) (Per accident) OTHER: THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: INSURED PHONE (A/C, No, Ext): PRODUCER ADDRESS: E-MAIL FAX (A/C, No): CONTACT NAME: NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURER(S) AFFORDING COVERAGE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INS025 (201401) DocuSign Envelope ID: 09FA17DF-9F98-4E66-9113-30E32EFCB719