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HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9192118Solar Energy International (SEI) City of Fort Collins, Colorado PV Training for City of Fort Collins Electric Utility Statement of Work November 18, 2019 I. Introduction This Proposal and Statement of Work (“SOW”) describes the deliverables, parties’ respective responsibilities and other conditions applicable for the provision of Photo Voltaic Training services (“Service(s)) by Solar Energy International (SEI) for the for the City of Fort Collins, Colorado, municipal Electric Utility (“CITY OF FORT COLLINS”). Performance of the Services described in this SOW shall be governed by the terms below, effective November 18, 2019, by and between CITY OF FORT COLLINS and SEI (“Agreement”). No obligation to provide any of the Services described herein arises unless an order for such Service, incorporating the terms of this SOW, has been placed by CITY OF FORT COLLINS and accepted by SEI. SEI’s performance of the Services described below is subject to the assumptions, exclusions and other conditions identified in this document. II. Project Overview A. Description The below Statement of Work (“SOW”) provides training services by SEI for CITY OF FORT COLLINS on the following general subjects: - 2020 National Electrical Code and - PV System and Designing and Installing Energy Storage Systems (ESS). B. Location All trainings will be conducted on-site at facilities owned by CITY OF FORT COLLINS located at 222 Laporte Ave., Fort Collins, Colorado. The training services will each be performed during one trip to the facility and pursuant to the terms and conditions set forth below. SS 2019 - Professional Services Agreement Solar Energy International Page 1 of 7 DocuSign Envelope ID: 8EA38C13-68DE-4E81-A7AD-C75331DB1566 PROPOSAL FOR: PV Training for City of Fort Collins Municipal Electric Utility Solar Energy International (SEI) is one of the most established renewable energy training organizations in the world. Founded in 1991as a 501(c)3 educational non-profit, our mission is to provide industry-leading technical training and expertise in renewable energy to empower people, communities and businesses worldwide. Our vision is a world powered by renewable energy. • SEI was named the 2015 Accredited Clean Energy Training Provider of the year by the Interstate Renewable Energy Council (IREC). Our PV curriculum was one of the first programs in the United States to be certified by IREC, which is the premier resource for credentialing and best practices regarding renewable energy. • Our textbooks, Photovoltaic Design and Installation Manual (over 75,000 copies have been sold; also available in Spanish) and our newly published Solar Electric Handbook; Photovoltaic Fundamentals and Applications are used in hundreds of co11eges and training programs around the world. SE/ has trained 70,000 people in renewable energy since 1991. • We have 10 instructors who are IREC Certified Master or Affiliated Trainers and 37 instructors who are NABCEP Certified Photovoltaic Installation Professionals - more than any other solar training organization in the US. • SEI was also selected by the US Department of Energy to pilot Solar Ready Vets, which provides intensive solar training to transitioning military members who want to work in the solar industry. • SEl's training counts for NABCEP educational hours and is a Registered Provider for the NABCEP PV and Solar Heating Associates Exams. • SEI has trained people from all 50 states and has conducted trainings in Mexico, Costa Rica, Peru, Ecuador, Chile, Colombia, Suriname, Antigua, Barbados, Haiti, Guam, Solomon Islands, India, Kuwait, United Arab Emirates, Pakistan, Palestine, Egypt, Kazakhstan, Benin, Angola, Nigeria, Equatorial Guinea, and Sierra Leone. SEI partners with governments, utilities, distributors, manufacturers, NGOs, and universities. Our list of clients includes: NREL, Antigua Public Utilities Authority, Hawaiian Electric Companies, Arizona Public Service, Salt River Project, Navajo Tribal Utility Authority, Lockheed Martin, National Park Service, US Forest Service, Solar City, Sungevity, First Solar, MK Battery, Trojan Battery, Unirac, Outback Power, InterSolar, Solar Electric Trade Shows, Solar Middle East, University of Hawaii, University of Arizona, Kuwait Institute of Scientific Research, Solar Electric Light Fund, among many others. 39845 Mathews Lane, Paonia, CO 81428 phone: 970-527-7657 I fax: 970-527-7659 I email: sei@solarener .orz I www.solarenergy.com Educate. Engage. Empower. SS 2019 - Professional Services Agreement Solar Energy International Page 2 of 7 DocuSign Envelope ID: 8EA38C13-68DE-4E81-A7AD-C75331DB1566 DocuSign Envelope ID: D6558B5C-2A4E-4391-8B79-2E9DB5CFB58D Solar Energy International - Contract 2020 National Electrical Code and PV Systems - 4 hours The National Electrical Code® drives industry-wide best practices as well as the product development cycles of component manufacturers; so whether you're an installer, designer, manufacturer, engineer, or building official, it's critical to stay on top of the game. The 2020 NEC® has many important additions and updates that address changing applications for both PV and energy storage systems, and impact design and installation requirements. Topics include: • New overcurrent protection requirements and allowances • Modifications to rapid shutdown rules • Updates to wiring methods and material requirements • New rules for power control systems • Guidelines for supply side connections • New energy storage system requirements • And more! Designing and Installing Energy Storage Systems (ESS)- 3 hours Multimode systems are complex energy storage systems (ESS) that can operate in utility-interactive or island (stand-alone) modes; they often have several connected power sources, including the utility grid and PY. Whether providing backup power when the grid is down, arbitraging peak time-of-use (TOU) rates, or reducing peak demand charges, there are numerous use cases for ESS and PY systems that interact with the utility grid, and the market for these systems is experiencing significant growth across all sectors. This course will explore use cases and system topologies, and review design examples, focusing on equipment specifications and best practice considerations for interactive PY systems with energy storage. Solar Energy International to provide the following: • Customized, in-person technical training with two SEI instructors. The training counts for educational hours through NABCEP. • A notebook for each participant of all training material. • Records of Completion for each person who successfully completes the training. • SEI will arrange for the transportation and lodging for the Instructors. Contracting Organization to provide the following: • Recruit participants and provide SEI with a class list of participants with full contact information • A local contact/liaison to work with SEI's Workshop Coordinator to coordinate logistics for the training program to ensure proper planning and coordination • Provide location for the training that is appropriately sized classroom for number of participants with LCD projector, screen, wireless internet, and whiteboard. SS 2019 - Professional Services Agreement Solar Energy International Page 3 of 7 DocuSign Envelope ID: 8EA38C13-68DE-4E81-A7AD-C75331DB1566 DocuSign Envelope ID: D6558B5C-2A4E-4391-8B79-2E9DB5CFB58D Solar Energy International - Contract Fee:$9400 Training Fee and Number of People Date and Time Location 2020 National Electrical Code and PV Systems and PV System Fundamentals for Battery-Based Energy Storage $9400 40 participants April 27, 2020 9 a.m. – 5 p.m. 222 LaPorte Ave Fort Collins, Colorado 80521 A 50% deposit is required to secure the training date and the remaining 50% is due five business days after the start of the training. The fee is inclusive of all costs, including instructor expenses, materials, travel, curriculum, and notebooks for all participants. Cancellation Policy Thirty-one (31) or more days prior to the first day of the training: • Cancellation: If a training is cancelled by the Contracting Organization for any reason, the Contracting Organization agrees that the entire deposit is nonrefundable; no additional payment for the training is due. • Postponement: If the Contracting Organization postpones a training and reschedules a new date within thirty (30) days from the date of the cancellation, 50% of the deposit will be applied to the postponed training fee. The remaining 50% of the deposit is SEI's administrative fee. The balance is due five business days after the start of the training. o Note: The rescheduled training must happen within 120 days from the start of the original training. If this does not occur, the Contract Organization understand that the entire deposit is nonrefundable. Thirty (30) or less days prior to the first day of the training: • Cancellation: If a training is cancelled by the Contracting Organization for any reason, 75% of the total payment for the training is due. • Postponement: If the Contracting Organization postpones a training and reschedules a new date within thirty (30) days from the date of the cancellation, 50% of the entire fee will be applied to the postponed training fee. The remaining 50% of the fee is SEI's administrative fee. o Note: The rescheduled training must happen within 120 days from the start of the original training. If this does not occur, then the Contract Organization agrees to pay 75% of the entire payment. SS 2019 - Professional Services Agreement Solar Energy International Page 4 of 7 DocuSign Envelope ID: 8EA38C13-68DE-4E81-A7AD-C75331DB1566 Other Terms 1. The services to be performed by SEI are those of an independent service provider and not of an employee of the Contracting Organization. The Contracting Organization shall not be responsible for withholding any portion of SEI’s compensation hereunder for the payment of FICA, Workmen’s Compensation or other taxes or benefits or for any other purpose. 2. The Contracting Organization shall not assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the Contracting Organization. 3. SEI agrees to indemnify and save harmless the Contracting Organization, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. 4. Without limiting any of SEI’s obligations hereunder, SEI shall provide and maintain insurance coverage naming the Contracting Organization as an additional insured under this Agreement of the type and with the limits specified within Exhibit A, consisting of one (1) page, attached hereto and incorporated herein by this reference. Before commencing services hereunder, SEI shall deliver to the Contracting Organization's Purchasing Director, P. O. Box 580, Fort Collins, Colorado 80522, one copy of a certificate evidencing the insurance coverage required. 5. The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 6. As of the date of this Agreement SEI does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and SEI will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the “e-Verify Program”) or the Department Program (the “Department Program”), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. SEI shall comply with all provisions of Section 8-17.5-101, C.R.S., et seq., with regard to the prohibition against employing illegal aliens. 7. Notwithstanding any other provision in the Agreement, SEI acknowledges the Contracting Organization is subject to the Colorado Open Records Act, C.R.S. 24-72-200.1, et seq. (CORA). 8. SEI acknowledges the training to be provided hereunder will include independent contractors and Contracting Organization staff and as such the SEI curriculum materials and other instructional information will be disclosed to other individuals or entities as part of the services to be performed hereunder. SS 2019 - Professional Services Agreement Solar Energy International Page 5 of 7 DocuSign Envelope ID: 8EA38C13-68DE-4E81-A7AD-C75331DB1566 Gerry Paul Purchasing Director City of Fort Collins 222 Laporte Ave. Fort Collins, CO 80521 SS 2019 - Professional Services Agreement Solar Energy International Page 6 of 7 DocuSign Envelope ID: 8EA38C13-68DE-4E81-A7AD-C75331DB1566 12/6/2019 12/5/2019 EXHIBIT A INSURANCE REQUIREMENTS 1. SEI will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, SEI shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: “The insurance evidenced by this Certificate will not reduce coverage or limits and will not be cancelled, except after thirty (30) days written notice has been received by the City of Fort Collins.” In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of SEI, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due SEI under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on SEI 's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. SEI shall maintain during the life of this Agreement for all of SEI's employees engaged in work performed under this agreement: 1. Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. SEI shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $1,000,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, SEI shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. SS 2019 - Professional Services Agreement Solar Energy International Page 7 of 7 DocuSign Envelope ID: 8EA38C13-68DE-4E81-A7AD-C75331DB1566 INSR ADDL SUBR LTR INSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (A/C, No): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE INSURER(S) AFFORDING COVERAGE NAIC # Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $ PRO- OTHER: JECT LOC COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS AUTOS ONLY HIRED PROPERTY DAMAGE $ AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under This page has been left blank intentionally. DocuSign Envelope ID: 8EA38C13-68DE-4E81-A7AD-C75331DB1566 A X Pinnacol Assurance 41190 Pinnacol Assurance 7501 E. Lowry Blvd. Denver, CO 80230-7006 Solar Energy International 39845 Mathews Lane Paonia, CO 81428 12/04/2019 4052934 02/01/2019 02/01/2020 500,000 500,000 1,000,000 2042902 SOLAR ENERGY INTERNATIONAL 39845 Mathews Ln Paonia, CO 81428-6321 accountspayable@solarenergy.org Pinnacol Assurance Unless otherwise stated in the policy provisions, coverage in Colorado only. One day professional seminar for the City of Ft Collins. Place of workshop: City of Ft Collins Municipal building. DocuSign Envelope ID: 8EA38C13-68DE-4E81-A7AD-C75331DB1566 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT (CONT) CERTIFICATE HOLDER COPY SOLAR ENERGY INTERNATIONAL 39845 Mathews Ln Paonia, CO 81428-6321 DocuSign Envelope ID: 8EA38C13-68DE-4E81-A7AD-C75331DB1566 DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ POLICY NON-OWNED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD ACORDTM CERTIFICATE OF LIABILITY INSURANCE Philadelphia Insurance Company Endurance American Specialty Ins Co. 12/02/2019 Holmes Murphy-Des Moines 2727 Grand Prairie Pkwy Property Casualty/Select-DM Waukee, IA 50263 Liz von Harz 515 223-6809 LvonHarz@holmesmurphy.com Solar Energy International, Inc. 39845 Mathews Lane Paonia, CO 81428 23850 41718 A X X X PHPK1906256 02/01/2019 02/01/2020 1,000,000 300,000 15,000 1,000,000 2,000,000 2,000,000 A X X X X PHPK1906256 02/01/2019 02/01/2020 1,000,000 A X X X 10000 PHUB654462 02/01/2019 02/01/2020 1,000,000 1,000,000 B Professional DPL10004549905 02/01/2019 02/01/2020 $2,000,000 limit $5,000 Retention City of Fort Collins is an Additional Insured on the General Liability and Automobile as required by written contract per policy terms and conditions. City of Fort Collins 222 LaPorte Ave Fort Collins, CO 80521 1 of 1 #S489530/M430418 Client#: 17102 SOLENEPC LITD1 1 of 1 #S489530/M430418 DocuSign Envelope ID: 8EA38C13-68DE-4E81-A7AD-C75331DB1566