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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8745 CONSULTING ENGINEERING SERVICES FOR FUTURE WATER, WASTEWATER & STORMWATER FACILITIES CAPITAL IMPROVEMENTSUtilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND DITESCO WORK ORDER NUMBER: UStover - Ditesco-1 PROJECT TITLE: U21-inch Stover Sewer Replacement Project ORIGINAL BID/RFP NUMBER & NAME: U7515, Consulting Engineering Services for Future W/WW & Stormwater Facilities Capital Improvements MASTER AGREEMENT EFFECTIVE DATE: UJuly 22, 2013 ARCHITECT/ENGINEER: UDitesco OWNER’S REPRESENTATIVE: UAmy Johnson WORK ORDER COMMENCEMENT DATE: UNovember 22, 2019 MAXIMUM FEE: (time and reimbursable direct costs): U$52,199.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: UProvide engineering services for the Stover Sewer Replacement Project. Work includes sewer line replacement design for the 24-inch sewer in Parker Street from Stover Street to the adjacent Shire CSA property. See attached supporting documentation. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of UsevenU (7) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Ditesco By: Date: Name: Title: Page 1 of 12 DocuSign Envelope ID: CC3EBEC8-A312-495F-BB58-0BE8932B68CA KEITH MEYER Owner/Manager November 25, 2019 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Amy Johnson, Civil Engineer III REVIEWED: Date: Pat Johnson, Senior Buyer REQUESTION ENTERED: Date: ACCEPTANCE: Date: Matt Fater, Director, Civil Engineering ACCEPTANCE: Date: Andrew Gingerich, Director, Water Field Operations ACCEPTANCE: Date: Theresa Connor, Deputy Director, Water Engineering & Field Services ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) Page 2 of 12 DocuSign Envelope ID: CC3EBEC8-A312-495F-BB58-0BE8932B68CA Melissa Walker 11/22/19 Coordinator, Finance November 22, 2019 November 22, 2019 November 27, 2019 November 25, 2019 November 29, 2019 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES AND COST DETAIL Page 3 of 12 DocuSign Envelope ID: CC3EBEC8-A312-495F-BB58-0BE8932B68CA Page 1 of 6 2133 S. Timberline Road, Suite 110 Fort Collins, CO 80525 ditescoservices.com Delivery by email to: lchalfant@fcgov.com October 28, 2019 Revised November 15, 2019 Ms. Linsey Chalfant, P.E. City of Fort Collins Utilities 700 Wood Street Fort Collins, CO 80521 RE: Stover Sewer Line Engineering Design Proposal and Scope of Work Dear Linsey: Thank you for giving Ditesco the opportunity to provide engineering services for the Stover Sewer Replacement Project. Our attached scope of services includes sewer line replacement design for the 24-inch sewer in Parker Street from Stover Street to the adjacent Shire CSA property. The intent of this design proposal is to provide for replacement of aged infrastructure that had a recent failure in July 2019. The existing sewer line was repaired in July 2019 with plans to replace a portion of the line later in 2019/2020. Currently, the design phase will span late fall 2019 with construction planned for early winter 2020. Thank you again for this opportunity. Our firm is built around successful relationships, successful projects and successful outcomes. Please let me know if you have any questions or require further information regarding this proposal, I can be reached by phone at 970.690.1889 and email jill.burrell@ditescoservices.com. Sincerely, Jill Burrell, P.E. Enc. scope of services Cc: Keith Meyer, P.E. file Page 4 of 12 DocuSign Envelope ID: CC3EBEC8-A312-495F-BB58-0BE8932B68CA Page 2 of 6 Exhibit A Stover Sewer Line Replacement Engineering Design Scope of Services Project Understanding The City of Fort Collins (COFC) Utilities planned a sewer line replacement project following a recent failure on the line in July 2019. As identified in the field, the 24-inch sewer trunk main had been lined with a 21-inch liner; in some locations, the pipe had completely failed and only the liner was remaining. The project plans to replace approximately 450 lineal feet of sewer line along with the upstream and downstream manholes on the line. It is expected the 24-inch lined VCP sewer line will be replaced with a new, 24-inch PVC sewer line. Overall, our scope of services is to provide engineering design services for the 24-inch sewer line replacement. We expect the design to include traditional cut-cover technologies. We also expect field investigation/coordination with City of Fort Collins crews to investigate/closed-circuit television (CCTV) video the existing trunk main and identify each service connection on the proposed replacement pipe. The overall schedule is expected to last approximately four (4) months with construction planned for early winter 2020. This project will be delivered using the COFC Utilities Alternative Project Delivery System (APDS). Design plans will be developed to the level of completion decided by the APDS team – anticipating approximately 60% design-level drawings. The City will be utilizing Connell Resources, Inc. throughout the design and construction process. Phase: Design • Field Inspection. During the early portions of the design phase, we will inspect and participate with COFC crews to CCTV the existing 24-inch and existing 30-inch trunk mains along the proposed replacement alignment. This work will not only formulate the needed construction details but will assist in planning bypass pumping operations. • We will utilize surveying data collected as part of our design effort to provide overall concept drawings and established RIM/INV elevations for the sanitary sewer system upstream and downstream of the proposed replacement reach. • Ditesco will provide full design and construction drawings to at least a 60% completion level for this project including: - Cover/General Notes - Site Layout/Control - Bypass Pumping Plan - Sewer Plan/Profile (2-3 sheets) - Reconstruction Plan (1 sheet) - Construction Details (1-2 sheets) - Total Sheet Count: Approx. 7-9 sheets • Ditesco will prepare and finalize CSI formatted technical specifications, if it is determined to be necessary for the project. If needed, we will also prepare the necessary contract parts to support creation of a final construction work order with the APDS contractor. • Ditesco will attend design phase meetings with City staff and Connell Resources as needed. For these meetings, we will prepare meeting agendas, hand out information and meeting minutes. We have assumed weekly meetings for the duration of design in November through the end of design and weekly meetings during construction. Page 5 of 12 DocuSign Envelope ID: CC3EBEC8-A312-495F-BB58-0BE8932B68CA Page 3 of 6 Phase: Construction • Our staff will coordinate, attend and document one pre-construction meeting. • We will conduct weekly progress meetings with the general contractor. We will provide meeting minutes for all meetings. • Our staff will perform daily site inspections (part time) to ensure quality construction and conformity to the plans and specifications. We will provide field resident engineering support addressing field changes quickly to avoid construction delays. We will provide the City with weekly reports documenting the contractors work progress and other pertinent information. • We will assist in review of all project submittals providing comments directly to the general contractor and coordinated with the City. • Ditesco staff will review all material test reports. We will comment on reports not meeting specifications and recommend remediation measures if necessary. We will ensure the appropriate numbers of tests are taken and that they are sampled according to industry standards and the project specifications. • We will maintain a photographic log of the project documenting pre-construction, construction and post construction conditions. This work is expected to include brief descriptions of each photograph with a filename, time and date reference. • We will coordinate work between the City, general contractor and outside agencies (e.g. utility companies, City) affected by the project. • We will conduct a final punch list walk through for various stages of the work. • Ditesco personnel will ensure that an as-built plan set is maintained. This will be a redlined drawing set maintained by our staff and will be coordinated with plan changes that may be documented by the general contractor Deliverables: • Design Phase Deliverables: o Plan set in both PDF format and digital (AutoCAD Civil 3D ver. 2018) o Weekly Meetings: Agendas, Meeting Minutes, both in PDF format • Construction Phase Deliverables: Full project documentation presented as electronic files including: construction correspondence, schedules, submittals, transmittals, reports, photographs, meeting notes, record drawings and other relevant information produced throughout the construction phase. All documents will be provided in an electronic form on external drives for City use. Schedule The anticipated schedule is as follows. Design: October through December 2019 Construction: January 2020 Page 6 of 12 DocuSign Envelope ID: CC3EBEC8-A312-495F-BB58-0BE8932B68CA Page 4 of 6 Fee Estimate We have based our fee estimate on the following assumptions of the project schedule. • 3-month design phase • 1-month construction phase • CCTV footage will be provided by Connell Resources and City of Fort Collins • Topographic surveying is included • Potholing will be completed by Connell Resources and observed and documented by Ditesco Total Estimated Fee: $52,199.00 A detailed task breakdown is included. Please find this on page 5 of this scope of work proposal. The fee shown above is to be billed on a time and material basis based on the rates shown in the table on page 4 and 5 of this proposal. All reimbursable expenses will be billed at direct cost. Page 7 of 12 DocuSign Envelope ID: CC3EBEC8-A312-495F-BB58-0BE8932B68CA Page 5 of 6 Ditesco City of Fort Collins Utilities Consulting Engineering Services – Water, Wastewater, Stormwater 2018-2019 Wage Rate Schedule Principal: $136.00 – $154.00 per hour Project Manager: $120.00 - $139.00 per hour Associate Project Manager $110.00 - $124.00 per hour Project Engineer: $95.00 - $120.00 per hour Construction Manager/Resident Engineer: $112.00 - $132.00 per hour CAD Design: $67.00 - $88.00per hour Administrative: $57.00 - $69.00 per hour Mileage Reimbursement: IRS Rate Subconsultant Markup 5% of cost All other costs at direct expense Terms 30 days net Page 8 of 12 DocuSign Envelope ID: CC3EBEC8-A312-495F-BB58-0BE8932B68CA City of Fort Collins Utilities Stover Sewer Line 11/15/2019 Keith Meyer Jill Burrell JJ Brunelle Rhonda Bunner Cassidy Hill Principal Project Manager Project Engineer CAD Design Administrative (hrs) (hrs) (hrs) (hrs) (hrs) $140 $125 $110 $82 $65 Design Phase $33,214 PM 1.1 - Contract Management (Invoicing and Budget Management) 3 3 0 0 0 $795 PM 1.2 - Meetings/Correspondence (Design Progress Meetings) 12 21 0 0 12 $5,085 PE 1.6 - Site Investigation (CCTV services, survey, field work) 4 16 8 0 0 $3,440 PE 1.1 - SUE Investigation & Plan Development 1 8 16 18 0 $4,376 PE 1.1 - Design (Civil Engineering) - Construction Drawings Site Topographical Survey 2 6 4 4 0 $ 4,600.00 $6,398 Cover/General Notes 0 3 0 4 0 $703 Site Layout/Control 1 3 4 6 0 $1,447 Bypass Pumping Plan; operational check with model 6 10 2 8 0 $2,966 Sewer Plan/Profile; capacity check with model 4 12 4 15 0 $3,730 Reconstruction Plan 1 2 0 4 0 $718 Construction Details 0 6 2 10 0 $1,790 - Address Review Comments 1 6 2 8 0 $1,766 Construction Phase $17,936 CM 1.6 - Preconstruction Photos 0 0 3 0 0 $330 CM 1.7 - Preconstruction Meeting 2 0 3 0 2 $740 CM 1.9 - Submittal/Shop Drawing Review 2 0 4 0 0 $720 CM 1.10 - Progress Meetings 11 0 9 0 6 $2,876 CM 1.14 - Resident Engineering (half time) 4 0 95 0 0 $11,008 CM 1.15 - Weekly Reports 0 0 6 0 0 $660 CM 3.1 - Punch List Walkthrough 2 0 2 0 0 $500 CM 3.2 - Record Drawings 1 0 2 6 0 $852 CM 3.4 - Project Close Out 1 0 1 0 0 $250 Other direct costs (mileage, reproduction, etc) $1,049 Work Effort Subtotal 58 96 166 83 20 $51,150 ODCs $1,049 Cost per labor category $8,162.00 $12,000.00 $18,282.00 $6,806.00 $1,300.00 Effort (days) 7.3 12.0 20.8 10.4 2.5 Effort (weeks) 1.5 2.4 4.2 2.1 0.5 Hours per day 0.6 1.0 1.8 0.9 0.2 Total Contract Value: $52,199 Assumptions: - 3 month design duration - 1 month construction duration - Project Start - October 2019 - Project End - January 2020 - Construction - January 2020 - Potholing will be completed by Connell Resources and observed by Ditesco Phase/Task Description Classification Task Total Sub Consultants Page 6 of 6 Page 9 of 12 DocuSign Envelope ID: CC3EBEC8-A312-495F-BB58-0BE8932B68CA Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B WORK ORDER SCOPE SCHEDULE DETAIL Page 10 of 12 DocuSign Envelope ID: CC3EBEC8-A312-495F-BB58-0BE8932B68CA Nov-19 Nov-19 Dec-19 Dec-19 Jan-20 Jan-20 Feb-20 Feb-20 Mar-20 Mar-20 Apr-20 Apr-20 May-20 May-20 Jun-20 Jun-20 Project Start Design Construction Substantial Completion Date 3/2 Final Completion Date 6/1 21-inch Stover Sewer Replacement - Schedule Page 11 of 12 DocuSign Envelope ID: CC3EBEC8-A312-495F-BB58-0BE8932B68CA Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT C CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. Page 12 of 12 DocuSign Envelope ID: CC3EBEC8-A312-495F-BB58-0BE8932B68CA ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (A/C, No): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY PRO- LOC JECT PRODUCTS - COMP/OP AGG OTHER: $ COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) $ $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD FORM NUMBER: EFFECTIVE DATE: The ACORD name and logo are registered marks of ACORD ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE FORM TITLE: Page of THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, ACORD 101 (2008/01) AGENCY CUSTOMER ID: LOC #: AGENCY NAMED INSURED POLICY NUMBER CARRIER NAIC CODE © 2008 ACORD CORPORATION. All rights reserved. AssuredPartners Colorado dba Front Range Ins Group DITESCLL01 SEE PAGE 1 1 SEE PAGE 1 ACORD 25 Certificate of Liability Insurance 1 SEE P 1 Ditesco LLC 2133 S. Timberline Rd Unit 110 Fort Collins, CO 80525 SEE PAGE 1 C3JWAGNER 1 Description of Operations/Locations/Vehicles: Workers Compensation: Waiver of Subrogation Re: 21-inch Stover Sewer Replacement Project The City of Fort Collins is included as Additional Insured and a Waiver of Subrogation applies per blanket conditions and forms shown DocuSign Envelope ID: CC3EBEC8-A312-495F-BB58-0BE8932B68CA INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 11/25/2019 (970) 223-1804 13037 Ditesco LLC 2133 S. Timberline Rd Unit 110 Fort Collins, CO 80525 10677 36064 43460 A 1,000,000 CSU0141633 11/3/2019 11/3/2020 100,000 1,000 1,000,000 2,000,000 2,000,000 B 1,000,000 EPP0556473 11/3/2019 11/3/2020 C WZ4H08774300 11/3/2019 11/3/2020 1,000,000 1,000,000 1,000,000 D Professional Liabili AAAE300049-00 11/3/2019 OCC/AGG 2,000,000 If required by written contract, the following endorsements apply on a blanket basis: General Liability: CSGA405 (12/13) - Additional Insured - Owners Lessees or Contractor-Including Primary/Non-Contributory CSGA4087 (12/12) - Waiver of Transfer of Rights of Recovery Against Others to Us Automobile Liability: AA288 (01/16) - Additional Insured by Contract and Waiver of Subrogation SEE ATTACHED ACORD 101 City of Fort Collins Utilities 700 Wood Street Fort Collins, CO 80521 DITESCLL01 C3JWAGNER AssuredPartners Colorado dba Front Range Ins Group 2002 Caribou Drive, #101 P.O. Box 270550 Fort Collins, CO 80525 Cincinnati Specialty Underwriters Insurance Company Cincinnati Insurance Company The Hanover American Insurance Co. Aspen American Ins. Co. X 11/3/2020 X X X X DocuSign Envelope ID: CC3EBEC8-A312-495F-BB58-0BE8932B68CA