HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8754 FISH SAMPLING (2)Official Purchasing Form
Utilities Work Order Form Last updated 10/2017
WORK ORDER
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
SWCA ENVIRONMENTAL CONSULTANTS
WORK ORDER NUMBER:
PROJECT TITLE:
2
FISH SAMPLING
ORIGINAL BID/RFP NUMBER & NAME: 8754 FISH SAMPLING
MASTER AGREEMENT EFFECTIVE DATE: September 14, 2018
OWNER’S REPRESENTATIVE: Richard Thorp
WORK ORDER COMMENCEMENT DATE: 11/01/19
WORK ORDER COMPLETION DATE: 06/01/20
MAXIMUM FEE: (time and reimbursable direct costs): See Attachment C – Work Order Cost
Detail.
PROJECT DESCRIPTION/SCOPE OF SERVICES: See Attachment A – Work Order Scope of
Services.
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of six (6) pages are hereby accepted and incorporated herein, by
this reference, and Notice to Proceed is hereby given after all parties have signed this document.
SERVICE PROVIDER: SWCA Environmental Consultants
By: Date:
Name: Title:
DocuSign Envelope ID: 2304CDFA-496B-4B54-812B-62C74745C289
S. Jason Kline Project Manager
11/18/2019
Official Purchasing Form
Utilities Work Order Form Last updated 10/2017
OWNER’S ACCEPTANCE & EXECUTION:
This Work Order and the attached Contract Documents are hereby accepted and incorporated
herein by this reference.
ACCEPTANCE:
Richard Thorp, Project Manager
Date:
REVIEWED:
Marisa Donegon, Buyer
Date:
ACCEPTANCE:
Jill Oropeza, Water Quality Services Director
Date:
DocuSign Envelope ID: 2304CDFA-496B-4B54-812B-62C74745C289
11/14/2019
11/14/2019
11/18/2019
Official Purchasing Form
Utilities Work Order Form Last updated 10/2017
ATTACHMENT A
WORK ORDER SCOPE OF SERVICES
Site Reconnaissance Prior to Sampling
Service Provider will visit each study site with the City Project Manager prior to or the day of
sampling to determine the best sampling location. This will entail a quick visual survey to define
the most representative reach for the purpose of the sampling.
Habitat Assessment
Habitat within the specified site areas will be scored via a Rapid Biohabitat Assessment (RBA)
methodology used by the U.S. Geological Survey and the U.S. Environmental Protection
Agency’s Environmental Mapping and Assessment Protocol (EMAP) Program (Barbour et al.
1999). The Physical Characterization and Water Quality Field Data Sheet, as attached in Exhibit
D, consisting of four (4) pages, will be completed electronically using Samsung tablets for each
study site/reach and sampling date. Photographs will also be taken at each study reach;
including upstream and downstream of the study site; the location of block nets; and any other
observations worth documenting. The forms on the tablet incorporate GPS to record each
sampling location and geolocate each photograph so that photopoints are tied to a GPS location
so they may be exactly repeated each year.
Fish Community Surveys
Timing of surveys will occur as directed by the City Project Manager. Study reaches will be 200
meters in length, including 100 meters upstream and downstream of the study site. To ensure
no fish can escape or enter a study reach, the downstream and upstream extents will be
blocked with 3/16-inch mesh block nets. Three biologists will survey each reach with a Smith-
Root LR-24 backpack electroshocker and dip nets and/or a seine.
The habitat type (depth) and water conductivity (i.e. too high or too low for shocking
effectiveness) will determine if the shocker or seine is used. In both cases, surveys will begin at
the downstream end of the reach and proceed in an upstream direction so that the current will
carry fish towards the sampling gear and disturbed sediment flows behind the biologist.
Electroshocking
When electroshocking, two biologists will use dip nets to collect stunned fish behind the biologist
operating the electroshocker. The electroshocker will be set at the lowest possible setting to
turn fish (stun fish long enough to lose equilibrium and turn sideways for easy capture) without
shocking them hard enough to cause injury. Shocking will stop at the end of each targeted
habitat type or if the aerated bucket is reaching holding capacity. Electroshocking effort will be
recorded in seconds and Catch Per Unit Effort (CPUE) of shocking will be recorded as fish per
hour, the standard unit for electroshocking.
Seine
In the event the conductivity of the water in a selected reach is too high or too low for shocking
to be effective or if a riffle is too shallow to shock effectively, a 5-m long x 1-m high seine with
3/16-inch mesh seine will be used. Pool and run habitat will be sampled by pulling the seine
upstream through the habitat and into a clear bank to capture fish. Shallow riffle habitat will be
DocuSign Envelope ID: 2304CDFA-496B-4B54-812B-62C74745C289
Official Purchasing Form
Utilities Work Order Form Last updated 10/2017
surveyed by holding the seine across the downstream end and kicking from the upstream end to
the seine to drive any fish into the seine. CPUE of the seine will be calculated by catch per
area, which is the length and height of the seine multiplied by the distance the seine is pulled.
These metrics will be recorded into the tablet at each sampling event to ensure accuracy.
Fish Care
Utmost care will be taken while handling fish during surveys so that they may be returned to the
stream in good health. Service Provider will use aerated buckets, cooled with ice bags if water
temperatures exceed 65º F (24º C) to avoid lethal stress to cold water species. In addition, the
electroshocker will be set at the lowest power needed to stun fish for effective sampling. All fish
will be processed in the shade.
Fish Population and Community Metrics
All captured fish will be identified to species and total length (mm) and weight (grams) will be
measured. Shocking time (seconds) and seine haul area will be recorded in order to calculate
CPUE. Any observations of diseased or deformed fish will also be recorded during sampling.
All data will be captured electronically via a Samsung tablet and stored in an electronic
database for analysis. Field forms ensure data is complete and accurate and include GPS
location with every entry and photograph taken. Data integrity is guaranteed from field
collection to database. Service Provider will develop a custom field form that captures all data
and imports seamlessly into a database.
Metrics will be calculated and included in an electronic format along with the raw fisheries data.
Fish population and community metrics that will be calculated include: species diversity,
abundance, relative abundance, biomass, CPUE, and length-frequency histograms similar to
the examples below.
DocuSign Envelope ID: 2304CDFA-496B-4B54-812B-62C74745C289
Official Purchasing Form
Utilities Work Order Form Last updated 10/2017
Length-frequency histograms reflect the population structure of a fish species, assuming the
capture techniques can capture all size classes of the fish. The histograms show the
distribution of size (length) groups and can be compared over time to assist in understanding
the dynamics of a population as it reflects the interaction of rates of reproduction, recruitment,
growth, and mortality of the measured population.
CPUE will be used as an index of population density. The basic assumption is CPUE is
proportional to stock density, as true population densities are rarely known. Changes in CPUE
are an indicator of changes in species abundance as long as methodologies are standardized
(replication of gear type, location, and timing of effort). CPUE does not typically follow a normal
distribution curve unless species are caught in high densities. To compensate for this limitation,
the 50th percentile (median) is the best descriptive statistic. Service Provider will show CPUE
as fish/time for shocking, and fish/unit area for seining.
Quality Assurance/Quality Control
Quality Assurance/Quality Control is guaranteed by Service Provider’s tablet data collection
system. The electronic forms require correct and complete data to be entered; the electronic
form does not allow the user to skip or incorrectly enter data. All forms are geo-located and
assigned a unique identifier to make confusing or transposing data from one site to another
impossible. The data forms are backed up every 5 seconds to the hard drive and memory card,
so even if they tablet is damaged, the data is preserved.
Data Transfer
All raw data and calculated metrics will be sent to the City Project Manager electronically
either via email or an electronic drop box, no paper copies will be used. Raw data will be in
Microsoft Excel .csv form; tables and graphs will be imported into Microsoft Word.
DocuSign Envelope ID: 2304CDFA-496B-4B54-812B-62C74745C289
Official Purchasing Form
Utilities Work Order Form Last updated 10/2017
Timeline
Upon completion of each sampling event, raw data, metrics and graphs shall be sent to the City
Project Manager via email within 60 days.
Key Staff
All sampling events will be led by Jason Kline, Project Manager, assisted by Stephen Zipper,
fish biologist, and one additional field biologist. Data recording and analysis will be completed
by Jason Kline and Stephen Zipper.
DocuSign Envelope ID: 2304CDFA-496B-4B54-812B-62C74745C289
DocuSign Envelope ID: 2304CDFA-496B-4B54-812B-62C74745C289
Official Purchasing Form
Utilities Work Order Form Last updated 10/2017
ATTACHMENT B
2019 FISH STUDY SITES
Site Name Site Owner Latitude Longitude Location Description
432PLNC Fort Collins 40.588990° -105.069500° Mainstem Cache la Poudre River, upstream of East Lincoln Street
in Fort Collins; upstream of Mulberry WWTF
390PPROS Fort Collins 40.567710° -105.026870° Mainstem Cache la Poudre River, upstream of East Prospect Road
in Fort Collins; downstream of Mulberry WWTF
370PBOX Fort Collins 40.551940° -105.010469° Mainstem Cache la Poudre River, between East Prospect Road and
I-25 in Fort Collins; upstream of Boxelder Creek WWTF
325PFOS Fort Collins 40.501600° -104.966820° Mainstem Cache la Poudre River, downstream of I-25 in Fort
Collins; below of Fossil Creek confluence
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Official Purchasing Form
Utilities Work Order Form Last updated 10/2017
ATTACHMENT C
WORK ORDER COST DETAIL
The cost to perform the work as described in Work Order Scope of Services, Attachment A, is:
432PLNC – Poudre River at Lincoln Street: $1,630.00
390PPROS – Poudre River at Prospect Avenue: $1,630.00
370PBOX – Poudre River above Boxelder Circle: $1,630.00
325PFOS– Poudre River below Fossil Creek: $815.00
DocuSign Envelope ID: 2304CDFA-496B-4B54-812B-62C74745C289
Official Purchasing Form
Utilities Work Order Form Last updated 10/2017
ATTACHMENT D
CERTIFICATE OF INSURANCE
CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents.
DocuSign Envelope ID: 2304CDFA-496B-4B54-812B-62C74745C289