HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8371 ARCHITECTURAL & ENGINEERING SERVICES ON-CALL (16)Work Order Form Official Purchasing Form
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WORK ORDER FORM
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
AU WORKSHOP
WORK ORDER NUMBER: PR-600315
PROJECT TITLE: Carnegie Building – ADA Elevator Improvements
ORIGINAL BID/RFP NUMBER & NAME: 8371 – Architectural & Engineering Services On-
Call
MASTER AGREEMENT EFFECTIVE DATE: 12/22/2016
WORK ORDER COMMENCEMENT DATE: 10/31/2019
WORK ORDER COMPLETION DATE: 12/31/2020
MAXIMUM FEE: (time and reimbursable direct costs): $35,965
PROJECT DESCRIPTION/SCOPE OF SERVICES: Provide Architectural, Electrical, and
structural design services for the installation of a new ADA elevator per the attached proposal
dated October 14, 2019
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of 3 (Three) page(s) are hereby accepted and incorporated herein,
by this reference, and Notice to Proceed is hereby given after all parties have signed this
document.
SERVICE PROVIDER: Date:
Jason Kersey, Managing Principal
ACCEPTANCE: Date:
Mark McLean, Project Manager
REVIEWED: Date:
Elliot Dale, Senior Buyer
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
04 November 2019
11/7/2019
11/7/19
Page 1
14 October 2019
Mark McLean
Facilities Project Manager
City of Fort Collins | Operation Services
300 Laporte Ave.
Fort Collins, CO 80522
RE: City of Fort Collins | Carnegie Building ADA Elevator Improvements
Dear Mark,
[au]workshop is pleased to provide you with this fee proposal for ADA Improvements to the existing
elevator at the Carnegie Center for Creativity Building located at 200 Mathews Street.
PROJECT UNDERSTANDING, SCOPE OF WORK AND DELIVERABLES
We understand the scope of the project is to provide design through construction administration
services for structural, electrical and architectural design related to the improvements for ADA
compliance as outlined below.
Elevator upgrade and expansion. The elevator shaft will be expanded to the west and
potentially the north to allow for a new larger elevator cab that fully complies with ADA
requirements and the associated hoist way. The hoistway may also need to be extended
vertically if a new elevator requires the typical 13’ of overrun (current hoistway provides
approximately 10’). We will confirm this with the selected elevator manufacture during the
design process.
FEES and EXPENSES
For tasks described above, we propose a time and reimbursable direct cost basis under this
agreement using our standard Hourly Rate Chart (per the Professional Service Agreement).
Fee Schedule
Total fee for work described will be $29,865 without Roof Modifications & $35,965 with
Roof Modifications. Please see attached fee schedule (Attachment A) for a complete
breakout of fees by consultant and by task.
Reimbursable Expenses
Reimbursable expenses are not anticipated, but if incurred will be in addition to the fees
stated above and will be invoiced at their actual cost. Reimbursable fees will be incurred
only with prior approval by City of Fort Collins.
City of Fort Collins | Carnegie Building ADA Elevator Improvements Page 2
AGREEMENT
By signing below, you agree to the provisions of this proposal. Authorizing services described in this
Proposal shall be construed to mean agreement with the Professional Services Agreement executed
on 22 December 2016 and renewed on 19 December 2018. Should you have any inquiries, please
do not hesitate to contact us at your convenience.
Sincerely,
[au]workshop, llc.
Jason Kersley, AIA LEED AP
Managing Principal
A G R E E D:
By: (signature) ________________________________ Date: ______________________
Printed name: ________________________________
Attachments:
Fee Schedule
ATTACHMENT A
ARCHITECTURAL
TASK 1: SCHEMATIC DESIGN
Project Kick-Off 2 1 2 4 $110.00 $440.00
Site Visit/As-Builts (Total of Listed Tasks Below) 9 9 $110.00 $990.00
Measure Building 2
Demo Drawings 3
Create Base Plan 4
Proposed Floor Plans 6 6 $110.00 $660.00
Review meeting 2 1 2 4 $110.00 $440.00
SCHEMATIC DESIGN TOTAL 23 $2,530.00
TASK TWO: CONSTRUCTION DOCUMENTATION
Plans (Total of Listed Drawings Below) 17 17 $110.00 $1,870.00
Code & Accessibility Review 3
Floor Plan and Schedules 6
RCP 2
Enlarged Plans 6
On-Sheet Specifications 4 4 $110.00 $440.00
Interior Details 10 10 $110.00 $1,100.00
Initial Finish Selection and Review Meeting 2 2 $110.00 $220.00
Finalize Finishes (research/specify) 2 2 $110.00 $220.00
Coordinate w/ Elevator Manufacture 6 6 $110.00 $660.00
Coordinate City Submittal w/ GC 5 5 $110.00 $550.00
Coordinate Consultants (Total of Listed Tasks Below) 12 12 $110.00 $1,320.00
General coordination 5
Coordinate Structural 4
Coordinate Electrical 3
CONSTRUCTION DOCUMENTATION TOTAL 58 $6,380.00
TASK TWO-TWO: CONSTRUCTION DOCUMENTATION W/ Roof Modifications
Plans (Total of Listed Drawings Below) 10 10 $110.00 $1,100.00
TASK THREE: BIDDING/CONSTRUCTION ADMINISTRATION
Site visits 1 3 2 6 $110.00 $660.00
Weekly Construction Meetings 1 10 2 20 $110.00 $2,200.00
RFI Response 8 8 $110.00 $880.00
Submittals (see detail below) 10.5 10.5 $110.00 $1,155.00
CONSTRUCTION ADMINISTRATION TOTAL 44.5 $4,895.00
ARCHITECTURAL DESIGN SUB-TOTAL 125.5 $13,805.00
STRUCTURAL ENGINEERING $7,000.00
Construction Documents $4,000.00
Construction Administration $3,000.00
STRUCTURAL ENGINEERING - w/ Roof Modifications $12,000.00
Construction Documents $7,000.00
Construction Administration $5,000.00
MECHANICAL/PLUMBING ENGINEERING $0.00
Design Development $0.00
Construction Documents $0.00
Construction Administration/Retainage $0.00
Electronic As-Builts $0.00
ELECTRICAL ENGINEERING $6,600.00
Construction Documents $4,800.00
Construction Administration $1,800.00
COST ESTIMATING $2,460.00
Cost Estimation $2,460.00
TOTAL: 125.5 $29,865.00
TOTAL - w/ Roof Modifications: 135.5 $35,965.00
Total Fee
$110.00
AVG. HOURLY RATE
Occurance
Staff
Hours per
Task
Total Hours
$6,100 to be held as contingency only to be used in the event
the roof modifications are required.
-Mark McLean 10/31/2019