HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8459 ON-CALL LANDSCAPE & STREETSCAPE DESIGN IRRIGATION & URBAN DESIGN SERVICESWork Order Form
Official Purchasing Form
Last updated 10/2017
WORK ORDER FORM
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
RUSSELL + MILLS STUDIOS
WORK ORDER NUMBER: PR-600163
PROJECT TITLE: Gardens on Spring Creek Stage Re-design
ORIGINAL BID/RFP NUMBER & NAME: 8459
MASTER AGREEMENT EFFECTIVE DATE: May 8, 2017
WORK ORDER COMMENCEMENT DATE: 9/25/19
WORK ORDER COMPLETION DATE: 11/15/19
MAXIMUM FEE: (time and reimbursable direct costs): $5,800
PROJECT DESCRIPTION/SCOPE OF SERVICES: Provide Concept plans, elevations and
sketches to illustrate proposed design for stage edge wall modifications and speaker
suspension system. This will include adjustments for stage terrance wall, grading plan and
elevations, railing and potential screen at NE corner and speaker suspension verification from
structural analysis by structural engineer. Cost estimates for completing the new concept
design.
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of two (2) page(s) are hereby accepted and incorporated herein,
by this reference, and Notice to Proceed is hereby given after all parties have signed this
document.
SERVICE PROVIDER: Date:
Name, Title
ACCEPTANCE: Date:
Name, Project Manager
REVIEWED: Date:
Name, Buyer or Senior Buyer
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
, Principal 9/27/2019
10/29/19
506 S College Ave, Unit A, Fort Collins, CO 80524 | 970.484.8855 | russellmillsstudios.com
CREATING INSPIRED PLACES TOGETHER
September 3, 2019
Michelle Provaznik - Director
The Gardens on Spring Creek
2145 Center Ave.
Fort Collins, CO 80526
Dear Michelle,
Re: Scope and Fee Proposal for Gardens Stage Renovations
We are pleased to present this proposal to assist with concepts for stage renovations
and modifications at Gardens on Spring Creek. Below is our scope and fee based on our
discussions:
SCOPE & SERVICES
Our scope of work is divided into the following categories:
1. Concept Design
CONCEPT DESIGN
Concept plans, elevations and sketches will be developed illustrating proposed design
concepts for stage edge wall modifications and speaker suspension systems. Plans and
drawings will be developed in coordination with JVA Structural Engineers to assist with a
weight capacity analysis. Concept drawings and parameters will be reviewed with project
representatives and modified according to feedback.
Products
• Plan concepts for terraced stage wall adjustments
• Grading plan and elevations of stage, railing and potential screen at NE corner of stage
• Speaker suspension weight analysis/structural verification and structural detail sketches
• Cost Estimates
Meetings
• Design concept review meetings - 2
• City Staff review to determine approval requirements (if any)
FEES
The summary of fees per task is listed below. The proposed fee is based on an hourly-not-to-
exceed agreement to assist you in developing concept design, minor amendment approval
for stage modifications and site construction documents for bidding purposes.
1. Concept Design Total $ 5,800
Russell + Mills $ 4,200
JVA Structural $ 1,600
TOTAL Hourly-not-to-exceed $ 5,800
506 S College Ave, Unit A, Fort Collins, CO 80524 | 970.484.8855 | russellmillsstudios.com
CREATING INSPIRED PLACES TOGETHER
Invoices
All Invoices are to be paid within thirty days of issuance.
Additional Services
Additional services shall include providing professional services not specifically identified in
our Scope of Services above, or for being asked to modify previously approved drawings.
Additional services can be negotiated or will be billed on an hourly basis. Additional
submittals (if required) will be done on an hourly basis, unless they are the result of Russell +
Mills errors or omissions, in which case, we will undertake at no additional charge.
Agreement
Russell+Mills Studios can initiate the proposed services upon written authorization. Adding
your signature in the space provided and returning a copy will provide authorization of this
proposal and form the basis of our agreement. Should you have any questions or comments
following your review of this proposal we will be pleased to address them.
Sincerely,
Craig Russell
Principal
Authorization to Proceed
Name & Title:
_________________________________________________________________________
Michelle Provaznik Date
Representing: Gardens on Spring Creek