HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8888 MAXIMO SYSTEM SUPPORT & MAINTENANCE (12)Change Order Form (for Work Orders)
Official Purchasing Form
Last updated 10/2017
CHANGE ORDER
NO. #1
PROJECT TITLE: Maximo Configuration and Process Development
CONTRACTOR: Crory & Associates, Inc.
WORK ORDER NUMBER:MAX_PROJECTS
PO NUMBER: 9191531
DESCRIPTION:
1. Reason for Change: Addition of Light & Power Operations (LPO) Task
2. Description of Change: Crory & Associates is tasked with converting the LPO Sub-Station
databases into Maximo configurations consisting of Technical & Business Processes, Maximo &
mobile Configurations, UAT, Training, Go-Live & Postproduction Support for LPO.
3. Change in Work Order Price: $38,400.00
4. Completion Date (if changed):
ORIGINAL WORK ORDER PRICE $ 220,000.00
TOTAL APPROVED CHANGE ORDER $ .00
TOTAL PENDING CHANGE ORDER $ .00
TOTAL THIS CHANGE ORDER $ 38,400.00
TOTAL % OF THIS CHANGE ORDER %
TOTAL C.O.% OF ORIGINAL WORK ORDER %
ADJUSTED WORK ORDER COST $ 258,400.00
CONTRACTOR: Crory & Associates
By: Date:
Name: __Rick Crory Title: __Vice President
REVIEWED: Date:
Pat Johnson, Buyer or Senior Buyer
SUBMITTED BY: Date:
Coy Althoff, Utilities Asset Manager
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
ACCEPTANCE: Date:
Tim McCollough, Deputy Director, Utilities
ACCEPTANCE: Date:
Kraig Bader, Director, Elec. Engineering
DocuSign Envelope ID: CE20D152-0D09-4469-88BC-DEE132FF6865
10/23/2019
10/23/2019
10/24/2019
10/28/2019
10/28/2019
Change Order Form (for Work Orders)
Official Purchasing Form
Last updated 10/2017
ACCEPTANCE: Date:
Judy Dahlgren, Project Manager
Attachment A
Crory & Associates MAX_PROJECTS Change Order #1:
Light & Power Operations Sub-Stations Database Conversion Scope of Work
Task 04 – LPO Sub-Stations:
Crory will provide support, as needed, for the Sub-Station Maximo Implementation for the Light &
Power Operations (LPO) Department including but not limited to the following sub-tasks: Program
/ Task Support and Production Environment (PROD) Support / Enhancement / Configurations.
Crory and City deliverables are further defined below based on sub-tasks detailed above in the
SOW.
CRORY will provide LPO Sub-Station support for this task through May 15th
, 2020. See Task
Schedule Figure 4A and Labor Cost Breakdown Figures 4B.
Deliverables Sub-Task 01 - Program / Task Support:
Crory Deliverables for this sub-task:
• Provide assistance / support for steps required to complete all sub-tasks listed in this task
• Maintain communications (email / voice / other)
• Review, edit, or provide feedback following completion of work listed in this task
• Participate in / support ad-hoc or scheduled meetings as needed, which may include
teleconferences or online with appropriate staff as needed:
o When asked develop support meeting agendas
o As needed, develop support meeting presentations
o Upon request facilitate meetings
o Attend bi-weekly support meetings
• Execute consulting task / sub-tasks and activities as required
• Manage consulting team activities and logistics
• Provide monthly team labor / task invoice report
• Provide bi-weekly written status reports
City Deliverables for this sub-task:
• Provide a City PM as a central point of contact
• Work with City and Crory to complete all work listed in this task
• Participate in / support scheduled meetings, which may include teleconferences or
online with appropriate utility personnel as needed:
o Schedule bi-weekly support meetings
o Document / distribute meeting minutes
• Provide administrative / logistics / meeting support as needed
• Maintain communications (email / voice / other)
• Review, edit, or provide feedback as necessary to finalize sub-task deliverables
• Support / Manage City Teams in the performance of, or activities required to complete,
sub-tasks listed in this task
DocuSign Envelope ID: CE20D152-0D09-4469-88BC-DEE132FF6865
10/28/2019
Change Order Form (for Work Orders)
Official Purchasing Form
Last updated 10/2017
Deliverables Sub-Task 02 - Production Environment (PROD) Support/ Enhancement /
Configuration:
Crory & Associates Deliverables for this sub-task
• Review, edit, or provide feedback following asset data entry into Maximo as needed
• Provide support for implementation of best practice asset and work in Maximo non-
production environments including but not limited to:
o Support for prototype sessions
o Configuration of Maximo application(s) and / or start centers including queries
o Development of automation scripts, escalations, actions and / or
communication templates
o Configuration and loading of asset, material and / or work data as needed
o Implementation of new security groups
o Develop and / or conduct user acceptance testing as required
o Development or modification of reports
• Provide support for the implementation of approved best practice asset and work
management in Maximo production environment including but not limited to Go-Live
support
• Provide support for conducting training including review and / or development of
training documentation as needed
• Provide support for post-production as needed
City Deliverables for this sub-task
• Review, edit, or provide feedback as necessary to finalize sub-task deliverables
• Conduct asset data entry into Maximo as needed
• Execute assigned tasks and activities including but not limited to:
o Refresh Maximo environments as needed
o Provide support for work data entry
o Support prototype sessions
o Schedule Go-Live together with Ride-alongs as needed
o Coordinate with City of Fort Collins Help Desk to setup support
DocuSign Envelope ID: CE20D152-0D09-4469-88BC-DEE132FF6865
Change Order Form (for Work Orders)
Official Purchasing Form
Last updated 10/2017
The Task 04 Task Schedule is provided below in Figure 4A. This is an estimated schedule to be
adjusted per the City’s needs.
Figure 4A Task Schedule
DocuSign Envelope ID: CE20D152-0D09-4469-88BC-DEE132FF6865
Change Order Form (for Work Orders)
Official Purchasing Form
Last updated 10/2017
The Task 04 Labor Costs Breakdown is provided below in Figure 4B. These are estimated costs to
be adjusted per the City’s needs.
Figure 4B Labor Costs Breakdown
Reimbursable Direct Costs:
A breakdown in Crory & Associates reimbursable costs section.
Reimbursable direct costs take the form of travel related costs. Total travel costs
(Reimbursable Expenses) for the period of performance identified by Attachments A, change
order scope, and B, work order schedule, will be charged against a travel blanket work order
PRGSUP_TRVL_2019.
Reimbursable & Direct Costs
Labor Direct Costs Total Not to Exceed
(NTE)
$38,400.00 $0.00 $38,400.00
DocuSign Envelope ID: CE20D152-0D09-4469-88BC-DEE132FF6865