HomeMy WebLinkAboutRFP - 9075 ARCHITECTURAL SERVICES FOR 835 WOOD STREET CNG SHOP EXPANSIONRFP 9075 Architectural Services for 835 Wood St. CNG Shop Addition Page 1 of 28
REQUEST FOR PROPOSAL
9075 ARCHITECTURAL SERVICES FOR 835 WOOD STREET CNG SHOP EXPANSION
The City of Fort Collins is requesting proposals from qualified consultant firms/teams to provide
best possible combination of architectural design and engineering services for the design of
additional CNG major maintenance shop and additional staff space at the Fleet Services 835
Wood St. Shop.
As part of the City’s commitment to Sustainable Purchasing, proposals should be submitted
online through the Rocky Mountain E-Purchasing System (RMEPS) at
http://www.bidnetdirect.com/colorado/city-of-fort-collins. Proposals must be submitted before
3:00 PM MST on January 31, 2020. Note: please ensure adequate time to submit proposals
through RMEPS. Proposals not submitted by the designated Opening Date and Time will not
be accepted by the system.
A pre-proposal meeting will be held at 1:00 PM MST, on Thursday January 16, 2020 in the
Upstairs Training Room at 835 Wood St., Fort Collins 80521.
All questions should be submitted, in writing via email, to Elliot Dale, Senior Buyer at
edale@fcgov.com, with a copy to Blake Visser, Project Manager at bvisser@fcgov.com, no
later than 5:00 PM MST (our clock) on January 22, 2020. Please format your e-mail to include:
RFP 9075 Architectural Services for 835 Wood Street CNG Shop Addition in the subject line.
Questions received after this deadline may not be answered. Responses to all questions
submitted before the deadline will be addressed in an addendum and posted on the Rocky
Mountain E-Purchasing System webpage.
Rocky Mountain E-Purchasing System hosted by Bidnet
A copy of the RFP may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins.
Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the
provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-
4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any
contract entered into pursuant to this advertisement, disadvantaged business enterprises will be
afforded full and fair opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, or national origin in consideration for an
award.
The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of
gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age
40 years or older, marital status, disability, sexual orientation, genetic information, or other
characteristics protected by law. For the purpose of this policy “sexual orientation” means a
person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality.
The City also strictly prohibits unlawful harassment in the workplace, including sexual
harassment. Further, the City strictly prohibits unlawful retaliation against a person who
engages in protected activity. Protected activity includes an employee complaining that he or
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
RFP 9075 Architectural Services for 835 Wood St. CNG Shop Addition Page 2 of 28
she has been discriminated against in violation of the above policy or participating in an
employment discrimination proceeding.
The City requires its vendors to comply with the City’s policy for equal employment opportunity
and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to
all third-party vendors and their subcontractors at every tier.
Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records
Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject
to public disclosure by the City pursuant to CORA and City ordinances. Vendors may submit
one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version
of the proposal, the Vendor may redact text and/or data that it deems confidential or proprietary
pursuant to CORA. Such statement does not necessarily exempt such documentation from
public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other
applicable law. Generally, under CORA trade secrets, confidential commercial and financial
data information is not required to be disclosed by the City. Proposals may not be marked
“Confidential” or ‘Proprietary’ in their entirety. All provisions of any contract resulting from
this request for proposal will be public information.
New Vendors: The City requires new Vendors receiving awards from the City to fill out and
submit an IRS form W-9 and to register for Direct Deposit (Electronic) payment. If needed, the
W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s
Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please
do not submit with your proposal.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall
have a financial interest in the sale to the City of any real or personal property, equipment,
material, supplies or services where such officer or employee exercises directly or indirectly any
decision-making authority concerning such sale or any supervisory authority over the services to
be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Collusive or Sham Proposals: Any proposal deemed to be collusive or a sham proposal will
be rejected and reported to authorities as such. Your authorized signature of this proposal
assures that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow
other state and local governmental agencies, political subdivisions, and/or school districts to
utilize the resulting award under all terms and conditions specified and upon agreement by all
parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in
the current term or in any future terms. The selected Vendor shall be expected to sign the City’s
standard Agreement prior to commencing Services (see sample attached to this Proposal).
Sincerely,
Gerry Paul
Purchasing Director
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I. GENERAL INFORMATION
A. Introduction
The City of Fort Collins Operations Services – Fleet Services is intending to add
additional shop space at the 835 Wood St. Shop to maintain CNG Fleet vehicles.
Additional space for an expanded breakroom and expanded locker room space for staff
is also desired. See Attachment 1 for Site Plan.
The existing 835 Wood St. Maintenance Shop was built in 1978 and provides space to
maintain Fleet Services vehicles. At approximately 20,000 square feet, the existing Pre-
Engineered Metal Building structure contains 11 bays, all of which are open within the
facility, including a wash bay. Additionally, there is office space, parts storage, a break
room, two locker rooms and a mezzanine with two bathrooms, office space and a
training room.
B. General
The City of Fort Collins is seeking qualifications and the best possible combination of
site planning, architectural design and engineering services for the 835 Wood St. CNG
Shop Expansion design. The new addition will use a photovoltaic system, is to be LEED
Gold Certified, & Net Zero.
The City of Fort Collins looks to design all new projects per the 2030 Energy Challenge.
All new construction and major renovations will need to earn a minimum “Gold”
certification using the US Green Building Councils (USGBC) LEED Green Rating
System. The most current version of LEED™ at the time of project design shall be used.
The energy goals for our City facilities is as follows:
• New Construction to have an Energy Use Intensity (EUI) of 30 kBtu/sf/yr.
• New Construction to achieve Energy Star rating of 100 with certification
• Renovation projects to have 0 kBtu/sf/yr
• Renovation projects to achieve Energy Star rating of 85 with certification
A phased response is requested with pricing for each phase. Each phase is to have a
deductive alternate to eliminate the LEED Gold building certification and associated
sustainable design cost.
• Phase I – Conceptual & Schematic Design
• Phase II – Design Development
• Phase III – Construction Documents
• Phase IV – Construction Administration and Design Support
C. Requirements
The successful team will be responsible for ALL disciplines required for the design,
engineering, ADA guidelines, cost estimating, planning, LEED, renewable energy, and
official review services necessary for completion of the project from design development
through final design, construction documents, construction administration and project
close-out as required for Phase I – Phase IV. The team design professional will be
responsible for ushering the design through the development review process. The
successful team will be responsible for meeting all state and local licensing requirements
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in the design of the facility. The standards referenced and included in this RFP are
intended to establish the expectations the City has for this project regarding quality and
performance.
1. Cost of Proposal Preparation. No reimbursement will be made by the City of Fort
Collins for any costs incurred prior to a formal Notice to Proceed.
2. Proposals to be in Effect. Each proposal shall state it is valid for a period of not less
than ninety (90) days from the date of receipt.
3. The City of Fort Collins has developed a Building Design Standards Manual. Design
will follow these standards unless exempted by the City. This manual is available
online and can be viewed at:
http://www.fcgov.com/opserv/design-standards.php
4. The City of Fort Collins is exempt from all state taxation including state sales and use
taxes.
5. One principal participant of the project team must be a LEED Accredited Professional.
6. One principal participant must be familiar with LEED Gold Building design.
7. Total anticipated project budget range is $2,000,000 - $3,000,000 including design,
sitework, landscaping and construction.
D. Project Goals and Objectives
The proposed project is the design and construction of an approximate 6,000 sq. ft
addition, including remodel/renovation of the existing break room and locker room and
expanded parking to replace any parking taken by the new CNG shop footprint.
Primary Objectives
a. Develop Site Plan for the expanded or additional facility
b. Add up to an additional 6,000 sq. ft of shop space
c. CNG shop for major maintenance on CNG vehicles
d. Eight (8) foot wide corridor that connects the existing shop and the new CNG shop
e. Expanded Men’s locker room
f. Expanded or additional staff break room
g. Additional parking
h. Solar PV Infrastructure
Significant Design Elements shall include
a. Maximizing use of natural light, varied task and ambient lighting
b. Compliance with NFPA 30A, 52, 70, International Fire Code, International Building
Code, International Electrical Code and the International Mechanical Code
c. Integrated overhead crane
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d. Two (2) surface mounted vehicle lifts
e. Vehicle exhaust extraction system for four (4) bays
f. Coordination of IT/Data needs with the City of Fort Collins IT Dept.
g. Cost containment for ongoing facility maintenance (e.g., high efficiency, easy to
replace, low cost, long life light bulbs, durable furnishings, finishes and fabrics
throughout that meet the City’s design standards and expectations)
h. The project will be required to be designed and constructed to achieve LEED Gold
Certification under the new NC – New Construction and Major Renovation category,
and, will need to be designed with a goal of creating a “net zero energy impact” to
the building. The most current version of LEED™ at the time of project design shall
be used.
Alternates
i. a. Tie in to existing standby generator.
II. SCOPE OF PROPOSAL
A. Scope of Work
The following is an outline of a general scope of work. The consultant firm/team should
expand each of the tasks listed below. Additional tasks that the consultant firm/team
determines necessary to assure a good deliverable design product and ultimately a high-
quality construction project should be added to this list.
Phase I – Conceptual & Schematic Design
1. Design team and consultants are to participate with City personnel and City
contracted Energy Molder in an approximately 4-hour IDAP (Integrated Design
Assistance Program) design charrette, team meetings and conduct a review of the
SD energy model report. For more information please visit:
https://www.fcgov.com/utilities/business/improve-efficiency/rebates-
incentives/integrated-design-assistance/
Or contact Blake Visser, Project Manager at (970) 221-6227 or bvisser@fcgov.com.
2. Present schematic building alternatives to the Project Team, screen alternatives and
develop recommendations on meeting the objectives described in Chapter 2.
Identify the preferred alternative to move forward to conceptual design.
3. Develop conceptual occupancy strategy plan to maximize the ability for the existing
shop and existing offices to remain open to the Fleet Services staff during the
construction process
4. Prepare conceptual building plans including conceptual floorplans, elevations and
renderings. Prepare sufficient concept level structural, architectural details and
finishes, mechanical, electrical details.
5. Building assessment including electrical, plumbing and HVAC.
6. Code review of ADA requirements.
7. Code review including parking considerations and provide conceptual (TIS) Traffic
Impact Study.
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8. All AutoCAD, & Revit design drawings will be provided to the City at the end of the
project.
9. Utility Coordination – Develop conceptual utility service requirements for
recommended building alternative including HVAC, electrical, fire protection, etc.
Prepare site utility plans showing existing utilities within the project limits and
proposed utilities to serve the project. Coordinate utility services and relocations with
City and other outside utility owners.
10. Landscaping/Urban Design – Develop preliminary landscape plans for the site.
11. Storm Drainage –Identify locations for storm water detention and water quality
features. Prepare conceptual grading and drainage plans.
12. Prepare conceptual plan package including building plans, site plans, utility plans,
grading and drainage plans, landscape plans, and conceptual cost estimate.
13. Submit conceptual plan package and attend or conduct conceptual plan review
meetings with City staff and other referral agencies. The design professional will
usher the project through the City development review process at all levels and to
any extent as may be necessary to complete the project for each Phase.
14. Document conceptual plan revisions, revise conceptual plans, and resubmit record
set of the conceptual plan package.
15. Prepare a cost estimate for all building and site construction with three (3) additional
totals that include escalation for construction commencing in one (1), two (2) and
three (3) years.
16. Phase I Design proposal shall include a deductive alternate to remove all cost
associated with the IDAP program, LEED Gold certification, Net Zero requirements
and any cost associated with sustainable energy and building design.
Phase II - Design Development
1. Design team and consultants are to participate in IDAP DD energy meetings and
conduct a review of DD energy model reports.
2. Prepare preliminary building plans including preliminary floorplans, elevations and
renderings. Prepare sufficient concept level structural, architectural details and
finishes, mechanical, electrical details and cost estimating services.
3. Building assessment including electrical, plumbing and HVAC.
4. Code review of ADA requirements.
5. Code review including parking considerations and provide (TIS) Traffic Impact Study.
6. Virtual tour capability priced separately (e.g. AutoCAD Revit.)
7. All AutoCAD, & Revit design drawings will be provided to the City at the end of the
project.
8. Utility Coordination – Develop preliminary utility service requirements for
recommended building alternative including HVAC, electrical, fire protection, etc.
Prepare site utility plans showing existing utilities within the project limits and
proposed utilities to serve the project. Coordinate utility services and relocations with
City and other outside utility owners.
9. Landscaping/Urban Design – Develop preliminary landscape plans for the site.
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10. Storm Drainage – Prepare a drainage and erosion control report in accordance with
City Stormwater Utility Department requirements. Prepare preliminary grading and
drainage plans.
11. Prepare preliminary plan package including building plans, site plans, utility plans,
grading and drainage plans, landscape plans, roadway plan and profile sheets,
cross-sections.
12. Submit preliminary plan package and attend or conduct preliminary plan review
meetings with City staff and other referral agencies. The design professional will
usher the project through the City development review process at all levels and to
any extent as may be necessary to complete the project for each Phase.
13. Document plan revisions, revise preliminary plans, and resubmit record set of the
preliminary plan package.
14. Phase II Design proposal shall include a deductive alternate to remove all cost
associated with the IDAP program, LEED Gold certification, Net Zero requirements
and any cost associated with sustainable energy and building design.
Phase III - Construction Documents
1. Design team and consultants are to participate in all IDAP energy meetings.
2. Prepare final plans for the office building and/or shop including floor plans, elevations
structural, architectural details and finishes, mechanical, electrical and fire protection.
a. Follow all ADA requirements.
i. The design team will be required to utilize a third party ADA consultant
to review the drawings for ADA compliance before bidding the project.
b. City of Fort Collins requires blower door test to be performed in order to receive
a Certificate of Occupancy.
3. Utility Coordination – Develop final utility service requirements for the shop building
including HVAC, electrical, fire protection, etc. Prepare site utility plans showing
existing and proposed utilities.
4. Landscaping/Urban Design – Develop preliminary landscape plans for the site.
5. Storm Drainage – Prepare final grading, drainage and erosion control plans including
plan and profile of storm drainage systems, drainage and erosion control details,
detention pond and water quality design.
6. Prepare final plan package including building plans, site plans, utility plans, grading
and drainage plans, landscape plans, roadway plan and profile sheets, cross-sections,
special provisions and final cost estimate.
7. Submit final plan package and conduct final plan review meeting with City staff and
other referral agencies.
8. Document plan revisions, revise and resubmit record set of final plan package.
9. Phase III Design proposal shall include a deductive alternate to remove all cost
associated with the IDAP program, LEED Gold certification, Net Zero requirements
and any cost associated with sustainable energy and building design.
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Phase IV - Construction Contract Administration and Design Support
1. Provide all customary design support and contract administration services from
construction bidding phase through project close-out, such as, but not limited to the
submittal and product review, change order and application for payment review &
certification, issue ASI’s, respond to RFI’s, address any other construction design
criteria and coordinate construction close-out with the owner. If there are any
questions about this scope, please contact the City representative (project manager)
for clarification.
2. Phase IV Design proposal shall include a deductive alternate to remove all cost
associated with the IDAP program, LEED Gold certification, Net Zero requirements
and any cost associated with sustainable energy and building design.
III. SPECIAL INTERFACES
1. SUSTAINABLE DESIGN
It is the policy of the City of Fort Collins that all new buildings and major renovations
earn enough credits using the US Green Building Council’s (USGBC) LEED™ Green
Building Rating System to earn a minimum “Gold” certification with the desire to
achieve “Platinum” certification. The most current version of LEED™ at the time of
project design shall be used. Specific projects may have goals above and beyond
this minimum requirement, either in overall rating or for minimum numbers of credits
from specific categories. It is not the intent to “chase LEED points”, but to earn them
through good high-performance building design.
2. CM/GC
The City of Fort Collins will hire a CM/GC to work as an integral member of the
integrated design team. The design team will coordinate the plan review and budget
update with this firm.
3. ENERGY MODELING
The City of Fort Collins will provide the energy modeling services and the design
team will be asked to coordinate the LEED design with this firm.
4. COMMISSIONING
The City of Fort Collins will provide the commissioning firm and the design team will
be asked to coordinate the design and construction with this commissioning agent.
5. ART IN PUBLIC PLACES
The design team will be requested to work with an artist from the City’s “Art in Public
Places” Program with the intent to design artistic elements into the project concept
and are within the APP budget for this project. A member of the design team will be
added to the committee that selects the artist. The City will contract directly with that
artist.
6. FURNITURE DESIGN AND INSTALLATION
The City of Fort Collins will be responsible for the furniture procurement. It is
intended the design professional will provide the design and coordination of this
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effort as the furniture design and procurement effort will need to proceed at the same
time as the building design effort.
7. TESTING SERVICES
The City of Fort Collins will be responsible, by separate contract for all the testing
services (geo-tech, soils, concrete, asphalt, structural steel, etc.). It is intended the
design team will assist in the coordination of this effort.
8. COMMUNICATION WORK
Design team will be responsible for the design of communication (telephone and
computer cabling) Fire Alarm and Security for phase one projects.
9. SOLAR PV SYSTEM
The City of Fort Collins will contract for design and installation of a solar PV system
to go on the roof. The design team will need to make sure the design can handle this
load and have infrastructure in place for the feeders to run from roof to electrical
gear.
10. GEO-THERMAL EXPLORATION
The City of Fort Collins has been working with Geo Energy for preliminary studies to
use the pond next to USB for possible Geo-Thermal system.
B. Milestones and Preliminary Phasing Schedule
The following represents the City’s target project schedule.
Preliminary Phasing Schedule:
Notice to Proceed Design Team February 17, 2020
Phase One Completion March 31, 2020
Phase One Pricing April 17, 2020
Phase Two Completion TBD – Pending Funding
Phase Three Completion TBD – Pending Funding
Phase Four Completion TBD – Pending Funding
C. Anticipated Schedule
The following represents the City’s target schedule for the RFP. The City reserves the
right to amend the target schedule at any time.
Procurement Schedule: DATE
RFP to Proposers January 10, 2019
Pre-proposal meeting January 16, 2020, 1:00 PM MST
Questions due date January 22, 2020, 5:00 PM MST
Proposals due date January 31, 2020, 3:00 PM MST (our clock)
Design Team Interview Week of February 10 - 14, 2020
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City of Fort Collins approval of
Final Design Team Week of February 10 - 14, 2020
D. Interviews
In addition to submitting a written proposal, the top-rated Vendors may be interviewed by
the RFP assessment team and asked to participate in an oral presentation to provide an
overview of the company, approach to the project and to address questions. The
evaluation criteria for the oral interviews will be the same as the criteria for the written
evaluations and is included in Section V.
E. Travel & Expenses
Vendors are to provide a list of fees for reimbursable expenses. Reasonable expenses
will be reimbursable as per the Fort Collins Expense guidelines.
F. Subcontractors
Vendors will be responsible for identifying any subcontractors in their proposal. Please
note that the City will contract solely with the awarded Vendor; therefore subcontractors
will be the responsibility of the Vendor.
G. Proposal Format
Please limit the total length of your proposal to a maximum of twenty-five (25) double sided
or fifty (50) single sided 8 ½ x 11” pages (excluding cover pages, table of contents,
dividers and Vendor Statement form – Section VI). Font shall be a minimum of 10 Arial
and margins are limited to no less than .5” for sides and top/bottom. Extended page sizes,
such as 11” x 17”, count as a single page. Please, no embedded documents. Proposals
that do not conform to these requirements may be rejected.
H. Fees, Licenses, Permits
The successful Vendor shall be responsible for obtaining any necessary licenses, fees or
permits without additional expense to the City. All equipment shall be properly licensed
and insured, carry the appropriate permits and be placarded as required by law.
I. Laws and Regulations
The Vendor agrees to comply fully with all applicable local, State of Colorado and Federal
laws and regulations and municipal ordinances.
J. Invoicing and Payment
Invoices should be emailed monthly to invoices@fcgov.com with a copy to the Project
Manager. The cost of the work completed shall be paid to the Vendor each month following
the submittal of a correct invoice by the Vendor indicating the project name, Purchase
Order number, task description, hours worked, personnel/work type category, hourly rate
for each employee/work type category, date of the work performed specific to the task,
percentage of that work that has been completed by task, 3rd party supporting
documentation with the same detail and a brief progress report.
Payments will be made using the prices listed on the agreed-to Price Schedule. In the
event a service is requested which is not listed on the Price Schedule, the Vendor and the
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City will negotiate an appropriate unit price for the service prior to Vendor initiating such
work.
The City pays invoices on Net 30 terms.
IV. PROPOSAL SUBMITTAL
Vendors are required to provide detailed written responses to the following items in the order
outlined below. The responses shall be considered technical offers of what Vendors propose
to provide and shall be incorporated in the contract award as deemed appropriate by the City.
A proposal that does not include all the information required may be deemed non-responsive
and subject to rejection.
The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and
presentation of their proposal.
A. Cover Letter / Executive Summary
The Executive Summary should highlight the content of the proposal and features of the
program offered, including a general description of the program and any unique aspects
or benefits provided by your firm.
Indicate your availability to participate in the interviews/demonstrations on the proposed
dates as stated in the Schedule section.
B. Vendor Information
1. Describe the Vendor’s business and background
2. Number of years in the business
3. Details about ownership
4. An overview of services offered and qualifications
5. Size of the firm
6. Location(s) of offices. If multiple, please identify which will be the primary for our
account.
7. Primary contact information for the company including contact name(s) and title(s),
mailing address(s), phone number(s), and email address(s). Complete Section VI,
Vendor Statement.
C. Scope of Proposal
1. Provide a detailed narrative of the services proposed if awarded the contract per the
scope above. The narrative should include any options that may be beneficial for the
City to consider.
2. Describe how the project would be managed and who would have primary
responsibility for its timely and professional completion. Include a description
regarding how the analysis will be performed for the various identified areas
identified, the methods and assumptions used, and the limitations of the analysis.
3. Describe the methods and timeline of communication your firm will use with the
City’s Project Manager and other parties.
4. Identify what portion of work, if any, may be subcontracted.
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D. Firm Capability
Provide relevant information regarding previous experience related to this or similar
Projects, to include the following:
1. Provide an overview of your firm’s experience in professional
architectural/engineering services for governmental and shop facilities, as
described in the RFP.
2. State the team’s commitment to, and experience with, integrated, high-
performance buildings and sustainable design. Provide a minimum of three (3)
similar projects completed within the past 5 years that involve the staff proposed
to work on this project. Include the Owner’s name, title of project, contract price,
contact name, email and phone number, sub-consultants on the team and a brief
description of the work and any change orders. Projects shall feature workable,
cost-effective, and sustainable design strategies. Please include a:
• Description of the targets set forth by project owners or developed by the design
team in conjunction with the owner.
• Description of the sustainable design features of each project.
• Description of the energy analysis technique(s) used.
• Description of the cost/benefit analysis used for systems and materials selections.
3. Describe the team’s experience with the US Green Building Council’s LEED™ Green
Building Rating System. List the projects completed within the last (5) five years that
the team has submitted to the US Green Building Council for LEED™ certification
and the certification level achieved.
4. References (current contact name, current telephone number and email address)
from a minimum of three similar projects with similar requirements that have been
completed within the past five (5) years and that have involved the staff proposed to
work on this project. Provide a description of the work performed and the
dates/timeframes in which services were provided for the referenced user or client.
The Proposer authorizes the City to verify any and all information contained in the
submittal from references contained herein and hereby releases all those concerned
providing information as a reference from any liability in connection with any
information they give.
E. Assigned Personnel
1. Provide an Organization Chart/Proposed Project Team containing the names of all
key personnel and sub consultants, with titles, and their specific task.
2. List of Project Personnel: This list should include the identification of the contact
person with primary responsibility for this Agreement, the personnel proposed for this
Agreement, and any supervisory personnel, including partners and/or sub
consultants, and their individual areas of responsibility.
3. A resume for each professional and technical person assigned to the Agreement,
including partners and/or sub consultants, shall be submitted. Please limit resumes
to one page.
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4. Describe the availability of project personnel to participate in this project in the
context of the contractor firm’s other commitments.
5. Describe any unique capabilities/experience the proposed key staff will bring to this
project. How will their experience benefit this project?
F. Availability
1. Can the work be completed in the necessary timeframe, with target start and
completion dates met?
2. Are other qualified personnel available to assist in meeting the project schedule if
required?
3. Is the project team available to attend meetings as required by the Scope of Work?
4. Provide an outline of the schedule for completing tasks.
5. Describe the methods and timeline of communication your firm will use with the
City’s Project Manager and other parties.
G. Sustainability/TBL Methodology
In concise terms (no more than two pages), please describe how your organization strives
to be sustainable. Address how your firm incorporates Triple Bottom Line (TBL) into the
workplace. See Section V: Review and Assessment for additional information.
If possible, please highlight areas of opportunity in the project where sustainability could
be applied and/or improved.
H. Cost and Work Hours
Reasonable expenses will be reimbursable as per the attached Fort Collins Expense
Guidelines exhibit in the Sample Agreement. Vendor will be required to provide original
receipts to the City for all reimbursable expenses.
In your response to this proposal, please provide the following:
1. Estimated Hours by Task: Provide estimated hours for each proposed task by job
title and employee name, including the time required for meetings, conference calls,
etc.
2. Cost by Task: Provide the cost of each task identified in the Scope of Proposal –
Section II. Provide a total not-to-exceed figure for the Scope of Proposal. Price all
additional services/deliverables separately.
3. Schedule of Rates: Provide a schedule of billing rates by category of employee and
job title to be used during the term of the Agreement. This fee schedule will be firm
for at least one (1) year from the date of the Agreement. The fee schedule will be
used as a basis for determining fees should additional services be necessary.
Include a per meeting rate in the event additional meetings are needed. A fee
schedule for sub-consultants, if used, shall be included.
4. All direct costs (i.e., travel, printing, postage, etc.) specifically attributed to the project
and not included in the billing rates must be identified. Travel expenses may be
reimbursable as per the Fort Collins Expense Guidelines. Vendor will be required to
provide original receipts to the City for all travel expenses.
RFP 9075 Architectural Services for 835 Wood St. CNG Shop Addition Page 14 of 28
I. Additional Information
Provide any information that distinguishes Vendor from its competition and any additional
information applicable to this RFP that might be valuable in assessing Vendor’s proposal.
Explain any concerns Vendor may have in maintaining objectivity in recommending the
best solution. All potential conflicts of interest must be disclosed.
Exceptions to the Scope of Services and City Agreement (a sample of which is
attached in Section VII) shall be documented.
RFP 9075 Architectural Services for 835 Wood St. CNG Shop Addition Page 15 of 28
V. REVIEW AND ASSESSMENT CRITERIA
A. Proposal and Interview Criteria
Vendors will be evaluated on the following criteria. These criteria will be the basis for
review and assessment of the written proposals and optional interview session. At the
discretion of the City, interviews of the top-rated Vendors may be conducted.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating,
and 5 being an outstanding rating.
WEIGHTING
FACTOR QUALIFICATION STANDARD
2.0 Scope of Proposal
Does the proposal address all elements of the RFP?
Does the proposal show an understanding of the project
objectives, methodology to be used and
results/outcomes required by the project? Are there
any exceptions to the specifications, Scope of Work, or
agreement?
2.0 Assigned Personnel
Do the persons who will be working on the project have
the necessary skills and qualifications to design high
energy-performance small office buildings and shop
spaces to meet LEED Gold and Net Zero Standards?
Are sufficient people of the requisite skills and
qualifications assigned to the project?
1.0 Availability
Can the work be completed in the necessary time? Can
the target start and completion dates be met? Are other
qualified personnel available to assist in meeting the
project schedule if required? Is the project team
available to attend meetings as required by the Scope
of Work?
2.0 Sustainability/TBL
Methodology
Does the firm demonstrate how they will incorporate
sustainability and the Triple Bottom Line into this
project? How will these services help the City achieve
their Climate Action Plan goals?
2.0
Cost and
Work Hours
Does the proposal included detailed cost break-down
for each cost element as applicable and are the line-
item costs competitive? Do the proposed cost and work
hours compare favorably with the Project Manager's
estimate? Are the work hours presented reasonable for
the effort required by each project task or phase?
1.0 Firm Capability
Does the firm have the resources, financial strength,
capacity and support capabilities required to
successfully complete the project on-time and in-
RFP 9075 Architectural Services for 835 Wood St. CNG Shop Addition Page 16 of 28
budget? Has the firm successfully completed previous
projects of this type and scope?
Definitions
Sustainable Purchasing is a process for selecting products or services that have a lesser
or reduced negative effect on human health and the environment when compared with
competing products or services that serve the same purpose. This process is also known
as “Environmentally Preferable Purchasing” (EPP), or “Green Purchasing”.
The Triple Bottom Line (TBL) is an accounting framework that incorporates three
dimensions of performance: economic, or financial; environmental, and social. The
generally accepted definition for TBL is that it “captures the essence of sustainability by
measuring the impact of an organization’s activities on the world…including both its
profitability and shareholders values and its social, human, and environmental capital.”
B. Reference Evaluation Criteria
Prior to award, the Project Manager will check references using the following criteria.
Negative responses from references may impact the award determination.
CRITERIA STANDARD QUESTIONS
Overall Performance Would you hire this Vendor again? Did they show
the skills required by this project?
Timetable
Was the original Scope of Work completed within the
specified time? Were interim deadlines met in a
timely manner?
Completeness
Was the Vendor responsive to client needs; did the
Vendor anticipate problems? Were problems solved
quickly and effectively?
Budget Was the original Scope of Work completed within the
project budget?
Job Knowledge
If a study, did it meet the Scope of Work?
If Vendor administered a construction contract, was
the project functional upon completion and did it
operate properly? Were problems corrected quickly
and effectively?
RFP 9075 Architectural Services for 835 Wood St. CNG Shop Addition Page 17 of 28
VI. VENDOR STATEMENT
Vendor hereby acknowledges receipt of the City of Fort Collins Request for Proposal and
acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and
other provisions set forth in the RFP. Additionally, Vendor hereby makes the following
representations to City:
a. All of the statements and representations made in this proposal are true to the best of the
Vendor’s knowledge and belief.
b. Vendor commits that it is able to meet the terms provided in this proposal.
c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof.
d. Vendor further agrees that the method of award is acceptable.
e. Vendor also agrees to complete the proposed Agreement with the City of Fort Collins
within 30 days of notice of award. If contract is not completed and signed within 30 days,
City reserves the right to cancel and award to the next highest rated firm.
f. Vendor acknowledge receipt of addenda.
Legal Firm Name:
Physical Address:
Remit to Address:
Phone:
Name of Authorized Agent of Firm:
Signature of Authorized Agent:
Primary Contact for Project:
Title: Email Address:
Phone: Cell Phone:
NOTE: VENDOR STATEMENT IS TO BE SIGNED & RETURNED WITH YOUR PROPOSAL.
Professional Services Agreement
Page 18 of 28
VII. SAMPLE AGREEMENT (FOR REFERENCE ONLY – DO NOT SIGN )
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and , hereinafter referred to as the "Professional".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in accordance with the
scope of services attached hereto as Exhibit A, consisting of ( ) page(s), and
incorporated herein by this reference. Irrespective of references in Exhibit A to certain
named third parties, the Professional shall be solely responsible for performance of all duties
hereunder.
2. The Work Schedule. [Optional] The services to be performed pursuant to this Agreement
shall be performed in accordance with the Work Schedule attached hereto as Exhibit B,
consisting of ( ) page(s), and incorporated herein by this reference.
3. Contract Period. This Agreement shall commence , 20 , and shall continue in
full force and effect until , 20 , unless sooner terminated as herein provided. In
addition, at the option of the City, the Agreement may be extended for additional one year
periods not to exceed four (4) additional one year periods. Renewals and pricing changes
shall be negotiated by and agreed to by both parties. Written notice of renewal shall be
provided to the Professional and mailed no later than thirty (30) days prior to contract end.
4. Early Termination by City. Notwithstanding the time periods contained herein, the City may
terminate this Agreement at any time without cause by providing written notice of termination
to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the
termination date contained in said notice unless otherwise agreed in writing by the parties.
All notices provided under this Agreement shall be effective when mailed, postage prepaid
and sent to the following addresses:
Professional: City: Copy to:
Attn:
City of Fort Collins
Attn:
PO Box 580
Fort Collins, CO 80522
City of Fort Collins
Attn: Purchasing Dept.
PO Box 580
Fort Collins, CO 80522
In the event of any such early termination by the City, the Professional shall be paid for
services rendered prior to the date of termination, subject only to the satisfactory
Professional Services Agreement
Page 19 of 28
performance of the Professional's obligations under this Agreement. Such payment shall be
the Professional's sole right and remedy for such termination.
5. Design, Project Indemnity and Insurance Responsibility. The Professional shall be
responsible for the professional quality, technical accuracy, timely completion and the
coordination of all services rendered by the Professional, including but not limited to designs,
plans, reports, specifications, and drawings and shall, without additional compensation,
promptly remedy and correct any errors, omissions, or other deficiencies. The Professional
shall indemnify, save and hold harmless the City, its officers and employees in accordance
with Colorado law, from all damages whatsoever claimed by third parties against the City;
and for the City's costs and reasonable attorney’s fees, arising directly or indirectly out of
the Professional's negligent performance of any of the services furnished under this
Agreement. The Professional shall maintain insurance in accordance with Exhibit ,
consisting of one (1) page, attached hereto and incorporated herein.
6. Compensation. [Use this paragraph or Option 1 below.] In consideration of the services
to be performed pursuant to this Agreement, the City agrees to pay the Professional a fixed
fee in the amount of ($ ) plus reimbursable direct costs. All such fees and costs
shall not exceed ($ ) in accordance with Exhibit , consisting of
( ) page(s), attached hereto and incorporated herein. Monthly partial payments based
upon the Professional's billings and itemized statements are permissible. The amounts of
all such partial payments shall be based upon the Professional's City-verified progress in
completing the services to be performed pursuant hereto and upon the City's approval of
the Professional's actual reimbursable expenses. Final payment shall be made following
acceptance of the Work by the City. Upon final payment, all designs, plans, reports,
specifications, drawings, and other services rendered by the Professional shall become the
sole property of the City.
7. Compensation. [Option 1] In consideration of the services to be performed pursuant to this
Agreement, the City agrees to pay the Professional on a time and reimbursable direct cost
basis in accordance with Exhibit , consisting of ( ) page(s), attached
hereto and incorporated herein, with maximum compensation (for both Professional's time
and reimbursable direct costs) not to exceed ($ ). Monthly partial payments
based upon the Professional's billings and itemized statements of reimbursable direct costs
are permissible. The amounts of all such partial payments shall be based upon the
Professional's City-verified progress in completing the services to be performed pursuant
hereto and upon the City's approval of the Professional's reimbursable direct costs. Final
payment shall be made following acceptance of the Work by the City. Upon final payment,
all designs, plans, reports, specifications, drawings and other services rendered by the
Professional shall become the sole property of the City.
8. License. Upon execution of this Agreement, the Professional grants to the City an
irrevocable license to use any and all sketches, drawings, specifications, designs,
blueprints, data files, calculations, studies, analysis, renderings, models and other Work
Order deliverables (the “Instruments of Service”), in any form whatsoever and in any
Professional Services Agreement
Page 20 of 28
medium expressed, for purposes of constructing, using, maintaining, altering and adding to
the project, provided that the City substantially performs its obligations under the
Agreement. The license granted hereunder permits the City and third parties reasonably
authorized by the City to reproduce applicable portions of the Instruments of Service for use
in performing services or construction for the project. In addition, the license granted
hereunder shall permit the City and third parties reasonably authorized by the City to
reproduce and utilize the Instruments of Service for similar projects, provided however, in
such event the Professional shall not be held responsible for the design to the extent the
City deviates from the Instruments of Service. This license shall survive termination of the
Agreement by default or otherwise.
9. City Representative. The City will designate, prior to commencement of work, its project
representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. All requests for contract interpretations,
change orders, and other clarification or instruction shall be directed to the City
Representative.
10. Project Drawings. Upon request and before final payment, the Professional shall provide
the City with reproducible drawings of the project containing accurate information on the
project as constructed. Drawings shall be of archival quality, prepared on stable mylar base
material using a non-fading process to provide for long storage and high quality
reproduction. "CD" disc of the as-built drawings shall also be submitted to the owner in and
AutoCAD version no older then the established City standard. The Professional
acknowledges the City is a governmental entity subject to the Colorado Open Records Act,
C.R.S. §§ 24-72-200.1, et seq. (the “CORA”), and documents in the City’s possession may
be considered public records subject to disclosure under the CORA.
11. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement
and every thirty (30) days thereafter, Professional is required to provide the City
Representative with a written report of the status of the work with respect to the Scope of
Services, Work Schedule, and other material information. Failure to provide any required
monthly report may, at the option of the City, suspend the processing of any partial payment
request.
12. Independent Contractor. The services to be performed by Professional are those of an
independent contractor and not of an employee of the City of Fort Collins. The City shall
not be responsible for withholding any portion of Professional's compensation hereunder for
the payment of FICA, Workers' Compensation, other taxes or benefits or for any other
purpose.
13. Subcontractors. The Professional may not subcontract any of the Work set forth in the
Exhibit A, Statement of Work without the prior written consent of the city, which shall not be
unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of
the City), then the following provisions shall apply: (a) the subcontractor must be a reputable,
qualified firm with an established record of successful performance in its respective trade
Professional Services Agreement
Page 21 of 28
performing identical or substantially similar work, (b) the subcontractor will be required to
comply with all applicable terms of this Agreement, (c) the subcontract will not create any
contractual relationship between any such subcontractor and the City, nor will it obligate the
City to pay or see to the payment of any subcontractor, and (d) the Work of the subcontractor
will be subject to inspection by the City to the same extent as the Work of the Professional.
The Professional shall require all subcontractors performing Work hereunder to maintain
insurance coverage naming the City as an additional insured under this Agreement of the
type and with the limits specified within Exhibit “C”, consisting of one (1) page attached
hereto and incorporated herein by this reference. The Professional shall maintain a copy of
each subcontract’s certificate evidencing the required insurance. Upon request, the
Professional shall promptly provide the City with a copy of such certificate(s).
14. Personal Services. It is understood that the City enters into the Agreement based on the
special abilities of the Professional and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written
consent of the City.
15. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications,
reports, and incidental work or materials furnished hereunder shall not in any way relieve
the Professional of responsibility for the quality or technical accuracy of the Work. The City's
approval or acceptance of, or payment for, any of the services shall not be construed to
operate as a waiver of any rights or benefits provided to the City under this Agreement.
16. Default. Each and every term and condition hereof shall be deemed to be a material element
of this Agreement. In the event either party should fail or refuse to perform according to the
terms of this agreement, such party may be declared in default.
17. Remedies. In the event a party has been declared in default, such defaulting party shall be
allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement
and seek damages; (b) treat the Agreement as continuing and require specific performance;
or (c) avail himself of any other remedy at law or equity. If the non-defaulting party
commences legal or equitable actions against the defaulting party, the defaulting party shall
be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees
and costs incurred because of the default.
18. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors,
heirs, personal representatives, successors and assigns of said parties.
19. Law/Severability. The laws of the State of Colorado shall govern the construction,
interpretation, execution and enforcement of this Agreement. In the event any provision of
Professional Services Agreement
Page 22 of 28
this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction,
such holding shall not invalidate or render unenforceable any other provision of this
Agreement.
20. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et.
seq., the Professional represents and agrees that:
a. As of the date of this Agreement:
1. The Professional does not knowingly employ or contract with an illegal alien who will
perform work under this Agreement; and
2. The Professional will participate in either the e-Verify program created in Public Law
208, 104th Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of Homeland
Security (the “e-Verify Program”) or the Department Program (the “Department
Program”), an employment verification program established pursuant to Section 8-
17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired
employees to perform work under this Agreement.
b. The Professional shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this
Agreement.
c. The Professional is prohibited from using the e-Verify Program or Department Program
procedures to undertake pre-employment screening of job applicants while this
Agreement is being performed.
d. If the Professional obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, the
Professional shall:
1. Notify such subcontractor and the City within three days that the Professional has
actual knowledge that the subcontractor is employing or contracting with an illegal
alien; and
2. Terminate the subcontract with the subcontractor if within three days of receiving the
notice required pursuant to this section the subcontractor does not cease employing
or contracting with the illegal alien; except that the Professional shall not terminate
the contract with the subcontractor if during such three days the subcontractor
provides information to establish that the subcontractor has not knowingly employed
or contracted with an illegal alien.
e. The Professional shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the “Department”) made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the
authority established in Subsection 8-17.5-102 (5), C.R.S.
Professional Services Agreement
Page 23 of 28
f. If the Professional violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If
this Agreement is so terminated, the Professional shall be liable for actual and
consequential damages to the City arising out of the Professional’s violation of
Subsection 8-17.5-102, C.R.S.
g. The City will notify the Office of the Secretary of State if the Professional violates this
provision of this Agreement and the City terminates the Agreement for such breach.
21. Special Provisions. Special provisions or conditions relating to the services to be performed
pursuant to this Agreement are set forth in Exhibit - Confidentiality, consisting of one
(1) page, attached hereto and incorporated herein by this reference.
Professional Services Agreement
Page 24 of 28
THE CITY OF FORT COLLINS, COLORADO
By:
Gerry Paul
Purchasing Director
DATE:
ATTEST:
APPROVED AS TO FORM:
PROFESSIONAL'S NAME
By:
Printed:
Title:
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
Professional Services Agreement
Page 25 of 28
EXHIBIT A
SCOPE OF SERVICES
Official Purchasing Document
Last updated 10/2017
Professional Services Agreement
Page 26 of 28
EXHIBIT
(BID SCHEDULE/COMPENSATION)
Official Purchasing Document
Last updated 10/2017
Professional Services Agreement
Page 27 of 28
EXHIBIT
INSURANCE REQUIREMENTS
1. The Professional will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing Work
under this bid, the Professional shall furnish the City with certificates of insurance
showing the type, amount, class of operations covered, effective dates and date of
expiration of policies, and containing substantially the following statement:
“The insurance evidenced by this Certificate will not reduce coverage or limits and
will not be cancelled, except after thirty (30) days written notice has been received
by the City of Fort Collins.”
In case of the breach of any provision of the Insurance Requirements, the City, at its
option, may take out and maintain, at the expense of the Professional, such insurance
as the City may deem proper and may deduct the cost of such insurance from any
monies which may be due or become due the Professional under this Agreement. The
City, its officers, agents and employees shall be named as additional insureds on the
Professional 's general liability and automobile liability insurance policies for any claims
arising out of Work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Professional shall maintain
during the life of this Agreement for all of the Professional's employees engaged in
Work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Professional shall maintain during the
life of this Agreement such commercial general liability and automobile liability
insurance as will provide coverage for damage claims of personal injury, including
accidental death, as well as for claims for property damage, which may arise
directly or indirectly from the performance of Work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less
than $1,000,000 combined single limits for bodily injury and property damage.
In the event any Work is performed by a subcontractor, the Professional shall be
responsible for any liability directly or indirectly arising out of the Work performed
under this Agreement by a subcontractor, which liability is not covered by the
subcontractor's insurance.
C. Errors & Omissions. The Professional shall maintain errors and omissions
insurance in the amount of $1,000,000.
Official Purchasing Document
Last updated 10/2017
Professional Services Agreement
Page 28 of 28
EXHIBIT
CONFIDENTIALITY
IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to
this Agreement (the “Agreement”), the Professional hereby acknowledges that it has been
informed that the City has established policies and procedures with regard to the handling of
confidential information and other sensitive materials.
In consideration of access to certain information, data and material (hereinafter individually and
collectively, regardless of nature, referred to as “information”) that are the property of and/or relate
to the City or its employees, customers or suppliers, which access is related to the performance
of services that the Professional has agreed to perform, the Professional hereby acknowledges
and agrees as follows:
That information that has or will come into its possession or knowledge in connection with the
performance of services for the City may be confidential and/or proprietary. The Professional
agrees to treat as confidential (a) all information that is owned by the City, or that relates to the
business of the City, or that is used by the City in carrying on business, and (b) all information
that is proprietary to a third party (including but not limited to customers and suppliers of the City).
The Professional shall not disclose any such information to any person not having a legitimate
need-to-know for purposes authorized by the City. Further, the Professional shall not use such
information to obtain any economic or other benefit for itself, or any third party, except as
specifically authorized by the City.
The foregoing to the contrary notwithstanding, the Professional understands that it shall have no
obligation under this Agreement with respect to information and material that (a) becomes
generally known to the public by publication or some means other than a breach of duty of this
Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the
request for such disclosure is proper and the disclosure does not exceed that which is required.
In the event of any disclosure under (b) above, the Professional shall furnish a copy of this
Agreement to anyone to whom it is required to make such disclosure and shall promptly advise
the City in writing of each such disclosure.
In the event that the Professional ceases to perform services for the City, or the City so requests
for any reason, the Professional shall promptly return to the City any and all information described
hereinabove, including all copies, notes and/or summaries (handwritten or mechanically
produced) thereof, in its possession or control or as to which it otherwise has access.
The Professional understands and agrees that the City’s remedies at law for a breach of the
Professional’s obligations under this Confidentiality Agreement may be inadequate and that the
City shall, in the event of any such breach, be entitled to seek equitable relief (including without
limitation preliminary and permanent injunctive relief and specific performance) in addition to all
other remedies provided hereunder or available at law.
Suggested location
for CNG Shop
Available space to
replace parking
ATTACHMENT 1 - 835 Wood St. CNG Shop Expansion