HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9191771 (2)City of Fort Collins
SharePoint Online and Teams
Implementation
Statement of Work
September 9, 2019
6251 Greenwood Plaza Blvd, Suite 100, Greenwood village, CO 80111
303-524-1173 | prosum.com
DocuSign Envelope ID: 65A30095-CB62-460D-AE13-63A97FB3435A
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Contents
1. Engagement Overview ....................................................................................... 3
2. Qualifications .................................................................................................... 4
3. Approach and Scope .......................................................................................... 7
4. Deliverables ..................................................................................................... 9
5. Project Management ......................................................................................... 10
6. Prosum Project Team Members .......................................................................... 11
7. Estimated Cost and Timeline.............................................................................. 12
8. Other Terms .................................................................................................... 13
9. Assumptions and Client Responsibilities .............................................................. 14
10. Change Order .................................................................................................. 16
11. Acceptance ...................................................................................................... 17
DocuSign Envelope ID: 65A30095-CB62-460D-AE13-63A97FB3435A
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1. Engagement Overview
City of Fort Collins (hereafter referred to as “The City” or "Client") currently
provides collaboration and document sharing services to their organization with
SharePoint 2010 on-premises. For the past two years, The City has been
deploying various elements of Microsoft’s Office 365 Suite, including Exchange
Online, Office 2016, and OneDrive. In addition, The City has recently rolled out a
limited pilot of Microsoft Teams (Teams). As part of the continued rollout of
Office 365, the City of Fort Collins is now requesting assistance with a best
practices implementation of SharePoint Online (SPO), the migration of select
SharePoint 2010 sites to SPO, and moving Teams from pilot status to production.
Prosum is therefore proposing a SharePoint Online and Teams Implementation
engagement which will focus on the following:
Reviewing the current SharePoint 2010 environment and requirements
Developing a governance model
Prioritizing and selecting certain SharePoint sites for migration to the cloud
Designing the SharePoint site structure, taxonomy, and templates
Building out the SharePoint Online site in alignment with:
o The City’s requirements
o Industry best practices
Migrating select sites to SharePoint Online
Reviewing existing Team sites and assisting with broader rollout
Knowledge Transfer to The City’s IT Staff, including best practices and
settings for Teams/SharePoint Online security
At the conclusion of this engagement, the City should expect a functional
SharePoint Online environment with an underlying governance model to ensure
broad adoption in a secure fashion. Certain on premises sites will be migrated by
Prosum, and the City will be provided with the process and tools to migrate any
remaining sites and content, if desired. In addition, the City can expect an
implementation of Teams based on best practices and solid governance.
The following Statement of Work outlines the scope, estimated costs and timeline
for this SharePoint Online and Teams Implementation engagement.
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2. Qualifications
The following outlines several key reasons that Prosum is particularly well qualified to
assist with this SharePoint Online and Teams Implementation project:
Microsoft Gold Managed Partner:
In addition to being a Gold certified partner with Microsoft, Prosum is one of an
exclusive group of service providers in the Los Angeles area to have obtained ‘Managed
Partner’ status with Microsoft. The 'Managed Partner' designation is reserved partners
in Southern California who have strong knowledge of Microsoft technologies, proven
excellence in the implementation of these technologies, and high customer satisfaction
ratings. Managed Partners enjoy a direct relationship with the local Microsoft channel
and technical teams. In addition, Prosum has ties with a number of key personnel and
Management in Redmond, Washington. Members of the Team have been selected to
work with the Microsoft product teams on current and future Microsoft technology. This
helps us guide our customers toward solutions which will not only meet their needs
today, but will also be positioned to blend with technology advancements from
Microsoft in the future.
Prosum’s strong relationship with Microsoft will benefit the City in a variety of ways:
• Prosum is well versed in Microsoft’s technology roadmap and has early access
to information and product enhancements relevant to this project.
• Prosum can leverage the Microsoft product groups directly for guidance,
troubleshooting, or access to special programs.
• Prosum has access to more direct channels for technical support that are not
available to partners of lower status.
• Prosum has direct access to, and works alongside, local Southern California
Microsoft Technical Specialists.
• Prosum enjoys the support of the local Southern California Microsoft Channel
team and product groups.
All of the above enhances the chances for success on this project, lowers overall risk,
and increases the rate and volume of Microsoft resources that can be applied to the
project if necessary.
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In addition, Prosum has earned the right to participate in the following merit-based
Microsoft programs:
• Gold or Silver Competencies in:
Collaboration and Content (SharePoint and Teams)
Cloud Productivity (Office 365)
Cloud Platform (Azure)
Enterprise Mobility Management (Security)
Data Center (Active Directory, Virtualization and Systems Management)
Devices and Deployment (System Center)
Data Platform (Database)
Messaging (Exchange + Teams)
• Microsoft Certifications: Prosum employees have over 60 certifications,
primarily related to Microsoft Technologies and Project Management. Microsoft
certifications include:
MCSE MCPS MCSA
MCSAS MCSES MCSAM
MCSEM MCNPS MCITP
MCTS MCPSI MCAD
MCSD
• Virtual Technical Specialist Program (VTSP): several Prosum architects are
Virtual Technical Specialists (now called P-Sellers) who accompany Microsoft
team members on customer meetings to provide technical expertise. Prosum
VTSPs have Microsoft issued badges and enjoy access to Microsoft internal
resources and systems.
Expertise in related areas critical to project success:
In addition to SharePoint and Teams, the Prosum team members are also
proficient in the following related technologies
Active Directory (Including ADFS & Azure Active Directory)
All elements of Office 365
Databases
Business Intelligence and Dashboards
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Workflows and forms
.NET custom application development
Project Management methodologies (Scrum, Agile and Waterfall)
• Microsoft Partner Awards:
US West Region Southwest Area Winning on Value Award
Southern California Customer Satisfaction Award
US West Region Southwest Area Teamwork Award
US West Region Marketing Excellence Award
Southwest Area Southern California SMS&P General Manager Award
• Core Expertise in Project Management:
Prosum has a proven track record in successfully managing our own projects,
due in part to the fact that we have an entire Consulting Practice devoted to
this area: Enterprise Portfolio and Project Management (EPPM). This practice
consults to other companies on everything from “big picture” enterprise wide
Portfolio Management topics (i.e. helping companies set up a PMO and
determining how to select, prioritize, and track projects) to more “hands on”
work, helping companies deliver mission critical projects on-time and on-
budget. In addition to being well versed on Project Management
methodologies, tools, templates and best practices, Prosum also has a large
pool of certified PM resources. The result is core expertise in Project
Management that is leveraged to ensure we manage our projects in a way that
maximizes efficiency and value, and minimizes risk.
Prosum embraces a number of industry-standard project management
methodologies and frameworks including:
Methodologies & Standards Agile, Scrum, SDLC, SOE, Waterfall, ITIL, PCI
Compliance, Microsoft Solutions Framework
(MSF), and Agile Scaled Agile Framework
(SAFe).
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3. Approach and Scope
In support of this SharePoint Online and Teams Implementation project, Prosum
will begin by meeting with stakeholders to perform a rapid assessment of the
current state, validate key requirements and business drivers, and discuss the
desired future state environment. Prosum will provide guidance related to
permissions, security and governance models which will be used to configure the
future state SharePoint Online environment and determine user access. Prosum
will also assist the City in selecting and prioritizing certain SharePoint 2010 sites
and associated content for migration to SPO. A migration tool will be selected
based on requirements, and a migration methodology and plan will be developed
for the City to review. Wireframe mockups of the home page and departmental
templates will be developed along with the site structure, hierarchy and navigation.
Once consensus is reached on the design, Prosum will develop a project plan for
the implementation of the SharePoint Online environment and the migration of
selected sites and content.
Prosum will then build out and configure the SharePoint Online environment and
conduct migrations, ensuring the migration process is well documented. Upon
completion of testing to confirm the desired functionality, Prosum will conduct
Knowledge Transfer to City IT staff regarding both the migration process, as well
as administration of the SPO environment. At this point, the City will be
empowered to migrate additional content over time, if desired.
In conjunction with the SharePoint assessment, Prosum will also review the
Microsoft Teams pilot which is in progress, align it with the new governance model
and make additional recommendations for consideration before the broader rollout.
Anticipated Prosum tasks related to this SharePoint Online and Teams
Implementation project include but are not limited to the following:
Phase 1: Inventory and Rapid Assessment
1. Kickoff Meeting with IT Staff and project sponsors
2. Assess Existing SharePoint Environment
o Define SharePoint Farm Inventory
o Existing sites, lists and libraries inventory
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o Permissions Inventory
o Security and sharing settings
o Customizations including Workflows, forms, solutions inventory
o Inventory Report
3. Review existing Teams Pilot
o Office 365 Groups
o List of Teams and Channels
o Existing Content
o Permissions including Public or Private Groups
o Templates
Phase 2: Requirements Capture and Design based on Microsoft Best Practices
1. Gather Requirements and Design elements
o Capture requirements on new Taxonomy
o Capture requirements on navigation
o Confirm home page and sites content requirements (up to 5
departments)
o Capture requirements on Security matrix
o Capture requirements on site/content metadata
o Capture Requirements on Intranet Search
o Determine the Migration and Roll-Out Approach
2. Discuss Governance model
o Including security, sharing, privacy
3. Determine/Prioritize Sites to Migrate
4. Conduct Migration Mapping
5. Develop Design
o Document High Level Requirements
o Develop Security Matrix
o Create Wireframes (including home page and up to 5 departments
o Discuss content strategy
6. Document Migration mapping, plan and estimate
7. Discuss plans for Teams rollout
o Discuss feedback and recommendations from Teams review
o Develop approach for SharePoint/Teams integration
Phase 3: Office 365 Intranet Implementation
1. Setup information architecture based on Office 365 Intranet Best Practices
and requirements
2. Implement and configure SharePoint Online
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o Site Classification and creation
o Site Hierarchy
o Site Navigation
o Site Security
o Content Classification
o Site Search
3. Implementation of Home Page and up to 5 Department sites
Phase 4: Content Migration
1. Conduct site and content migrations
o Configure Share-gate tool to determine content source and
destination
o Perform Dry-Run migration
o Perform Dry-Run Migration remediation
o Perform Production Migration
o Perform Production Migration remediation
Phase 5: Go-Live on SharePoint Online
1. Conduct training for Content Owners
o Up to 4 sessions, 2 hours per session
2. Provide supporting reference material
o Links to publicly available Microsoft guidance
3. Post Production support (up to 8 hours of support)
4. Deliverables
Prosum will create the following documents for this project from the
aforementioned scope:
Inventory Report
o List of content for migration
o Confirm content size
o Generate list of sites, lists and libraries
o Generate site and content permissions
o Identify any complexities and/or blockers
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Migration Plan and Estimates
o List high-level migration plan and dates
o Migration estimates
o Migration mapping
Functional Wireframe for SharePoint Home Page and up to 5 departments
Design Document (List of High Level Business requirements)
o Includes Governance framework and high level business requirements
o Teams + Sites Taxonomy + Page Layouts/Templates
o Teams + Sites Navigation
o New Hierarchy
o Teams + Sites Security matrix
o Security and sharing settings
o Site Content and Metadata
o Site Search
5. Project Management
All projects are handled by our dedicated Project Management Office (PMO). Our
PMO brings core expertise in Project Management that is leveraged to ensure we
manage our projects in a way that maximizes efficiency, value and minimized risk.
Prosum will assign a Project Manager to oversee this effort, ensuring the following
elements are included in project execution:
Project Integration Management
The following will be used to execute project integration during the course of this project.
A central repository for Project Site Archives
Project plan
Project Kickoff review for preliminary scope and timeline
Project Progress Monitoring
In addition to Project Integration Management, the following will be executed:
Change Management:
o The project scope will be reviewed and verified during project
kickoff. During the project, either party may request, in writing,
additions, deletions, or modifications to the services described in this
SOW (“change request”).
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o For all change requests, Prosum will provide the impact of the
change(s) on the project scope, schedule, fees, and expenses.
Time Management
o Defining activities, estimating duration, develop and control
schedules.
PMO will be responsible for tracking budgeted project cost
Quality Management
Communication Management
Issue/Risk Management
o The following general procedure will be used to manage active
project issues and risks during the project:
Identify: Identify and document project issues (current
problems) and risks (potential events that impact the project)
Analyze & Prioritize: Assess the impact and determine the
highest priority risks and issues that will be managed actively
Plan & Schedule: Decide how high-priority risks are to be
managed and assign responsibility for risk management and
issue resolution
Track & Report: Monitor and report the status of risks and
issues and communicate issue resolutions
Control: Review the effectiveness of the risk and issue
management actions
o Active issues and risks will be monitored and reassessed on a weekly
basis. Mutually agreed upon issue escalation and risk management
processes will be defined at the outset of the project.
Project Completion
Escalation Process
The Prosum Project Manager, will work closely with the Customer Project
Manager, Sponsor, and other designees to manage Project issues, risks, and
Change Requests. The standard escalation process for review and approval,
and/or dispute resolution is as follows:
Project Team member (Prosum or Client)
Project Manager (Prosum or Client)
Project Sponsor (Client)
6. Prosum Project Team Members
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The following roles will be provided by Prosum and required for this engagement.
Multiple roles can be held by a single resource.
Role Responsibility
SharePoint Architect(s) Requirements, education, recommendations, and roadmap
development
Account Manager Managing overall client satisfaction, negotiating contract
terms, and acts as the escalation point for client concerns
Project Manager Managing project resources, schedules and timelines
7. Estimated Cost and Timeline
The following table outlines the estimated cost for the scope described in this
document. Estimates are based on our current understanding of project scope,
objectives, and deliverables and are subject to the assumptions above. All work
will be performed on a time and materials basis and the expected project duration
is approximately 12-16 weeks.
Professional Services
Phase / Resource Estimated
Hours
Rate Amount
SharePoint Architect 234 $200 $46,800
Project Manager 60 $150 $ 9,000
TOTAL $55, 800*
Migration Tool
Tool Licensing
Cost
Sharegate $3,995**
*Does not include travel costs, which are estimated to be approximately $3,000. Costs will be pre-approved by
the City. See Assumptions section for additional information.
**Estimate provided is for the City’s information only, and not included as part of this Statement of Work. It is
expected that the City will purchase the software from the reseller of their choice, for use by the City and Prosum
during this project.
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8. Other Terms
Prosum is not liable for any damages or losses suffered by Client due to cyber security
infiltration. Prosum’s liability is limited to actual, direct damages and may not exceed
Prosum’s insurance limits.
1. Indemnity/Insurance.
a. Prosum agrees to indemnify and save harmless the City, its officers, agents and employees
against and from any and all actions, suits, claims, demands or liability of any character
whatsoever brought or asserted for injuries to or death of any person or persons, or damages
to property arising out of, result from or occurring in connection with the performance of any
service hereunder.
b. Prosum shall take all necessary precautions in performing the work hereunder to prevent
injury to persons and property.
c. Without limiting any of Prosum’s obligations hereunder, Prosum shall provide and maintain
insurance coverage naming the City as an additional insured under this Agreement of the
type and with the limits specified within Exhibit A, consisting of one (1) page, attached hereto
and incorporated herein by this reference. Prosum before commencing services hereunder,
shall deliver to the City's Purchasing Director, P. O. Box 580, Fort Collins, Colorado 80522,
one copy of a certificate evidencing the insurance coverage required from an insurance
company acceptable to the City.
2. Law/Severability. The laws of the State of Colorado shall govern the construction interpretation, execution and
enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or
unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable
any other provision of this Agreement.
3. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this
Agreement are set forth in Exhibit B - Confidentiality, consisting of one (1) page, attached hereto and incorporated
herein by this reference.
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9. Assumptions and Client Responsibilities
This Statement of Work was based on the following assumptions. If these
assumptions are discovered to be incorrect after the project is accepted, the project
schedule and/or estimated costs and resources may vary from that provided to
client in the resulting Statement of Work.
Operational Assumptions
1. Prosum shall have the required permissions for systems related to the
project in order to assess them. This may require administrative level
permissions, such as Domain Admins, Exchange Organizational Admin, and
Office 365 Global Admins, as applicable.
2. This estimate assumes that Prosum will work directly on the related
systems, either while onsite or remote. In cases where Prosum must
instruct Client personnel to configure/administer/troubleshoot system, a
change order may be required.
3. Prosum shall be given remote access to relevant systems required to
support the project prior to the project start date, including VPN and/or
remote access methods, software clients, user accounts and configuration
instructions.
4. Clients network is configured to allow access to Office 365 IPs and URLs
(published at https://support.office.com/en-us/article/Office-365-URLs-and-
IP-address-ranges-8548a211-3fe7-47cb-abb1-355ea5aa88a2?ui=en-
US&rs=en-US&ad=US) as necessary to support Office 365 projects, Client
access to Prosum project sites, and provide necessary resources to Prosum
personnel during the project engagement.
5. Resource reservations, including scheduled status meetings and requests
for technical resources to remain on standby status, shall be billed for the
full time of the reservation.
6. Prosum work will be performed on contiguous days during and/or after
work hours, except for work contingent upon Client-assigned tasks which
must be scheduled with the project manager.
7. The majority of professional services will be performed remotely, with 2 -3
onsite visits planned for this project. For onsite visits:
a. Travel expenses will be approved in advance by the City.
b. Prosum will invoice client for reasonable and actual travel related
expenses incurred during the course of this project. Prosum may
coordinate travel through client’s preferred travel services provider, if
needed.
c. Prosum will bill a minimum of six (6) hours for the onsite visit.
8. No hardware or software costs are part of this estimate
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a. We recommend using the Sharegate tool for Assessment and Migration.
This tool will be purchased separately. Here is the link
https://sharegate.com/products/sharegate-desktop/pricing
Project Assumptions
1. The parties will meet during the early phases of the project to prioritize and
select the in-scope sites for migration. Prosum’s participation in the
migration of sites will be limited to what the current budget will permit. For
any lower priority sites which are not migrated by Prosum, a process and
instructions on using the migration tool will be provided to the City so that
they can migrate any remaining sites.
2. Migrations of sites and content will be assumed to be mainly “As Is”, with
no enhancements; However, Prosum may make recommendations for
enhancements which will greatly improve the experience in SharePoint
Online or provide a foundation for future improvements. If said
enhancements are desired by client, but require a significant work effort,
then a Change Order will be required.
3. Site bookmarks will not be migrated, and will have to be recreated by
users.
4. Once migration is completed, the source database will be switched to read-
only and eventually removed.
5. Client will review and sign off on the all design and planning deliverables
before the Intranet Implementation can commence.
6. In order to adhere to project budget and timelines, SharePoint Online
requirements gathering sessions will be limited to 6 sessions of 2 hours per
session each, for up to 5 departments and 1 Home Page.
7. AD Sync between client's on-prem Active Directory and O365 tenant should
be in place before any migrations can begin. Also, the licenses should
already be assigned to the users by the client in O365 tenant.
8. The following are explicitly out of scope:
a. Business Intelligence Setup, configuration or integration of any type
b. Migration from sources other than existing on prem SharePoint 2010
c. Theme and branding work (Client to provide all artwork and
graphics)
d. Custom Forms and workflows
e. External connectors and 3rd party apps
f. Customizations beyond what can be accomplished “out of the box”.
g. Set up of Office 365 tenant or any other Office 365 workloads other
than Teams and SharePoint Online
h. Training documentation
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i. Apps obtained from the Microsoft store or other sources
9. Go-Live Support is not to exceed 8 hours. Additional Post-Production support
is out of scope, but can be authorized in writing (email is acceptable) at the
prevailing hourly rates.
10. For the project timeline of 12-16 weeks, project cadence is budgeted at two
30-minute meetings a week to discuss project status update and blockers.
Should these requirements change by request of the client, Prosum shall bill
the excess hours on a Time and Materials basis, at the effective hourly rate.
Client Responsibilities
The following client responsibilities are assumed in the creation of this Statement
of Work. If client fails to meet any of the following responsibilities, Prosum
reserves the right to modify the scope or schedule of services as defined in this
Statement of Work. Client is responsible for providing to the Prosum team, in a
timely manner, the following resources and information required to complete the
tasks in this Statement of Work:
1. Client will provide to Prosum credentials with all necessary permissions and
remote access prior to project commencement.
2. Client shall provide relevant resources in status meetings to provide
information and feedback required by the project. Furthermore, Client
agrees to reserve technical resource time to attend status meetings.
3. Client is responsible for procurement of any hardware, software and/or
licenses required by the project, as necessary.
4. Client is responsible for user acceptance testing.
5. Client shall not implement changes to the environment that negatively
impact the project without prior scheduling with Prosum.
10. Change Order
Once the Statement of Work has been signed, any modifications to the scope
described herein will require a change order. A change order will define new
requirements and impact on delivery time and cost.
[This section intentionally blank. Signature page follows]
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11. Acceptance
This document will be deemed accepted upon receipt of a signed copy thereof.
Contents of this document supersede all other documents related to the services
described herein. If this document correctly states our agreement, please sign
below and return to Prosum.
Agreed and accepted,
City of Fort Collins Authorized Officer Prosum Authorized Officer
Name: _________________________ Name: _____________ ________
Signature: _______________________ Signature: ____________________
Title: ___________________________ Title: ________________________
Date: ___________________________ Date: ________________________
DocuSign Envelope ID: 65A30095-CB62-460D-AE13-63A97FB3435A
James Obukhovsky
10/17/2019
Director, Consulting
Gerry Paul
10/17/2019
Purchasing Director
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EXHIBIT A
INSURANCE REQUIREMENTS
1. Prosum will provide, from insurance companies acceptable to the City, the insurance coverage designated
hereinafter and pay all costs. Before commencing work under this bid, Prosum shall furnish the City with
certificates of insurance showing the type, amount, class of operations covered, effective dates and date of
expiration of policies, and containing substantially the following statement:
“The insurance evidenced by this Certificate will not reduce coverage or limits and will not be
cancelled, except after thirty (30) days written notice has been received by the City of Fort Collins.”
In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and
maintain, at the expense of Prosum such insurance as the City may deem proper and may deduct the cost of
such insurance from any monies which may be due or become due Prosum under this Agreement. The City,
its officers, agents and employees shall be named as additional insureds on Prosum’s general liability and
automobile liability insurance policies for any claims arising out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. Prosum shall maintain during the life of this Agreement
for all of Prosum’s employees engaged in work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required by Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate,
and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. Prosum shall maintain during the life of this Agreement such
commercial general liability and automobile liability insurance as will provide coverage for damage
claims of personal injury, including accidental death, as well as for claims for property damage, which
may arise directly or indirectly from the performance of work under this Agreement. Coverage for
property damage shall be on a "broad form" basis. The amount of insurance for each coverage,
Commercial General and Vehicle, shall not be less than $1,000,000 combined single limits for bodily
injury and property damage.
In the event any work is performed by a subcontractor, Prosum shall be responsible for any liability
directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which
liability is not covered by the subcontractor's insurance.
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EXHIBIT B
CONFIDENTIALITY
IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to this Agreement (the
“Agreement”), Prosum hereby acknowledges that it has been informed that the City has established policies and
procedures with regard to the handling of confidential information and other sensitive materials.
In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless
of nature, referred to as “information”) that are the property of and/or relate to the City or its employees, customers or
suppliers, which access is related to the performance of services that Prosum has agreed to perform, Prosum hereby
acknowledges and agrees as follows:
That information that has or will come into its possession or knowledge in connection with the performance of services
for the City may be confidential and/or proprietary. Prosum agrees to treat as confidential (a) all information that is
owned by the City, or that relates to the business of the City, or that is used by the City in carrying on business, and
(b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City).
Prosum shall not disclose any such information to any person not having a legitimate need-to-know for purposes
authorized by the City. Further, Prosum shall not use such information to obtain any economic or other benefit for
itself, or any third party, except as specifically authorized by the City.
The foregoing to the contrary notwithstanding, Prosum understands that it shall have no obligation under this
Agreement with respect to information and material that (a) becomes generally known to the public by publication or
some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be
disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is
required. In the event of any disclosure under (b) above, Prosum shall furnish a copy of this Agreement to anyone to
whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure.
In the event that Prosum ceases to perform services for the City, or the City so requests for any reason, Prosum shall
promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries
(handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access.
Prosum understands and agrees that the City’s remedies at law for a breach of Prosum’s obligations under this
Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to
seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance)
in addition to all other remedies provided hereunder or available at law.
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