HomeMy WebLinkAboutRFP - 9045 RENOVATION FOR SUPERVISORY & NETWORK OPERATIONS CONTROL CENTERS9045 Renovation for Supervisory & Network Operations Control Centers Page 1 of 128
REQUEST FOR PROPOSAL
9045 RENOVATION FOR SUPERVISORY & NETWORK
OPERATIONS CONTROL CENTERS
The City of Fort Collins is requesting proposals from qualified Construction Managers/General
Contractors (CM/GC) for planning, design and renovation of the Utilities Service Center at 700
Wood Street for Broadband (Connexion) and Light & Power.
As part of the City’s commitment to Sustainable Purchasing, electronic submission is
preferred. Proposals shall be submitted online through the Rocky Mountain E-
Purchasing System (RMEPS) at http://www.bidnetdirect.com/colorado/city-of-fort-collins.
Proposals not submitted by the designated Opening Date and Time will not be accepted by the
system. Proposals must be received before 3:00 p.m. (our clock), December 6, 2019 and
referenced as Proposal No. 9045.
A pre-proposal meeting and job walk will be held at 2:00 PM on November 14, 2019 at 700
Wood Street. Interested contractors are strongly urged to attend, it will be the only time to see
the areas to be renovated.
All questions should be submitted, in writing via email, to Pat Johnson, CPPB, Senior Buyer at
pjohnson@fcgov.com no later than 4:00 PM MST (our clock) on November 21, 2019. Please
format your e-mail to include: 9045 Renovation for Supervisory & Network Operations Control
Centers in the subject line. Questions received after this deadline may not be answered.
Responses to all questions submitted before the deadline will be addressed in an addendum and
posted on the Rocky Mountain E-Purchasing System webpage.
Rocky Mountain E-Purchasing System hosted by Bidnet
A copy of the RFP may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins.
This RFP has been posted utilizing the following Commodity Code(s):
91200 Construction Services, General
92544 General Construction
91065 Remodeling and Alterations
Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the
provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-
4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any
contract entered into pursuant to this advertisement, disadvantaged business enterprises will be
afforded full and fair opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, or national origin in consideration for an
award.
The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of
gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age
40 years or older, marital status, disability, sexual orientation, genetic information, or other
characteristics protected by law. For the purpose of this policy “sexual orientation” means a
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
9045 Renovation for Supervisory & Network Operations Control Centers Page 2 of 128
person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality.
The City also strictly prohibits unlawful harassment in the workplace, including sexual
harassment. Further, the City strictly prohibits unlawful retaliation against a person who
engages in protected activity. Protected activity includes an employee complaining that he or
she has been discriminated against in violation of the above policy or participating in an
employment discrimination proceeding.
The City requires its vendors to comply with the City’s policy for equal employment opportunity
and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to
all third-party vendors and their subcontractors at every tier.
Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records
Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject
to public disclosure by the City pursuant to CORA and City ordinances. Vendors may submit
one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version
of the proposal, the Vendor may redact text and/or data that it deems confidential or proprietary
pursuant to CORA. Such statement does not necessarily exempt such documentation from
public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other
applicable law. Generally, under CORA trade secrets, confidential commercial and financial
data information is not required to be disclosed by the City. Proposals may not be marked
“Confidential” or ‘Proprietary’ in their entirety. All provisions of any contract resulting from
this request for proposal will be public information.
New Vendors: The City requires new Vendors receiving awards from the City to fill out and
submit an IRS form W-9 and to register for Direct Deposit (Electronic) payment. If needed, the
W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s
Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please
do not submit with your proposal.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall
have a financial interest in the sale to the City of any real or personal property, equipment,
material, supplies or services where such officer or employee exercises directly or indirectly any
decision-making authority concerning such sale or any supervisory authority over the services to
be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Collusive or Sham Proposals: Any proposal deemed to be collusive or a sham proposal will
be rejected and reported to authorities as such. Your authorized signature of this proposal
assures that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow
other state and local governmental agencies, political subdivisions, and/or school districts to
utilize the resulting award under all terms and conditions specified and upon agreement by all
parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in
the current term or in any future terms.
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The selected Vendor shall be expected to sign the City’s standard Agreement prior to
commencing Services (see sample attached to this Proposal).
Sincerely,
Gerry Paul
Purchasing Director
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9045 RENOVATION OF UTILITIES SERVICE CENTER
I. GENERAL INFORMATION & PROJECT BACKGROUND & GOALS
A. General Information
The City of Fort Collins is seeking qualifications from responsible and responsive
CM/GCs to assist with the planning, design and renovation of a portion of the existing
Utilities Service Center (USC) building at 700 Wood St.
The selected Construction Manager/General Contractor (CM/GC) will assist the design
team with cost estimating, construction methods, construction sequencing and
scheduling and other constructability considerations during designs and issued by a
Work Order. The CM/GC will be part of the design team and will be compensated for this
participation based on the pre-construction price submitted in their proposal. Following
the preparation of final design drawings and construction specifications, the City will
negotiate a guaranteed maximum price (GMP) contract(s) with the selected CM/GC for
construction of the designed improvements. The final price negotiation(s) may be subject
to outside independent review and auditing. The CM/GC will be required to enter into an
agreement and sign the City’s standard Construction Contract. If negotiation cannot be
successfully completed with the CM/GC for a GMP, then the City of Fort Collins reserves
the right to terminate and select another contractor for the project.
B. Project Background
The City is under contract for design with [au]Workshop and a team of sub-consultants.
[au] Workshop is responsible for providing all specifications, drawings and design details
for the project. The following is a preliminary schedule for the project. Schedule is
subject to change as design and negotiations are completed.
SD’s November 2019
DD’s January 2020
CD’s February 2020
Bid & GMP March 2020
Construction NTP April 2020
Construction April 2020 – Feb 2021
Project Completion Feb 2021
C. Energy Goals
The overall goal of City sponsored projects is to demonstrate sustainable design and
construction practices. This project presents the opportunity for the City of Fort Collins to
demonstrate best practices in renovation projects.
The City of Fort Collins is looking to design and construct new projects around the 2030
Energy Challenge. This specific project will not require LEED Certification, but we will
use many LEED guidelines for directing the design and construction as we look at
space, materials and energy and water reduction.
All projects associated with this RFP should meet the following energy goals:
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a. Architecture 2030 Energy Challenge, which would target each building for
meeting an Energy Use Intensity of 30 kBtu/sf/yr.
b. The USC should continue to achieve an ENERGY STAR rating of 80 or higher
with certification.
D. Project Goals
The project goals are to develop a partnership/collaborative design and delivery process
to facilitate:
1. Achieving project opening in February 2021
2. Demonstrate sustainable design and construction practices
3. Minimize risk, improve the construction schedule, and promote innovation / cost
efficient construction.
4. Maximize improvements within a firm budget.
5. Work in an occupied building and minimize impact to staff
The CM/GC should address their approach to accomplish these goals.
II. PROJECT SCOPE OF WORK AND REQUIREMENTS
A. Project Scope
The City of Fort Collins is renovating a portion of the Utilities Service Center located at
700 Wood Street to accommodate additional employees from the new Connexion utility,
as well as a renovation of the Supervisory Control Operations center (SCO). The
renovation will require the relocation of meeting rooms, moving employees to a swing
space during renovation of their current work area and conversion of break room and
bathroom. Areas that may be added are workstations, work benches, video walls and
workspaces, refer to Exhibit A for the Programming information. Also, attached as
Exhibit B, is a drawing of the proposed changes.
The City remodeled 700 Wood in 2016 & 2017 and anticipates matching current flooring,
paint colors, and workstations. Services needed may include security, data cabling,
asbestos abatement, HVAC, lighting, electrical and plumbing. Services such as video
walls, asbestos abatement, etc. may be contracted separately outside of the CMGC’s
agreement. The City may also provide services in-house.
Phase I
The City of Fort Collins has performed concept level planning of the renovation at the
existing Utility Service Center (USC) at 700 Wood Street. A design team has been
assembled to produce a renovation design concept including swing space design to
accommodate temporary staff and amenity displacements. Construction work
addressing these items may be performed on an accelerated basis, prior to Phase II.
Anticipate three months to complete this phase.
Phase II
The City of Fort Collins may then move into a Phase II, which is the construction
renovation of the existing USC building at 700 Wood Street. Anticipate ten months for
construction.
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B. CM/GC Requirements
The City expects the CM/GC Contractor to provide pre-construction and construction
services related to the completion of the Utilities Service Center Renovation. These
services are to include, but not be limited to the following:
1. Preconstruction Support Services
a. Provide a designated representative to participate in the design effort, which will
begin upon execution of the preconstruction work order.
b. The CM/GC is required to bring the following skills, knowledge and expertise
during the preconstruction support services phase of the project. Following are
minimum requirements:
i. Estimate quantities of materials, labor and equipment, means & methods
needed to construct the project.
ii. Determine the task/work breakdown structure needed to complete the
project and estimate the cost, duration, and sequence of these tasks.
iii. Provide alternative designs/construction methods.
iv. Understand the availability and cost of materials, labor and equipment.
v. Identify potential risk, including cost risk, and methods to mitigate them
during the design process.
vi. Determine constructability and project construction phasing.
vii. Coordinate project work with utilities and stakeholders.
viii. Develop strategy for hazardous materials management if needed.
ix. Understand and inform the team regarding the construction impacts of
the renovation.
x. Provide initial scheduling information and proposed durations.
xi. Provide initial list of subcontractors.
xii. Design Reviews (collaborative design development): Participate in an
estimated two formal design reviews. For each review, the CM/GC may
be asked to perform any or all of the following tasks:
• Provide constructability reviews;
• Develop construction schedules;
• Provide construction cost estimates;
• Perform a risk assessment in terms of cost, quality and schedule;
• Provide value engineering to reduce risk, cost and schedule;
• Engage and coordinate with stakeholders and design team.
• Provide construction phasing/sequencing which allows staff
continued operation.
2. Construction Requirements
Contractor shall be responsible to:
a. Provide construction services according to the Agreement and contract
documents.
b. Provide qualified full time site supervision and management of trade
subcontractors to meet or exceed the defined project schedule.
c. Provide open procurement of subcontractors, materials and suppliers that are
not assigned by the City. Include the City in the procurement process. A
minimum of 3 quotes are required for the procurement process unless otherwise
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approved by the City. At the City’s approval, subcontractors may be selected
without receipt of 3 quotes and prior to the price negotiation process if the
subcontractor’s early involvement adds value to the project through
constructability reviews, phase planning, or other factors identified by the project
team. In these cases, subcontractor’s costs must still be validated to be fair and
reasonable and be determined to be an overall value-add to the City and project.
d. Provide stormwater management and BMP maintenance for the site complying
with State and City regulations, if necessary.
i. Please reference the forms found at the link below for use and
coordination with the City’s Stormwater Department.
https://www.fcgov.com/utilities/business/builders-and-developers/development-
forms-guidelines-regulations/
e. Provide site security and protection during construction. Provide all site safety
management and compliance with OSHA standards and criteria. Implement a site
safety program that is reported on regularly.
f. Provide for quality control program that meets or exceeds minimum job/contract
document and industry standards. Coordinate and perform all quality control
testing and inspections with the City’s third party inspection contractor. All such
tests and inspections shall be subject to the City’s written review.
g. Contractor will be required to coordinate all special inspections with the City of
Fort Collins third party inspector contractor. Contact information will be provided
to the CM/GC prior to work beginning.
h. Provide services to manage participation in project close out process and needs
during the project warranty period.
i. The CM/GC construction team used for the RFP interviews will be the same team
used on the project by the CM/GC. The commitment of key personnel is critical to
the City of Fort Collins and the success of this project. It is the City’s expectation
that key members assigned to the project will remain throughout the project and
act as the City’s primary resources. Any replacement for key individuals must be
approved in advance and agreed to in writing by the City Project Manager. If, at
any time, the City determines the CM/GC construction team has been changed
by the CM/GC, without approval by the City, the City reserves the right to terminate
the contract and procure the construction of the project by other means.
j. At any time, if the City determines that personnel on the construction team is
not fit to continue, the City reserves the right to request contractor personnel
change as needed.
The City of Fort Collins has developed a Building Design and Construction
Standards Manual. Design will follow these standards unless exempted by the
City. This manual is available online and can be viewed at:
http://www.fcgov.com/opserv/design-standards.php
k. All final construction work must comply with the latest adopted Americans with
Disabilities Act (ADA).
https://www.ada.gov/
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l. Required to adhere to the City of Fort Collins Dust Prevention and Control
Manual.
https://www.fcgov.com/airquality/pdf/dust-prevention-and-control-manual.pdf
m. Required to fill out City of Fort Collins provided Waste Management Plan
Form.
https://www.fcgov.com/recycling/files/construction-waste-management-
plan.pdf
Contractor will not receive final payment until this has been provided, filled out
with back-up.
n. Required to provide dumpsters for recycling and to coordinate the location of
dumpster(s) with the City of Fort Collins personnel before construction begins.
o. Required to complete all forms for the Quality Assurance / Quality Control plan.
This work must be coordinated with the City of Fort Collins appropriate
personnel. The Quality Control Plan is available on-line and can be viewed at:
https://www.fcgov.com/opserv/pdf/dsgnstnds/qa-qc-plan.pdf
p. Any damage caused to the existing buildings, parking lot, site, & landscaping
through access to the construction area will be at the contractor’s expense to
repair the damaged area to existing conditions before the damage occurred.
q. Ensure a clean and safe work site at all times.
r. Required to pull all appropriate State, City, and Fire permits.
s. Contractor will be required to coordinate all necessary City of Fort Collins
building inspections.
t. Contractor will be responsible, upon completion of the job, to issue the City of
Fort Collins a Certificate of Occupancy/Letter of Completion before final payment
will be issued.
u. Provide all rough-in work associated with the project.
i. City may opt to use a third party contractor for the data work associated with
the project.
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3. Construction Contract Price Negotiations
When the City, the design consultant team, and the CM/GC agree that the project
has been designed to a sufficient level of detail to allow the CM/GC to accurately
price construction elements of the project, construction contract price negotiations
will commence. This milestone is typically reached at 90% CD’s. In order to expedite
the project, construction contract price negotiations may start before the completion
of the preconstruction support services. The CM/GC will be compensated for
construction cost estimates prepared during the design process prior to construction
contract price negotiations. The CM/GC’s work effort for construction contract price
negotiations will be separate from its preconstruction support services and will not
be compensated for by the City.
An agreed upon contingency budget item may be permitted depending on the
unknown conditions and complexities of the project. The contingency must be
defined for specific aspects of the project and approved by the City Project Manager
prior to use of the funds
The City will develop an independent construction cost estimate for the work or may
engage an independent third party to perform the construction cost estimate. The
City will determine when construction contract price negotiations have begun. The
construction contract price negotiations will conclude with the establishment of a
Guaranteed Maximum Price (GMP) Construction Work Order agreement. Actual
construction costs will be tracked through construction, and if cost savings are
realized, the savings will be passed to the City in full. The Construction Work Order
agreement will incorporate general conditions using the General Conditions of the
Construction Contract prepared by the Engineers Joint Contract Document
Committee (EJCDC) and other provisions in accordance with the City’s construction
contract requirements.
a. Price Negotiation Process: The following procedures will be used for
construction contract price negotiations.
i. The designer will produce a set of the relevant plans, created by the
design consultant team in collaboration with the CMGC, and
specifications showing the work to be accomplished. The plans will also
show all work accomplished under any previous construction packages.
ii. At roughly 90% CD’s, the CM/GC will prepare a price to perform the work.
The price will include detailed unit line item pricing or lump sum items as
appropriate but will include a minimum of 3 quotes for all subcontracted
work and materials unless otherwise approved by the City.
iii. Upon reviewing the CM/GC’s price, the City will determine its acceptability
by comparing it to its independent construction cost estimate (internal or 3rd
party), by reviewing the competitive quotes, or employing other factors as
determined to be in the best interest for the project.
iv. If the City determines the prices are acceptable, the City will prepare a
Work Order for construction services. If a previous Work Order for
construction services had been entered into, this work may be added to
that contract by change order.
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v. If the prices are not acceptable the City and the CM/GC will conduct a
price negotiation meeting to discuss the variances between the price and
independent construction cost estimates or other factors that led to its
unacceptability.
vi. Following the price negotiation meeting the Construction Contract
Negotiations will enter into subsequent iterations of the above noted
process.
vii. The City reserves the right to require the CM/GC to enter into “open book”
cost model price negotiations at any time through this process, where the
CM/GC will be required to reveal and defend its detailed pricing breakdowns
including labor, materials, equipment, subcontractor and supplier quotes,
mobilization, overhead, mark-up, and profit. See below for the City’s “open
book” negotiation requirements.
viii. At any time, if the City determines that an agreement cannot be
successfully negotiated, the City reserves the right to end negotiations and
procure the construction of the project by other means. If the City then
offers the project up for public bids the CM/GC will not be eligible to bid on
the project.
b. “Open Book” Negotiations Process: Negotiations may require any or all of
the following information.
The CM/GC shall submit information as requested by the City to the extent
necessary to permit the City to determine the reasonableness of the
construction price. The CM/GC shall provide cost or pricing data, broken down
by individual work item, for the CM/GC and each subcontractor. Submit material
and subcontractor quotes, anticipated labor, operator and equipment usage,
and anticipated production rates.
The City anticipates the contractor to be transparent in showing these costs and
working with the City to develop the GMP. For unknown circumstances, the City
may allow negotiation of allowances for the work. The final project cost will be
established as a Guaranteed Maximum Price (GMP) including a detailed bid
schedule.
If requested, submit a written proposal for the work identifying the major
elements of the work, the quantity of the element, and its contribution to the
proposed price. Provide further breakdowns if requested by the City.
i. Material: Furnish quotes and/or material invoices showing the cost
of material to be incorporated in the work.
ii. Labor: Show basic hourly rates, fringe benefits, applicable payroll costs
(workers compensation, insurance, etc.) paid subsistence, and travel
costs for each labor classification and foreman employed in the work
iii. Equipment: Provide a complete descriptive listing of equipment to be
used in the work including make, model and year of manufacture. Support
rented or leased equipment costs with invoices
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iv. Other direct costs: Furnish documentation of invoices to support any
other direct costs to be incurred that are not included above (e.g., bonds,
mobilization, permits, etc.)
v. Production Rates: Provide actual hours of performance, on a daily basis,
for each labor classification and for each piece of equipment.
vi. Subcontract Costs: Provide supporting data as required above.
vii. Overhead: Identify overhead rates and list the types of costs that are
included in overhead.
viii. Profit: Include a reasonable profit reflecting the efficiency and economy
of the CM/GC and subcontractors in performing the work, the contract
risk type, the work difficulty, and management effectiveness.
ix. Markup: List any markup cost for subcontractors or other items. Provide
backup information as requested for a breakdown and justification of
markup expenses.
C. Owner Expectations
1. Partnering
The City and Design Team expect a partnering relationship with the selected
CM/GC. The City expects an environment where trust and teamwork prevent
disputes, foster a cooperative bond to everyone’s benefit, and facilitate the
completion of a successful project. Traditional adversarial relationships between the
project participants are not an acceptable way of doing business on this project.
2. Key Staff
The City expects the CM/GC to commit key staff members to manage the project
through attendance of weekly project meetings; preparation of RFIs; management of
subcontractors, schedule, quality and cost. Key staff members for this project are
expected to include a project manager, superintendent and possibly a field engineer.
3. Communication
The City expects open and honest communication related to project activities
including subcontractor performance, cost control, schedule control, budget and
quality issues as they may arise. The City expects communication to occur directly
through the established chain of command which may involve working directly with,
receiving direction and coordinating with City assigned personnel.
4. Contract Management
The City expects the CM/GC to participate in contract management such that pay
applications, work change directives, change orders, RFIs and other documents are
managed timely and effectively to avoid delays in project delivery. The City expects
the CM/GC to work with its Project Manager to gain approval and processing of
these documents in a coordinated fashion.
5. Performance Standard
The City expects CM/GC performance to a standard that exceeds industry accepted
parameters. The City expects a world class CM/GC and project. The City expects to
pay fairly for all work performed and expects the CM/GC to be profitable.
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6. Services and Construction Agreements
The CM/GC will be required to sign the City’s Standard Work Order Services
Agreement similar to the attached sample Agreement. Based on this Agreement, a
Work Order for the pre-construction Work will be issued. The pre-construction
services shall include (at minimum) review of designs for constructability, review of
site layout and grading, estimating cost of different options, alternatives and
components, providing opinions and recommendations on suitable methods and
approaches to accomplish the work, offer value engineering suggestions to
accomplish the desired objectives in the most cost effective manner possible, and
provide the team with up to date on-going cost status of the current project design.
Upon completion of the pre-construction services, the CM/GC will be required to sign
a Construction Work Order. A sample construction Work Order is included in the
attached Agreement. The construction services shall include (at minimum) full time
site supervision when trades are working, stormwater management and permitting of
the project site, site protection and security during construction, procurement of all
subcontractors and suppliers to complete construction, project sequencing and
scheduling of manpower, materials and equipment, project safety enforcement,
management of quality control, management of testing, management of surveying,
and management of project close-out. The Work Order for construction services will
be awarded at approximately 95% design completion based on the CM/GC’s
satisfactory performance under the pre-construction services Work Order.
Any exceptions to the agreements must be stated with your submission of
qualifications for this project. The City makes no guarantees it will change the
agreements but may consider the exceptions.
D. Anticipated Schedule
The following represents the City’s target schedule for the RFP. The City reserves the right to
amend the target schedule at any time.
• RFP issuance: November 6, 2019
• Pre-Proposal Meeting & Job Walk: 2:00 PM MST on November 14, 2019
• Final Question deadline: 4:00 PM MST on November 20, 2019
• Proposal due date: 3:00 MST (our clock) on December 5, 2019
• Interviews (tentative): December 18 & 19
• Award of Contract (tentative): January 2, 2020
E. Additional Information for Contractor
1. Interviews
In addition to submitting a written proposal, the top-rated CM/GCs may be
interviewed by the RFP assessment team and asked to participate in an oral
presentation to provide an overview of the company, approach to the project and to
address questions. The evaluation criteria for the oral interviews will be the same as
the criteria for the written evaluations and is included in Section V.
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2. Invoicing and Payment
Invoices should be emailed monthly to invoices@fcgov.com with a copy to the
Project Manager. The cost of the work completed shall be paid to the CM/GC each
month following the submittal of a correct invoice by the CM/GC indicating the project
name, Purchase Order number, task description, hours worked, personnel/work type
category, hourly rate for each employee/work type category, date of the work
performed specific to the task, percentage of that work that has been completed by
task, 3rd party supporting documentation with the same detail and a brief progress
report.
Payments will be made using the prices listed on the agreed-to Price Schedule. In
the event a service is requested which is not listed on the Price Schedule, the
CM/GC and the City will negotiate an appropriate unit price for the service prior to
the CM/GC initiating such work. The City is exempt from all state taxation including
state sales and use taxes.
The City pays invoices on Net 30 terms.
3. Award
The term of the contract that may result from this RFP will be an initial one (1) year
agreement with the option of being extended for additional one (1) year periods, not
to exceed two (2) additional one year periods.
4. Subcontractors
Contractors will be responsible for identifying any subcontractors in their proposal.
Please note that the City will contract solely with the awarded Contractor; therefore,
subcontractors will be the responsibility of the Contractor.
5. Current standards
All work and/or materials must meet current standards in force by recognized
technical and professional societies, trade and materials supply associations,
institutes and organizations, bureaus and testing laboratories, and national, federal,
state, county, and local laws, codes and ordinances. All work shall be performed in
accordance with ANSI Z133.1 A300 and applicable OSHA.
6. Fees, Licenses, Permits
The successful Contractor shall be responsible for obtaining any necessary licenses,
fees or permits without additional expense to the City. All equipment shall be
properly licensed and insured, carry the appropriate permits and be placarded as
required by law.
7. Work Orders
The awarded Contractor(s) will be expected to sign the City’s standard work order
type services agreement, a sample of which is attached as Section VI for reference
purposes.
Individual work assignments will be requested and agreed to utilizing the City’s
standard Work Order (included in the agreement). Each Work Order form must
include a start and completion date, total cost and a general summary of work.
Subsequent supporting documentation pages may include a project schedule,
deliverables, hours, cost detail supporting total cost, and personnel details. Fees
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outlined in the work order will conform with those submitted in the RFP response and
subsequently included in the contract.
No work order over $5,000 will be considered valid until signed, at a minimum,
by the Contractor, project manager and Purchasing Department
representative. Depending on the cost and nature of the work, additional signature
authorization may be required. Any changes to the dates, cost or scope of any Work
Order must be agreed upon in writing utilizing the City’s Change Order (included in
the agreement) and will not be considered valid until signed, at a minimum, by the
Contractor, project manager and Purchasing Department representative.
8. Project Budget
The anticipated budget to complete this project is $2 million for design and
construction.
9. Hours
Working hours are from 8:00 am to 5:00 pm Monday through Friday and does not
include recognized holidays. City Project Manager may agree, in writing, to overtime
or night work if conditions require it.
10. Standard of Conduct:
The successful CMGC shall be responsible for maintaining satisfactory standards of
employees' and subcontractor’s competency, conduct, courtesy, appearance,
honesty, and integrity, and shall be responsible for taking such disciplinary action
with respect to any employee, as may be necessary.
The personal conduct of the CM/GC and its staff has a direct impact on the quality of
performance. Unacceptable personal conduct/behavior by the CM/GC, as defined
herein, may result in immediate or early termination of the Agreement.
The City may request the CM/GC to immediately remove from this assignment any
employee found unfit to perform duties due to one or more of the following reasons:
(1) Neglect of duty. (2) Disorderly conduct, use of abusive or offensive language,
quarreling, intimidation by words or actions or fighting. (3) Theft, vandalism, immoral
conduct or any other criminal action. (4) Selling, consuming, possessing, or being
under the influence of intoxicants, including alcohol, or substances while on
assignment for the City.
All City owned or operated facilities and their grounds are non-smoking sites. All City
parks, trails and natural areas are also non-smoking.
Agents and employees of CM/GC working for the City shall present a clean and neat
appearance. Prior to performing any work for the City, CM/GC shall require each of
their employees to wear ID badges or uniforms identifying: CM/GC by name, the first
name of their employee and a photograph of their employee if using an ID badge.
Their employee shall wear or attach the ID badge to the outer garments at all times.
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III. PROPOSAL SUBMITTAL
For this section, Contractors are required to provide detailed written responses to the
following items in the order outlined below. The responses shall be considered technical
offers of what Contractors propose to provide and shall be incorporated in the contract
award as deemed appropriate by the City. A proposal that does not include all the
information required may be deemed non-responsive and subject to rejection.
Responses must include all the items in the order listed below. It is suggested that the
Contractors include each of the City’s questions with their response immediately following
the question.
The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and
presentation of their proposal.
Please limit the total length of your proposal to a maximum of twenty-five (25) double sided
or fifty (50) single sided 8 ½ x 11” pages (excluding cover pages, table of contents,
resumes, dividers and Vendor Acknowledgement form). Font shall be a minimum of 10 Arial
and margins are limited to no less than .5” for sides and top/bottom. Extended page sizes,
such as 11” x 17”, count as a single page. Please, no embedded documents. Proposals
that do not conform to these requirements may be rejected.
A. Cover Letter / Executive Summary
The Executive Summary should highlight the content of the proposal and features of the
program offered, including a general description of the program and any unique aspects
or benefits provided by your firm.
Indicate your availability to participate in the interviews/demonstrations on the proposed
dates as stated in the Schedule section.
B. Contractor Information
1. Describe the CM/GC’s business and background
2. Number of years in the business
3. Details about ownership, including date firm was established, how firm is organized
and previous names of the firm in the last ten (10) years
4. An overview of services offered and qualifications
5. Size of the firm
6. Location(s) of offices. If multiple, please identify which will be the primary for our
account.
7. Primary contact information for the company including contact name(s) and title(s),
mailing address(s), phone number(s), and email address(s). Complete Section V,
Contractor Statement.
8. Provide general contracting licenses held by firm.
C. Scope of Proposal
1. Provide a detailed narrative of the services proposed if awarded the contract per the
scope above. The narrative should include any options that may be beneficial for the
City to consider.
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2. Describe how the project would be managed and who would have primary
responsibility for its timely and professional completion.
3. Describe the methods and timeline of communication your firm will use with the
City’s Project Manager and other parties.
4. Identify what portion of work, if any, may be subcontracted. Include the trades to be
subcontracted.
5. Construction Sequencing and Scheduling
a. Describe the scheduling software your firm typically uses for sequencing tasks
and scheduling subcontractors, materials and equipment. The City will require
that an industry recognized software is used to develop and manage the project
schedule; fully base-lined, critical path shown and float managed.
b. Describe the way in which your firm develops and maintains project schedules
for projects of this size and nature.
c. Describe your process and frequency for updating project schedules and how
your firm works to overcome challenges and works to maintain the original
completion date.
d. Submit an example of a project schedule for a similar size project.
6. Method of Construction
Submit a written narrative explaining your approach to the project and
achievement of the project goals described in Section I B. 2. There are several
work groups accessing the site at any given time to use the shop or to get
equipment, therefore ensuring access at all times will be important, as well as
being efficient and cost-effective during construction. Provide an estimate for the
percent of the construction project you plan to self-perform.
7. Approach to GMP Negotiation
Describe in detail how your firm uses the markups, CM/GC General Conditions
and direct cost of work to develop the GMP for the project. The City anticipates
working with the CM/GC to develop this cost for all known quantities of the
project. The final project cost will be established as a GMP including a detailed
bid schedule.
8. Address your firm’s approach to accomplish the project goals.
9. Provide information on the tasks your firm will plan to self-perform. Provide an
estimate for the percent of the construction project you plan to self-perform.
10. Describe in detail how your firm uses the subcontractor’s bids, materials, equipment
and direct labor along with markups to develop the Guaranteed Maximum Price for
the project.
11. Project Budget and Cost Control
a. Describe your approach to developing a cost to complete this project.
b. Describe your approach to developing value engineering ideas through
construction delivery to enhance the work product while potentially saving cost.
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c. Describe how the delivery schedule outlined above affects your approach to
pricing.
d. Describe your approach to be transparent or open book when developing a cost
for this project in cooperation with the project team.
D. Firm Capability
Provide relevant information regarding previous experience related to this or similar
Projects, to include the following:
1. Partnering Experience
a. Describe at least 3 projects completed by your firm in the past five (5) years
where partnering was formally implemented.
b. Provide a list of key staff who participated in these projects and their roles.
c. Describe in detail what Partnering means to your firm and how it is integral to
your business operations.
3. Company Resources
a. Indicate the total number of personnel employed by the company and how many
resources are in each category (e.g. Administration, Clerical, Estimating, Project
Management, Project Coordinator, Project Engineer, Superintendent, Foreman,
Carpenter, Laborer, etc.)
b. Provide an organizational chart for the key personnel and subcontractors with
titles and their specific task assignment for this project. Indicate the office
location this project will be managed through.
c. Provide a full list of equipment on hand owned and managed by the firm.
4. Trade Subcontractors
a. Provide a listing of subcontractors for major trades your firm plans to engage to
meet the three bid requirement.
b. Explain your relationship with these firms, how long they have worked with you
on projects, and how your subcontractor procurement process works.
c. Give examples of situations where these firms have performed to tight
timeframes and accelerated schedules.
5. Profile Projects
a. Provide a brief project description and history of projects, similar in scope to this
project, completed in the last 5 years. Include the following information:
i. Project description that includes the project name, firms that comprised
the design team, and site location. Please include pictures of the work
completed.
ii. Owner’s name, title of project, beginning price, ending price, contact
name, email and phone number, sub-contractors on the team and a brief
description of the work and any change orders.
iii. Project history that includes the original schedule agreed upon at the time
of signing the contract, the actual duration of construction, and any
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special characteristics of the project that affected delivery.
iv. Type of project delivery model used.
v. Original contract cost.
vi. Cost at completion.
vii. Original contract time and actual completion time.
viii. Provide a brief discussion of any unusual factors that affected the project
delivery (e.g. owner initiated delays, additions to the work, etc.). Provide
both an owner reference and consulting engineer/architect reference for
cited projects.
6. Quality Assurance/Quality Control
a. Provide details on your firm’s quality control program. Explain how your team
administers a quality control program during construction, how performance
measures are documented and how quality issues are addressed.
b. Provide examples of when your firm exceeded quality standards, gained industry
recognition or received quality awards.
7. Insurance Company
a. Provide the name, address and phone number of the firm’s insurance agent(s).
Provide statements to answer the following questions. (See also Insurance
Requirements in Item V. Sample Agreement).
i. Does coverage meet minimum project requirements?
ii. Does coverage include builder’s risk?
iii. Can this coverage be extended for work on this project?
iv. Can coverage be increased?
v. Can the City be listed as an additional insured?
vi. Are there any current claims that will affect coverage limits available for
this project?
E. Assigned Personnel
1. Key Project Staffing
a. Provide names and resumes (one page) of proposed key project staff, including
proposed project manager, construction project superintendent and
subconsultants. Detail the availability of proposed staff. (Note: key personnel
must be committed to this project for its duration, unless excused by the Owner.
This requirement is non-negotiable.)
b. Include references (name, phone and email) from owners and consulting
engineers for the last 3 similar projects completed within the past five (5) years
and that have involved the staff proposed to work on this project. Provide a
description of the work performed. The CM/GC authorizes City to verify any and
all information contained in the CM/GC’s submittal from references contained
herein and hereby releases all those concerned providing information as a
reference from any liability in connection with any information they give.
c. Describe the availability of project personnel to participate in this project in the
context of the contractor firm’s other commitments.
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F. Safety Record, Availability & Sustainability/TBL
1. Safety Record
a. Provide the firm’s OSHA reportable accident rate and current workman’s
compensation insurance multiplier for the last 3 years.
b. Provide the OSHA reportable accident rate on projects managed by the
proposed superintendent or project manager over the three year period.
c. Provide a list of all projects in the last 5 years that have received an OSHA
citation either to the GC or subcontractor on the jobsite and provide a narrative of
the citations.
2. Availability
a. Can the work be completed in the necessary timeframe, with target start and
completion dates met?
b. Are other qualified personnel available to assist in meeting the project schedule if
required?
c. Is the project team available to attend meetings as required by the Scope of
Work?
d. Describe the methods and timeline of communication your firm will use with the
City’s Project Manager and other parties.
3. Sustainability
a. In concise terms (no more than two pages), please describe how your
organization strives to be sustainable. Address how your firm incorporates Triple
Bottom Line (TBL) into the workplace. See Section IV: Review and Assessment
for additional information.
b. If possible, please highlight areas of opportunity in the project where sustainability
could be applied and/or improved.
c. Demonstrate how your firm incorporates sustainable construction practices into
projects to reduce your impact on the environment, including your ability to recycle
materials generated from construction activities.
d. Provide examples from previous projects utilizing pollution prevention techniques
and highlight areas of opportunity in the project where sustainability could be
applied and/or improved.
4. Provide details around projects that your team has been involved with regarding the
following energy goals e.g.
a. Architecture 2030 Energy Challenge, which would target each building for meeting
an Energy Use Intensity of 30 kBtu/sf/yr.
b. The USC should continue to achieve an ENERGY STAR rating of 80 or higher
with certification.
G. Cost and Work Hours
Provide a list of construction cost factors that will be used to develop the cost of work
such as:
1. CM/GC Fees
Provide a list of construction cost factors that will be used to develop the cost of work
to include the following:
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a. Work Order I (Pre-Construction) Services:
i. Provide a lump sum, not to exceed (NTE) fee for your involvement to
complete pre-construction services, including meetings, cost estimating,
value engineering and other related tasks.
b. Work Order II (Construction) Services:
i. Provide your CM/GC Fee, expressed as a percentage to be added to all
materials, labor, equipment, subcontractors and General Conditions costs.
This fee shall be used to cover cost for insurance, overhead and profit and
shall also be used for all project change orders.
ii. Provide the anticipated monthly General Conditions cost for each General
Conditions cost category as identified in the attached CM/GC General
Conditions Cost Matrix, Exhibit C. Construction is estimated at a ten (10)
month duration.
iii. Include, on company letterhead, available equipment rates.
iv. On company letterhead, provide labor rates without burden for employees.
Provide the burden percentage separately.
2. Schedule of Rates: Provide a schedule of billing rates without burden, by category of
employee and job title to be used during the term of the Agreement during
construction, including anticipated labor, operator and equipment usage, and
anticipated production rates. This fee schedule will be firm for at least one (1) year
from the date of the Agreement. The fee schedule will be used as a basis for
negotiation during construction contract pricing negotiations.
i. Specify the burden rate.
3. Financial Information
a. Provide details of your firm’s financial standing; including your available credit and
banking reference (provide name, address, and phone number).
b. A recent financial statement detailing current assets and liabilities may be required
upon request.
4. Bonding Company Reference
a. Provide the name, address and phone number of the firm’s bonding agent.
b. Provide a letter from the bonding agent indicating the firm’s bonding capacity is
adequate to undertake this work.
IV. PROPOSAL AND INTERVIEW CRITERIA
Contractors will be evaluated on the following criteria. These criteria will be the basis for
review and assessment of the written proposals and optional interview session. At the
discretion of the City, interviews of the top-rated Contractors may be conducted.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating,
and 5 being an outstanding rating.
The City reserves the right to select the top ranked firm directly from proposal documents
without a formal interview process.
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A. Proposal and Interview Criteria
CM/GC firms will be evaluated on the following qualification criteria. These criteria will be the
basis for review of the written proposals, as well as for the oral interviews (if necessary) of the
top ranked firms.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating,
and a 5 being an outstanding rating. Weighting factors for the criteria are listed adjacent to
the qualification.
WEIGHTING
FACTOR
QUALIFICATION STANDARD
2.0 Scope of Proposal
Does the proposal address all elements of the
RFP? Does the proposal show an
understanding of the project objectives,
methodology to be used in the completion of
construction and the results that are desired
from the project? Does the written project
approach reflect a good balance between
construction efficiency and ability to complete
the project? Does the method of construction
and project approach reflect innovation and
potential for significant cost savings
measures?
2.0 Firm Capability
Does the firm have the resources, financial
strength, capacity and support capabilities
required to successfully complete the project
on-time and in-budget? Do the referenced
projects reflect favorably in respect to
completion within the contract schedule, cost
and number of change orders and claims?
Has the firm worked on projects similar in
scope to this project? Has partnering been
used on other projects? Does the firm have
the experience necessary for this project?
Does this contractor have previous CM/GC or
alternate delivery experience?
2.0 Assigned Personnel
Does the proposed team have the necessary
skills and experience to fulfill the requirements
of the project, including CM/GC delivery? Is
the key staff available to do the work and
remain with the project for its entirety?
1.0
Safety Record,
Availability &
Sustainability/TBL
Can the target start and completion dates be
met? Are other qualified personnel available
to assist in meeting the project schedule if
required? Does the firm demonstrate a
commitment to Sustainability and incorporate
Triple Bottom Line methodology in both their
Scope of Work for the project, and their day-
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to-day business operating processes and
procedures? Does the firm provide an “OSHA
Illness/Injury Rate”, “OSHA Lost Work Day
Incidence Rate” and Workers Compensation
Experience Modification Rate Insurance
Multiplier that are better than industry
standard?
3.0 Cost & Work Hours
Are the cost factors presented in the proposal
reflective of industry standards? Do they offer
a reasonable way to approach development of
the GMP? Do the proposed cost and work
hours compare favorably with the Project
Manager's estimate? Are the work hours
presented reasonable for the effort required
by each project task or phase?
Definitions
Sustainable Purchasing is a process for selecting products or services that have a lesser
or reduced negative effect on human health and the environment when compared with
competing products or services that serve the same purpose. This process is also known
as “Environmentally Preferable Purchasing” (EPP), or “Green Purchasing”.
The Triple Bottom Line (TBL) is an accounting framework that incorporates three
dimensions of performance: economic, or financial; environmental, and social. The
generally accepted definition for TBL is that it “captures the essence of sustainability by
measuring the impact of an organization’s activities on the world…including both its
profitability and shareholders values and its social, human, and environmental capital.”
B. Reference evaluation process (top rated firm)
After the interviews (if necessary) have been conducted, the evaluation committee will select
the top rated firm and the Project Manager will check references for overall performance,
timetable, completeness, budget and job knowledge of selected project/references. A
satisfactory/unsatisfactory rating shall be given to each reference contacted. If references
check out for the top firm, then the City of Fort Collins will work to negotiate a contract for
CM/GC services with the top firm. If the top firm references do not check out, then the selection
committee will look to the second ranked firm and check their references.
QUALIFICATION STANDARD
Overall
Performance
Would you hire this CM/GC again?
Timetable
Was the original Scope of Work completed within the specified
time? Were interim deadlines met in a timely manner?
Completeness
Was the CM/GC responsive to client needs; did they anticipate
problems? Were problems solved quickly and effectively? Did the
contractor utilize the same construction team personnel through the
entire construction process?
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Budget
Was the original Scope of Work completed within the project
budget?
Job Knowledge
Did CM/GC personnel exhibit the knowledge and skills necessary for
the efficient completion of the scope or work?
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VI. VENDOR STATEMENT
Vendor hereby acknowledges receipt of the City of Fort Collins Request for Proposal and
acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and
other provisions set forth in the RFP. Additionally, Vendor hereby makes the following
representations to City:
a. All of the statements and representations made in this proposal are true to the best of the
Vendor’s knowledge and belief.
b. Vendor commits that it is able to meet the terms provided in this proposal.
c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof.
d. Vendor further agrees that the method of award is acceptable.
e. Vendor also agrees to complete the proposed Agreement with the City of Fort Collins
within 30 days of notice of award. If contract is not completed and signed within 30 days,
City reserves the right to cancel and award to the next highest rated firm.
f. Vendor acknowledge receipt of addenda.
Legal Firm Name:
Physical Address:
Remit to Address:
Phone:
Name of Authorized Agent of Firm:
Signature of Authorized Agent:
Primary Contact for Project:
Title: Email Address:
Phone: Cell Phone:
NOTE: VENDOR STATEMENT IS TO BE SIGNED & RETURNED WITH YOUR PROPOSAL.
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VII. SAMPLE AGREEMENT – FOR REFERENCE ONLY – DO NOT SIGN
SERVICES AGREEMENT
WORK ORDER TYPE
THIS AGREEMENT made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. Services to be Performed.
a. This Agreement shall constitute the basic agreement between the parties for boring &
trenching services. The conditions set forth herein shall apply to all services performed
by the Service Provider on behalf of the City and particularly described in Work Orders
agreed upon in writing by the parties from time to time. Such Work Orders, samples
of which are attached hereto as Exhibit A & B, consisting of two (2) and ( )
pages and incorporated herein by this reference, shall include a description of the
services to be performed, the location and time for performance, the amount of
payment, any materials to be supplied by the City and any other special circumstances
relating to the performance of services. A general scope of services is attached hereto
as Exhibit C, consisting of ( ) pages, and incorporated herein by this
reference.
The only services authorized under this Agreement are those which are performed
after receipt of such Work Order, except in emergency circumstances where oral work
requests may be issued. Oral requests for emergency actions will be confirmed by
issuance of a written Work Order within two (2) working days. Irrespective of
references in Exhibit A to certain named third parties, Service Provider shall be solely
responsible for performance of all duties hereunder.
b. The City may, at any time during the term of a particular Work Order and without
invalidating such Work Order, make changes to the scope of the particular services.
Such changes shall be agreed upon in writing by the parties by Change Order, a
sample of which is attached hereto as Exhibit B, consisting of one (1) page and
incorporated herein by this reference.
2. Changes in the Work. The City reserves the right to independently bid any services rather
than issuing work to the Service Provider pursuant to this Agreement. Nothing within this
Agreement shall obligate the City to have any particular service performed by the Service
Provider.
3. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated as specified by each written Work Order or oral
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emergency service request. Oral emergency service requests will be acted upon without
waiting for a written Work Order. Time is of the essence.
4. Contract Period. This Agreement shall commence , 20 , and shall continue in
full force and effect until , 20 , unless sooner terminated as herein provided. In
addition, at the option of the City, the Agreement may be extended for additional one year
periods not to exceed four (4) additional one year periods. Renewals and pricing changes
shall be negotiated by and agreed to by both parties. Written notice of renewal shall be
provided to the Service Provider and mailed no later than thirty (30) days prior to contract
end.
5. Delay. If either party is prevented in whole or in part from performing its obligations by
unforeseeable causes beyond its reasonable control and without is fault or negligence, then
the party so prevented shall be excused from whatever performance is prevented by such
cause. To the extent that the performance is actually prevented, the Service Provider must
provide written notice to the City of such condition within fifteen (15) days from the onset of
such condition.
6. Early Termination by City/Notices. Notwithstanding the time periods contained herein, the
City may terminate this Agreement at any time without cause by providing written notice of
termination to the Service Provider. Such notice shall be mailed at least fifteen (15) days
prior to the termination date contained in said notice unless otherwise agreed in writing by
the parties. All notices provided under this Agreement shall be effective when mailed,
postage prepaid and sent to the following address:
Service Provider: City: Copy to:
Attn:
City of Fort Collins
Attn:
PO Box 580
Fort Collins, CO 80522
City of Fort Collins
Attn: Purchasing Dept.
PO Box 580
Fort Collins, CO 80522
In the event of early termination by the City, the Service Provider shall be paid for services
rendered to the termination date, subject only to the satisfactory performance of the Service
Provider's obligations under this Agreement. Such payment shall be the Service Provider's
sole right and remedy for such termination.
7. Contract Sum. This is an open-end indefinite quantity Agreement with no fixed price. The
actual amount of work to be performed will be stated on the individual Work Orders. The
City makes no guarantee as to the number of Work Orders that may be issued or the actual
amount of services which will in fact be requested.
8. Payments.
a. The City agrees to pay and the Service Provider agrees to accept as full payment for all
work done and all materials furnished and for all costs and expenses incurred in
performance of the work the sums set forth for the hourly labor rate and material costs,
with markups, stated within the Bid Schedule Proposal Form, attached hereto as Exhibit
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, consisting of ( ) pages, and incorporated herein by this reference.
Payment shall be made by the City only upon acceptance of the work by the City and
upon the Service Provider furnishing satisfactory evidence of payment of all wages,
taxes, supplies and materials, and other costs incurred in connection with the
performance of such work. The City pays invoices on Net 30 terms.
9. Liquidated Damages. OWNER and Service Provider recognize that time is of the essence
of this Agreement and that OWNER will suffer financial loss if the Work is not completed
within the times specified in the Work Order, plus any extensions thereof allowed in
accordance with Article 12 of the General Conditions. They also recognize the delays,
expenses and difficulties involved in proving in a legal proceeding the actual loss suffered
by OWNER if the Work is not completed on time. Accordingly, instead of requiring any such
proof, OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as
penalty) Service Provider shall pay OWNER the amount set forth in each Work Order.
10. City Representative. The City's representative will be shown on the specific Work Order
and shall make, within the scope of his or her authority, all necessary and proper decisions
with reference to the work requested. All requests concerning this Agreement shall be
directed to the City Representative.
11. Independent Service Provider. It is agreed that in the performance of any services
hereunder, the Service Provider is an independent Service Provider responsible to the City
only as to the results to be obtained in the particular work assignment and to the extent that
the work shall be done in accordance with the terms, plans and specifications furnished by
the City.
12. Subcontractors. Service Provider may not subcontract any of the Work set forth in the
Exhibit A, Statement of Work without the prior written consent of the city, which shall not be
unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of
the City), then the following provisions shall apply: (a) the subcontractor must be a reputable,
qualified firm with an established record of successful performance in its respective trade
performing identical or substantially similar work, (b) the subcontractor will be required to
comply with all applicable terms of this Agreement, (c) the subcontract will not create any
contractual relationship between any such subcontractor and the City, nor will it obligate the
City to pay or see to the payment of any subcontractor, and (d) the work of the subcontractor
will be subject to inspection by the City to the same extent as the work of the Service
Provider.
13. Personal Services. It is understood that the City enters into the Agreement based on the
special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written
consent of the city.
14. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the
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services shall not be construed to operate as a waiver of any rights under the Agreement or
of any cause of action arising out of the performance of this Agreement.
15. Warranty.
a. Service Provider warrants that all work performed hereunder shall be performed with the
highest degree of competence and care in accordance with accepted standards for work
of a similar nature.
b. Unless otherwise provided in the Agreement, all materials and equipment incorporated
into any work shall be new and, where not specified, of the most suitable grade of their
respective kinds for their intended use, and all workmanship shall be acceptable to City.
c. Service Provider warrants all equipment, materials, labor and other work, provided under
this Agreement, except City-furnished materials, equipment and labor, against defects
and nonconformances in design, materials and workmanship/workwomanship for a
period beginning with the start of the work and ending twenty-four (24) months from and
after final acceptance under the Work Order, regardless whether the same were
furnished or performed by Service Provider or by any of its subcontractors of any tier.
Upon receipt of written notice from City of any such defect or nonconformances, the
affected item or part thereof shall be redesigned, repaired or replaced by Service
Provider in a manner and at a time acceptable to City.
16. Default. Each and every term and condition hereof shall be deemed to be a material element
of this Agreement. In the event either party should fail or refuse to perform according to the
terms of this Agreement, such party may be declared in default thereof.
17. Remedies. In the event a party has been declared in default, such defaulting party shall be
allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement
and seek damages; (b) treat the Agreement as continuing and require specific performance;
or (c) avail himself of any other remedy at law or equity. If the non-defaulting party
commences legal or equitable actions against the defaulting party, the defaulting party shall
be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees
and costs incurred because of the default.
18. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors,
heirs, personal representative, successors and assigns of said parties.
19. Indemnity/Insurance.
a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents
and employees against and from any and all actions, suits, claims, demands or liability
of any character whatsoever, brought or asserted for injuries to or death of any person
9045 Renovation for Supervisory & Network Operations Control Centers Page 29 of 128
or persons, or damages to property arising out of, result from or occurring in connection
with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider
shall provide and maintain insurance coverage naming the City as an additional insured
under this Agreement of the type and with the limits specified within Exhibit E, consisting
of one (1) page, attached hereto and incorporated herein by this reference. The Service
Provider before commencing services hereunder shall deliver to the City's Purchasing
Director, P. O. Box 580, Fort Collins, Colorado 80522 one copy of a certificate
evidencing the insurance coverage required from an insurance company acceptable to
the city.
20. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
21. Law/Severability. This Agreement shall be governed in all respect by the laws of the State
of Colorado. In the event any provision of this Agreement shall be held invalid or
unenforceable by any court of competent jurisdiction such holding shall not invalidate or
render unenforceable any other provision of this Agreement.
22. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et.
seq., Service Provider represents and agrees that:
a. As of the date of this Agreement:
1. Service Provider does not knowingly employ or contract with an illegal alien who will
perform work under this Agreement; and
2. Service Provider will participate in either the e-Verify program created in Public Law
208, 104th Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of Homeland
Security (the “e-Verify Program”) or the Department Program (the “Department
Program”), an employment verification program established pursuant to Section 8-
17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired
employees to perform work under this Agreement.
b. Service Provider shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this
Agreement.
c. Service Provider is prohibited from using the e-Verify Program or Department Program
procedures to undertake pre-employment screening of job applicants while this
Agreement is being performed.
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d. If Service Provider obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, Service
Provider shall:
1. Notify such subcontractor and the City within three days that Service Provider has
actual knowledge that the subcontractor is employing or contracting with an illegal
alien; and
2. Terminate the subcontract with the subcontractor if within three days of receiving the
notice required pursuant to this section the subcontractor does not cease employing
or contracting with the illegal alien; except that Service Provider shall not terminate
the contract with the subcontractor if during such three days the subcontractor
provides information to establish that the subcontractor has not knowingly employed
or contracted with an illegal alien.
e. Service Provider shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the “Department”) made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the
authority established in Subsection 8-17.5-102 (5), C.R.S.
f. If Service Provider violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If
this Agreement is so terminated, Service Provider shall be liable for actual and
consequential damages to the City arising out of Service Provider’s violation of
Subsection 8-17.5-102, C.R.S.
g. The City will notify the Office of the Secretary of State if Service Provider violates this
provision of this Agreement and the City terminates the Agreement for such breach.
23. Dust Control. The Service Provider shall abide by the City of Fort Collins “Dust Control and
Prevention Manual,” which is available for public download at
https://www.fcgov.com/airquality/pdf/dust-prevention-and-control-manual.pdf, and is
incorporated herein by this reference. The City of Fort Collins has implemented this manual
for all projects performed for the City of Fort Collins or located within the City of Fort Collins
City limits.
24. Haul Routes. All trucks used for work contracted by the City utilizing asphalt from the asphalt
plant located at 1800 North Taft Hill Road may only enter North Taft Hill Road from the North
using CR 54 G and only exit the site on North Taft Hill Road to the North to CR 54G.
25. Special Provisions. Special provisions or conditions relating to the services to be performed
pursuant to this Agreement are set forth in Exhibit - Confidentiality consisting of
(1) page, Exhibit , Section 00700 General Conditions (EJCDC General
Conditions 1910-8, 1990 edition with City of Fort Collins modifications) (General Conditions)
consisting of fifty-three (53) pages, and Section 800 Supplementary Conditions Exhibit
, consisting of ( ) pages attached hereto and incorporated herein by this
reference.
9045 Renovation for Supervisory & Network Operations Control Centers Page 31 of 128
THE CITY OF FORT COLLINS, COLORADO
By:
Gerry Paul
Purchasing Director
DATE:
ATTEST:
APPROVED AS TO FORM:
SERVICE PROVIDER'S NAME
By:
Printed:
Title:
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
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EXHIBIT A
WORK ORDER FORM (Short form)
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
SERVICE PROVIDER'S NAME
WORK ORDER NUMBER: PM's Tracking #
PROJECT TITLE:
ORIGINAL BID/RFP NUMBER & NAME:
MASTER AGREEMENT EFFECTIVE DATE: Original Contract Date
ARCHITECT/ENGINEER: If using a 3rd party architect/engineer or City
PM/Engineer
OWNER’S REPRESENTATIVE: City PM
WORK ORDER COMMENCEMENT DATE:
WORK ORDER COMPLETION DATE:
MAXIMUM FEE: (time and reimbursable direct costs):
PROJECT DESCRIPTION/SCOPE OF SERVICES:
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of ( ) pages are hereby accepted and incorporated
herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this
document.
SERVICE PROVIDER: Service Provider's Name
By: Date:
Name: Title:
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OWNER’S ACCEPTANCE & EXECUTION:
This Work Order and the attached Contract Documents are hereby accepted and incorporated
herein by this reference.
ACCEPTANCE: Date:
Name, Project Manager
REVIEWED: Date:
Name, Buyer or Senior Buyer
APPROVED AS TO FORM: Date:
Name,City Attorney's Title
(if greater than $1,000,000)
ACCEPTANCE: Date:
Name, Title
ACCEPTANCE: Date:
Name, Title
ACCEPTANCE: Date:
Kevin Gertig, Utilities Executive Director
(if greater than $1,000,000)
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
ACCEPTANCE: Date:
Darin Atteberry, City Manager
(if greater than $1,000,000)
ATTEST: Date:
City Clerk
(if greater than $1,000,000)
9045 Renovation for Supervisory & Network Operations Control Centers Page 34 of 128
EXHIBIT B
WORK ORDER FORM (Construction over $100,000)
FORT COLLINS UTILITIES
CONSTRUCTION WORK ORDER
PROJECT TITLE
WORK ORDER NO. PM'S TRACKING #
SERVICE PROVIDER: Company Name
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TABLE OF CONTENTS
AGREEMENT FORMS
00525 Work Order, Notice of Award & Bid Schedule
00530 Work Order Notice to Proceed
00600 Bonds and Certificates
00610 Performance Bond
00615 Payment Bond
00630 Certificate of Insurance
00635 Certificate of Substantial Completion
00640 Certificate of Final Acceptance
00650 Lien Waiver Release (CONTRACTOR)
00660 Consent of Surety
00670 Application for Exemption Certificate
00800 Supplementary Conditions
00900 Addenda, Modifications and Payment
00950 Work Order Change Order Form
00960 Application for Payment
ADDITIONAL DOCUMENTS
Attachment A DRAWING INDEX
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SECTION 00500
CONSTRUCTION WORK ORDER AGREEMENT FORMS
00525 Work Order, Notice of Award & Bid Schedule
00530 Work Order Notice to Proceed
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SECTION 00525
WORK ORDER, NOTICE OF AWARD AND BID SCHEDULE
TO: Company Name
WORK ORDER NUMBER: PM's Tracking #
PROJECT TITLE:
ORIGINAL BID/RFP NUMBER & NAME:
MASTER AGREEMENT EFFECTIVE DATE: Original Contract Date
ARCHITECT/ENGINEER: If using a 3rd party architect/engineer or can
be City PM/Engineer
OWNER’S REPRESENTATIVE: City PM
WORK ORDER COMMENCEMENT DATE:
MAXIMUM FEE: (time and reimbursable direct costs):
NOTICE OF AWARD DATE: Date of this Document
OWNER: City of Fort Collins (hereinafter referred to as OWNER)
1. WORK. Pursuant to your MASTER AGREEMENT with OWNER dated Original
Contract Date, and your Work Order Proposal dated Date of Quote, you have been
awarded a Work Order for Project Title.
PROJECT DESCRIPTION & SITE LOCATION:
2. CONTRACT PRICE, BONDS AND CERTIFICATES. The price of your Work Order is
Written Dollar Amount ($Numerical Dollar Amount). Pursuant to the AGREEMENT and
the Work Order Documents, Performance and Payment Bonds and insurance are
required.
3. CONTRACT TIMES. Pursuant to the MASTER AGREEMENT and the Work Order
Documents, the date for Substantial Completion of this Work Order is Date, and after
Substantial Completion, the date for Final Completion is Date.
4. LIQUIDATED DAMAGES. OWNER and Service Provider recognize that time is of the
essence of this Work Order and that OWNER will suffer financial loss if the Work is not
completed within the times specified in paragraph 3 above, plus any extensions thereof
allowed in accordance with Article 12 of the General Conditions. They also recognize
the delays, expenses and difficulties involved in proving in a legal proceeding the actual
loss suffered by OWNER if the Work is not completed on time. Accordingly, instead of
requiring any such proof, OWNER and Service Provider agree that as liquidated
damages for delay (but not as penalty) Service Provider shall pay OWNER the amounts
set forth hereafter.
1) Substantial Completion: Written Dollar Amount ($Numerical Dollar Amount) for each
calendar day or fraction thereof after Date until the work is Substantially Complete.
9045 Renovation for Supervisory & Network Operations Control Centers Page 38 of 128
2) Final Acceptance: After Substantial Completion, Written Dollar Amount
($Numerical Dollar Amount) for each calendar day or fraction thereof after XX
number of calendar days until the Work is ready for Final Payment and
Acceptance.
5. PAYMENT PROCEDURES. Service Provider shall submit Applications for Payment in
accordance with Article 14 of the General Conditions. Applications for Payment will be
processed by OWNER.
5.1 PROGRESS PAYMENTS. OWNER shall make progress payments on account of
the Contract Price on the basis of Service Provider's Application for Payment, once each
month during construction as provided below. All progress payments will be on the basis
of the progress of the Work measured by the schedule of values established in
paragraph 2.6 of the General Conditions and in the case of Unit Price Work based on
the number of units completed, and in accordance with the General Requirements
concerning Unit Price Work.
5.1.1 Prior to Substantial Completion, Owner will be entitled to withhold as
contract retainage five percent (5%) of each progress payment, but, in
each case, less the aggregate of payments previously made and less
such amounts as OWNER may withhold, in accordance with paragraph
14.7 of the General Conditions. If, in the sole discretion of Owner, Owner
determines that the character and progress of the Work have been
satisfactory to OWNER, OWNER may determine that as long as the
character and progress of the Work remain satisfactory to them, there will
be no additional retainage on account of Work completed in which case
the remaining progress payments prior to Substantial Completion will be
in an amount equal to 100% of the Work completed. 95% of materials and
equipment not incorporated in the Work (but delivered, suitably stored
and accompanied by documentation satisfactory to OWNER as provided
in paragraph 14.2 of the General Conditions) may be included in the
application Section 00960.
5.1.2 Upon Substantial Completion payment will be made in an amount
sufficient, if necessary, to increase total payments to Service Provider to
95% of the Contract Price, less such amounts as OWNER may withhold
in accordance with paragraph 14.7 of the General Conditions or as
provided by law.
5.2 FINAL PAYMENT. Upon Final Completion and Acceptance of the Work in
accordance with paragraph 14.13 of the General Conditions, OWNER shall pay the
remainder of the Contract Price as provided in said paragraph 14.13.
6. SERVICE PROVIDER'S REPRESENTATION. In order to induce OWNER to enter into
this Agreement, Service Provider makes the following representations:
6.1. Service Provider has familiarized himself with the nature and extent of the
Contract Documents, Work, site, locality, and with all local conditions and Laws
and Regulations that in any manner may affect cost, progress, performance or
furnishing of the Work.
9045 Renovation for Supervisory & Network Operations Control Centers Page 39 of 128
6.2. Service Provider has studied carefully all reports of explorations and tests of
subsurface conditions and drawings of physical conditions which are identified in
the Supplementary Conditions as provided in paragraph 4.2 of the General
Conditions.
6.3. Service Provider has obtained and carefully studied (or assumes responsibility for
obtaining and carefully studying) all such examinations, investigations,
explorations, tests, reports, and studies (in addition to or to supplement those
referred to in paragraph 6.2 above) which pertain to the subsurface or physical
condition at or contiguous to the site or otherwise may affect the cost, progress,
performance or furnishing of the Work as Service Provider considers necessary
for the performance or furnishing of the Work at the Contract Price, within the
Contract Times and in accordance with the other terms and conditions of the
Contract Documents, including specifically the provisions of paragraph 4.2 of the
General Conditions; and no additional examinations, investigations, explorations,
tests, reports, studies or similar information or data are or will be required by
Service Provider for such purposes.
6.4. Service Provider has reviewed and checked all information and data shown or
indicated on the Contract Documents with respect to existing Underground
Facilities at or contiguous to the site and assumes responsibility for the accurate
location of said Underground Facilities. No additional examinations, investigations,
explorations, tests, reports, studies or similar information or data in respect of said
Underground Facilities are or will be required by Service Provider in order to
perform and furnish the Work at the Contract Price, within the Contract Times and
in accordance with the other terms and conditions of the Contract Documents,
including specifically the provision of paragraph 4.3. of the General Conditions.
6.5. Service Provider has correlated the results of all such observations, examinations,
investigations, tests, reports and data with the terms and conditions of the
Contract Documents.
6.6. Service Provider has given ENGINEER written notice of all conflicts, errors or
discrepancies that he has discovered in the Contract Documents and the written
resolution thereof by ENGINEER is acceptable to Service Provider.
7. CONTRACT DOCUMENTS
7.1 The Contract Documents which comprise the entire Agreement between OWNER
and Service Provider concerning the Work consist of the General Conditions,
Supplementary Conditions, those items included in the definition of “Contract
Documents” in Article 1.10 of the General Conditions, and such other items as are
referenced in this Section 7, all of which are incorporated herein by this reference.
7.2 Forms for use by Service Provider in performing the Work and related actions in
carrying out the terms of this Agreement are deemed Contract Documents and
incorporated herein by this reference, and include, but are not limited to, the
following:
7.2.1 Certificate of Substantial Completion
7.2.2 Certificate of Final Acceptance
7.2.3 Lien Waiver Release
7.2.4 Consent of Surety
7.2.5 Application for Exemption Certificate
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7.2.6 Application for Payment
7.3 Drawings, consisting of a cover sheet, latest revision date and sheets numbered as
follows:
The Contract Drawings shall be stamped "Final for Construction" and dated. Any
revisions made shall be clearly identified and dated.
7.4. Addenda Numbers to , inclusive.
7.5. The Contract Documents also include all written amendments and other
documents amending, modifying, or supplementing the Contract Documents
pursuant to paragraphs 3.5 and 3.6 of the General Conditions.
7.6. There are no Contract Documents other than those listed or incorporated by
reference in this Section 7. The Contract Documents may only be amended,
modified or supplemented as provided in paragraphs 3.5 and 3.6 of the General
Conditions.
8. MISCELLANEOUS
8.1. Terms used in this Agreement which are defined in Article I of the General
Conditions shall have the meanings indicated in the General Conditions.
8.2. No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of
the party sought to be bound; and specifically but not without limitations, moneys
that may become due and moneys that are due may not be assigned without such
consent (except to the extent that the effect of this restriction may be limited by
law), and unless specifically stated to the contrary in any written consent to an
assignment no assignment will release or discharge that assignor from any duty or
responsibility under the Contract Document.
8.3. OWNER and Service Provider each binds itself, its partners, successors, assigns
and legal representatives to the other party hereto, its partners, successors,
assigns and legal representatives in respect to all covenants, Agreement and
obligations contained in the Contract Document.
9. EXECUTION. Work Order Documents must be executed in DocuSign within fifteen (15)
calendar days of the date of this Notice of Award. Service Provider shall attach Payment
and Performance Bonds and Certificate of Insurance (COI) to the Work Order Documents in
DocuSign. In addition, one original set of executed Bonds and COI shall be provided to the
Buyer.
Failure to comply with these conditions within the time specified will entitle OWNER to
consider your Work Order Proposal abandoned and to annul this Work Order & Notice of
Award.
SERVICE PROVIDER’S NOTICE OF AWARD REPRESENTATION & EXECUTION:
Service Provider agrees to perform the services identified above, in accordance with the terms
and conditions contained herein, the MASTER AGREEMENT, and the NOTICE OF AWARD
9045 Renovation for Supervisory & Network Operations Control Centers Page 41 of 128
between the parties. In the event of a conflict between or ambiguity in the terms of the MASTER
AGREEMENT or specific Work Orders, the MASTER AGREEMENT shall control.
SERVICE PROVIDER: Company Name
By: Date:
Name: Title:
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OWNER’S ACCEPTANCE & EXECUTION:
This Work Order and the attached Documents are hereby accepted and incorporated herein by
this reference.
ACCEPTANCE: Date:
Name, Project Manager
REVIEWED: Date:
Name, Buyer or Senior Buyer
APPROVED AS TO FORM: Date:
Name,City Attorney's Title
(if greater than $1,000,000)
ACCEPTANCE: Date:
Name, Title
ACCEPTANCE: Date:
Name, Title
ACCEPTANCE: Date:
Kevin Gertig, Utilities Executive Director
(if greater than $1,000,000)
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
ACCEPTANCE: Date:
Darin Atteberry, City Manager
(if greater than $1,000,000)
ATTEST: Date:
City Clerk
(if greater than $1,000,000)
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BID SCHEDULE
Insert Work Order Quote/Proposal Here
9045 Renovation for Supervisory & Network Operations Control Centers Page 44 of 128
SECTION 00530
WORK ORDER NOTICE TO PROCEED
NOTICE TO PROCEED DATE:
WORK ORDER TITLE:
WORK ORDER NUMBER:
TO:
Attn:
This notice is to advise you:
That the Work Order and all amendments and supplements to the Work Order Documents
covering the above described Work have been fully executed by the Service Provider and the
OWNER. That the required Service Provider's Performance and Payment Bonds and insurance
have been received by the OWNER. That the OWNER has approved the said Work Order and
Work Order Documents.
Therefore, as the Service Provider for the above described Work, you are hereby authorized
and directed to proceed within ( ) calendar days from receipt of this notice as
required by the Work Order and the AGREEMENT.
The dates for Substantial Completion and Final Acceptance shall be , and ,
respectively.
Dated this _____________ day of ___________, _____.
CITY OF FORT COLLINS (OWNER)
By:
Name, Title
ACKNOWLEDGMENT OF NOTICE
Receipt of the above Work Order Notice to Proceed is hereby acknowledged this Day day of
Month, Year.
(Service Provider)
By: ___________________________________________
Name, Title
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SECTION 00600
BONDS AND CERTIFICATES
00610 Performance Bond
00615 Payment Bond
00630 Certificate of Insurance
00635 Certificate of Substantial Completion
00640 Certificate of Final Acceptance
00650 Lien Waiver Release (Service Provider)
00660 Consent of Surety
00670 Application for Exemption Certificate
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SECTION 00610
PERFORMANCE BOND
Bond No __
KNOW ALL MEN BY THESE PRESENTS: that
(Firm)
(Address)
(an Individual), (a Partnership), (a Corporation), hereinafter referred to as the "Principal" and
(Firm)
(Address)
hereinafter referred to as "the Surety", are held and firmly bound unto City of Fort Collins, 300
LaPorte Ave, Fort Collins, Colorado 80522 a (Municipal Corporation) hereinafter referred to as
the "OWNER", in the penal sum of ($ ) in lawful money of the United States, for the
payment of which sum well and truly to be made, we bind ourselves, successors and assigns,
jointly and severally, firmly by these presents.
THE CONDITIONS OF THIS OBLIGATION are such that whereas the Principal entered into a
certain Master Agreement with the OWNER, dated the Day day of Month, Year, a copy of which
is hereto attached and made a part hereof, for the performance of The City of Fort Collins Work
Order, titled Work Order Project Title, Work Order Number PM's Tracking #, dated Work Order
Date, a copy of which is hereto attached and made a part hereof.
NOW, THEREFORE, if the Principal shall well, truly and faithfully perform its duties, all the
undertakings, covenants, terms, conditions and agreements of said Work Order and Master
Agreement during the original term thereof, and any extensions thereof which may be granted by
the OWNER, with or without Notice to the Surety and during the life of the guaranty period, and if
the Principal shall satisfy all claims and demands incurred under such Work Order and Master
Agreement, and shall fully indemnify and save harmless the OWNER from all cost and damages
which it may suffer by reason of failure to do so, and shall reimburse and repay the OWNER all
outlay and expense which the OWNER may incur in making good any default, then this obligation
shall be void; otherwise to remain in full force and effect.
PROVIDED, FURTHER, that the said Surety, for value received, hereby stipulates and agrees
that no change, extension of time, alteration or addition to the terms of the Work Order and Master
Agreement or to the Work to be performed thereunder or the Specifications accompanying the
same shall in any way affect its obligation on this bond; and it does hereby waive notice of any
such change, extension of time, alteration or addition to the terms of the Work Order and Master
Agreement or to the Work or to the Specifications.
PROVIDED, FURTHER, that no final settlement between the OWNER and the Service Provider
shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.
PROVIDED, FURTHER, that the Surety Company must be authorized to transact business in the
State of Colorado and be acceptable to the OWNER.
9045 Renovation for Supervisory & Network Operations Control Centers Page 47 of 128
IN WITNESS WHEREOF, this instrument is executed in three (3) counterparts, each one of which
shall be deemed an original, this _____ day of ___________, _____.
IN PRESENCE OF: Principal
(Title) (Title)
(Corporate Seal)
(Address)
IN PRESENCE OF: Other Partners
_____________________________ By:
_____________________________ By:
IN PRESENCE OF: Surety
_____________________________ By:
_____________________________
(Address)
(Surety Seal)
NOTE: Date of Bond must not be prior to date of Work Order. If Service Provider is
Partnership, all partners should execute Bond.
9045 Renovation for Supervisory & Network Operations Control Centers Page 48 of 128
SECTION 00615
PAYMENT BOND
Bond No __
KNOW ALL MEN BY THESE PRESENTS: that
(Firm)
(Address)
(an Individual), (a Partnership), (a Corporation), hereinafter referred to as the "Principal" and
(Firm)
(Address)
hereinafter referred to as "the Surety", are held and firmly bound unto City of Fort Collins, 300
LaPorte Ave, Fort Collins, Colorado 80522 a (Municipal Corporation) hereinafter referred to as
the "OWNER", in the penal sum of ($ ) in lawful money of the United States, for the
payment of which sum well and truly to be made, we bind ourselves, successors and assigns,
jointly and severally, firmly by these presents.
THE CONDITIONS OF THIS OBLIGATION are such that whereas the Principal entered into a
certain Master Agreement with the OWNER, dated the Day day of Month, Year, a copy of which
is hereto attached and made a part hereof, for the performance of The City of Fort Collins Work
Order, titled Work Order Project Title, Work Order Number PM's Tracking #, dated Work Order
Date, a copy of which is hereto attached and made a part hereof.
NOW, THEREFORE, if the Principal shall make payment to all persons, firms, subcontractors,
and corporations furnishing materials for or performing labor in the prosecution of the Work
provided for in such Work Order and Master Agreement and any authorized extension or
modification thereof, including all amounts due for materials, lubricants, repairs on machinery,
equipment and tools, consumed, rented or used in connection with the construction of such Work,
and all insurance premiums on said Work, and for all labor, performed in such Work whether by
subcontractor or otherwise, then this obligation shall be void; otherwise to remain in full force and
effect.
PROVIDED, FURTHER, that the said Surety, for value received, hereby stipulates and agrees
that no change, extension of time, alteration or addition to the terms of the Work Order and Master
Agreement or to the Work to be performed thereunder or the Specifications accompanying the
same shall in any way affect its obligation on this bond; and it does hereby waive notice of any
such change, extension of time, alteration or addition to the terms of the Work Order and Master
Agreement or to the Work or to the Specifications.
PROVIDED, FURTHER, that no final settlement between the OWNER and the Service Provider
shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.
PROVIDED, FURTHER, that the Surety Company must be authorized to transact business in the
State of Colorado and be acceptable to the OWNER.
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IN WITNESS WHEREOF, this instrument is executed in three (3) counterparts, each one of which
shall be deemed an original, this _____ day of ___________, _____.
IN PRESENCE OF: Principal
(Title) (Title)
(Corporate Seal)
(Address)
IN PRESENCE OF: Other Partners
_____________________________ By:
_____________________________ By:
IN PRESENCE OF: Surety
_____________________________ By:
_____________________________
(Address)
(Surety Seal)
NOTE: Date of Bond must not be prior to date of Work Order. If Service Provider is
Partnership, all partners should execute Bond.
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SECTION 00630
CERTIFICATE OF INSURANCE
Service Provider shall submit Certificate of Insurance in compliance with the Work Order
Documents.
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SECTION 00635
CERTIFICATE OF SUBSTANTIAL COMPLETION
TO: CITY OF FORT COLLINS (OWNER) PROJECT TITLE:
DATE OF SUBSTANTIAL COMPLETION: LOCATION: Fort Collins, Colorado
OWNER: City of Fort Collins
PROJECT OR SPECIFIED PART SHALL SERVICE PROVIDER:
INCLUDE:
WORK ORDER DATE:
The Work performed under this Work Order, pursuant to the Work Order Documents, has been
inspected by authorized representatives of the OWNER, Service Provider, and the ENGINEER
and the project (or specified part of the project, as indicated above) is hereby declared to be
substantially completed on the above date.
A tentative list of items to be completed or corrected is appended hereto. This list may not be
exhaustive, and the failure to include an item on it does not alter the responsibility of the Service
Provider to complete all the Work in accordance with the Work Order Documents.
_____________________________ By: __________________________ ________
PROJECT MANAGER AUTHORIZED REPRESENTATIVE DATE
The Service Provider accepts the above Certificate of Substantial Completion and agrees to
complete and correct the items on the tentative list within the time indicated.
_____________________________ By: __________________________ ________
SERVICE PROVIDER AUTHORIZED REPRESENTATIVE
DATE
The OWNER accepts the project or specified area of the project as substantially complete and
will assume full possession of the project or specified area of the project at 12:01 a.m., on
. The responsibility for heat, utilities, security, and insurance
under the Work Order Documents shall be as set forth under "Remarks" below.
CITY OF FORT COLLINS ________ By: __________________________ ________
OWNER AUTHORIZED REPRESENTATIVE DATE
REMARKS: _________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
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SECTION 00640
CERTIFICATE OF FINAL ACCEPTANCE
DATE:
TO:
You are hereby notified that on the Day day of Month, Year, the City of Fort Collins, Colorado,
has accepted the Work completed by Service Provider Company Name, for the City of Fort Collins
Work Order, titled Project Title, Work Order Number PM's Tracking #.
Your continuing obligations and guarantees for the Project will be as provided in the Work Order
and Work Order Documents.
Sincerely,
City of Fort Collins
OWNER
By: ___________________________________________
___________________________________________
Name, Title
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SECTION 00650
LIEN WAIVER RELEASE
(SERVICE PROVIDER)
TO: City of Fort Collins, Colorado (OWNER)
FROM: Company Name (SERVICE PROVIDER)
WORK ORDER TITLE:
WORK ORDER NUMBER:
1. The Service Provider acknowledges having received payment, except retainage from the
OWNER for all work, labor, skill and material furnished, delivered and performed by the
Service Provider for the OWNER or for anyone in the construction, design, improvement,
alteration, addition or repair of the above described project.
2. In consideration of such payment and other good and valuable consideration, the receipt
and adequacy of which are hereby acknowledged, the Service Provider voluntarily waives
all rights, claims and liens, including but not limited to, mechanic's liens, Miller Act claims
(40 U.S.C.A. 270 a and b), stop notices, equitable liens and labor and material bond rights
which the Service Provider may now or may afterward have, claim or assert for all and any
work, labor, skill or materials furnished, delivered or performed for the construction, design,
improvement, alteration, addition or repair of the above described project, against the
OWNER or its officers, agents, employees or assigns, against any fund of or in the
possession or control of the OWNER, against the project or against all land and the buildings
on and appurtenances to the land improved by the project.
3. The Service Provider affirms that all work, labor and materials, furnished, delivered or
performed to or for the construction, design, improvement, alteration, addition or repair of
the project were furnished, delivered or performed by the Service Provider or its agents,
employees, and servants, or by and through the Service Provider by various Subcontractors
or materialmen or their agents, employees and servants and further affirms the same have
been paid in full and have released in full any and all existing or possible future mechanic's
liens or rights or claims against the project or any funds in the OWNER'S possession or
control concerning the project or against the OWNER or its officers, agents, employees or
assigns arising out of the project.
4. The Service Provider agrees to defend and hold harmless the OWNER, the lender, if any,
and the Surety on the project against and from any claim hereinafter made by the Service
Provider's Subcontractors, materialmen, employees, servants, agents or assigns against
the project or against the OWNER or its officers, employees, agents or assigns arising out
of the project for all loss, damage and costs, including reasonable attorneys fees, incurred
as a result of such claims.
5. The parties acknowledge that the description of the project set forth above constitutes an
adequate description of the property and improvements to which this Lien Waiver Release
pertains. It is further acknowledged that this Lien Waiver Release is for the benefit of and
may be relied upon by the OWNER, the lender, if any, and Surety on any labor and material
bonds for the project.
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Signed this ______ day of __________, ___.
SERVICE PROVIDER: Company Name
By: ___________________________________________
___________________________________________
Name, Title
ATTEST:
_____________________________
Secretary
STATE OF COLORADO )
)ss.
COUNTY OF LARIMER )
Subscribed and sworn to before me this _________ day of __________, _____, by
________________________________________________________________.
Witness my hand and official seal.
My Commission Expires: ___________________________.
_________________________
Notary Public
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SECTION 00660
CONSENT OF SURETY
TO: City of Fort Collins, Colorado (hereinafter referred to as the "OWNER")
SERVICE PROVIDER: Company Name
TITLE:
WORK ORDER NUMBER:
WORK ORDER DATE:
In accordance with the provisions of the Work Order and Master Agreement between the OWNER
and the CONTRACTOR as indicated above, for the Work Order titled Work Order Project Title on
bond of , (Surety)
_______________________________________ hereby approves of the Final Payment to the
Service Provider, and agrees that Final Payment to the Service Provider shall not relieve the
Surety Company of any of its obligations to the OWNER, as set forth in the said Surety Company's
Bond.
IN WITNESS WHEREOF, the Surety Company has hereunto set its hand this _________ day of
_________ _, _____.
____________________________________________
(Surety Company)
By: ________________________________________
(Name) Attorney-in-Fact
ATTACH: Power of Attorney and Certificate of Authority of Attorney(s)-in-Fact.
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SECTION 00800
SUPPLEMENTARY CONDITIONS
Conditions of the Contract
These Supplementary Conditions amend or supplement the General Conditions (EJCDC
General Conditions 1910-8, 1990 edition with City of Fort Collins modifications) and other
provisions of the Contract Documents as indicated below.
SC-4.2 Subsurface and Physical Conditions:
A. Add the following language to paragraph 4.2.1 of the General Conditions.
4.2.1.1.1 The following report(s) of exploration and tests of subsurface conditions at the
site of the Work:
Service Provider may rely upon the accuracy of the technical data contained in the
geotechnical documents, but not upon nontechnical data, interpretations or opinions
contained therein or upon the completeness of any information in the report.
B. 4.2.1.2.1 No drawing of physical conditions in or relating to existing surface or
subsurface structures (except Underground Facilities referred to in Paragraph 4.3) which
are at or contiguous to the site have been utilized by the Engineer in preparation of the
Contract Documents, except the following:
SC-5.4.8 Limits of Liability
A. Add the following language at the end of paragraph 5.4.8.
The limits of liability for the insurance required by the paragraph numbers of the General
Conditions listed below are as follows:
5.4.1 and 5.4.2
Coverage A - Statutory Limits
Coverage B - $100,000/$100,000/$500,000
5.4.3 and 5.4.5 Commercial General Liability policy will have limits of $1,000,000
combined single limits (CSL). This policy will include coverage for Explosion, Collapse,
and Underground coverage unless waived by the Owner.
5.4.6 The Comprehensive Automobile Liability Insurance policy will have limits of
$1,000,000 combined single limits (CSL).
5.4.9 This policy will include completed operations coverage/product liability coverage with
limits of $1,000,000 combined single limits (CSL).
SC-12.3 Add the following language to the end of paragraph 12.3.
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Service Provider will include in the project schedule ( ) days lost due to
abnormal weather conditions.
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SECTION 00900
ADDENDA, MODIFICATIONS AND PAYMENT
00950 Change Order
00960 Application for Payment
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SECTION 00950
CHANGE ORDER NO.
PROJECT TITLE:
SERVICE PROVIDER: [Service Provider]
WORK ORDER NUMBER:
PO NUMBER:
DESCRIPTION:
1. Reason for Change: Why is the change required?
2. Description of Change: Provide description of the changes to the Work
3. Change in Work Order Price:
4. Change in Work Order Time:
ORIGINAL WORK ORDER PRICE $ .00
TOTAL APPROVED CHANGE ORDER .00
TOTAL PENDING CHANGE ORDER .00
TOTAL THIS CHANGE ORDER .00
TOTAL % OF THIS CHANGE ORDER %
TOTAL C.O.% OF ORIGINAL WORK ORDER %
ADJUSTED WORK ORDER COST $ .00
CONTRACTOR: Company Name
By: Date:
Name: Title:
ACCEPTED: Date:
City PM Name, Title
REVIEWED: Date:
Name, Buyer or Senior Buyer
ACCEPTED: Date:
Name, Title
ACCEPTED: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
XXXX RFP Name & Number Page 62 of 128
SECTION 00960
APPLICATION FOR PAYMENT
PROJECT Page 1 of 1
OWNER:
ENGINEERS:
ADDRESS:
NUMBER DATE AMOUNT
$ -
$ -
$ -
NUMBER DATE AMOUNT FUND OBJECT
Amount Due this Pay Application (before retainage):
$ -
$ -
0.00%
Payment of the above Amount Due This Application has been reviewed by the OWNER'S Project Manager.
BY: DATE: DATE:
NAME & TITLE:
BY: DATE:
NAME & TITLE: Official Purchasing Form
Last updated 10/2017
Net Change by Change Order:
Change order %:
Original Contract Amount
Net Change by Change Order
Revised Current Contract Amount
Total Work Completed to Date:
Total Stored to Date:
CHANGE ORDERS PAY APPLICATION
Application is made for Payment as shown below in connection with the Contract.
The present status of the account for this Contract is as follows:
CONTRACTOR:
$ -
$ -
RETAINAGE
$ -NumbersCharge
$ -
$ -
Less Previous Payments:
Total Completed and Stored Materials to Date:
Less Retainage
$ -
$ -
$ -
AMOUNT DUE THIS APPLICATION: $ -
The above Amount Due this Application is requested by the CONTRACTOR's Project Manager.
BY:
PO NUMBER
ADDRESS: ADDRESS:
APPLICATION NUMBER
APPLICATION DATE
PERIOD BEGINNING
PERIOD ENDING
PROJECT NUMBER
Retainage to Date:
NAME & TITLE:
Total (after retainage):
Payment of the above Amount Due This Application is approved by the OWNER.
The undersigned CONTRACTOR certifies that all obligations of CONTRACTOR incurred in connection with the WORK have been satisfied as required in paragraph 14.3 of the General Conditions
XXXX RFP Name & Number Page 63 of 128
Unit Price Total Quanitity Total Quantity Total Quantity Total
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
$ -
$ -
$ -
$ -
$ -
0.00%
$ - $ - $ - $ - $ - 0.00%
Official Purchasing Form
Last Updated 10/2017
Total to Date Less Retention
Change Orders to Date (see attached)
$ -
$ -
CONTRACT SUMMARY
Total Due
Adjusted Contract Amount
$ -
Total Change Order Work to Date (see attached)
Value of Work in Place
Percent Complete Including Stored Materials
Less Retention @ 10% up to 50% complete, 5% beyond 50% of Adjusted Contract
Crosscheck
Total Completed to Date
Total Materials Remaining @ Site
$ -
$ -
$ -
Original Contract Amount
Less Previous Billings $ -
$ -
$ -
$ -
$ -
XXXX RFP Name & Number Page 64 of 128
ATTACHMENT A
DRAWING INDEX
WORK ORDER #
WORK ORDER TITLE
BY: Company Name who last revised the drawings
Sheet Title Drawing Number
Date
XXXX RFP Name & Number Page 65 of 128
EXHIBIT
CHANGE ORDER
NO.
PROJECT TITLE:
SERVICE PROVIDER: Company Name
WORK ORDER NUMBER:
PO NUMBER:
DESCRIPTION:
1. Reason for Change: Why is the change required?
2. Description of Change: Provide details of the changes to the Work
3. Change in Work Order Price:
4. Change in Work Order Time:
ORIGINAL WORK ORDER PRICE $ .00
TOTAL APPROVED CHANGE ORDER .00
TOTAL PENDING CHANGE ORDER .00
TOTAL THIS CHANGE ORDER .00
TOTAL % OF THIS CHANGE ORDER %
TOTAL C.O.% OF ORIGINAL WORK ORDER %
ADJUSTED WORK ORDER COST $ .00
SERVICE PROVIDER: Company Name
By: Date:
Name: Title:
ACCEPTANCE: Date:
Name, Project Manager
REVIEWED: Date:
Name, Buyer or Senior Buyer
ACCEPTANCE: Date:
Name, Title
XXXX RFP Name & Number Page 66 of 128
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director (if greater than $60,000)
XXXX RFP Name & Number Page 67 of 128
EXHIBIT C
GENERAL SCOPE OF SERVICES
XXXX RFP Name & Number Page 68 of 128
EXHIBIT D
(BID SCHEDULE/COMPENSATION)
XXXX RFP Name & Number Page 69 of 128
EXHIBIT E
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work
under this bid, the Service Provider shall furnish the City with certificates of insurance
showing the type, amount, class of operations covered, effective dates and date of
expiration of policies, and containing substantially the following statement:
“The insurance evidenced by this Certificate will not reduce coverage or limits and
will not be cancelled, except after thirty (30) days written notice has been received
by the City of Fort Collins.”
In case of the breach of any provision of the Insurance Requirements, the City, at its
option, may take out and maintain, at the expense of the Service Provider, such
insurance as the City may deem proper and may deduct the cost of such insurance from
any monies which may be due or become due the Service Provider under this
Agreement. The City, its officers, agents and employees shall be named as additional
insureds on the Service Provider 's general liability and automobile liability insurance
policies for any claims arising out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's
employees engaged in work performed under this Agreement:
1. Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain
during the life of this Agreement such commercial general liability and automobile
liability insurance as will provide coverage for damage claims of personal injury,
including accidental death, as well as for claims for property damage, which may
arise directly or indirectly from the performance of work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less
than $1,000,000 combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall
be responsible for any liability directly or indirectly arising out of the work
performed under this Agreement by a subcontractor, which liability is not covered
by the subcontractor's insurance.
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EXHIBIT F
CONFIDENTIALITY
IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to
this Agreement (the “Agreement”), the Service Provider hereby acknowledges that it has been
informed that the City has established policies and procedures with regard to the handling of
confidential information and other sensitive materials.
In consideration of access to certain information, data and material (hereinafter individually and
collectively, regardless of nature, referred to as “information”) that are the property of and/or relate
to the City or its employees, customers or suppliers, which access is related to the performance
of services that the Service Provider has agreed to perform, the Service Provider hereby
acknowledges and agrees as follows:
That information that has or will come into its possession or knowledge in connection with the
performance of services for the City may be confidential and/or proprietary. The Service Provider
agrees to treat as confidential (a) all information that is owned by the City, or that relates to the
business of the City, or that is used by the City in carrying on business, and (b) all information
that is proprietary to a third party (including but not limited to customers and suppliers of the City).
The Service Provider shall not disclose any such information to any person not having a legitimate
need-to-know for purposes authorized by the City. Further, the Service Provider shall not use
such information to obtain any economic or other benefit for itself, or any third party, except as
specifically authorized by the City.
The foregoing to the contrary notwithstanding, the Service Provider understands that it shall have
no obligation under this Agreement with respect to information and material that (a) becomes
generally known to the public by publication or some means other than a breach of duty of this
Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the
request for such disclosure is proper and the disclosure does not exceed that which is required.
In the event of any disclosure under (b) above, the Service Provider shall furnish a copy of this
Agreement to anyone to whom it is required to make such disclosure and shall promptly advise
the City in writing of each such disclosure.
In the event that the Service Provider ceases to perform services for the City, or the City so
requests for any reason, the Service Provider shall promptly return to the City any and all
information described hereinabove, including all copies, notes and/or summaries (handwritten or
mechanically produced) thereof, in its possession or control or as to which it otherwise has
access.
The Service Provider understands and agrees that the City’s remedies at law for a breach of the
Service Provider’s obligations under this Confidentiality Agreement may be inadequate and that
the City shall, in the event of any such breach, be entitled to seek equitable relief (including without
limitation preliminary and permanent injunctive relief and specific performance) in addition to all
other remedies provided hereunder or available at law.
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EXHIBIT G
SECTION 00700
GENERAL CONDITIONS
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CITY OF FORT COLLINS
OPERATION SERVICES / PMPD
PROGAMMING SUMMARY FOR RENOVATION OF SPACES TO SERVE BROADBAND
LOCATION: 700 WOOD STREET – UTILITIES SERVICE CENTER
Issued: July 15, 2019 Revised: August 9, 2019
BROADBAND PROGRAM:
(12) Workstations for Network Operations (technicians, technical support representatives).
o Minimum of 6’ linear feet of desktop surface at a conventional depth of 24”
(keyboard, (2) monitors, staff will use headsets to receive calls).
o Workstation not dedicated to a single staff person. Twelve (12) workstations
will serve twenty (20) staff. Initially, there will be eight (8) staff.
o Configuration of workstations may vary. Linear rows of workstation are
acceptable. Angular/Bias workstation configuration to enable clearer view of
video wall is also acceptable. The group is open to other ideas.
o Each workstation should contain two (2) lockable compartments (not a
requirement).
o Computers are either docking stations or fixed computers (with log‐in scenario)
o Corporate Network and Broadband Network will need to be accommodated.
There will lead to a large quantity of wiring.
o Switching – Back‐end closets, networking needs, racks, electronics to drive video
wall.
o Raised floor system will be utilized to provide cabling to workstations.
o Ceilings: Due to complexity of mechanical systems, minimal modification of the
ceilings is desirable.
o Floors: Anti‐static floor plates and Clip‐ons (staff members are grounded when
touching equipment).
o Network Engineers, Supervisor, Network Manager (same) are not required to be
inside to SCO space, but it is preferred.
(1) Video Wall
o The primary purpose of the Video Wall is for aesthetic impact. It is not critical
for user functionality.
o Monitors: minimum of (8) Ideally (12 ‐ 16) Monitors configured in two rows with
a single monitor to each side of the stacked monitors. No need for angling
monitors with respect to the wall they are mounted on.
o An unspecified number of PCs will be needed to support the Video Wall. 2‐3
monitors per PC is anticipated.
o No need for monitors to provide an integrated / ‘stitched together’ image. 4k
and minimal bezel preferred for monitors.
o Distance from monitor to servers will be a driving factor. A professional
consultant will be need.
o A lot of data cabling will be associated with this feature. Fiber‐optic cable may
be needed.
o Seven (7) 55” monitors side‐by‐side roughly equates to 32’ linear feet of wall
space.
EXHIBIT A
Work Bench (inside primary Broadband space)
o Slightly larger than a standard workstation (8’ x 8’).
o (1) Table with access to a cat 5 jack; equipment will be placed on the table.
o Table should be adequately sized for two people to work side by side.
Conference Room:
o Will be used half a day, every day.
o Glass should be incorporated into at least one wall of the Conference Room.
Transparency should allow executives and visitors have a view of the Video Wall.
Lab
o To be located within existing kitchen; outside of primary Broadband space. Not
much modification would be necessary to make the existing space functional for
Broadband use.
o Need a place to stack equipment (unspecified quantity).
o Need for a countertop surface for configuration activities (unspecified surface area).
o Need for parts storage (unspecified quantity).
o Need for connectivity and power.
o Example space: 3rd floor of 215 N. Mason
o Example space: 1st floor of 215 N. Mason – rack with mounted equipment
Building Considerations:
o Egress ‐ corridors
o Develop concepts to understand displacements.
o What is the extent of the emergency back‐up power system for this building? Can it be
utilized to serve the Broadband renovation, or is expansion necessary?
o Security: exterior doors are perceived to be the first level of security. The second level
of security will be the city‐standard badge‐reader at the point of entry to the primary
Broadband space. No additional levels of security are needed.
o Conference Rooms: any meeting spaces that are displaced as the result of renovation
should be replaced to the extent possible.
CITY OF FORT COLLINS
OPERATION SERVICES / PMPD
PROGAM SUMMARY FOR RENOVATION OF SPACES TO SERVE SCO
LOCATION: 700 WOOD STREET – UTILITIES SERVICE CENTER
Final Issued: August 9, 2019
SCO PROGRAM:
SWING SPACE:
Relocate the following SCO program elements and functionality from the current location to the
existing ‘TRAINING ROOM’ located within the same facility. There may be pragmatic limitations
that will govern the extent to which elements and functionality can be relocated to the Swing
Space. If this is the case, the team will engage in a discussion / decision‐making process to
modify the Program.
o (3) Existing Workstations/Consoles and associated equipment
o (1) Supervisor Office
o (1) Radio Equipment Secure Storage Area (unspecified quantity)
o (1) Plotter
o Designated wall area for Maps (paper)
o Misc. Furniture, Fixtures and Equipment (FFE) as directed by SCO.
o Data cabling and associated functionality
o Security and Surveillance considerations
Minimize disturbance and modifications to the TRAINING ROOM (Swing Space). At the
conclusion of renovation of space for SCO, the TRAINING ROOM will resume all its previous
functions.
Kitchenette will not be part of the Swing Space development. Short term needs for refrigeration
and microwave.
PRIMARY SCO SPACE:
(4) Workstations/Consoles for Electric System Operators. Workstation size and configuration to
be guided by preliminary research conducted by Owner and leading industry practices. Each
Workstation/Console must be sized and configured to accommodate the following:
o (2) 32” Monitors
o (4‐6) 22” – 24” Monitors
o (1) 22” Monitor
o (3) PC Clients
o (3) Keyboards
o (3) Mice
o Countertop surface for writing switching order (unspecified surface area).
o Sit / Stand Functionality
o Task Lighting
o Individual climate control (need to verify feasibility)
o Cable management system
o Speakers
o Telephones
o Headset capabilities to include phone and radio system
o Adequate electrical and data ports (with spares/capacity)
(1) Workstation/Consoles for Electric System Supervisor. Workstation size and configuration to
be guided by preliminary research conducted by Owner and leading industry practices. Each
Workstation/Console must be sized and configured to accommodate the following:
o (2) 32” Monitors
o (4‐6) 22” – 24” Monitors
o (1) 22” Monitor
o (3) PC Clients
o (3) Keyboards
o (3) Mice
o Countertop surface for writing switching order (unspecified surface area).
o Additional countertop surface
o Storage cabinets with locking capability
o Sit / Stand Functionality
o Task Lighting
o Individual climate control (need to verify feasibility)
o Cable management system
o Speakers
o Telephones
o Headset capabilities to include phone and radio system
o Adequate electrical and data ports (with spares/capacity)
(1) Workstation for Training / Project Area
o (2) 32” Monitors
o (4‐6) 22” – 24” Monitors
o (2) PC Clients
o (2) Keyboards
o (2) Mice
(1) Video Wall
o (8 minimum) 55” Monitors configured to provide a contiguous image with
‘live’ and interactive features.
(1) Workspace / Countertop
o For the use of Crew personnel to write and review Switching Forms.
o View of Video Wall
Other Design considerations:
o Electric System Operators will have some level of control of physical security
measures that allow access to the SCO space.
o Adequate seating for crews / engineering to sit with Electric System Operators
o Direct data/AV link to the Emergency Operations Center (EOC), Department
Operations Center (DOC).
o Secure storage area for radio equipment (unspecified area)
o Recovery area for personnel inside SCO to monitor/acknowledge SCADA events
during extended weather.
o Need for secure space for personnel to store belongings.
o Storage cabinets for office supplies
o Filing area (SCADA logs, maps, switching forms, outage forms)
o Wall mounted monitors for Load Control, Cameras, Weather, Scheduled
Switching, Overtime, AMI Outage Map (quantity unspecified)
o Large wall clock
o Copy / Print / Fax machine
SCO SUPPORT SPACES:
Conference Room
o (1) 65” Monitor
o Conference Room located inside SCO primary space or immediately adjacent. If
adjacent, security must be controlled by SCO.
o Supports training, meetings and planning activities.
Restroom Facilities.
o To be located inside SCO security perimeter.
Kitchenette
o (1) Sink
o (1) Refrigerator. More than one if shared.
o (1) Microwave
o (1) Countertop space (unspecified quantity)
o (1) Cabinets
o (1) Oven
o (1) Stove
o (1) Dishwasher
BUILDING CONSIDERATIONS:
Egress
o Wayfinding
o Signage
Displacements:
o TRAINING ROOM
o Conference Spaces (replace all that are displaced due to renovation).
o SGSO Staff
Emergency Power (Generator)
o TBD: whether the existing generator has the capacity to provide backup power
for the SCO and adjacent NOC (Broadband).
Security:
o Vehicle Barricades near the main entry. Could be achieved with landscape
features, such as boulders.
o The entry door to SCO must have a badge reader enabling access to specified
Utilities / FC employees.
o New alarm system
Environmental:
o This building is known to harbor ACM. As this project develops, the anticipated
scope and cost of abating ACM may fluctuate.
o HVAC system modifications to provide consistently reliable service.
o New lighting to accommodate viewing of the Video Wall.
UP UP
VEST.
01
CORR.
300G
CORR.
300H
OFFICE
344
OFFICE
347
OFFICE
349
09.01
09.01
09.01
P
2
P
2
P
2
P
3
OFFICE
408
OFFICE
412
OFFICE
414
OFFICE
416
OFFICE
444
OFFICE
(WORKSTATIONS)
424
OFFICE
426 OFFICE
428
L&P OFFICE
429
L&P LOCATE
OFFICE
430
READY ROOM
434
TRAINING AND
SAFETY
440
ELEC.
STORAGE 437
436
ELEC.
435
WOMEN
348
OFFICE
371
OFFICE
RFP 9045 Renovation of Utilities Service Center Page 127 of 128
EXHIBIT C
CM/GC GENERAL CONDITIONS MATRIX
CM/GC General Conditions Matrix
Cost Category
Construction
Services Fee
(%)
Monthly
General
Conditions
Direct Cost of
Work
Home Office Expenses
Office Overhead X
Profit X
Staff
Project Executive X
Pre-construction Manager &
Estimator X
Project Manager X
Project Superintendent X
General Superintendent X
Safety Manager X
Estimators X
Schedulers X
Project Coordinators X
Project Engineers X
Consultants X
Administration
Office Support (Accounting, Etc.) X
Builders Risk Insurance X
General Contractor's Bond X
Subcontractors bond X
Suppliers Bond X
Liability Insurance X
Jobsite Operations
Jobsite Office X
Internet & Other technology items X
Storage/tool trailers X
Telephones X
Cell Phones X
Radios X
Copier/fax/printer, Etc. X
Office supplies X
First Aid Supplies X
Vehicles, fuel, maintenance X
Travel expenses X
RFP 9045 Renovation of Utilities Service Center Page 128 of 128
Document reproduction X
Postage X
Site Signage X
Safety Equipment X
Temp Toilets X
Water, cups, etc. X
Dumpsters X
Licenses X
Special Permits X
Material Layout X
Field Engineering Equipment X
Surveying & Layout X
Temp Utilities X
Interim Cleanup X
Final Cleaning X
Construction Fire Protection X
Mobilization X
Demobilization X
Jobsite Security X
372
OFFICE
373
OPEN AREA
374
OFFICE
377
OFFICE
354
OFFICE
375
MECH. ROOM
###
OFFICE
446
P
2
P
2
P
3
W SHOWER
348A
PHASE 3
PHASE 2
CORR.
300H
794 sf
LARGE CONF. RM SMALL CONF. RM
NETWORKED KEY BOX
VAULT
SMALL CONF. RM
SCO
SCO BREAK RM
SCO OFFICE IT
SCO VESTIBULE
KITCHENETTE
MAIL ROOM
LARGE CONFERENCE ROOM
OFFICE
L+P
WORKSTATIONS
SPACE
LIGHT + POWER
WATER
KITCHENETTE
OFFICE
(PABLO)
OFFICE
ELEC PANEL
REMOVE WINDOW ABOVE
REMOVE EXISTING RAISED ACCESS FLOORING
NOTE: ASBESTOS REMEDIATION AS NEEDED
THROUGHOUT COMPLETE AREA OF RENOVATION
TOILET
MENS
CONF.
ROOM
351
VEST.
01
CORR.
300G
CORR.
300H
OFFICE
344
OFFICE
347
OFFICE
349
09.01
09.01
09.01
OFFICE
408
OFFICE
412
OFFICE
414
OFFICE
416
OFFICE
444
OFFICE
(WORKSTATIONS)
424
OFFICE
426 OFFICE
428
L&P OFFICE
429
L&P LOCATE
OFFICE
430
READY ROOM
434
TRAINING AND
SAFETY
440
ELEC.
STORAGE 437
436
ELEC.
435
WOMEN
348
OFFICE
371
OFFICE
372
OFFICE
373
OPEN AREA
374
OFFICE
377
OFFICE
354
OFFICE
375
MECH. ROOM
###
OFFICE
446
P
2
P
2
W SHOWER
348A
PHASE 3
PHASE 2
CORR.
300H
EX-6
794 sf
NOC (SECURED) SCO (SECURED)
LARGE CONF.
SHARED SECURE POINT
WORKBENCH
VIDEO WALL
NOC (4) &
SUPPORT
L+P ENGINEERING (4)
SMALL CONF.
L +P ENGIN. (3)
+ COLLAB.
NOC LAB
WORKSTATION
NOC OFFICE
8'-0"
15'-6"
23'-0"
LARGE CONF.
19'-3 3/8" 6" 27'-7 1/4" 41'-0 1/8"
NEW CHECK-IN
KIOSK/DIRECTORY
SMALL
CONF.
OFFICE
406
20'-2" 7'-2" 3 5/8" 14'-6" 3 5/8" 11'-8" 3 5/8" 12'-5 9/32"
3'-4" 8'-9"
6"
28'-0"
11'-6 1/8"
9'-4"
LARGE CONF.
SMALL
CONF.
7'-2" 10'-0"
WORK AREA
8X8 6X10
8X8 6X10
6X12
8X8
8X8
8X8
8X8
8X8 8X8
CLR
3'-4"
CLR
11'-8"
SCO OFFICE
SCO MTG.
TOILET
CONF RM
BREAK RM
8'-7 3/4" 3 5/8" 11'-9 1/4" 3 5/8"
OPERABLE PARTITION
1'-2"
5 4 3 2 1
A
B
C
D
PROJECT
DATE
DRAWN
PRINTED FILE NAME:
NOT FOR CONSTRUCTION
8/29/2019 3:53:41 PM 0000-Project-SD.rvt
OPTION 1 NOC/SCO
.
ksj
08.29.19
001
SCO/BROADBAND RENOVATION
700 WOOD STREET
001 SCALE:3/32" = 1'-0"
1 DEMO NOC/SCO
001 SCALE:3/32" = 1'-0"
2 PROPOSED NOC/SCO
NO ISSUE DATE
EXHIBIT B
$ -
Combined
Total Completed to Date
Total Contract Amount
Total This Period
Previous Billings
Balance Remaining
Percent Complete
PAY REQUEST
Item # Description Quantity
Cost
Remaining
Percent
Complete
UOM
Contract Summary This Period Previous Total to Date
Period Ending:
of the Contract.
CERTIFICATION
BU
SCOPE OF WORK CHANGE ORDERS
RECONCILIATION CHANGE ORDERS
INVOICE NUMBER
Total Change Order Work to Date:
$ -
$ -
Retainage Previous:
Change in Retainage: