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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8973 WATER QUALITY SERVICES FOR HALLIGAN WATER SUPPLY PROJECT (4)Utilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND HYDROS CONSULTING WORK ORDER NUMBER: UJ-HWSP-2019-02 PROJECT TITLE: UWater Quality Model Development ORIGINAL BID/RFP NUMBER & NAME: U8973 Water Quality Services for Halligan Water Supply ProjectU MASTER AGREEMENT EFFECTIVE DATE: UAugust 26, 2019U ARCHITECT/ENGINEER: UHydros Consulting OWNER’S REPRESENTATIVE: UEileen Dornfest WORK ORDER COMMENCEMENT DATE: USeptember 16, 2019 WORK ORDER COMPLETION DATE: UOctober 1, 2020 MAXIMUM FEE: (time and reimbursable direct costs): U$202,830.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: UDevelopment and calibration of a water quality model for existing Halligan Reservoir. See attached supporting documentation. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of UfiveU (5) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Hydros Consulting By: Date: Name: Title: Page 1 of 10 DocuSign Envelope ID: C76EB989-5D1A-47C3-ABBA-E1A297D9ED95 Jean Marie Boyer Principal September 26, 2019 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Eileen Dornfest, Civil Engineer III REQUISITION ENTERED: Date: Melissa Walker, Coordinator, Finance REVIEWED: Date: Pat Johnson, Senior Buyer APPROVED AS TO FORM: Date: Name,City Attorney's Title (if greater than $1,000,000) ACCEPTANCE: Date: Carol Webb, Deputy Director – Water Resources & Treatment Operations ACCEPTANCE: Date: Theresa Connor, Deputy Director – Water Engineering & Field Services ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) Page 2 of 10 DocuSign Envelope ID: C76EB989-5D1A-47C3-ABBA-E1A297D9ED95 9/11/19 September 23, 2019 September 25, 2019 September 26, 2019 September 26, 2019 September 27, 2019 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES/COST DETAIL/SCHEDULE DETAIL Page 3 of 10 DocuSign Envelope ID: C76EB989-5D1A-47C3-ABBA-E1A297D9ED95 Halligan Water Supply Project WQ Services: Work Order #1 SOW August 26, 2019 Page 1 of 3 Hydros Consulting Inc., 1628 Walnut Street, Boulder CO 80304 (303) 284-1841 Work Order #1: Scope of Work Work Order #1 involves the development of a water-quality model of the existing Halligan Reservoir. This includes extended bathymetric characteristics, which would allow for simulation of the proposed reservoir expansion. Also included is time for review of documents and comments on the work that has been completed to date for the Halligan Water Supply Project (HWSP), particularly the Draft Environmental Impact Statement (DEIS). The work is broken out into six major tasks, as described below. The proposed schedule and costs for conducting these tasks is described at the end of this section. Tasks Task 1: Data Acquisition and Analysis – The purpose of this task is to gain an understanding of the relevant types of information available to support the development of a water-quality model and to interpret the data within the context of this project. This will help us to develop a detailed conceptual understanding of current water-quality dynamics in the reservoir, which will serve as the foundation for development of the water-quality model. This task involves obtaining and reviewing a variety of information including: • Bathymetric Data (include areas of potential expansion); • Water Balance Data; o Daily Inflows; o Daily Outflows; o Seepage Data; o Evaporation Information; and o Daily Surface Water Elevations or Contents • Inflow Water Quality Data; • Outflow Water Quality Data; • In-Reservoir Water-Quality and Biological Data; • Meteorological Data; • Outlet Structure Details (as-built drawings); • Elevation-Area-Volume Relationship (based on Total Storage, not Active Storage; and • Publicly-Available Documents and Analyses from WQCD and Other Agencies / Partners. It is assumed that all data will be provided by the City in an easy-to-use, well-organized format that do not require additional quality control. We also assume having access to City and North Poudre Irrigation Company staff if questions arise regarding the data, such as how flow data are collected, sampling protocols, lab procedures, etc. Page 4 of 10 DocuSign Envelope ID: C76EB989-5D1A-47C3-ABBA-E1A297D9ED95 Halligan Water Supply Project WQ Services: Work Order #1 SOW August 26, 2019 Page 2 of 3 Hydros Consulting Inc., 1628 Walnut Street, Boulder CO 80304 (303) 284-1841 Important findings, including a description of the conceptual understanding, will be documented in a draft technical memorandum to the City. The results will also be presented at a meeting with City staff. Task 2: Pre-Modeling Decisions – Three pre-modeling decision-making steps will be made for this task: identification of key constituents, model selection, and identification of calibration targets. With respect to the selection of key constituents, we anticipate including typical eutrophication-related constituents (e.g., nutrients, chlorophyll a, DO, etc.). This is based on our previous 401 Certification experience. In addition, we will consider other constituents for modeling that are 1) of concern due to elevated (with respect to standards) observations or 2) of particular concern by state agencies. Based on the information reviewed in Task 1 and the key constituents identified, an appropriate model software will be identified and recommended. The selected software should be able to represent the important characteristics of the Halligan Reservoir system and satisfy agency requirements to support the 401 Certification process. It is possible that the need for minor modifications to the model code may be identified, to more appropriately account for certain metals in Halligan Reservoir (e.g. anoxic sediment release of manganese, if this is important). The need for such modifications will be identified as part of this task. This task also includes the identification of calibration targets. This will be based on the model software chosen and established / well-accepted calibration targets described in the literature. Findings and results from activities in Task 2 will be summarized in a draft technical memorandum and reviewed, as appropriate with WQCD and CPW staff to address concerns and gain support. The results will be presented in a PowerPoint presentation. Task 3: Model Development and Calibration – Using the data and understanding acquired in Task 1 and the selected model software from Task 2, Hydros will develop and calibrate the reservoir model. First the necessary model input files will be prepared. This includes: developing a computational grid to represent Halligan Reservoir; determining appropriate initial conditions and boundary conditions; compiling time-series data for flows, inflow water quality, and meteorology; and identifying appropriate hydraulic and kinetic coefficients. In addition, any model modifications determined from Task 2 will be made. After the initial model development, the water-quality model will be calibrated. In-reservoir observed water-quality data will be processed to be easily compared to model output. During the calibration process, we will use the chosen calibration metrics and targets (Task 2), as well as visual reviews of graphical results to assess model performance and determine when a suitable calibration has been achieved. Using both numeric and visual metrics during this process is important, since each metric has limitations. The model development and calibration process and results will be documented in a draft technical memorandum to the City, followed by an oral presentation of the results of this task at a meeting with the City staff, along with WQCD/CPW staff, if appropriate. Task 4: Documentation – A report will be written to document findings from Tasks 1 - 3 and will include any recommendations developed during the course of the project. A draft report will be submitted, followed by a final report after comments have been received from City staff. For budgeting purposes, it is assumed that 8 hours of technical time will be required to respond to comments and finalize the draft report. Page 5 of 10 DocuSign Envelope ID: C76EB989-5D1A-47C3-ABBA-E1A297D9ED95 Halligan Water Supply Project WQ Services: Work Order #1 SOW August 26, 2019 Page 3 of 3 Hydros Consulting Inc., 1628 Walnut Street, Boulder CO 80304 (303) 284-1841 Task 5: Project Management – Throughout the course of the project, Hydros will communicate with City staff via email, telephone, and written transmittals to ensure the success and timely completion of the project. In addition to monthly progress reports, brief weekly check-in calls will occur between the Hydros Project Manager and the City Project Manager. Also, in addition to the meetings where presentations will occur (Tasks 1, 2, and 3), we have included 3 more in-person meetings in Task 5. Task 6: Review of DEIS Documents and Comments – The purpose of this task is to review documents describing tools and analyses conducted for the HSWP, particularly the DEIS. This background will be important for developing an initial workplan for development of a 401 Certification application. In addition, agency comments will be reviewed. Four weeks of review are assumed for this task for budgeting purposes. Schedule The proposed schedule for the work described above is shown in Figure 1, along with the timing of project deliverables. The schedule is described as months after the notice-to-proceed (NTP). We anticipated completing the Work Order #1 within one year after the NTP. It is also anticipated that efforts on subsequent work orders may begin while Work Order #1 is in progress. Figure 1. Proposed Schedule for Phase 1 (NTP = Notice-to-Proceed) Cost The estimated cost for the work described above is shown in Table 1. Schedule for Work Order #1: Halligan Water-Quality Model Development 2019 2020 Sep Oct Nov Dec Jan Feb Mar Apr Jun Jul Aug Sep 1 Data Analysis 2 Pre-Model Decisions 3 Model Devel / Cal 4 Documentation 5 Project Management 6 Review of DEIS Docs Draft Technical Memo & Presentation Final Report Tasks Final Report NTP NTP Data Rec'd Draft Report Com'nts Rec'd Page 6 of 10 DocuSign Envelope ID: C76EB989-5D1A-47C3-ABBA-E1A297D9ED95 Halligan Water Supply Project WQ Services: Work Order #1 SOW August 26, 2019 Page 4 of 3 Hydros Consulting Inc., 1628 Walnut Street, Boulder CO 80304 (303) 284-1841 Table 1. Estimated Costs Task Cost 1. Data Analysis $35,631 2. Pre-Model Decisions $21,101 3. Model Devel/Cal $64,004 4. Documentation $22,226 5. Project Management $25,120 6. DEIS Document Review $34,400 Sub-Total $202,482 Other Direct Cost (ODC) Allowance $ 348 Total $202,830 Page 7 of 10 DocuSign Envelope ID: C76EB989-5D1A-47C3-ABBA-E1A297D9ED95 Cost Breakdown: Halligan Reservoir Water-Quality Model Development Hydro Consulting (September 19, 2019) 2020 rates: $ 231 $ 205 $ 160 $ 154 $ 154 $ 142 Task Boyer Hawley Bierlien NRJ Adams Nance Total Hrs Boyer Hawley Bierlien NRJ Adams Nance Total Task 1. Data Analysis 78 26 26 16 0 40 186 $ 18,018 $ 5,324 $ 4,150 $ 2,470 $ - $ 5,670 $ 35,631 1.1 Acquire and Process Data 2 2 6 10 $ 462 $ 410 $ 958 $ - $ - $ - $ 1,829 1.2 Develop and Review Graphics 12 8 16 16 32 84 $ 2,772 $ 1,638 $ 2,554 $ 2,470 $ - $ 4,536 $ 13,969 1.3 Develop Conceptual Understanding 24 4 28 $ 5,544 $ 819 $ - $ - $ - $ - $ 6,363 1.4 Prepare Tech Memo (draft) and Presentation 40 12 4 8 64 $ 9,240 $ 2,457 $ 638 $ - $ - $ 1,134 $ 13,469 Task 2. Pre-Model Decisions 52 20 20 8 0 4 104 $ 12,012 $ 4,095 $ 3,192 $ 1,235 $ - $ 567 $ 21,101 2.1 ID Key Constituents for Simulation 8 2 20 30 $ 1,848 $ 410 $ 3,192 $ - $ - $ - $ 5,450 2.2 Model Selection and Exploration of Modifications for Metals 8 8 8 24 $ 1,848 $ 1,638 $ - $ 1,235 $ - $ - $ 4,721 2.3 ID Calibration Targets 4 2 6 $ 924 $ 410 $ - $ - $ - $ - $ 1,334 2.4 Prepare Tech Memo (draft) and Presentation 32 8 4 44 $ 7,392 $ 1,638 $ - $ - $ - $ 567 $ 9,597 Task 3. Model Development and Calibration 152 32 0 24 84 40 332 $ 35,112 $ 6,552 $ - $ 3,704 $ 12,965 $ 5,670 $ 64,004 3.1 Develop Model Bathymetry, Inputs, and Output Comparison 20 8 24 32 24 108 $ 4,620 $ 1,638 $ - $ 3,704 $ 4,939 $ 3,402 $ 18,304 3.2 Additional Coding for Metals 8 4 40 52 $ 1,848 $ 819 $ - $ - $ 6,174 $ - $ 8,841 3.3 Calibration 80 8 8 96 $ 18,480 $ 1,638 $ - $ - $ 1,235 $ - $ 21,353 3.4 Prepare Tech Memo (draft) and Presentation 44 12 4 16 76 $ 10,164 $ 2,457 $ - $ - $ 617 $ 2,268 $ 15,506 Task 4. Documentation 56 16 8 8 8 16 112 $ 12,936 $ 3,276 $ 1,277 $ 1,235 $ 1,235 $ 2,268 $ 22,226 4.1 Draft Report 48 16 8 8 8 16 104 $ 11,088 $ 3,276 $ 1,277 $ 1,235 $ 1,235 $ 2,268 $ 20,378 4.2 Two Weeks for Client Comments 0 $ - $ - $ - $ - $ - $ - $ - 4.3 Two Weeks to Finalize Report 8 8 $ 1,848 $ - $ - $ - $ - $ - $ 1,848 Task 5. Project Management 84 16 4 4 4 4 116 $ 19,404 $ 3,276 $ 638 $ 617 $ 617 $ 567 $ 25,120 5.1 Weekly Calls with City Project Manager 48 4 4 4 4 4 68 $ 11,088 $ 819 $ 638 $ 617 $ 617 $ 567 $ 14,347 5.2 Three Additional In-Person Meetings 24 12 36 $ 5,544 $ 2,457 $ - $ - $ - $ - $ 8,001 5.3 Overall Project Coordination 12 0 12 $ 2,772 $ - $ - $ - $ - $ - $ 2,772 Task 6. Review of DEIS Documents 79 79 0 0 0 0 158 $ 18,226 $ 16,175 $ - $ - $ - $ - $ 34,400 6.1 Review of DEIS Documents 79 79 158 $ 18,226 $ 16,175 $ - $ - $ - $ - $ 34,400 Total $ 202,482 ODC Allowance $ 348 Grand Total $ 202,830 DocuSign Envelope ID: C76EB989-5D1A-47C3-ABBA-E1A297D9ED95 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. Page 9 of 10 DocuSign Envelope ID: C76EB989-5D1A-47C3-ABBA-E1A297D9ED95 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 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CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 9/9/2019 Arthur J. Gallagher Risk Management Services, Inc. 10901 W 120th Avenue, Suite 100 Broomfield CO 80021 Shana Phillips 303-444-4666 303-444-8481 shana_phillips@ajg.com Sentinel Insurance Company Ltd 11000 HYDRCON-01 Landmark American Insurance Company 33138 Hydros Consulting Inc. 1628 Walnut Street Boulder CO 80302 Pinnacol Assurance Company 41190 849785315 A X 2,000,000 X 1,000,000 10,000 2,000,000 4,000,000 X Y 34SBAPL1230 10/26/2018 10/26/2019 4,000,000 A 2,000,000 X X Y 34SBAPL1230 10/26/2018 10/26/2019 C X N 4140682 7/1/2019 7/1/2020 1,000,000 1,000,000 1,000,000 B Professional Liability LHR837799 6/23/2019 6/23/2020 Occurrence $2,000,000 City of Fort Collins is listed as additional insured with respect to General Liability and Auto Liability in regards to the operations of the named insured. City of Fort Collins Attention: Pat Johnson P.O. Box 580 Fort Collins CO 80522 DocuSign Envelope ID: E5517858-620B-4F42-BA04-BB3F913FFCEF Page 10 of 10 DocuSign Envelope ID: C76EB989-5D1A-47C3-ABBA-E1A297D9ED95