No preview available
HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9191585Utilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND CH2M HILL ENGINEERS, INC. WORK ORDER NUMBER: UCH-2019-WO-1 PROJECT TITLE: UFile Conversion ORIGINAL BID/RFP NUMBER & NAME: U8497, Stormwater Consulting Engineering Services MASTER AGREEMENT EFFECTIVE DATE: September 25, 2017 ARCHITECT/ENGINEER: U OWNER’S REPRESENTATIVE: U WORK ORDER COMMENCEMENT DATE: WORK ORDER COMPLETION DATE: U CH2M HILL ENGINEERS, INC. Brad Burke August 19, 2019 U September 31, 2019 U MAXIMUM FEE: (time and reimbursable direct costs): U$4,145.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: UProfessional Engineering Services to bulk convert .tif files to .hmr files. See attached supporting documentation. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of four (4) pages are hereby accepted and incorporated herein, by U U this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: CH2M HILL ENGINEERS, INC. By: Date: Name: Title: Page 1 of 9 DocuSign Envelope ID: 9524C2C1-6E5D-407D-8382-9A0BB3CCA6A2 Albert Paquet September 12, 2019 Vice President Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Brad Burke, Sr Analyst, Apps Software REVIEWED: Date: Pat Johnson, Senior Buyer APPROVED AS TO FORM: Date: Name,City Attorney's Title (if greater than $1,000,000) ACCEPTANCE: Date: Mary Evans, Sr Manager, Apps Software ACCEPTANCE: Date: Tim McCollough, Deputy Director, Light & Power Operations ACCEPTANCE: Date: Theresa Connor, Deputy Director, Water Engineering & Field Services ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) Page 2 of 9 DocuSign Envelope ID: 9524C2C1-6E5D-407D-8382-9A0BB3CCA6A2 September 12, 2019 September 13, 2019 September 13, 2019 September 13, 2019 September 13, 2019 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES Page 3 of 9 DocuSign Envelope ID: 9524C2C1-6E5D-407D-8382-9A0BB3CCA6A2 PAGE 3 OF 4 Attachment A - Scope of Services Attachment A to the AGREEMENT between the City of Fort Collins, Colorado, a Municipal Corporation, hereinafter referred to as the City, and CH2M HILL Engineers, Inc., hereinafter referred to as the Professional, for a project generally described as: Professional Engineering Services to perform design services to bulk convert .tif files to .hmr files. This scope of service will be performed under a Work Order issued in accordance with the Professional Service Agreement No. 8497 for Stormwater Consulting Engineering Services, dated September 25, 2017. The Professional’s services for the project are detailed hereinafter. Project Objective: Convert aerial .tif files to .hmr files. It is understood the City will designate Mr. Brad Burke as the City’s Project Manager (City’s PM). Mr. Brad Burke will be the City’s primary point of contact with respect to the work performed under this AGREEMENT, with authority to transmit instructions, receive information, and interpret and define City policies and decisions relative to elements pertinent to the work covered by this AGREEMENT. Task 1 – Project Management Professional’s Project Manager (Professional’s PM) will manage the scope, schedule, and budget, and keep the City’s PM informed throughout the project. Professional’s PM will prepare and submit monthly an invoice for services performed and a brief status report. The report will include a narrative description of progress to-date, actual costs for each Task, estimates of percent complete, and potential cost variances. Deliverables: • Monthly invoice and status report. Task 2 – File Conversion Professional will convert City provided .tif files to .hmr files. Deliverables: • .hmr files on jump drive and/or on a file transfer site whichever is most efficient for Professional to transfer to City Assumptions: • File conversion will take up to 21 hours of Senior Technologist time for file conversion • City will provide files on jump drive (~32GB) and/or file transfer site, whichever is most efficient for downloading by Professional. • City will provide quality control of the converted files. Professional will not provide quality control checks of the converted files. • Professional will be able to bulk convert files without a technician present (overnight). Page 4 of 9 DocuSign Envelope ID: 9524C2C1-6E5D-407D-8382-9A0BB3CCA6A2 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B WORK ORDER COST DETAIL Page 5 of 9 DocuSign Envelope ID: 9524C2C1-6E5D-407D-8382-9A0BB3CCA6A2 PAGE 4 OF 4 Schedule An anticipated schedule is shown below in Table 1. Table 1: Project Schedule Activity Anticipated Milestone Dates Notice To Proceed August 19, 2019 City Deliver Files to Professional August 19, 2019 Converted Files Delivered to City September 6, 2019 Assumptions Used in Developing this Scope of Services The Professional’s estimate of engineering costs for the project is based on the elements included in the task descriptions above and the following assumptions: 1. The City will give prompt notice to Professional whenever the City observes or becomes aware of any development that affects the scope or timing of Professional’s services, or of any defect in the work of Professional. 2. Professional will provide the City with deliverables as defined in this Scope of Services. Fee Estimate Compensation will be on a Time and Materials – Not to Exceed basis. Hourly rates are in accordance with Contract No. 8497 Stormwater Consulting Engineering Services. Refer to Attachment B for a detailed breakdown of the fee estimate. Page 6 of 9 DocuSign Envelope ID: 9524C2C1-6E5D-407D-8382-9A0BB3CCA6A2 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT C WORK ORDER SCHEDULE DETAIL Page 7 of 9 DocuSign Envelope ID: 9524C2C1-6E5D-407D-8382-9A0BB3CCA6A2 Attachment B Compensation Schedule Aaron Cook Project Manager Roy Marken Senior Technologist Lisa Hoffman Office/Clerical/Accounting Labor Hours Labor Expense Total Cost Per Diem Code/Classification 05 05 19 2019 Labor Rates (1) $173 $173 $83 1.0 Project Management 2 2 4 $ 512.00 $ - $ 512.00 2.0 File Conversion 21 21 $ 3,633.00 $ - $ 3,633.00 Total 2 21 2 25 $ 4,145.00 $ - $ 4,145.00 1 Rates are in accordance with Contract No. 8497 Stormwater Consulting Engineering Services Exhibit_B_Fee_File_Conversion.xlsx\Fee Estimate 8/13/2019 Page 8 of 9 DocuSign Envelope ID: 9524C2C1-6E5D-407D-8382-9A0BB3CCA6A2 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT D CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. Page 9 of 9 DocuSign Envelope ID: 9524C2C1-6E5D-407D-8382-9A0BB3CCA6A2 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ PROPERTY DAMAGE $ BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? SUPP (10/00) SUPPLEMENT TO CERTIFICATE OF INSURANCE DATE NAME OF INSURED: 06/06/2019 CH2M HILL ENGINEERS, INC. DocuSign Envelope ID: 9524C2C1-6E5D-407D-8382-9A0BB3CCA6A2 (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER (MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY) POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $ $ OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $ EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY CIRTS_Support@jacobs.com Marsh Risk & Insurance Services "CLAIMS MADE" P.O. Box 580 PROFESSIONAL LIABILITY 07/01/20 1,000,000 USA N A Cert_Renewal 56368845 56368845 ATTN: Purchasing Department 2,000,000 EXCEED OR BROADEN IN ANY WAY THE TERMS, CONDITIONS, AND LIMITS AGREED TO UNDER THE APPLICABLE CONTRACT.* for states of: AK, LA, OH, TX. *THE TERMS, CONDITIONS, AND LIMITS PROVIDED UNDER THIS CERTIFICATE OF INSURANCE WILL NOT the General Liability and Automobile Liability policies as required by written contract or agreement. *$2,250,000 SIR Consulting Engineering Services . The City its officers, agents and employees are included as an additional insured on LOCATION: Englewood, CO. CONTRACT ADMINISTRATOR: Gretchen Sage. Re: Contract# 8497; On-Call for RFP 8497 Stormwater ACE AMER INS CO DEFENSE INCLUDED AGGREGATE HDO G71565129 PER CLAIM/PER AGG 07/01/19 1-212-948-1306 Los Angeles, CA 90071 07/01/19 7,000,000 07/01/19 07/01/19 CONTRACTUAL LIABILITY 06/06/2019 07/01/19 WLR C65892248 (AOS) WCUC65892285 (AK,LA,OH,TX)* SCF C65892327 (WI) Englewood, CO 80112-5946 A A A 2,000,000 22667 X 633 W. Fifth Street 07/01/19 LIC #0437153 Fort Collins, CO 80522 5,000 10,000,000 A 07/01/20 9191 South Jamaica Street 07/01/20 1,000,000 07/01/20 07/01/20 1-212-948-1306 X City of Fort Collins, Colorado CH2M HILL ENGINEERS, INC. X 7,000,000 10,000,000 07/01/20 X 500,000 X 1,000,000 ISA H25295511 X A EON G21655065 010 DocuSign Envelope ID: 9524C2C1-6E5D-407D-8382-9A0BB3CCA6A2