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HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9191530180 South Avenue, Tallmadge, Ohio 44278 USA www.sdmyers.com 1-330-630-7000 August 13, 2019 Page: 1 SD Myers LLC 180 South Avenue, Tallmadge, OH 44278 Analytical Services Quotation Customer No. 0029770 Equipment Location: Fort Collins Light & Power Dept. Kevin Knotts 700 Wood Street PO Box 580 Fort Collins, CO 80521 Fort Collins Light & Power Dept. Kevin Knotts 700 Wood Street Fort Collins, CO 80521 Quotation No. 10203031 SD Myers LLC (SDM) Analytical Services is pleased to submit this quotation for your review and approval. Per our discussion, our pricing will be as follows: Item No. Description Unit Price Qty. Amount 4054 Power Factor TC's: 43 27.00 1 27.00 4041 Liquid Screen Test 23.00 2 46.00 TC's: 43,44 4043 K F Dissolved Water 23.00 2 46.00 TC's: 43,44 4000 CriticalPac 210.00 16 3,360.00 TC's: 52,54,56,58,60,62,64,66,68,70,72,77,79,81,83,85 4004 LTCPac 105.00 16 1,680.00 TC's: 53,55,57,59,61,63,65,67,69,71,73,78,80,82,84,86 4066 Filming Cmpds/particles 154.00 16 2,464.00 TC's: 53,55,57,59,61,63,65,67,69,71,73,78,80,82,84,86 4005 RegPac-Single TC's: 74-76 105.00 3 315.00 TD-300 Health Center - Fleet 20.00 16 320.00 4565 Opt Out- Send Hardcopy Reports 25.00 1 25.00 4500 Inspection & Sampling Up To 1 Day 500.00 1 500.00 4501 Inspection & Sampling Additional Day 200.00 1 200.00 180 South Avenue, Tallmadge, Ohio 44278 USA www.sdmyers.com 1-330-630-7000 Page: 2 Quote Number 10203031 TOTAL: 8,983.00 Quoted prices are valid for sixty (60) days and contingent upon the quoted test quantities. Any change to the number or type of tests could result in a change in quoted prices. Note that any syringes being supplied for mail-in testing not returned to SD Myers within 90 days are subject to a non-refundable late fee of $30.00. If you need more information or have any questions about these or additional tests please do not hesitate to contact me at (800) 444-9580 ext. 3903 or Brian.Carpenter@sdmyers.com. Upon approval please confirm via email or fax to (330) 633-8081. Regards, Brian Carpenter Diagnostic & Analytical Coord. SD Myers LLC 180 South Avenue, Tallmadge, Ohio 44278 USA www.sdmyers.com 1-330-630-7000 Page: 3 Quote Number 10203031 Company Overview SDM has been in the business of testing liquid filled electrical equipment since 1965. From that time we have served tens of thousands of customers and have collected more customer and analytical data than anyone in our industry. This includes millions of transformer test records on hundreds of thousands of transformers. Our database continues to grow as we analyze hundreds of thousands of samples annually to determine reliable life of electrical equipment. In addition to our analytical services we also offer field service consulting to help our customers understand their electrical equipment problems and to understand the type of field services they require. We also offer a variety of educational seminars and materials through our Training and Education department (T&E). Our T&E materials and courses are designed to help individuals better understand their electrical equipment to prevent premature failures and unexpected power outages. Other services offered are international engineering services to help with moisture reduction and PCB removal. Scope of Work Summary SDM will provide the following services for the preventative maintenance of your liquid filled electrical equipment which are further defined in this quote: 1. Scheduling of SDM's Mobile Diagnostic Technician. 2. Perform on-site sampling of liquid filled electrical equipment, equipment inspection, nameplate and equipment data collection. 3. Safely ship samples to our Tallmadge, Ohio lab facility. 4. Test liquid, perform test result analysis, and provide service recommendations. 5. Provide Transformer Dashboard website access to view test results, analysis, recommendations, and reports.** Scheduling An SDM representative will contact you to schedule work. The normal work week for SDM technicians is Monday through Friday. Weekend work and/or specific dates must be scheduled in advance and may result in additional charges. Liquid Filled Electrical Equipment Sampling SDM will provide a qualified technician, tools, supplies, and approved containers to obtain representative samples of liquid from specified electrical equipment. The technician will also perform a visual inspection of the specified equipment, complete a field report and package sample containers for shipment. The samples and field reports will be shipped to SDM laboratory for analysis. You must provide the SDM technician with an escort competent in the knowledge of environmental and safety regulations pertaining to your facility, along with clear and safe access to equipment. Your escort will also be responsible for inspecting all equipment worked on and assuring that all valves are properly and securely closed and no leaks are present. SDM technicians reserve the right to decline any portion of work they deem to be hazardous or unsafe. 180 South Avenue, Tallmadge, Ohio 44278 USA www.sdmyers.com 1-330-630-7000 Page: 4 Quote Number 10203031 Safety SDM provides an average of 40 hours of training per year to all of our field technicians including, but not limited to, OSHA 10 hour General Industry Practices, Hazwoper and NFPA 70E training. This training and proper use of personal protective equipment prepares technicians to safely enter substations and collect samples from most energized equipment. To further ensure safety procedures and proper sampling procedures are adhered to, SDM performs periodic check rides with all of our technicians. Insurance SDM carries various types of insurance to industry standards. If it is necessary for you to obtain a copy of SDM's certificate of insurance please let your SDM representative know as soon as possible to avoid any delays in scheduling. Waste Disposal To collect a representative sample it is necessary to flush a volume of fluid from the sample valve prior to collecting the sample. This fluid is classified as waste generated by the customer. SDM technicians are not permitted to remove waste fluid from your site. You are responsible for the proper disposal of all waste fluids generated on site. You should consult federal and state agencies to identify applicable regulations for proper disposal. Sample Shipping Information When shipping samples domestically to a laboratory, you must abide by all regulations listed in the Code of Federal Regulations (49CFR). International shipping must abide by IATA (International Air Transportation Association) regulations. SDM guarantees its customers that the shipping of samples will be in accordance with these regulations. This protects you from any spills and or liabilities that may occur due to improper shipping. Testing, Analysis, and Recommendations SDM has the resources and capabilities to perform the testing listed on this quote. Tests are performed in accordance with the methods listed on page 7 of this quote. Sample test analysis will be evaluated and a report generated for each piece of electrical equipment tested. Reports may include equipment nameplate data, additional equipment data, if applicable, visual inspection data, test results, and test analysis. An Executive Recap Report of all electrical equipment tested in this quote will also be generated to include a summary of the equipment information, test result analysis, and service recommendations. Lab Express results will not contain an Executive Recap Report or any test analysis. Rush Analysis If you request an expedited or rush analysis, additional charges will apply Contact your SDM representative to discuss additional charges and any necessary arrangements for expedited or rush turnaround. 180 South Avenue, Tallmadge, Ohio 44278 USA www.sdmyers.com 1-330-630-7000 Page: 5 Quote Number 10203031 Transformer Dashboard For most purchases, analytical data pertaining to each piece of electrical equipment tested, including the reports listed above will be available via SDM Transformer Dashboard at www.transformerdashboard.net. An email notification will be sent to each individual authorized to view test results immediately after testing is complete. The notification e-mail will provide further instructions for accessing test results. OCR results will not be available through Transformer Dashboard. Health Center SDM Health Center combines all test results with a transformer's historical data to give each transformer a rating - At Risk, Service, Watch, or Satisfactory. Health center will economize the amount of time you spend interpreting your owwn test result data and help prioritize the maintenance needs of your transformer fleet. Health Center subscription levels can be customized to transformers deemed critical to your output or to include all transformers to better anticipate upcoming maintenance needs. For more information, plese see: Maintenance Assessment Report Optional Maintenance Assessment Reports are available for each piece of oil filled electrical equipment tested. Maintenance Assessment Reports are a detailed description of the recommended maintenance (including repairs and reclaiming) needed on each piece of equipment based on the test results of the equipment. The Maintenance Assessment Report is a great tool to present to your supervisors, ISO Personnel, and insurance agents. This report takes the guesswork out of what service needs to be done on "QU" (Questionable) and "UN" (Unacceptable) test results. It also gives a clean bill of health on the "AC" (Acceptable) units. Should you have any further questions or would like to see an example of the Maintenance Assessment Report please contact your SDM representative. Payment Payment terms are Net thirty (30) from date of invoice with no discounts. Terms and Conditions This quotation is subject to the Service Agreement Work Order Type (the “Agreement”) between the City of Fort Collins and SD Myers Inc. executed November 19, 2015.SDM Analytical Services Terms and Conditions (Revision #5), attached. Page: 6 Quote Number 10203031 Project Acceptance Thank you for your consideration of this proposal. If you would like to move forward, please sign and return this completed form via email or fax it to (330) 633-8081. I thank you again for this opportunity to serve you. If you have any further questions, please call me at (800) 444-9580 ext. 3903. The undersigned agrees to all the above scope of work as stated and agrees to accept SDM Analytical Services Terms and Conditions (Revision #5)this work is subject to the terms and condition of the Agreement. Fort Collins Light & Power Dept. SD Myers LLC Signature Name (print) P.O. Number Date Signature Brian Carpenter Name (print) Diagnostic & Analytical Coord. Title Date Gerry Paul, Purchasing Director August 14, 2019 Page: 7 MaxLife Analytical Test Packages ITEM PACKAGE ITEMS INCLUDED IN PACKAGE * RECCOMENDED FOR THIS EQUIPMENT 4000 CRITICAL PAC 4041, 4042, 4043, 4046, 4047, 4050, 4054 Any apparatus critical to your operation 4001 POWER PAC 1 4041, 4042, 4043, 4046,4047, 4054 69-230 kV transformers with forced oil cooling 4002 POWER PAC 2 4041, 4042, 4043, 4047, 4054 69-230 kV transformers 4003 DISTRIBUTION PAC 4041, 4042, 4043 Distribution class apparatus 4004 LTC PAC 4041, 4042, 4043 Load Tap Changers 4005 REG PAC SINGLE 4041, 4042, 4043 Regulators 4006 REG PAC THREE 4041, 4042, 4043, 4047, 4050, 4054 Regulators 4007 REG PAC STEP 4041, 4042, 4043, 4047, 4050, 4054 Regulators 4008 OCB PAC 4041, 4042, 4043 Oil Circuit Breakers 4009 SWITCH PAC 4041, 4042, 4043 Switch Gear 4010 S-FLUID PAC 4041, 4042, 4043 Apparatus filled with special fluids 4012 LTC CRITICAL 4041, 4042, 4043, 4066 Load Tap Changers 4051 SIL PAC 4041, 4042, 4043 Silicone filled transformers 4052 ASK PAC 4041, 4043, 4050 Askarel filled transformers 4058 WEC PAC 4041, 4043 Wecosol filled transformers 4060 SIL PAC PLUS 4041, 4042, 4043, 4050 Silicone filled transformers with furan test 4063 FR3/BIOTEMP PAC 4041, 4042, 4043, 4050, 4054 Apparatus with natural and synthetic ester fluids 4064 FR3 PAC PLUS 4041, 4042, 4043, 4047, 4050, 4054 Apparatus with natural and synthetic ester fluids * For the description of the item numbers, see the following page. ITEM ANALYSIS ASTM # IEC # SIGNIFICANCE 4041** Liquid Screen Test ** ** The seven (7) tests indicated with (**) are included in the SD Myers LLC Liquid Screen Test 4041** Neutralization Number ** D 974 60296 Measures acidic constituents; reveals chemical change or deterioration 4041** InterfacialTension ** D 971 60296 Detects soluble polar contaminants and products of deterioration 4041** Dielectric Breakdown Voltage ** D 877 60156 Measures ability of insulating liquid to withstand electric stress without failure; Indicates presence of contaminating agents 4067 Dielectric Breakdown Voltage D 1816 Method for use on oil being processed into apparatus. Should not be used for new oil 4041** Color ** D 1500 60296 Increase in color number indicates deterioration of insulating oil 4041** Specific Gravity ** D 1298 60296 Influences the heat transfer rates and may determine suitability for use in specific applications 4041** Visual Examination ** D 1524 May detect unusual color changes or contamination with particulate matter 4041** Sediment ** D 1524 Notes particles in the sample: none, light, medium or heavy 4047^ Oxidation Inhibitor Content D 2668 * 60666 * Measures the amount of inhibitor remaining after oxidation have reduced its concentration 4054^ Liquid Power Factor (Dissipation Factor) D 924 60247 Measures dielectric losses in an oil; indicates presence of contaminates or deterioration products 4043^ Karl Fischer (Water Content) D 1533 60814 High water content may make a dielectric liquid unsuitable for some electrical applications 4050 Furanic Compounds D 5837 61198 Determines the aging rate of paper insulation and the type and extent of damage 4042 Gas Content D 3612 60567 The rate of gas generation and changes in concentration of specific gasses over time may be used to evaluate the condition of electrical apparatus 4046^ Dissolved Metals (ICP) D 7151 Determines the amount of metals in solution; in conjunction with other tests is a diagnostic tool for transformer operation 4044 Polychlorinated Biphenyls (PCB ) D 4059 60997 Measures the amount of PCB's present in oil in order to handle and /or dispose of in the manner prescribed by law 4090 Degree of Polymerization D 4243 Measures the remaining life of the paper insulation 4081 Particle Count Distribution D 6786 Provides a general degree of contamination level; useful in accessing the condition of specific types of electrical equipment 4066 Particle and Filming Compounds Analysis Proprietary Identifies particles and oxidation compounds 4087 Corrosive Sulfer D 1275 315/86 Test for corrosive sulfur compounds in oil 4089 Flash Point D 92 60034 Indicates the flammability of an oil 4091 Pour Point D 97 3016 Indicates the lowest temperature to which oil may be cooled without limiting the circulation of the oil 4085 Resistivity D 1169 60247 Measures electrical insulating properties of the liquid 4083 AGE (allyl glycidyl ether) Measures remaining acid scavenger in Askarel units retrofilled with perchloroethylene 4084 Viscosity D 445 3104 Measures oils resistance to flow ^ Test method(s) performed with modifications to ensure higher accuracy and quality results. Should you need additional information, please contact us at DL-DASRequest@sdmyers.com. * For FR3 fluids we use an internal method.