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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8593 EXERCISE WEAR FOR POUDRE FIRE AUTHORITYPage 1 of 3 September 6, 2019 D.J.’s Sport Shoppe Inc. Attn: Laura Bell 1225 Red Cedar Circle, Unit F Fort Collins, CO 80524 RE: Contract Renewal, 8593 Exercise Wear for Poudre Fire Authority Dear Ms. Bell: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: 1) The term will be extended for one (1) additional year, November 1, 2019 through October 31, 2020. 2) Exhibit B of the Agreement is hereby revised and replaced with a new Exhibit B, consisting of two (2) pages, attached hereto and incorporated herein. The new exhibit reflects the following price increases:  T-shirts $0.08  Long sleeve shirts $0.10  Shorts $0.20  Sweatshirts & pants $0.20  5.11 job shirt $0.20 If the renewal is acceptable to your firm, please sign this letter in the space provided and include a current copy of insurance certificate naming the City as an additional insured for General and Automotive Liability within the next fifteen (15) days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non-renewal. Please contact Buyer, Beth Diven, at (970) 221-6216 if you have any questions regarding this matter. Sincerely, Gerry S. Paul Director of Purchasing __________________________________________ ________________ Signature Date (Please indicate your desire to renew 8593 by signing this letter and returning it to Purchasing Division within the next fifteen days.) GSP:kk Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing DocuSign Envelope ID: 2C878429-3543-43EE-ABE0-55A6CAEE83CF 9/9/2019 Page 2 of 3 EXHIBIT B PRICING SCHEDULE (effective 11/1/2019) Description Size Estimated Quantity Per Unit Purchase Price Extended Total Small 100 $8.16 $ 816.00 Medium 200 $8.16 $ 1,632.00 Large 500 $8.16 $ 4,080.00 X-large 400 $8.16 $ 3,264.00 XX-large 200 $9.91 $ 1,982.00 Small 50 $8.93 $ 446.50 Medium 100 $8.93 $ 893.00 Large 100 $8.93 $ 893.00 X-large 50 $8.93 $ 446.50 Small 50 $11.23 $ 561.50 Medium 100 $11.23 $ 1,123.00 Large 100 $11.23 $ 1,123.00 X-large 100 $11.23 $ 1,123.00 XX-large 50 $12.23 $ 611.50 Small 10 $12.43 $ 124.30 Medium 50 $12.43 $ 621.50 Large 50 $12.43 $ 621.50 X-large 40 $12.43 $ 497.20 XX-large 20 $15.83 $ 316.60 Small 10 $17.68 $ 176.80 Medium 50 $17.68 $ 884.00 Large 50 $17.68 $ 884.00 X-large 100 $17.68 $ 1,768.00 XX-large 10 $20.68 $ 206.80 Small 20 $68.38 $ 1,367.60 Medium 40 $68.38 $ 2,735.20 Page 3 of 3 Medium 50 $17.68 $ 884.00 Large 50 $17.68 $ 884.00 X-large 100 $17.68 $ 1,768.00 XX-large 10 $20.68 $ 206.80 Small 20 $68.38 $ 1,367.60 Medium 40 $68.38 $ 2,735.20 Large 40 $68.38 $ 2,735.20 X-large 40 $68.38 $ 2,735.20 XX-large 20 $70.38 $ 1,407.60 Small 20 $17.03 $ 340.60 Medium 40 $17.03 $ 681.20 Large 70 $17.03 $ 1,192.10 X-large 50 $17.03 $ 851.50 XX-large 20 $18.13 $ 362.60 3 A Weatherproof Adult Cross Weave Open-Bottom Sweatpants, 80/20, Navy, 4 color logo screen print on left leg 1 E Pullover Hooded Sweatshirt, Regular Navy, 90/10, 4 color logo print right chest, 1 color full back print 2 A 5.11 Job Shirt, Style# 72321, Job Shirt with Canvas Details, Color: Fire Navy (720). 6 color Poudre Fire Authority logo embroidered left chest, first initial and last name (and title if a Captain or Chief) embroidered in red on right chest, PFA Fire/Rescue reflective full back DocuSign Envelope ID: 2C878429-3543-43EE-ABE0-55A6CAEE83CF CERTIFICATE.OF.LIABILITY.INSURANCE DEK DATE (MM/DD/YYYY) R076 10/27/2018 THIS CERTIFICATEIS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: THE INSURANCE SHOP LLC/PHS PHONE (A/C, No, Ext): FAX (A/C, No): (888) 443-6112 532259 P: F:(888) 443-6112 E-MAIL ADDRESS: PO BOX 29611 INSURER(S) AFFORDING COVERAGE NAIC# CHARLOTTE NC 28229 INSURER A : Twin City Fire Ins Co INSURED INSURER B : INSURER C : DJS SPORT SHOPPE INC INSURER D : 1225 RED CEDAR CIR INSURER E : FORT COLLINS CO 80524 INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSR SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $1,000,000 100,000 100,000 500,000 CLAIMS-MADE X OCCUR 84 SBU BA4186 DAMAGE TO RENTED PREMISES (Ea occurrence) $1,000,000 A X General Liab X X 10/27/2018 10/27/2019 MED EXP (Any one person) $10,000 PERSONAL & ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY PRO- JECT LOC PRODUCTS - COMP/OP AGG $2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $1,000,000 ANY AUTO 84 SBU BA4186 BODILY INJURY (Per person) $ A A OWNED AUTOS ONLY SCHEDULED AUTOS 10/27/2018 10/27/2019 BODILY INJURY (Per accident) $ X X HIRED AUTOS ONLY NON-OWNED AUTOS ONLY PROPERTY DAMAGE (Per accident) $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY N/ A PER STATUTE OTH- ER ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) Y/N E.L. EACH ACCIDENT $ E.L. DISEASE- EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of Fort Collins is included as an Additional Insured with respect to General Libility and Auto Liability. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Fort Collins PO BOX 580 FORT COLLINS, CO 80522 AUTHORIZED REPRESENTATIVE © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: 761D4D36-2C878429-3543-FA7F-43EE-4C85-ABE0-8226-00272E23829E 55A6CAEE83CF Large 40 $68.38 $ 2,735.20 X-large 40 $68.38 $ 2,735.20 1 E E. Hanes Ultimate 9.7 oz. Cotton Pullover Hooded Sweatshirt, Regular Navy, 90/10, 4 color logo print right chest, 1 color full back print 2 A 5.11 Job Shirt, Style# 72321, Job Shirt with Canvas Details, Color: Fire Navy (720). 6 color Poudre Fire Authority logo embroidered left chest, first initial and last name (and title if a Captain or Chief) embroidered in red on 1 C C. Sport Tek 6.2 oz. 60/40 Jersey 9” shorts w/ side pockets, True Navy, 4 color logo left leg print 1 D Hanes Ultimate 9.7 oz. Cotton Crewneck Sweatshirt, Regular Navy, 90/10, 4 color logo print right chest, 1 color full back print Item # 1 A A. 6.1 oz. Beefy-T w/ pocket short sleeve, Regular Navy, 100% cotton, 4 color logo print front right chest, 1 color full back print 1 B Hanes w/pocket long sleeve, Regular Navy, 100% cotton, 4 color logo, print front right chest, 1 color full back print DocuSign Envelope ID: 2C878429-3543-43EE-ABE0-55A6CAEE83CF