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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8912 INSTALLATION & MONITORING EQUIPMENT FOR NATURAL AREAS POND SURFACES (2)PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND WATER & EARTH TECHNOLOGIES, INC. WORK ORDER NUMBER: 1 PROJECT TITLE: Phase 1 ORIGINAL BID/RFP NUMBER & NAME: 8912 Installation & Monitoring Equipment for Natural Areas Pond Surfaces MASTER AGREEMENT EFFECTIVE DATE: September 1, 2019 WORK ORDER COMMENCEMENT DATE: 9/1/2019 WORK ORDER COMPLETION DATE: 12/31/2019 MAXIMUM FEE: (time and reimbursable direct costs): $79,721.20 PROJECT DESCRIPTION/SCOPE OF SERVICES: See attached Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of fifteen (15) page(s) are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Date: Markus Ritsch, Vice President ACCEPTANCE: Date: Ryan Kogut, Project Manager REVIEWED: Date: Elliot Dale, Senior Buyer ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) Work Order 1 - 8912 Installation & Monitoring Equipment for Natural Areas Pond Surfaces Page 1 of 16 DocuSign Envelope ID: 988EE0C4-6E92-428E-8973-D735FF28BF4C 8/15/2019 8/22/2019 8/22/2019 8/22/2019 Installation & Monitoring Equipment for Natural Areas Pond Surfaces RFP No. 8912 Water & Earth Technologies, Inc. - 10 - July 26, 2019 C. SCOPE OF WORK This section has been updated from the WET Proposal submitted on 7-8-2019. Changes to the project scope were made during the pre-award meeting with City staff on 7-24-2019. The changes include:  Water level sensor to be included for POE Pit  Station to be included for Pelican Pond to measure water surface and flow out of pond. Cellular data fees and maintenance costs are increased with the addition of this new station.  Stations with water level sensors for Big Pond, W Milne Pond and Pelican pond are to be installed during Phase I. The water level sensor will be potentially moved, and a flowmeter added for these ponds for Phase II after piping infrastructure is in place. C.1 Narrative of the Services Proposed WET understands that Natural Areas wishes to equip specific ponds with physical staff gauges visible from shore as well as with automated remote monitoring stations that will collect and transmit water level measurement and flow data. WET understands that telemetry at each station is to be housed within a National Electrical Manufacturers Association (NEMA) enclosure box and that each station shall include all required equipment for transmission of data including solar panels, batteries, and a cell modem for cellular data transmission. Water levels are to be measured hourly every day, including during winter freezing conditions, and aggregated into a daily average. The Project is divided into three Phases to expedite the installation of equipment that does not require the construction of new infrastructure, while anticipating full build-out of the monitoring system once a separate program of infrastructure construction is complete. The final Phase of the Project will initiate an annual program of on-call equipment repair and maintenance of the data management system. WET understands that repairs should be addressed expeditiously, preferably within 5 business days of notification by the City that repairs are necessary, and that repairs shall be billed on a time and materials basis. Table 2 summarizes the proposed equipment for each Pond. WET found discrepancies between the RFP and Addendum No. 3. For the original proposal submitted by WET on 7-8-2019, as indicated in Addendum No. 3, the Riverbend Ponds Outlet Improvements Project Report was deemed to be preliminary and informational, rather than authoritative. The finalized scope of work contains all monitoring items requested by the City during the pre-award meeting of 7-24-2019. WET has prepared the following Scope of Work to include the tasks detailed in the RFP and to demonstrate our proposed approach to the work, although we will tailor our approach and the specific tasks included in our services to accommodate the City’s preferences as needed. C.1.1 Kick-off Meeting/Site Visit and Ongoing Coordination WET would expect to coordinate closely with City personnel to ensure that our efforts reflect the Natural Areas’ concerns and priorities. Our goal in providing services to the City would be to ensure not only that system components are working, but that they provide the most value possible to the City. WET proposes a kick-off meeting with City personnel to understand site-specific requirements for completing the work and to communicate installation details and equipment options. One important order of business would be to site the staff gauges in the field. The RFP indicates that these should be visible from shore, but the City may wish to have them visible from specific access points, or unobtrusive in other scenic areas. The staff gages should also be located where the anticipated full range of pond levels can be measured (i.e., the staff gage will never “dry out” during low water level times). Another important order of business will be to establish how to position the staff gauges vertically. A significant effort to verify elevations is apparent in the documentation for the Riverbend Ponds Outlet Improvements Project, which also provides the elevation for specific infrastructure (typically the invert of an outlet pipe) at many of the ponds, relative to the bathymetric data from which stage/area relationships are derived. WET will tie into these locations of known elevation to set the staff gauges. Since it is extremely important that this is done correctly, WET will ask that the City and/or their most knowledgeable agent confirm the location of the point of known elevation at each site. However, it is not clear from the information provided how the staff gauges at Homestead Pond and Andrijeski Pond are to be vertically sited. WET’s proposed cost for staff gauges may be insufficient to cover a substantial surveying effort to tie into a point of known elevation, or the City may have the needed information separate from the Riverbend Ponds Outlet Improvements Project report. Work Order 1 - 8912 Installation & Monitoring Equipment for Natural Areas Pond Surfaces Page 2 of 16 DocuSign Envelope ID: 988EE0C4-6E92-428E-8973-D735FF28BF4C Installation & Monitoring Equipment for Natural Areas Pond Surfaces RFP No. 8912 Water & Earth Technologies, Inc. - 11 - July 26, 2019 C.1.2 Visible Staff Gauges Visible staff gauges are to be permanently installed at all 8 ponds for which work is included in the Project. WET proposes to mount USGS Style C hydrologic staff gauge plates, 2.5 inches wide and graduated to the hundredth of a foot, on a galvanized pipe that will be driven deep into the sediment below each pond and secured with a concrete footer. Immobile installation will be the goal, but as these installations will be in pond environments, monitoring to detect any movement due to ice heave in the winter will be recommended. Staff gauge readings would be impacted not only by vertical movement, but by movement out of plumb, either towards or away from the viewer. WET recommends establishing an immobile benchmark, out of the water, at each site as the staff gauges are being installed. Then, as part of routine maintenance each spring, the staff gauge position can be checked relative to the benchmark elevation, to calibrate data collected manually for the year. Table 2. Proposed Equipment by Pond Pond Staff Gage Station Water Level Sensor Flow Meter Homestead Pond Rickly Hydrological Company USGS Style C Staff Gage Hubbell-Wiegmann Aluminum 14”x12”x6” NEMA enclosure 10 ft Steel I Beam Campbell Scientific CR310 Datalogger with Integrated Cell Modem MD485 RS-485 Interface (only if flowmeter or Senix equipment used by station Proxicast 4 dBi Omni Cellular Antenna Solartech 600 mA (10 Watt) Solar Panel Morningstar Solar Charge Controller (only if no AC power available) NOCO genius 12V & 24V 7.2A Charger (only if AC power available) Interstate 22 Amp Hour Battery 8' x 5/8" Copper Grounding rod Senix Toughsonic Remote 14 None Big Pond Campbell Scientific CS451 Pressure Transducer (PT) Teledyne ISCO Signature Flowmeter TIENet 350 Area Velocity Sensor West Milne Installation & Monitoring Equipment for Natural Areas Pond Surfaces RFP No. 8912 Water & Earth Technologies, Inc. - 12 - July 26, 2019 C.1.3 Pond Level Monitoring WET has provided a quote for two pond level monitoring options. The RFP indicates that water levels should be measured with “a Senix Water Level Transmitter, or equivalent subject to the City’s approval.” WET can easily endorse the installation of a Senix water level monitor at Running Deer pond, where an existing concrete culvert can be used to mount the sensor over the water. If the City has deployed Senix water level monitors elsewhere, it may make sense to use them preferentially to keep City equipment consistent. The common installation method of an ultrasonic sensor is for the sensor to be suspended over the water surface from a permanent, rigid support structure. The support structures can be visually intrusive (Figure 4), although WET would endeavor to minimize the City’s aesthetic concerns. At Running Deer Pond the sensor could be mounted on an arm attached to the railing proposed by the intake structure/gate replacement work. At POE and Homestead WET proposes to install a riser pipe stilling well with the sonic sensor mounted in the riser. Sonic sensors will work within smooth-walled steel or PVC stilling well pipes. Sensor installation would look much like Figure 5. Figure 4. Example of an Ultrasonic Water Level Sensor Installation WET recommends using PTs at Artist Point, Pelican, Big and W Milne Ponds (costs for a PT are not significantly different than for the Senix sensor). The PT is installed in a riser pipe mounted to the vault wall, and “seats” consistently at a stop bolt that runs through the bottom of the riser pipe. At Artist Point Pond, WET recommends siting a temporary PT for Phase I within the existing Agri-drain vault box and then moving that PT to a final location after the completion of Phase II. Similarly, PT installations in riser pipes during Phase I at Big Pond, W Milne Pond and Pelican Pond will be moved inside vaults as part of Phase II. Work Order 1 - 8912 Installation & Monitoring Equipment for Natural Areas Pond Surfaces Page 4 of 16 DocuSign Envelope ID: 988EE0C4-6E92-428E-8973-D735FF28BF4C Installation & Monitoring Equipment for Natural Areas Pond Surfaces RFP No. 8912 Water & Earth Technologies, Inc. - 13 - July 26, 2019 A pressure transducer could be unobtrusively housed in a riser pipe concealed in the pond bank. Installation of the riser pipe does required excavation in the bank to a depth at or below the minimum desired pond measurement elevation, although the PT need not be installed out in the deepest area of a pond. An intake pipe can ensure that the column of water in the riser pipe remains hydraulically connected with the pond water level. Figure 5 shows a pressure transducer installation for a gauge located on Big Dry Creek near the Thorn Creek Golf Course in the northern part of the UDFCD monitoring area. The riser pipe is barely visible to users of the golf course. Figure 5. PT Riser Pipe (Barely Visible; Circled in Red) in the Bank; Big Dry Creek & Thorn Creek However, PTs can be damaged if they overwinter in a location where they become encased in ice. They either must be submerged in water all winter, in a location with enough depth or enough flow prevent freezing, or they must be “winterized” at the end of each monitoring season (typically in early- to mid-October) by lifting the PT out of its measurement position to a higher location within the riser and leaving it unsubmerged for the winter. For Phase I PT installations WET will install risers deep below ground surface, minimizing the need for winterization. During Phase II these PT’s will be moved into the vault structures where it is assumed no freezing will occur. The present proposal assumes Senix sensors installed inside riser pipes at POE and Homestead Pond. No winterization is required for these sensors, but ice may form inside the hydraulic riser stilling well. C.1.4 Station Equipment WET proposes to install telemetric data stations as described in the RFP, using Campbell CR310 dataloggers with integrated cell modems to transmit data to the data management system. WET has found the Campbell Scientific equipment to be reliable in battery-powered installations with solar recharging, like the ones that are proposed for the Natural Areas Monitoring Project. At locations with pumps that will be installed prior to Phase II, there may be access to AC power for the transmitter as well as for the pump. In that case, an electrical outlet for the monitoring equipment should be included in the construction of the pump vault, and the equipment battery would be recharge via an AC charger instead of a solar panel. For Artist Pond, Pelican Pond, Big Pond and W Milne Pond stations, an AC battery charger will be added, and the solar panel removed during Phase II. Work Order 1 - 8912 Installation & Monitoring Equipment for Natural Areas Pond Surfaces Page 5 of 16 DocuSign Envelope ID: 988EE0C4-6E92-428E-8973-D735FF28BF4C Installation & Monitoring Equipment for Natural Areas Pond Surfaces RFP No. 8912 Water & Earth Technologies, Inc. - 14 - July 26, 2019 WET is proposing stations to be housed in NEMA boxes mounted on steel poles (Figure 6; however, the Natural Areas installations will not require the pictured equipment above the solar panel, as the pictured station is utilizing radio transmission and is equipped with a tipping bucket rain gauge). WET recommends powder coating the enclosures to minimize their visual impact in the natural areas. The locking NEMA boxes provide security for the transmitting equipment located inside, but the solar panels must be mounted separately and can be attractive to thieves. The transmitting station can be located at some distance (within a couple hundred feet) from the water level sensor if that helps with security or aesthetics. Figure 6. Proposed Stations to Include Solar Panel and Transmitting Equipment in a NEMA Box WET’s cost estimates include all the appurtenant equipment and supplies required to complete station installation, provide grounding, and run sensor wires through buried conduit. Regardless of the sensor type used, estimates assume a conduit length of 100 feet for costing purposes. All excavation required for the installation of monitoring equipment will use hand-digging. It is assumed that the City will call for Utility Locates near proposed station locations prior to excavation, if necessary. WET will minimize disturbance and backfill with the excavated soil. Typically, construction scars disappear over the course of a single growing season. Regardless of the sensor type used, WET will survey the installation relative to the same permanent benchmarks established for the installation of the staff gauges and adjust the reporting so that values tie into the measurement datum for the visual staff gauges. Cell charges are included in WET’s annual database maintenance cost. Cell service will be on Verizon through Campbell Scientific. C.1.5 Flow Monitoring WET recommends the use of Teledyne ISCO Signature flow meter using a 350 area velocity sensor. ISCO area velocity sensors use continuous-wave Doppler technology to measure mean velocity. The sensor continuously transmits an ultrasonic signal and measures the frequency shift of the returned signal reflected by air bubbles and Work Order 1 - 8912 Installation & Monitoring Equipment for Natural Areas Pond Surfaces Page 6 of 16 DocuSign Envelope ID: 988EE0C4-6E92-428E-8973-D735FF28BF4C Installation & Monitoring Equipment for Natural Areas Pond Surfaces RFP No. 8912 Water & Earth Technologies, Inc. - 15 - July 26, 2019 particles in the flow. A pressure transducer in the sensor measures liquid depth used to calculate flow cross- sectional area. The meter will be configured for the station-specific pipe diameter. Discharge and total volume will be calculated by the meter. This meter can measure bi-directional flow. The sensor has been factory calibrated to 10 feet of depth over different temperatures. This helps eliminate drift in the level signal and helps overcome electromagnetic interference. The 350 sensor also has a built-in temperature probe, if water temperate data are needed. The area velocity sensor will be installed inside smooth-walled concrete pipe using Teledyne pipe mounting rings, which expand to fit securely inside the pipe with no anchoring required (Figure 7). No holes must be drilled in the pipe and installation is relatively easy. WET anticipates that this type of installation will be used for pumped pipeline installations at the downstream culvert location. Figure 7. Teledyne Pipe Mounting Rings for Flow Meters The RFP-suggested Greyline AVFM (6.1 is latest version available) can be installed if desired to maintain consistency with other City equipment. WET prefers the Teledyne because of known DWR preference for this meter, experience, trust and good technical support with Teledyne equipment. If Phase 2 infrastructure requires flow measurement in a pressurized pipe flowing full, a non-contact, electromagnetic flowmeter (a.k.a. Magmeter, such as the Rosemount 8750W Magnetic Flowmeter System) may be selected for installation. This meter can be integrated with the Campbell datalogger identified for this project. Specification of the flow meter is pipe-diameter specific and requires a straight section of pipe for accurate measurements (required straight length depends on pipe diameter). Specification/costing of this equipment was not included in this proposal on the assumption that the relevant flow conditions will not occur. Work Order 1 - 8912 Installation & Monitoring Equipment for Natural Areas Pond Surfaces Page 7 of 16 DocuSign Envelope ID: 988EE0C4-6E92-428E-8973-D735FF28BF4C Installation & Monitoring Equipment for Natural Areas Pond Surfaces RFP No. 8912 Water & Earth Technologies, Inc. - 16 - July 26, 2019 C.1.6 Pumps WET will work with the City to specify, acquire and install pumps as the designs for the separate infrastructure construction project, planned for the summer of 2020, proceed. WET will recommend pumps like the one the City is currently using at TopMinnow pond. Pumps capacities, typical heads and power requirements will be determined in collaboration with the infrastructure design team and the City. The proposed cost estimate included here does not include costs for pump design specifications, pump, motor and power equipment or pump installation. C.1.7 Station and Pump Control Campbell Scientific data loggers utilize CR Basic programming language programs for station control. The language allows for sensor scanning, data storage table organization, statistics calculations, data transmission and general program logic operations. For stations with pumps, the CR Basic language will be used to develop the rules for operating pumps based on water levels measured at the station. Given that stations are connected to the internet via a cellular modem, the logger can be connected to by a computer on the internet via Campbell Scientific LoggerNet software, or via cell phone using Campbell Scientific LoggerLink app. Program variables and logger status information are available for read and write in real time. This connectivity is very valuable for remote troubleshooting and control of stations. WET staff are certified Campbell Scientific CR Basic programmers with extensive logger application development experience. C.1.8 Database Management and Data Visualization Software WET proposes to ingest and archive data from the telemetric data stations into WET’s cloud-based NovaStar5 database. This application will provide real-time data management, including automatic evaluation of input compared to alarm notification criteria, notification to desired contact lists via email and/or text, and automated data report generation and data backup. Natural Areas personnel will be able to access data from its own, secure version of WET’s Google-map based web application, WETMap. WETMap is mobile phone/tablet friendly and is fully customizable. WET hosts individual WETMap websites for many of our clients domestically and internationally and supports other clients who run customized versions of the application on their own. The secure WETMap webpage will display real-time data from the Natural Areas remote monitoring system as well as a wide variety of other useful data. The application can have real-time data from rain and stream gauges operated by regional entities monitoring hydrometeorological conditions, including the City of Fort Collins and Larimer County. Furthermore, the application can display radar data from several sources, NWS Watches and Warnings, images from remote still and video cameras, and other relevant information for interpreting the real-time data and assessing regional conditions. More detailed information about WETMap’s capabilities is provided in Section C.3. WET is confident that our software services will meet or exceed Natural Areas’ expectations for data availability and that data can be provided reliably and conveniently in formats that will support Natural Areas with their analysis and reporting requirements related to the Natural Areas Augmentation Plan. C.1.9 Phase III: Ongoing Repair Services and Annual Maintenance WET proposes to warrant the installation of the monitoring system for the first year, including making recommended routine maintenance visits and providing additional site visits as necessary to address equipment failure. If a station is damaged by automobile collision, vandalism, lightning, windstorm, or falling debris, WET would make repairs on a time and materials basis. Although the first year’s maintenance is included with the installation proposal, WET has included our 2019 rate sheet in Section H.2, as requested in the RFP, so that City can see costs that would have applied for station repairs in Phase III without the first-year warranty. WET is available twenty-four (24) hours-per-day, seven-days-per-week for notification of system failure issues. The cell phone numbers for Rob and Markus will be provided to the City’s Project Manager, as at least one of these individuals is always on call, so that if Rob is out of town, for example, Markus will be available to the City for communications and response. Multiple WET personnel will receive the same notifications (though email and paging) as the City Project Manager, indicating that system functionality is compromised (i.e., low battery warnings and no report notifications). Upon notification by the City of a system failure, or upon WET’s independent detection of potential problems through data monitoring, WET would be available to visit stations and repair or replace faulty equipment so that each station is operational as nearly continuously as possible. WET’s proximity to the project sites will help make repairs feasible and cost-effective. However, to make any repair/replacement possible within five business days, a spare parts inventory for those Work Order 1 - 8912 Installation & Monitoring Equipment for Natural Areas Pond Surfaces Page 8 of 16 DocuSign Envelope ID: 988EE0C4-6E92-428E-8973-D735FF28BF4C Installation & Monitoring Equipment for Natural Areas Pond Surfaces RFP No. 8912 Water & Earth Technologies, Inc. - 17 - July 26, 2019 components that cannot be locally sourced (Table 3) would have to be maintained either by WET or by the City. This optional spare parts inventory includes only those components that would not typically be possible to acquire within the 5-day window: Table 3. Spare Parts Inventory for Equipment that Cannot be Locally Sourced Component Current Quoted Cost CR310 Transmitter with Cell Modem and Antenna $ 1,621.79 Pressure Transducer (PT) $ 890.00 Senix Ultrasonic Water Level Sensor $ 596.85 Solar Panel and Mounting Brackets $ 142.60 Flow Meter with its Pipe Mount $ 5,369.35 In the event of a major part failure, WET would install available spare parts and return failed units to the lab or factory for repair if possible. When an item in the inventory is put into permanent service, a replacement would be ordered to maintain the spare parts inventory. With or without access to a spare parts inventory, WET will secure City approval prior to major repairs or the replacement of major electronic components, and provide the City with monthly chronological summaries of field repairs, when repairs occur. WET recommends an annual routine maintenance contract in addition to an arrangement for addressing unexpected system failures on a time and materials basis. Annual maintenance would include a visit to each station once per year to calibrate water level sensors, clean solar panels, clean and test all remaining equipment and replace desiccant packs in NEMA boxes to keep the interior of the electronics enclosure dry. Each spring, an elevation survey check will be conducted at each site to quantify any movement of sensors or staff gauges. In the event of a minor part failure identified during routine maintenance, WET will affect immediate field repairs and provide appropriate minor replacement parts. Record-keeping and communication with the City are important components of the maintenance and repair programs, to keep the City aware of the status of the network, the completion of tasks and the availability of the inventory of spare parts (if desired). WET owns three different maintenance tracking software applications to track hardware inventories and to document field work, be it routine maintenance, emergency repair or investigation of problems detected by database monitoring. The software applications we have used include FastField, Maintenance Tracker and Maintenance Pro. These applications allow field work, testing, calibration, and troubleshooting results to be documented in the field. WET technicians use a phone-based app (FastField) to record each maintenance visit while in the field. The app automatically sends an email documenting maintenance activity at each station to the field manager at the WET office. If desired, City personnel can be included in the email distribution list for station maintenance visits and receive these records automatically, as they are filed in the field. In addition, WET provides annual reporting to more formally document maintenance activities. Typically, we use Maintenance Tracker/Maintenance Pro, and deliver the database to our maintenance clients at the end of each year, along with a memorandum that summarizes the maintenance and calibration activities. Individual site maintenance reports are generated and can be submitted with the memorandum. These are numbered sequentially so that future maintenance activities can be added and tracked in hard-copy format, if desired. The final memo provides recommendations for system improvements. The maintenance software is used to document:  Technician(s) performing work  Time of arrival/departure from site  Issues encountered and resolved  Work performed Work Order 1 - 8912 Installation & Monitoring Equipment for Natural Areas Pond Surfaces Page 9 of 16 DocuSign Envelope ID: 988EE0C4-6E92-428E-8973-D735FF28BF4C Installation & Monitoring Equipment for Natural Areas Pond Surfaces RFP No. 8912 Water & Earth Technologies, Inc. - 18 - July 26, 2019  Transmitter/datalogger configuration settings  Make, model and serial number of each piece of hardware installed  Final testing, checks and data transmissions  Follow-up activities recommended for the next visit to the site Maintenance reports form a definitive and consistent paper trail that documents all maintenance work, as well as detailed information regarding the construction and configuration of each monitoring station. C.2 Project Management and Responsibility for Timely and Professional Completion WET’s proposed Project Manager is Dr. Blair Hanna, P.E. He will be assisted by WET’s Director of Field Operations, Mr. Rob Niedenzu. Dr. Hanna would be ultimately responsible for the timely completion of all work tasks within budget, and for preparing the overall scope of work to maximizing economies of scale and efficiency of effort. Effective project management at WET implies more than tracking costs or scheduling tasks. It requires a commitment to understanding each client’s specific needs and objectives, organizing a project in the most cost-effective manner and performing to meet critical deadlines. Dr. Hanna will coordinate with the City Project Manager and third parties, match professional skills within WET to project tasks, evaluate and recommend equipment and oversee and participate in installation tasks. He will be continuously aware of Project progress so the job is done right the first time, and will document Project progress and prepare invoices. WET’s project management philosophy emphasizes service, responsiveness, and accountability to our clients. Because we are a small firm, our senior personnel are still involved with the hands-on aspects of their Projects and provide very direct supervision and well-established communication procedures to ensure that:  Our clients stay completely informed,  All reports, designs, and specifications reflect WET’s standard of excellence,  Project milestones and deliverables are met, and  All in-scope work is completed within the specified budget. Dr. Hanna and other members of WET’s staff will be available as necessary to best facilitate discussions related to the Project and to participate in meetings requested by the City as required, either in person, by telephone or using Go-To-Meeting technology. Communications with the City’s Project Manager will ensure that the vision for the Project is held in common between WET and the City, including both the overall scope of work and important details for when and how the work should be accomplished. WET’s mission is to provide high quality, professional consulting services, through an experienced, senior-level management team committed to delivering personal attention and rapid response. For the Natural Areas Pond Monitoring Project, Mr. Markus Ritsch will act as the principal-in-charge. He will be a resource for directing the work conducted by WET and ensure that work task scoping, personnel assignments, budgeting, documentation and communication with the City meet WET’s internal expectations as well as the City’s needs. C.3 Proposed Software and Other Analysis Tools WET proposes to receive data from the Natural Areas monitoring system at WET’s existing NovaStar5 base station. NovaStar5 is an SQL database that will archive the remote data and provide important functions for the City, although with database management provided by WET, the City will likely have little direct interaction with the base station software. NovaStar5 can be configured to automatically compare incoming data reports with pre-set alarm criteria. For example, a designated set of recipients can be notified, via text or email. whenever the battery voltage at a remote station falls below normal operating range. Alarm notification based on multiple inputs can be configured; for example, an alarm can be issued if the water level at a station exceeds one criterion AND the pump status indicates that it is not “on”. Over time, the City will better understand what data values at specific remote monitoring locations represent conditions worth knowing about. Adjusting alarm criteria and notification lists over time is the best way to ensure that “false alarms” are minimized and hone the detection of conditions that require response. WET will always make these kinds of configuration adjustments as needed under the annual database management contract. Work Order 1 - 8912 Installation & Monitoring Equipment for Natural Areas Pond Surfaces Page 10 of 16 DocuSign Envelope ID: 988EE0C4-6E92-428E-8973-D735FF28BF4C Installation & Monitoring Equipment for Natural Areas Pond Surfaces RFP No. 8912 Water & Earth Technologies, Inc. - 19 - July 26, 2019 NovaStar5 can also be configured to automatically make desired calculations using the data records. Aggregated data on any desired time step are available. NovaStar5 can also produce customizable data reports to automatically output useable summaries of data. Data from the NovaStar5 base station can be exported in a variety of industry- standard formats used by the Colorado State Division of Water Resources (DWR) or integrated with other database, GIS or analysis applications. WET’s NovaStar5 base station runs in the cloud and is automatically backed up to avoid data loss. City personnel will interact with the data using a secure version of WET’s map-based Graphical User Interface (GUI), WETMap. NovaStar5 will export data to WETMap, refreshing the real-time display of data once per minute. The City can view a version of WETMap at the following URL: https://wetmapgc.wetec.us/WETMapV3/LarimerCounty/ The application can display data from any sensor type at remote stations. In addition, WETMap can query the database to aggregate and display rainfall data based upon a user selection time scale (i.e., 5-Minute Rainfall through 28-Day Rainfall). The display in Figure 8 shows accumulated rainfall since 7 a.m. for rain gauges in the Fort Collins, Loveland and Larimer County monitoring systems. Stations that have not received a report today are represented by red icons with the letters NR (none of these are visible in the Figure 8 image). Stations that have received a non-incrementing rain report appear as blue icons with a rainfall value of 0.00 inches, and icons change from green to yellow to red to represent increasing levels of rain intensity calculated from incremental rain reports. Icons for stations reporting alarm conditions blink. The area outlined in red in Figure 8 represents the area impacted by the High Park Fire in 2012, so that radar images superimposed on the map, or rainfall at gauges in those watersheds can be related to that area of increased flood vulnerability. Map layers depicting other meaningful information for Natural Areas can be displayed. WETMap can also display radar rainfall overlays as publicly sourced from several entities including the NWS, Weather Underground and National Radar (shown in Figure 8). Satellite imagery can also be used as the map base layer. The image below also shows flow at USGS gages as blue dots. The color bar at the center top of the map image shows that the USGS flow icons will also change colors to indicate flow conditions ranging from Dry (red) through Normal (green) to Wet (black). NWS flood warnings and watches are also available showing the extent of the polygon of influence, and the statement issued by the NWS. Figure 8. WETMap “Home” Screen Depicting Rainfall Since 7 a.m. (inches) at Regional Stations Work Order 1 - 8912 Installation & Monitoring Equipment for Natural Areas Pond Surfaces Page 11 of 16 DocuSign Envelope ID: 988EE0C4-6E92-428E-8973-D735FF28BF4C Installation & Monitoring Equipment for Natural Areas Pond Surfaces RFP No. 8912 Water & Earth Technologies, Inc. - 20 - July 26, 2019 WET will customize the home page to reflect City preferences for both the display characteristics and the default extent of the map, but the default image can be changed in ways that are typical and intuitive; for example, clicking and dragging with the mouse will reposition the map image, and the mouse’s scroll wheel is used to zoom in and out. For stage and discharge data, the application supplies data plots for selected periods ranging from 3 days to 3 months. Figure 9 shows the 3-day stage hydrograph for a gauge that was selected by clicking on its icon. Figure 9. 3-day Stage Hydrograph for a Stream Gauge Some of WET’s clients already using versions of this WETMap secure public website include:  Larimer County. WET hosts Larimer County for data visualization and public access using WETMap.  City of Windsor. Windsor’s data is both hosted and accessed by the public, through WETMap, at WET.  City of Loveland. The City of Loveland has asked WET to develop their own custom version of our website for secure data access and display. Figures 10 and 11 show examples of station documentation (photographs and schematics) that are available on Loveland’s WETMap application. The relationship between current data values and physical features of the gauge site can also be visually presented with WETMap to help users interpret the significance of the data values. City Natural Areas might wish to see current data values relative to an outlet pipe invert or spillway elevation, or a “normal” or “maximum” pond surface level. Figure 12 shows a screenshot from the UDFCD’s customized, mobile-friendly version of WETMap, with the data values for a monitored reservoir (solid blue) plotted relative to the reservoir’s physical infrastructure (gate crests) along with a chart indicating the elevations that relate to Minor, Moderate and Severe flooding. WET would be happy to prepare a demonstration of WETMap for the City and to answer questions about its capabilities. Typically, new users can learn how to use all the features of WETMap in an hour-long training session. WET’s proposal includes such a training session for City personnel, to be scheduled in cooperation with the City once the Natural Areas system is operational and receiving data. Work Order 1 - 8912 Installation & Monitoring Equipment for Natural Areas Pond Surfaces Page 12 of 16 DocuSign Envelope ID: 988EE0C4-6E92-428E-8973-D735FF28BF4C Installation & Monitoring Equipment for Natural Areas Pond Surfaces RFP No. 8912 Water & Earth Technologies, Inc. - 21 - July 26, 2019 Figure 10. City of Loveland WETMap Display; Photograph of the Big T River @ Glade Rd. Station Figure 11. City of Loveland WETMap Display; Schematic of the Big T River @ Glade Rd. Station and the Monitored River Cross Section. Work Order 1 - 8912 Installation & Monitoring Equipment for Natural Areas Pond Surfaces Page 13 of 16 DocuSign Envelope ID: 988EE0C4-6E92-428E-8973-D735FF28BF4C Installation & Monitoring Equipment for Natural Areas Pond Surfaces RFP No. 8912 Water & Earth Technologies, Inc. - 22 - July 26, 2019 Figure 12. UDFCD Customized WETMap (GMap) Display Showing Current Stage @ Maple Grove Reservoir; Table of Flood Hazard Stages and Plot Annotated with Meaningful Physical Elevations C.4 Proposed Subcontractors WET anticipates contracting with a pump equipment supplier/installer, once the Riverbends Ponds Outlet Improvement Project design is finalized. If needed, WET will obtain 3 bids for the specified equipment and contract with an installer with City approval. C.5 Proposed Schedule Figure 13 depicts WET’s conception of the Project Schedule. Ordering of equipment will start immediately after award of contract, and fabrication and installation of staff gages will have priority. The Project kickoff meeting and site tour will be scheduled in coordination with City personnel, and will consist of final station and staff gauge location determinations, and the identification of survey benchmarks. Staff gage installation at all ponds will occur by the end of October, assuming contracting is complete by the end of August, with on-site installation only taking a few hours per pond. All equipment will be configured and bench tested in our office prior to installation in the field. Database configuration for station data will occur during testing and be ready to receive data as soon as it becomes available. Work Order 1 - 8912 Installation & Monitoring Equipment for Natural Areas Pond Surfaces Page 14 of 16 DocuSign Envelope ID: 988EE0C4-6E92-428E-8973-D735FF28BF4C Installation & Monitoring Equipment for Natural Areas Pond Surfaces RFP No. 8912 Water & Earth Technologies, Inc. - 23 - July 26, 2019 Figure 13. Proposed Project Schedule Contract award Kickoff meeting and tour Phase 1 equipment ordering, fabrication and testing Staff gage installation Homestead Pond Station Installation window POE Pit Station Installation window Artist Point Pond Station Installation window Pelican Pond Station Installation window Big Pond Station Installation window West Milne Pond Station Installation window Running Deer Pond Station Installation window Phase 2 equipment ordering, fabrication and testing Big Pond Station Final Configuration window West Milne Pond Station Final Configuration window Artist Point Pond Station Final Configuration window Pelican Pond Station Final Configuration window Date PhaseSchedule 1 Projected Work Item Phase 2 Work Order 1 - 8912 Installation & Monitoring Equipment for Natural Areas Pond Surfaces Page 15 of 16 DocuSign Envelope ID: 988EE0C4-6E92-428E-8973-D735FF28BF4C Installation & Monitoring Equipment for Natural Areas Pond Surfaces RFP No. 8912 Water & Earth Technologies, Inc. - 24 - July 26, 2019 Phase I station installation will occur in the following order: Homestead, POE, Artist Point and Pelican initial configuration, Big Pond and W Milne Pond initial configuration, then Running Deer. Projected schedule indicates time frames for installation, Installations will take staff less than 2 days per station. Data will be available immediately following station installation. Phase II equipment ordering can occur anytime during 2020. A minimum of a two (2) month lead time before installation is requested to commence equipment ordering and testing. Phase II station installation will occur in the following order: Big Pond, West Milne, Artist Point, Pelican flowmeter installation and final configuration. Spare equipment, as desired, will be ordered following the installations of the Phase II stations. Regular maintenance will begin in the spring of 2020 for stations installed in 2019 and in the spring of 2021 for the Phase II stations. D. FIRM CAPABILITY In the last 5 years alone WET has completed installation and maintenance projects involving over 25 system networks, with over 200 stations designed and installed and over 500 stations maintained. WET provides cost- effective, rugged environmental monitoring designs, solid and easy-to-maintain installations, clear, comprehensive documentation of systems and data, and technical support for continued high-quality data and system longevity for our clients. D.1 Similar Projects Completed Within the Past Five Years A number of WET’s most relevant projects, including both monitoring and control elements, are highlighted here to demonstrate WET’s capacity to complete the scope of work required for the Natural Areas Pond Monitoring Project. Information about additional projects and clients is available upon request. D.1.1 TopMinnow Natural Area Monitoring Station Repair Work was completed in August of 2018 at the City of Fort Collins Natural Areas’ TopMinnow Natural Area (Figure 14). WET investigated a problem with the water pump control for a Natural Areas pond. WET staff visited the station, tested the water level sensor and surveyed the pond water level using a rod and level. The datalogger program was updated with the correct water levels to correctly trigger pump operation to maintain pond levels. WET staff tested the pump operation and updated the data logger program to issue email messages to City staff when the pump is triggered to turn on or off. WET’s work for the City of Fort Collins Natural Areas (1745 Hoffman Mill Rd, Fort Collins, CO 80524) was overseen by Justin Fredrickson, (970) 416-2527, jfrerickson@fcgov.com; Contract Value was $ 880.00. D.1.2 Poudre River Whitewater Park River Stage Monitoring Station Installation Since July of 2015, WET has worked as a subcontractor to Anderson Consulting Engineers for the City of Fort Collins Stormwater Utility. WET designed and installed a station, incorporated into the City of Fort Collins Poudre Whitewater Park, to monitor water level (Figure 15). The sensor is located at a required discharge monitoring point near a whitewater feature within the park. The sensor will be connected to a monitoring station that will provide river stage and discharge data to the City of Fort Collins Stormwater Utility. WET staff performed the installation of equipment in several stages following park construction schedule and design changes. The water level sensor has been installed and the monitoring station equipment will be installed as construction schedules allow. WET’s work for the City of Fort Collins Stormwater (700 Wood Street, Fort Collins, CO 80521) was overseen by Greg Koch at Anderson Consulting Engineers (375 Horsetooth Road, Building #5, Fort Collins, CO 80525, (970) 226-0120 x 207, Greg.Koch@acewater.com; Contract Value was $4,000.00 to $5,000 (not yet finalized). Work Order 1 - 8912 Installation & Monitoring Equipment for Natural Areas Pond Surfaces Page 16 of 16 DocuSign Envelope ID: 988EE0C4-6E92-428E-8973-D735FF28BF4C Pond CS451 PT Teledyne ISCO Signature Flowmeter Artist Point Pond CS451 PT Teledyne ISCO Signature Flowmeter Pelican Pond CS451 PT Teledyne ISCO Signature Flowmeter Running Deer Pond Senix Toughsonic Remote 14 Teledyne ISCO Signature Flowmeter POE Pit Senix Toughsonic Remote 14 Teledyne ISCO Signature Flowmeter Andrijeski Pond No Station None None Work Order 1 - 8912 Installation & Monitoring Equipment for Natural Areas Pond Surfaces Page 3 of 16 DocuSign Envelope ID: 988EE0C4-6E92-428E-8973-D735FF28BF4C