HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8475 CIVIL ENGINEERING PROFESSIONAL ON-CALL (36)Planning, Development & Transportation
Engineering
281 North College Avenue
P.O. Box 580
Fort Collins, CO 80522.0580
970.221.6605
970.221.6378 - fax
Change Order Form
PROJECT TITLE: Sharp Point & Nancy Gray Connection Project
PROJECT NUMBER: 400901750 (Bid #7392)
CONTRACTOR: Interwest Consulting Group (PO #9175402)
CHANGE ORDER NUMBER: 2
In preparing change orders show in order as separate numbered paragraphs the following:
1. Reason for change. 2. Description of change.
3. Change in contract cost. 4. Change in contract time.
1&2. See attached sheet for detail.
3. The contract cost will not change. $4,000.00
4. There will be no change in contract time.
ORIGINAL CONTRACT COST $14,500.00
TOTAL APPROVED CHANGE ORDERS $8,000.00
TOTAL PENDING CHANGE ORDERS $0.00
TOTAL THIS CHANGE ORDER $4,000.00
TOTAL % OF THIS CHANGE ORDER 27.59%
TOTAL C.O. % OF ORIGINAL CONTRACT 82.76%
ADJUSTED CONTRACT COST $26,500.00
(Assuming all change orders approved)
ACCEPTED BY: _____________________________________________________________ DATE: ______________________________
(Contractor's Representative)
APPROVED BY: _____________________________________________________________ DATE: ________________________________
(Project Manager - Engineering)
APPROVED BY: _____________________________________________________________ DATE: ________________________________
(Department Head)
APPROVED BY: _____________________________________________________________ DATE: ________________________________
(Purchasing Agent over $60,000)
DocuSign Envelope ID: 792EACF4-E51E-4374-BAA3-E966A1F27E80
Mike Oberlander 8/23/2019
Caleb Feaver 8/23/2019
Timothy Kemp 8/23/2019
Elliot Dale 8/23/2019
EXHIBIT "A"
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
and
Interwest Consulting Group Inc.
DATED: August 1, 2017
Work Order Number:
Purchase Order Number:
Project Title: 8475 Civil Engineering Professional On-Call
Sharp Point Bid Documents and Construction Services – Add #1 – Add #2
Commencement Date: August 1, 2017
Completion Date: December 1, 2018 – December 1, 2019
Maximum Fee: (time and reimbursable directs costs): $14,500 - $22,500 - $26,500
Project Description: See Attached.
Scope of Services: See Attached.
The Professional agrees to perform the
services identified above and on the attached
forms in accordance with the terms and
conditions contained herein and in the
Professional Services Agreement between
the parties. In the event of a conflict between
or ambiguity in the terms of the Professional
Services Agreement and this Work Order
(including the attached forms) the
Professional Services Agreement shall
control.
The attached forms consisting of two (2)
pages are hereby accepted and incorporated
herein, by this reference, and Notice to
Proceed is hereby given.
PROFESSIONAL
By:
Date: August 1, 2017
CITY OF FORT COLLINS
By:____________________________________
Project Manager
Date:__________________________________
By:____________________________________
Gerry Paul
Purchasing Director (over $60,000)
Date:__________________________________
DocuSign Envelope ID: 792EACF4-E51E-4374-BAA3-E966A1F27E80
1218 W. ASH, STE. A, WINDSOR, COLORADO 80550
TEL. 970.674.3300 – FAX 970.674.3303
August 1, 2017
Revised January 11, 2019
Revised August 22, 2019
Mr. Caleb Feaver
City of Fort Collins – Engineering
PO Box 580
Fort Collins, CO 80522-0580
Sharp Point Bid Documents and Construction Support – Add #1 – Add #2
Project Description and Scope of Services
Dear Caleb,
Attached is the project scope and description:
Description
Interwest has been working with the City on the design of Sharp Point Drive south of Midpoint Drive. Today,
plans are at approximately a 90% level. Interwest has a new On Call Contract with the City and this work order
will use that new contract for the completion of the project. The duration of the project as well as some added
coordination and modifications to the design have resulted in the need for additional scope and fee. These are
noted in this revised work order in bold italics. This second request for additional services is related to changes
to the design during the construction and because of changes in the “existing” grade of the railroad tracks and
bed.
Scope of Services
Landscape Plans – BHA will prepare landscape plans to mitigate the trees being removed with the project (2-3).
If a suitable area for planting is not available in the project area, the trees will need to be mitigated off site.
Irrigation supply will be coordinated with the adjacent owners by the City with Interwest’s support. Seeding
plans and specifications will be prepared for the remaining disturbed areas.
Estimated Fee: $3,000
100% Roadway Plans – Interwest will advance the 90% plans for bidding and construction. This will include
roadway, storm and water plan and profiles, details, typical sections, notes, etc. Project Specials will be prepared
by the City with Interwest assisting as needed. A final bid tabulation will be prepared. An erosion control report
will also be prepared.
Railroad coordination and other factors have stretched this project’s duration. This has included exploring
issues with the FEMA “levee” on the north side of the project, revisions related to the railroad bungalow and
its access, and coordination with a new designer for the 12” waterline installation. Interwest has revised
portions of the design and the bid tabulations because of these considerations. Additionally, the erosion
control report was a more intense effort than was anticipated.
Estimated Fee: $8,000 - $16,000
DocuSign Envelope ID: 792EACF4-E51E-4374-BAA3-E966A1F27E80
Construction Services – Interwest will be available to assist the City during the construction of the project
including reviewing and responding to RFI’s and record drawings (with a survey completed by others). Weekly
meetings are not anticipated. During construction, the plans were modified to change the sidewalk
configuration, modify the flowline profiles, grading and quantities. These changes were mostly due to the
railroad raising the rails with their construction and a need to tie the design into this new “existing” condition.
Estimated Fee: $3,000 - $7,000
Reimbursables – Interwest will print plans and mylars of our drawings.
Estimated Fee: $500
Assumptions–
1. The project will match the 90% plans completed to date.
2. Earthwork specification will be LCUASS standard or otherwise provided by the City.
3. Site planning, structural services, lighting, and any other services not included above will be provided by
others.
4. Any services required for the project not specifically discussed above will be provided by the City.
5. Interwest will not be the applicant on any permits.
Please call me at 970-460-8471 if you have any questions or need any additional information.
Thanks,
Michael Oberlander, PE
DocuSign Envelope ID: 792EACF4-E51E-4374-BAA3-E966A1F27E80