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Home My WebLink AboutCORRESPONDENCE - RFP - 8745 CONSULTING ENGINEERING SERVICES FOR FUTURE W/WW & STOEMWATER FACILITIES CAPITAL IMPROVEMENTSUtilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND DITESCO, LLC WORK ORDER NUMBER: 2019-Ditesco-01 PROJECT TITLE: Project Management Services – Residuals Handling Alternatives Analysis ORIGINAL BID/RFP NUMBER & NAME: 8745 – Engineering Services for Water, Wastewater and Stormwater Facilities Capital Improvements – On-Call MASTER AGREEMENT EFFECTIVE DATE: August 7, 2018 ARCHITECT/ENGINEER: If using a 3rd party architect/engineer or City PM/Engineer OWNER’S REPRESENTATIVE: Mark Kempton WORK ORDER COMMENCEMENT DATE: August 16, 2019 WORK ORDER COMPLETION DATE: November 31, 2019 MAXIMUM FEE: (time and reimbursable direct costs): $19,728.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: Overall project management of the Residuals Handling Program through the alternatives analysis including assistance with budget and schedule management, engineering consultant management, cost control, and data collection. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of three (3) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Ditesco, LLC By: Date: Name: Title: DocuSign Envelope ID: A811FC49-23D9-4115-9FC1-D923A6D4F845 8/15/2019 KEITH MEYER Owner/Manager Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Mark Kempton, Project Manager REVIEWED: Date: Pat Johnson, Senior Buyer APPROVED AS TO FORM: Date: Name,City Attorney's Title (if greater than $1,000,000) ACCEPTANCE: Date: Carol Webb, Utilities Deputy Director ACCEPTANCE: Date: Name, Title ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) DocuSign Envelope ID: A811FC49-23D9-4115-9FC1-D923A6D4F845 8/15/2019 8/16/2019 8/19/2019 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES DocuSign Envelope ID: A811FC49-23D9-4115-9FC1-D923A6D4F845 Page 2 of 4 Exhibit A Residuals Handling Project Management Scope of Services Project Understanding The City of Fort Collins (COFC) is continuing an evaluation of their Residuals Handling program to determine a more efficient and effective means to manage aluminum sulfate WTP residuals. The alternatives being evaluated include belt filter press, centrifuge and discharge to the sanitary sewer collection system. The project is currently starting the alternatives evaluation phase. HDR is the consulting engineer responsible for the analysis and design documents. The project is expected to be delivered through selection of a contractor using a CM/GC or CMaR process. Alternatives analysis will be complete by fall 2019 to allow for appropriate funding requests within the City. If funded, design is expected to occur throughout 2020. The services provided under this contract are generally expected to include project management, budget and schedule control, contract management, oversight and coordination with the design engineers. We are also anticipating detailed coordination with COFC staff throughout the alternatives analysis process. Phase: Alternatives Analysis • During this phase Ditesco will manage the alternatives analysis work with HDR attending meetings, coordinating with plant staff and working through evaluation steps including on-site belt press demonstrations and testing. • We will attend regular coordination meetings with the design consultants and COFC staff to ensure communication and coordination on various work elements. • Our team will review and comment on updates to the Solids Handling Study (Jacobs). • We will review and comment on HDR schedules, work products and deliverables. • We will attend site visits at various Northern Colorado installations of belt presses; advise on equipment selection and pricing alternatives. • We will assist HDR in developing cost estimates for each alternative to include in the final report/technical memorandum to the City. • We will assist City staff with polymer dosing pilot testing and evaluate effectiveness on pond drying and turn over operations. Deliverables • Deliverables will include full project documentation presented electronically including: schedules, submittals, transmittals, reports, photographs, meeting notes, drawings and other relevant information produced throughout the alternatives analysis phase. All documents will also be provided in an electronic form (PDF or MS Office) on external drives for City use. Schedule The anticipated schedule for the alternatives analysis and design phase are as follows: Alt Analysis: August through November 2019 DocuSign Envelope ID: A811FC49-23D9-4115-9FC1-D923A6D4F845 Page 3 of 4 Fee Estimate We have based our fee estimate on the following assumptions: • 16-week alternatives analysis timeline • Ditesco will host project Procore site (if necessary) Estimated Fee: $18,955.00 Estimated Reimbursable Expenses: $ 773.00 Total: $19,728.00 A detailed task breakdown is included. Please find this on page 4 of this scope of work proposal. The fee shown above is to be billed on a time and material not-to-exceed basis based on the rates shown in the table on page 4 of this proposal. All reimbursable expenses will be billed at direct cost. DocuSign Envelope ID: A811FC49-23D9-4115-9FC1-D923A6D4F845 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B WORK ORDER COST DETAIL DocuSign Envelope ID: A811FC49-23D9-4115-9FC1-D923A6D4F845 City of Fort Collins Solids Handling Project Management - Alt Analysis Phase 8/8/2019 A B C D Keith Meyer Cassidy Hill Principal Project Admin (hrs) (hrs) $145 $65 Task 1: Project Management $18,955 1.1 Contract Management - Alt Analysis - Contract Management 4 4 $764 - Bi-Weekly Progress Meetings 33 0 $4,829 - Weekly Engineer Coordination and Follow Up; Data Collection 44 0 $6,438 - Budget Management/Cost Control Review with COFC Staff 15 0 $2,111 - Schedule Control 4 0 $528 - COFC Staff Coordination/Meetings 15 0 $2,111 1.3 Review Plans/Specs/Cost Models - Review Final TM 15 0 $2,175 Alt Analysis Phase Subtotal 125 4 $18,955 % Job Assignment - Phase 0.22 0.01 Cost $18,191 $237 Reimbursable Costs (mileage, etc) $773 Total Cost $19,728 Notes tech memo comments/review assume all meetings at WTF; HDR provides meeting minutes routine coordination; data collection assistance cost control worksheet/program budget monthly document management; invoicing Design Phase/Task Description Task Total Person/Role - 2019-2020 alternatives analysis project schedule to manage design and construction internal CFOC staff meetings Page 4 of 4 DocuSign Envelope ID: A811FC49-23D9-4115-9FC1-D923A6D4F845