HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 8888 MAXIMO TECHNICAL SUPPORT CONSULTANTChange Order Form (for Work Orders)
Official Purchasing Form
Last updated 10/2017
CHANGE ORDER
NO. #1
PROJECT TITLE: Maximo Support and Maintenance
CONTRACTOR: Crory & Associates, Inc.
WORK ORDER NUMBER:MAX_PRGSUP_2019
PO NUMBER: 9191143
DESCRIPTION:
1. Reason for Change: WFO Stormwater Maximo Program Support
2. Description of Change: The City is adding the task of providing WFO Stormwater with Maximo
Program Support consisting of Application Maintenance, Enhancements, Expanded Functionality,
Training & Knowledge Transfer to WO MAX_PRGSUP_2019. See Attachment A below for details.
3. Change in Work Order Price: $18,160.00
4. Completion Date (if changed): December 31, 2019
ORIGINAL WORK ORDER PRICE $ 41,600.00
TOTAL APPROVED CHANGE ORDER .00
TOTAL PENDING CHANGE ORDER .00
TOTAL THIS CHANGE ORDER 18,160.00
TOTAL % OF THIS CHANGE ORDER %
TOTAL C.O.% OF ORIGINAL WORK ORDER %
ADJUSTED WORK ORDER COST $ 59,760.00
CONTRACTOR: Crory & Associates
By: Date:
Name: __Rick Crory Title: __Vice President
REVIEWED: Date:
Pat Johnson, Buyer or Senior Buyer
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
ACCEPTANCE: Date:
Coy Althoff, Utilities Asset Manager
ACCEPTANCE: Date:
Theresa Connor, Deputy Director, Utilities
DocuSign Envelope ID: 92B414F8-1994-4DD3-859E-F18AB18B33E3
8/2/2019
8/3/2019
8/5/2019
8/5/2019
Change Order Form (for Work Orders)
Official Purchasing Form
Last updated 10/2017
ACCEPTANCE: Date:
Rick Morford, Project Manager
Attachment A
Crory & Associates
Work Order MAX_PRGSUP_2019 Change Order #1 Comments / Attachments
Task 02 – WFO Stormwater Support:
Crory will provide support for the Stormwater Division which resides under the Water Engineering
& Field Services (WEFS) Department including but not limited to the following sub-tasks: Program /
Task Support and Production Environment (PROD) Support / Enhancement / Configurations. Crory
and City deliverables are further defined below based on sub-tasks per the Statement of Work
(SOW) detailed in Work Order MAX_PRGSUP_2019.
CRORY will provide Stormwater support for this task through December 31st, 2019. See Task
Schedule Figure 2A and Labor Cost Breakdown Figures 2B.
Deliverables Sub-Task 01 - Program / Task Support:
Crory Deliverables for this sub-task:
• Provide assistance / support for steps required to complete all sub-tasks listed in this
task
• Maintain communications (email / voice / other)
• Review, edit, or provide feedback following completion of work listed in this task
• Participate in / support ad-hoc or scheduled meetings as needed, which may include
teleconferences or online with appropriate staff as needed:
o When asked develop support meeting agendas
o As needed, develop support meeting presentations
o Upon request facilitate meetings
o Attend monthly division support meetings
• Execute consulting task / sub-tasks and activities as required
• Manage consulting team activities and logistics
• Provide monthly team labor / task invoice report
• Provide bi-weekly written status reports
City Deliverables for this sub-task:
• Provide a City PM as a central point of contact
• Work with City and Crory to complete all work listed in this task
• Participate in / support scheduled meetings, which may include teleconferences or
online with appropriate utility personnel as needed:
o Schedule monthly division support meetings
o Document / distribute meeting minutes
DocuSign Envelope ID: 92B414F8-1994-4DD3-859E-F18AB18B33E3
8/6/2019
Change Order Form (for Work Orders)
Official Purchasing Form
Last updated 10/2017
• Provide administrative / logistics / meeting support as needed
• Maintain communications (email / voice / other)
• Review, edit, or provide feedback as necessary to finalize sub-task deliverables
• Support / Manage City Teams in the performance of, or activities required to complete,
sub-tasks listed in this task
Deliverables Sub-Task 02 - Production Environment (PROD) Support/ Enhancement /
Configuration:
Crory & Associates Deliverables for this sub-task
• Provide support for the development of Stormwater operations maintenance
guidelines including asset management support, data and techniques
• Provide support for the development of department and division Performance
Indicators (PI) and, Key Performance Indicators - KPIs (i.e. % Critical Assets in Red Zone,
PM / CM Ratio, etc.)
• Provide support for implementation of best practice asset and work management in
Maximo / mobile non-production environments aligned with department / division KPIs
including but not limited to:
o Configuration of Maximo application and / or start centers including queries
o Configuration of mobile application(s)
o Development of automation scripts, escalations, actions and / or communication
templates
o Configuration and loading of asset, material and / or work data
o Implementation of new security groups
o Develop and / or conduct user acceptance testing as required
o Development or modification of reports
• Provide support for the implementation of approved best practice asset and work
management in Maximo / mobile production environment including but not limited to
Go-Live support
• Provide support for conducting periodic training including review and / or development
of training documentation as required
City Deliverables for this sub-task
• Review, edit, or provide feedback as necessary to finalize sub-task deliverables
• Execute assigned tasks and activities as needed
DocuSign Envelope ID: 92B414F8-1994-4DD3-859E-F18AB18B33E3
Change Order Form (for Work Orders)
Official Purchasing Form
Last updated 10/2017
The Task 02 Task Schedule is provided below in Figure 2A. This is an estimated schedule to be
adjusted per the City’s needs.
Figure 2A Change Order Tasks Schedule
DocuSign Envelope ID: 92B414F8-1994-4DD3-859E-F18AB18B33E3
Change Order Form (for Work Orders)
Official Purchasing Form
Last updated 10/2017
The Task 02 Labor Costs Breakdown is provided below in Figure 2B. These are estimated costs to
be adjusted per the City’s needs.
Figure 2B Change Order #1 Labor Costs Breakdown
Reimbursable Direct Costs:
A breakdown in Crory & Associates, Inc. reimbursable costs section.
Reimbursable direct costs in the form of travel related costs for the period of performance as
defined by Work Order MAX_PRGSUP_2019 will be covered by a separate blanket work order –
MAX_PRGSUP_TRVL.
Figure 3 Change Order #1 Cost breakdown
Labor Costs Direct Costs Total Not to Exceed
(NTE)
$18,160.00 $0.00 $18,160.00
DocuSign Envelope ID: 92B414F8-1994-4DD3-859E-F18AB18B33E3