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HomeMy WebLinkAboutRFP - 8964 FIRE PROTECTION AND ALARM SYSTEM EXPANSIONRFP 8964 Fire Protection and Alarm System Expansion Page 1 of 117 REQUEST FOR PROPOSAL 8964 FIRE PROTECTION AND ALARM SYSTEM EXPANSION The City of Fort Collins is requesting proposals from qualified firms for the purchase and installation of an expansion to an existing Fire Protection and Alarm System within a City of Fort Collins Utility Building at 700 Wood Street. The services solicited by this RFP include all professional design and engineering services as well as construction required to complete the work. The successful bidder will be responsible for a “turn key” completed project. As part of the City’s commitment to Sustainable Purchasing, proposals submission via email is preferred. Proposals shall be submitted in a single Microsoft Word or PDF file under 20MB and e-mailed to: purchasing@fcgov.com. If electing to submit a hard copy proposal we require one (1) hard copy and one (1) electronic copy on a jump drive to be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals must be received before 3:00 p.m. (our clock) on August 12, 2019 and referenced as Proposal No. 8964. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Please note, additional time is required for bids mailed to the PO Box to be received at the Purchasing Office. The City encourages all Disadvantaged Business Enterprises (DBEs) to submit proposals in response to all requests for proposals. No individual or business will be discriminated against on the grounds of race, color, sex, or national origin. It is the City’s policy to create a level playing field on which DBEs can compete fairly and to ensure nondiscrimination in the award and administration of all contracts. A pre-proposal meeting will be held July 26, 2019 at 8:30 AM at 700 Wood Street, Fort Collins, CO. The meeting will begin in the main lobby. Attendance is highly recommended. All questions should be submitted, in writing via email, to Elliot Dale, Senior Buyer at edale@fcgov.com, with a copy to Matt Schaefer, Project Manager at mschaefer@fcgov.com, no later than 5:00 PM MST (our clock) on July 30, 2019. Please format your e-mail to include: RFP 8964 Fire Protection and Alarm System Expansion in the subject line. Questions received after this deadline may not be answered. Responses to all questions submitted before the deadline will be addressed in an addendum and posted on the Rocky Mountain E-Purchasing System webpage. Rocky Mountain E-Purchasing System hosted by Bidnet A copy of the RFP may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. Vendors may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the proposal, the Vendor may redact text and/or data that it deems confidential or proprietary Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing RFP 8964 Fire Protection and Alarm System Expansion Page 2 of 117 pursuant to CORA. Such statement does not necessarily exempt such documentation from public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other applicable law. Generally, under CORA trade secrets, confidential commercial and financial data information is not required to be disclosed by the City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. All provisions of any contract resulting from this request for proposal will be public information. New Vendors: The City requires new Vendors receiving awards from the City to fill out and submit an IRS form W-9 and to register for Direct Deposit (Electronic) payment. If needed, the W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please do not submit with your proposal. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or Sham Proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other state and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in the current term or in any future terms. The selected Vendor shall be expected to sign the City’s standard Agreement prior to commencing Services (see sample attached to this Proposal). Sincerely, Gerry Paul Purchasing Director RFP 8964 Fire Protection and Alarm System Expansion Page 3 of 117 I. BACKGROUND & OBJECTIVE / OVERVIEW A. Objective and Overview Through this Request for Proposal (RFP) the City of Fort Collins, Utilities Department, desires to select one Contractor for the expansion of an existing Fire Protection and Alarm System within an existing building at 700 Wood Street in Fort Collins, Colorado. The services solicited by this RFP include all professional design, engineering and construction services required to complete the work. The successful Contractor will be responsible for a “turn key” completed project. The City of Fort Collins intends for the installation of the Fire Protection and Alarm System expansion to be complete by late November 2019. The Utilities Service Center at 700 Wood Street is an existing City of Fort Collins facility with a combination of programmatic uses including offices, storage and light industrial functions. There is an existing fire sprinkler and alarm system in the building, however, it does not currently provide coverage to the entire facility. The City of Fort Collins has initiated a project to expand the existing Fire Protection and Alarm System to provide coverage to the existing Light and Power Warehouse, select interior rooms and exterior loading docks B. Project Outline 1. Contractor is to design, construct and deliver a complete and warrantable Fire Protection and Alarm System. The project area is comprised of approximately 30,000 square feet of interior warehouse/ancillary space and approximately 6,000 square feet of exterior covered loading dock area. Both interior and exterior project areas are located within an existing building complex (see Attachment 1 – Existing Building Drawings; see Attachment 3 – Site Photos). 2. This project is an expansion of an existing Fire Protection System and will require integration with existing components and systems. 3. Design investigation will be required to establish the most efficient means of providing or accessing water service to address the needs of the project. 4. The Light & Power Warehouse will remain in operation for the duration of this project. Contractor must anticipate and account for ordinary and scheduled activities in the building by City of Fort Collins personnel. 5. Early research on this project suggests that the project area would be deemed ‘Ordinary 2 Hazard’ which will need to be verified by the Contractor in the course of designing a code-compliant system expansion. 6. Contractor to produce a design that is mindful of fixed obstructions, such as existing structural components, light fixtures, plumbing lines and HVAC components. The design shall not unnecessarily obstruct vertical clearance within spaces. The completed project shall be fully functional under ordinary operational conditions, such as having overhead doors in the open position. II. SCOPE OF PROPOSAL A. Scope of Work 1. The project will include, but not be limited to, the following elements: a. Investigation, Design and As-Built Documentation RFP 8964 Fire Protection and Alarm System Expansion Page 4 of 117 i. Investigate and document potential sources for water service. ii. Design process resulting in stamped and sealed contract documents to govern construction. iii. Obtain all required permits and special inspections. iv. Provide As-Built Documents at the conclusion of the construction period. b. Fire Sprinkler System i. Wet Sprinkler System in Warehouse spaces, office spaces, support spaces as defined in SCHEDULE A (see below). ii. Dry Sprinkler System in exterior loading docks as defined in SCHEDULE B (see below). c. Fire Alarm System i. Horns, strobes or other code-compliant alarm devices as accepted by the Authority Having Jurisdiction (AHJ). ii. Flow Alarms, Tampers or other code-compliant detection devices as accepted by the AHJ. d. Fire Riser a. Design and install a water supply to serve the expansion to the existing Fire Protection System. Site investigation will be necessary to verify location and the capacity of infrastructure to be utilized in providing water service to the project. SCHEDULE A: WET SPRINKLER FIRE PROTECTION ROOM NUMBER ROOM NAME SQUARE FOOTAGE (APPROX.) 555 WAREHOUSE 4,854 560 WAREHOUSE 19,656 563 WAREHOUSE WORKERS 784 564 ISSUE ROOM 280 566 OFFICE 140 570 VEHICLE STORAGE 2,450 570B WATER CAGES 1,111 N/A MECHANICAL ROOM 294 SCHEDULE B: DRY SPRINKLER FIRE PROTECTION ROOM NUMBER ROOM NAME SQUARE FOOTAGE (APPROX.) N/A (adjacent to 555) LOADING DOCK 5,425 N/A (adjacent to 560) LOADING DOCK 350 B. General Requirements 1. Contractor to ensure a clean and safe work site at all times. RFP 8964 Fire Protection and Alarm System Expansion Page 5 of 117 2. Contractor is obligated to observe applicable OSHA regulations including but not limited to posting Material Safety Data Sheets (MSDS’s). 3. Contractor is obligated to provide a site-specific, written safety plan and ensure enforcement throughout the life of the project. 4. The City of Fort Collins reserves the right to direct the Contractor to make personnel changes as necessary to ensure the safe, timely and efficient completion of the projects. 5. The Contractor must conform with ‘City of Fort Collins – Building Design and Construction Standards’ unless specifically exempted from compliance by the City’s appointed Project Manager. Manual is available at https://www.fcgov.com/opserv/design-standards.php 6. The Contractor must conform with the ‘City of Fort Collins Dust Prevention and Dust Control Manual’. Manual is available at https://www.fcgov.com/airquality/pdf/dust- prevention-and-control-manual.pdf 7. All final construction work must be ADA compliant. 8. The Contractor must conform with the City of Fort Collins Quality Assurance / Quality Control (QA/QC) Program’. Program information is available at https://www.fcgov.com/opserv/pdf/dsgnstnds/qa-qc-plan.pdf 9. The Contractor is responsible for recording and submitting all applicable information on the ‘City of Fort Collins Waste Management Plan Form’. The Plan form is available at https://www.fcgov.com/recycling/files/construction-waste-management-plan.pdf, and included as Attachment 2 – Waste Tracking Forms. 10. The City of Fort Collins reserves the right to withhold Final Payment until a completed ‘City of Fort Collins Waste Management Plan Form’ is submitted. 11. Unless otherwise instructed by the City of Fort Collins Project Manager, a Pre- Construction meeting will occur in which the following topics will be discussed: special facility conditions, hours of operation, access to facility, security, waste container location(s) and other topics deemed necessary to the scope of work. 12. Special working conditions and restrictions may apply to the work area. The City of Fort Collins reserves the right to orchestrate work in cooperation with the Contractor to minimize impact to normal facility operations. 13. Contractor to reference ‘Project Time Extensions for Abnormal Weather Conditions’ in order to determine if time extension will be granted by the City of Fort Collins as found Section 00800 Supplementary Conditions in the Example Agreement. 14. The City of Fort Collins will perform QA/QC inspections. 15. Communication Protocol: Contractors will comply with the communication protocol as established in a Pre-Construction Meeting. 16. Project Permits: Contractors shall obtain construction inspection cards prior to beginning any work and shall post in an obvious and convenient location at the project site. It is the responsibility of the Contractor to schedule and pay for all required inspections, special inspections and/or testing. Contractors are responsible to obtain necessary signatures on the permit cards from the inspectors, including sign off. Upon completion of inspections, Contactors are required to turn in all inspection cards (fully signed) to the City Project Manager. Final payment will be withheld until all inspection cards have been signed and turned into the Project Manager. Any approved change RFP 8964 Fire Protection and Alarm System Expansion Page 6 of 117 order that significantly revises the scope of work will be available for review by the Project Manager. Contractor shall correct deficiencies and call for inspection. If a conflict is found within the contract documents and/or City requirements, Contractor shall generate project correspondence to aid the team in resolving a failed inspection. 17. Building Restricted Access Requirements: Contractors shall not begin the project without first reviewing site access and limitations with the City Project Manager. Coordination is required of all labor force and subcontractors to determine work hours within the facility to avoid disruption of services, events and operations. Contractors are to be informed of the facility restrictions such as noise, dust and access prior to beginning work. 18. Keys: If keys are needed for Contractor access, they will be arranged through the City Project Manager. Contractors must provide at least 72-hour notice of need for keys. The Contractor is responsible for coordinating access to the work for subcontractors. All keys must be returned prior to authorization of final payment. Contractors must sign/check-in daily at the facility office prior to starting any work. 19. Contact List: Contractors shall provide a 24-hour emergency contact list to the City Project Manager. 20. Staging & Parking: Staging, parking and traffic control is to be coordinated with the City Project Manager. Contractor shall park all vehicles in designated areas outlined by the City Project Manager, with attention to preclude interference with City operations, activities, including snow removal. 21. Deliveries: All deliveries, including subcontractors’ and material deliveries, shall be coordinated by the Contractor. In no case, will City personnel receive or coordinate deliveries. 22. Dumpsters: Contractors are responsible for disposal of all refuse from the project. In no case, will the Contractor be authorized to deposit construction debris or discard materials of any kind in a City dumpster. 23. Cleanup: Contractors will provide daily cleanup at the project location. Contractor will provide necessary protection within the building against dust and dirt. Contractor shall provide necessary protection within the project site against damage to finished work, tools and materials. 24. Indoor Air Quality: Contractor will take necessary measures to ensure that no odors or fumes associated with the work will enter any buildings. Means and methods for achieving this protection will vary by building and will be subject to review by the City Project Manager. 25. Non-Smoking: Smoking is prohibited on City properties. 26. Schedule: Contractors shall provide a schedule of work for distribution prior to construction start. The schedule shall be kept up-to-date by the Contractor and provided to the City Project Manager at meetings for distribution to client, staff and community. 27. Meetings: The Contractor will record all minutes from meetings and be responsible for distribution to the team. Separate meetings shall be held prior to beginning work for any major work that involves critical sequencing or major coordination. 28. Pay Application: Contractors shall submit a monthly pay application, with an attached schedule of values and required backup information. A 5% retainage shall be withheld, RFP 8964 Fire Protection and Alarm System Expansion Page 7 of 117 and a Notice of Settlement shall be advertised at the end of the project, prior to releasing retainage and final payment. 29. Document Conflicts: If building code conflicts are encountered in the course of the work, they shall be documented at the time of discovery and forwarded to the City Project Manager for review. 30. Work Changes: Under no circumstances will the Contractor begin any changes in the work without written consent by the Owner. The City Project Manager is the only person authorized to make changes (cost or no cost) on the project. 31. Closeout: Contractors are to review closeout requirements, expectations and schedule as well as Warranty Procedures. a. Instructions, manuals, guides, charts, training, etc. b. Completion of all third-party inspections. c. All punch list items are completed or scheduled for corrections of deficiencies. d. Contractors will return all keys. e. Record drawings (including Contractor’s redlines) are completed. All approved changes are to be included within the record set. f. Guarantee/Warranty requirements are met. Schedule an eleven (11) month post-construction walk through with the City Project Manager. g. Warranties, reports, records, files and other documents related to construction are in order and turned over to owner. h. Removal of all Contractor’s temporary work, cleanup and debris removal completed. C. Agreement, Construction Durations and Liquidated Damages Upon execution of the Agreement (a Sample Agreement is included in Section VIII for reference) and the City’s issuance of the Notice to Proceed, the Contractor will have 120 days to achieve Substantial Completion and an additional 30 days to achieve Final Acceptance. Liquidated Damages will be set at $300/day for Substantial Completion and $150/day for Final Acceptance if the allotted durations are not achieved. D. Anticipated Schedule The following represents the City’s target schedule for the RFP. The City reserves the right to amend the target schedule at any time. • RFP issuance: • Pre-Proposal Meeting: • Question deadline: • Proposal due date: • Interviews (tentative): • Award of Contract (tentative): July 29, 2019 8:30 AM MST on July 26, 2019 5:00 PM MST on July 30, 2019 3:00 MST (our clock) on August 12, 2019 Week of August 26, 2019 Week of August 26, 2019 RFP 8964 Fire Protection and Alarm System Expansion Page 8 of 117 • Completion of project: End of 2019 E. Pre-Proposal Meeting Attendance at the pre-proposal meeting is NOT mandatory but strongly encouraged. The pre-proposal meeting will include a walk-through of the existing facility and its components and affords an opportunity for prospective RFP responders to measure and assess the space and existing system. F. Interviews In addition to submitting a written proposal, the top-rated Vendors may be interviewed by the RFP assessment team and asked to participate in an oral presentation to provide an overview of the company, approach to the project and to address questions. The evaluation criteria for the oral interviews will be the same as the criteria for the written evaluations and is included in Section IV. G. Subcontractors Vendors will be responsible for identifying any subcontractors in their proposal. Please note that the City will contract solely with the awarded Vendor; therefore subcontractors will be the responsibility of the Vendor. H. Fees, Licenses, Permits The successful Vendor shall be responsible for obtaining any necessary licenses, fees or permits without additional expense to the City. All equipment shall be properly licensed and insured, carry the appropriate permits and be placarded as required by law. I. Laws and Regulations The Vendor agrees to comply fully with all applicable local, State of Colorado and Federal laws and regulations and municipal ordinances. J. Invoicing and Payment Invoices should be emailed monthly to invoices@fcgov.com with a copy to the Project Manager. The cost of the work completed shall be paid to the Vendor each month following the submittal of a correct invoice by the Vendor indicating the project name, Purchase Order number, task description, hours worked, personnel/work type category, hourly rate for each employee/work type category, date of the work performed specific to the task, percentage of that work that has been completed by task, 3rd party supporting documentation with the same detail and a brief progress report. Payments will be made using the prices listed on the agreed-to Price Schedule. In the event a service is requested which is not listed on the Price Schedule, the Vendor and the City will negotiate an appropriate unit price for the service prior to Consultant initiating such work. The City pays invoices on Net 30 terms. III. PROPOSAL SUBMITTAL Please limit the total length of your proposal to a maximum of twenty-five (25) double sided or fifty (50) single sided 8 ½ x 11” pages (excluding cover pages, table of contents, dividers and RFP 8964 Fire Protection and Alarm System Expansion Page 9 of 117 Section V. Vendor Statement). Font shall be a minimum of 10 Arial and margins are limited to no less than .5” for sides and top/bottom. Extended page sizes, such as 11” x 17”, count as a single page, but please limit the use of these pages. Proposals that do not conform to these requirements may be rejected. Vendors shall provide detailed written responses to the following items. The responses shall be considered technical offers of what Vendors propose to provide and shall be incorporated in the contract award as deemed appropriate by the City. A proposal that does not include all the information required may be deemed non-responsive and subject to rejection. Responses must include all the items in the order listed below. It is suggested that the Vendors include each of the City’s questions with their response immediately following the question. The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and presentation of their proposal. A. Cover Letter / Executive Summary The Executive Summary should highlight the content of the proposal and features of the program offered, including a general description of the program and any unique aspects or benefits provided by your firm. Indicate your availability to participate in the interviews/demonstrations on the proposed dates as stated in the Schedule section. B. Vendor Information 1. Describe the Vendor’s business and background 2. Number of years in the business 3. Details about ownership 4. An overview of services offered and qualifications 5. Size of the firm 6. Location(s) of offices. If multiple, please identify which will be the primary for our account. 7. Primary contact information for the company including contact name(s) and title(s), mailing address(s), phone number(s), and email address(s). Complete Section V. Vendor Statement. C. Scope of Proposal 1. Provide a detailed narrative of the services proposed if awarded the contract per the scope above. The narrative should include any options that may be beneficial for the City to consider. 2. Describe how the project would be managed and who would have primary responsibility for its timely and professional completion. 3. Describe the methods and timeline of communication your firm will use with the City’s Project Manager and other parties. 4. Identify what portion of work, if any, may be subcontracted. RFP 8964 Fire Protection and Alarm System Expansion Page 10 of 117 5. Warranty: Provide a summary of the proposed warranty on the Fire Protection and Alarm System; workmanship and manufacturer as applicable to materials, equipment and overall system. D. Firm Capability / Assigned Personnel 1. Provide an Organization Chart/Proposed Project Team: An organization chart containing the names of all key personnel and subcontractors with titles. 2. A list of qualifications for your firm and qualifications and experience of the specific staff members proposed to perform the consulting services described above. Provide a resume for each person assigned to the Agreement, including partners and/or subcontractors. Please limit resumes to one page. 3. Provide a minimum of three similar projects with public agencies in the last 5 years that have involved the staff proposed to work on this project. Include the owner’s name, title of project, beginning price, ending price, contact name, email and phone number, sub-consultants on the team and a brief description of the work and any change orders. 4. Provide examples of at least two projects where you’ve worked with your subcontractors. List the subcontractor firm(s) for this Agreement, their area(s) of expertise, and include all other applicable information herein requested for each subcontractor. Identify what portion of work, if any, may be sub-contracted. Provide details on your team’s quality control program. Explain how your team administers a quality control program during construction, how performance measures are documented and how quality issues are addressed. Provide examples of when your firm exceeded quality standards, gained industry recognition or received quality awards. 5. References (current contact name, current telephone number and email address) from at least three similar projects with similar requirements that have been completed within the past five (5) years and that have involved the staff proposed to work on this project. Provide a description of the work performed. The Contractor authorizes the City to verify any and all information contained in the Contractor’s submittal from references contained herein and hereby releases all those concerned providing information as a reference from any liability in connection with any information they give. E. Availability 1. Provide a preliminary schedule or timeline to complete the work in the 120-calendar day period to Substantial Completion. 2. Is the project team available to attend meetings as required by the Scope of Work? 3. Describe the methods and timeline of communication your firm will use with the City’s Project Manager and other parties. F. Cost and Work Hours 1. Complete Section IV. Cost Proposal. The total proposed cost shall be a Firm Fixed Price. G. Additional Information RFP 8964 Fire Protection and Alarm System Expansion Page 11 of 117 Provide any information that distinguishes Vendor from its competition and any additional information applicable to this RFP that might be valuable in assessing Vendor’s proposal. Explain any concerns Vendor may have in maintaining objectivity in recommending the best solution. All potential conflicts of interest must be disclosed. Exceptions to the Scope of Services and City Agreement (a sample of which is attached in Section VIII) shall be documented. IV. REVIEW AND ASSESSMENT CRITERIA A. Proposal and Interview Criteria Vendors will be evaluated on the following criteria. These criteria will be the basis for review and assessment of the written proposals and optional interview session. At the discretion of the City, interviews of the top-rated Vendors may be conducted. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING FACTOR QUALIFICATION STANDARD 2.0 Scope of Proposal Does the proposal address all elements of the RFP? Does the proposal show an understanding of the project objectives, methodology to be used and results/outcomes required by the project? Are there any exceptions to the specifications, Scope of Work, or agreement? 2.0 Firm Capability/Assigned Personnel Does the firm have the resources, financial strength, capacity and support capabilities required to successfully complete the project on- time and in-budget? Has the firm successfully completed previous projects of this type and scope? Do the persons who will be working on the project have the necessary skills and qualifications? 1.0 Availability Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? 5.0 Cost & Work Hours Are the included costs competitive? Do the proposed cost compare favorably with the Project Manager's estimate? RFP 8964 Fire Protection and Alarm System Expansion Page 12 of 117 B. Reference Evaluation Criteria Prior to award, the Project Manager will check references using the following criteria. Negative responses from references may impact the award determination. CRITERIA STANDARD QUESTIONS Overall Performance Would you hire this Vendor again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Vendor responsive to client needs; did the Vendor anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge If a study, did it meet the Scope of Work? If Vendor administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively? RFP 8964 Fire Protection and Alarm System Expansion Page 13 of 117 V. VENDOR STATEMENT Vendor hereby acknowledges receipt of the City of Fort Collins Request for Proposal and acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and other provisions set forth in the RFP. Additionally, Vendor hereby makes the following representations to City: a. All of the statements and representations made in this proposal are true to the best of the Vendor’s knowledge and belief. b. Vendor commits that it is able to meet the terms provided in this proposal. c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof. d. Vendor further agrees that the method of award is acceptable. e. Vendor also agrees to complete the proposed Agreement with the City of Fort Collins within 30 days of notice of award. If contract is not completed and signed within 30 days, City reserves the right to cancel and award to the next highest rated firm. f. Vendor acknowledge receipt of addenda. Legal Firm Name: Physical Address: Remit to Address: Phone: Name of Authorized Agent of Firm: Signature of Authorized Agent: Primary Contact for Project: Title: Email Address: Phone: Cell Phone: NOTE: VENDOR STATEMENT IS TO BE SIGNED & RETURNED WITH YOUR PROPOSAL. Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 14 of 117 VI. COST PROPOSAL FIRE PROTECTION AND ALARM EXPANSION – SCHEDULES A AND B SCOPE OF WORK COMPONENTS: Investigation, Design and As-Built Documentation $__________________________________ Fire Sprinkler System $__________________________________ Fire Alarm System $__________________________________ Providing/Accessing Water Service $__________________________________ TOTAL PROPOSED COST $__________________________________ IN WORDS ________________________________________________________________ Please also attach your burdened 2019-2020 labor and equipment rates applicable in the event of changes in project scope. Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 15 of 117 VII. ATTACHMENTS Attachment 1: Existing Building Drawings (also uploaded as separate file) Attachment 2: Waste Tracking Forms Attachment 3: Site Photos Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 16 of 117 ATTACHMENT 1 – EXISTING BUILDING DRAWINGS Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 17 of 117 Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 18 of 117 ATTACHMENT 2 – WASTE TRACKING FORMS Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 19 of 117 Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 20 of 117 Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 21 of 117 Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 22 of 117 ATTACHMENT 3: SITE PHOTOS Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 23 of 117 Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 24 of 117 Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 25 of 117 VIII. SAMPLE AGREEMENT (FOR REFERENCE ONLY – DO NOT SIGN ) Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 26 of 117 SPECIFICATIONS AND CONTRACT DOCUMENTS FOR FIRE PROTECTION AND ALARM SYSTEM EXPANSION BID NO. 8964 Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 27 of 117 CONTRACT DOCUMENTS TABLE OF CONTENTS CONTRACT DOCUMENTS 00300 Cost Proposal 00500 Agreement Forms 00510 Notice of Award 00520 Agreement 00530 Notice to Proceed 00600 Bonds and Certificates 00610 Performance Bond 00615 Payment Bond 00630 Certificate of Insurance 00635 Certificate of Substantial Completion 00640 Certificate of Final Acceptance 00650 Lien Waiver Release (Contractor) 00660 Consent of Surety 00660-1 00670 Application for Exemption Certificate CONDITIONS OF THE CONTRACT 00700 General Conditions Exhibit GC-A GC-A1 - GC-A2 00800 Supplementary Conditions 00900 Addenda, Modifications, and Payment 00950 Contract Change Order 00960 Application for Payment SPECIFICATIONS SOILS REPORT DRAWINGS Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 28 of 117 SECTION 00300 COST PROPOSAL Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 29 of 117 SECTION 00500 AGREEMENT FORMS 00510 Notice of Award 00520 Agreement 00530 Notice to Proceed Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 30 of 117 SECTION 00510 NOTICE OF AWARD DATE: [Date] TO: [Contractor] PROJECT: [Project # and Name] OWNER: CITY OF FORT COLLINS (hereinafter referred to as "the OWNER") You are hereby notified that your Bid dated [Contractor's Bid Date] for the above project has been considered. You are the apparent successful Bidder and have been awarded an Agreement for [Project # and Name]. The Price of your Agreement is ($ ). Three (3) copies of each of the proposed Contract Documents (except Drawings) accompany this Notice of Award. Three (3) sets of the Drawings will be delivered separately or otherwise made available to you immediately. You must comply with the following conditions precedent within fifteen (15) days of the date of this Notice of Award, that is by [Date]. 1. You must deliver to the OWNER three (3) fully executed counterparts of the Agreement including all the Contract Documents. Each of the Contract Documents must bear your signature on the cover of the page. 2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in the Instructions to Bidders, General Conditions (Article 5.1) and Supplementary Conditions. Failure to comply with these conditions within the time specified will entitle OWNER to consider your Bid abandoned, to annul this Notice of Award and to declare your Bid Security forfeited. Within ten (10) days after you comply with those conditions, OWNER will return to you one (1) fully-signed counterpart of the Agreement with the Contract Documents attached. City of Fort Collins OWNER By: Gerry Paul Purchasing Director Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 31 of 117 SECTION 00520 AGREEMENT THIS AGREEMENT is dated as of the [Day] day of [Month] in the year of 20[Year] and shall be effective on the date this AGREEMENT is signed by the City. The City of Fort Collins (hereinafter called OWNER) and [Contractor] (hereinafter called CONTRACTOR) OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1. WORK CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Project for which the Work under the Contract Documents may be the whole or only a part is defined as the construction of the [Project # and Name] and is generally described in Section 01010. ARTICLE 2. ENGINEER The Project has been designed by . The City of Fort Collins Operations Services Director, or his or her designee, is hereinafter called ENGINEER and who will assume all duties and responsibilities and will have the rights and authority assigned to ENGINEER in the Contract Documents in connection with completion of the Work in accordance with the Contract Documents. ARTICLE 3. CONTRACT TIMES 3.1 The Work shall be Substantially Complete within One Hundred and Twenty (120) calendar days after the date when the Contract Times commence to run as provided in the General Conditions and completed and ready for Final Payment and Acceptance in accordance with the General Conditions within Thirty (30) calendar days after the date of Substantial Completion. 3.2. Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not completed within the times specified in paragraph 3.1. above, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. They also recognize the delays, expenses and difficulties involved in proving in a legal preceding the actual loss suffered by OWNER if the Work is not completed on time. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that as Liquidated damages for delay (but not as penalty) CONTRACTOR shall pay OWNER the amounts set forth hereafter. 1) Substantial Completion: Three Hundred Dollars ($300) for each calendar day or fraction thereof that expires after the One Hundred and Twenty (120) calendar day period for Substantial Completion of the Work until the Work is Substantially Complete. Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 32 of 117 2) Final Acceptance: After Substantial Completion, One Hundred Fifty Dollars ($150) for each calendar day or fraction thereof that expires after the Thirty (30) calendar day period for Final Payment and Acceptance until the Work is ready for Final Payment and Acceptance. ARTICLE 4. CONTRACT PRICE 4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with the Contract Documents in current funds as follows: ($ ), in accordance with Section 00300, attached and incorporated herein by this reference. ARTICLE 5. PAYMENT PROCEDURES CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General Conditions. Applications for Payment will be processed by ENGINEER as provided in the General Conditions. 5.1. PROGRESS PAYMENTS. OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTOR's Application for Payment as recommended by ENGINEER, once each month during construction as provided below. All progress payments will be on the basis of the progress of the Work measured by the schedule of values established in paragraph 2.6 of the General Conditions and in the case of Unit Price Work based on the number of units completed, and in accordance with the General Requirements concerning Unit Price Work. 5.1.1. Prior to Substantial Completion, Owner will be entitled to withhold as contract retainage five percent (5%) of each progress payment, but, in each case, less the aggregate of payments previously made and less such amounts as ENGINEER shall determine, or OWNER may withhold, in accordance with paragraph 14.7 of the General Conditions. If , in the sole discretion of Owner, on recommendation of Engineer, Owner determines that the character and progress of the Work have been satisfactory to OWNER and ENGINEER, OWNER may determine that as long as the character and progress of the Work remain satisfactory to them, there will be no additional retainage on account of Work completed in which case the remaining progress payments prior to Substantial Completion will be in an amount equal to 100% of the Work completed. 95% of materials and equipment not incorporated in the Work (but delivered, suitably stored and accompanied by documentation satisfactory to OWNER as provided in paragraph 14.2 of the General Conditions) may be included in the application Section 00960. 5.1.2. Upon Substantial Completion payment will be made in an amount sufficient, if necessary, to increase total payments to CONTRACTOR to 95% of the Contract Price, less such amounts as ENGINEER shall determine or OWNER may withhold in accordance with paragraph 14.7 of the General Conditions or as provided by law. 5.2. FINAL PAYMENT. Upon Final Completion and Acceptance of the Work in accordance with paragraph 14.13 of the General Conditions, OWNER shall Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 33 of 117 pay the remainder of the Contract Price as recommended by ENGINEER as provided in said paragraph 14.13. ARTICLE 6. CONTRACTOR'S REPRESENTATION In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: 6.1. CONTRACTOR has familiarized himself with the nature and extent of the Contract Documents, Work, site, locality, and with all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance or furnishing of the Work. 6.2. CONTRACTOR has studied carefully all reports of explorations and tests of subsurface conditions and drawings of physical conditions which are identified in the Supplementary Conditions as provided in paragraph 4.2 of the General Conditions. 6.3. CONTRACTOR has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) all such examinations, investigations, explorations, tests, reports, and studies (in addition to or to supplement those referred to in paragraph 6.2 above) which pertain to the subsurface or physical condition at or contiguous to the site or otherwise may affect the cost, progress, performance or furnishing of the Work as CONTRACTOR considers necessary for the performance or furnishing of the Work at the Contract Price, within the Contract Times and in accordance with the other terms and conditions of the Contract Documents, including specifically the provisions of paragraph 4.2 of the General Conditions; and no additional examinations, investigations, explorations, tests, reports, studies or similar information or data are or will be required by CONTRACTOR for such purposes. 6.4. CONTRACTOR has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports, studies or similar information or data in respect of said Underground Facilities are or will be required by CONTRACTOR in order to perform and furnish the Work at the Contract Price, within the Contract Times and in accordance with the other terms and conditions of the Contract Documents, including specifically the provision of paragraph 4.3. of the General Conditions. 6.5. CONTRACTOR has correlated the results of all such observations, examinations, investigations, tests, reports and data with the terms and conditions of the Contract Documents. 6.6. CONTRACTOR has given ENGINEER written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents and the written resolution thereof by ENGINEER is acceptable to CONTRACTOR. ARTICLE 7. CONTRACT DOCUMENTS Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 34 of 117 7.1 The Contract Documents which comprise the entire Agreement between OWNER and CONTRACTOR concerning the Work consist of the General Conditions, Supplementary Conditions, those items included in the definition of “Contract Documents” in Article 1.10 of the General Conditions, and such other items as are referenced in this Article 7, all of which are incorporated herein by this reference. 7.2 Forms for use by CONTRACTOR in performing the Work and related actions in carrying out the terms of this Agreement are deemed Contract Documents and incorporated herein by this reference, and include, but are not limited to, the following: 7.2.1 Certificate of Substantial Completion 7.2.2 Certificate of Final Acceptance 7.2.3 Lien Waiver Releases 7.2.4 Consent of Surety 7.2.5 Application for Exemption Certificate 7.2.6 Application for Payment 7.3 Drawings, consisting of a cover sheet and sheets numbered as follows: The Contract Drawings shall be stamped "Final for Construction" and dated. Any revisions made shall be clearly identified and dated. 7.4. Addenda Numbers to , inclusive. 7.5. The Contract Documents also include all written amendments and other documents amending, modifying, or supplementing the Contract Documents pursuant to paragraphs 3.5 and 3.6 of the General Conditions. 7.6. There are no Contract Documents other than those listed or incorporated by reference in this Article 7. The Contract Documents may only be amended, modified or supplemented as provided in paragraphs 3.5 and 3.6 of the General Conditions. ARTICLE 8. MISCELLANEOUS 8.1. Terms used in this Agreement which are defined in Article I of the General Conditions shall have the meanings indicated in the General Conditions. 8.2. No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically but not without limitations, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment no assignment will release or discharge that assignor from any duty or responsibility under the Contract Document. 8.3. OWNER and CONTRACTOR each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect to all covenants, Agreement and obligations contained in the Contract Document. Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 35 of 117 OWNER: CITY OF FORT COLLINS CONTRACTOR: [CONTRACTOR] PRINTED By: GERRY S. PAUL Title: PURCHASING DIRECTOR Date: Date: Attest: (CORPORATE SEAL) City Clerk Address for giving notices: P. O. Box 580 Fort Collins, CO 80522 Attest: Approved as to Form Address for giving notices: Assistant City Attorney License No.: Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 36 of 117 SECTION 00530 NOTICE TO PROCEED Description of Work: [Project # and Name] To: [Contractor] This notice is to advise you: That the contract covering the above described Work has been fully executed by the CONTRACTOR and the OWNER. That the required CONTRACTOR's Performance Bond and Payment Bond have been received by the OWNER. That the OWNER has approved the said Contract Documents. Therefore, as the CONTRACTOR for the above described Work, you are hereby authorized and directed to proceed within ( ) calendar days from receipt of this notice as required by the Agreement. Dated this day of , 20 . The dates for Substantial Completion and Final Acceptance shall be , 20_ and , 20__, respectively. City of Fort Collins OWNER By: Title: ACKNOWLEDGMENT OF NOTICE Receipt of the above Notice to Proceed is hereby acknowledged this day of , 20__. CONTRACTOR: [Contractor] By: Title: Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 37 of 117 SECTION 00600 BONDS AND CERTIFICATES 00610 Performance Bond 00615 Payment Bond 00630 Certificate of Insurance 00635 Certificate of Substantial Completion 00640 Certificate of Final Acceptance 00650 Lien Waiver Release (CONTRACTOR) 00660 Consent of Surety 00670 Application for Exemption Certificate Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 38 of 117 SECTION 00610 PERFORMANCE BOND Bond No. KNOW ALL MEN BY THESE PRESENTS: that (firm) (address) (an Individual), (a Partnership), (a Corporation), hereinafter referred to as the "Principal" and (Firm) (Address) hereinafter referred to as "the Surety", are held and firmly bound unto City of Fort Collins, 300 Laporte Ave, Fort Collins, Colorado 80522 a (Municipal Corporation) hereinafter referred to as the "OWNER", in the penal sum of ($ ) in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, successors and assigns, jointly and severally, firmly by these presents. THE CONDITIONS OF THIS OBLIGATION are such that whereas the Principal entered into a certain Agreement with the OWNER, dated the [Day] day of [Month] in the year of 20[Year], a copy of which is hereto attached and made a part hereof for the performance of The City of Fort Collins Project, [Project # and Name]. NOW, THEREFORE, if the Principal shall well, truly and faithfully perform its duties, all the undertakings, covenants, terms, conditions and agreements of said Agreement during the original term thereof, and any extensions thereof which may be granted by the OWNER, with or without Notice to the Surety and during the life of the guaranty period, and if the Principal shall satisfy all claims and demands incurred under such Agreement, and shall fully indemnify and save harmless the OWNER from all cost and damages which it may suffer by reason of failure to do so, and shall reimburse and repay the OWNER all outlay and expense which the OWNER may incur in making good any default then this obligation shall be void; otherwise to remain in full force and effect. PROVIDED, FURTHER, that the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or to the Work to be performed thereunder or the Specifications accompanying the same shall in any way affect its obligation on this bond; and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Agreement or to the Work or to the Specifications. PROVIDED, FURTHER, that no final settlement between the OWNER and the CONTRACTOR shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied. PROVIDED, FURTHER, that the Surety Company must be authorized to transact business in the State of Colorado and be acceptable to the OWNER. Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 39 of 117 IN WITNESS WHEREOF, this instrument is executed in three (3) counterparts, each one of which shall be deemed an original, this _____ day of _____ ____, 20__. IN PRESENCE OF: Principal (Title) (Title) (Corporate Seal) (Address) IN PRESENCE OF: Other Partners _____________________________ By: _____________________________ By: IN PRESENCE OF: Surety _____________________________ By:_____________________________________ _____________________________ (Address) (Surety Seal) NOTE: Date of Bond must not be prior to date of Agreement. If CONTRACTOR is Partnership, all partners should execute Bond. Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 40 of 117 SECTION 00615 PAYMENT BOND Bond No. KNOW ALL MEN BY THESE PRESENTS: that (firm) (address) (an Individual), (a Partnership), (a Corporation), hereinafter referred to as the "Principal" and (Firm) (Address) hereinafter referred to as "the Surety", are held and firmly bound unto the City of Fort Collins, 300 Laporte Ave., Fort Collins, Colorado 80522 a (Municipal Corporation) hereinafter referred to as "the OWNER", in the penal sum of ($ ) in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, successors and assigns, jointly and severally, firmly by these presents. THE CONDITIONS OF THIS OBLIGATION are such that whereas the Principal entered into a certain Agreement with the OWNER, dated the [Day] day of [Month] in the year of 20[Year], a copy of which is hereto attached and made a part hereof for the performance of The City of Fort Collins Project, [Project # and Name]. NOW, THEREFORE, if the Principal shall make payment to all persons, firms, subcontractors, and corporations furnishing materials for or performing labor in the prosecution of the Work provided for in such Agreement and any authorized extension or modification thereof, including all amounts due for materials, lubricants, repairs on machinery, equipment and tools, consumed, rented or used in connection with the construction of such Work, and all insurance premiums on said Work, and for all labor, performed in such Work whether by subcontractor or otherwise, then this obligation shall be void; otherwise to remain in full force and effect. PROVIDED, FURTHER, that the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or to the Work to be performed thereunder or the Specifications accompanying the same shall in any way affect its obligation on this bond; and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Agreement or to the Work or to the Specifications. PROVIDED, FURTHER, that no final settlement between the OWNER and the CONTRACTOR shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied. PROVIDED, FURTHER, that the Surety Company must be authorized to transact business in the State of Colorado and be acceptable to the OWNER. Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 41 of 117 IN WITNESS WHEREOF, this instrument is executed in three (3) counterparts, each one of which shall be deemed an original, this day of , 20__. IN PRESENCE OF: Principal (Title) (Title) (Corporate Seal) (Address) IN PRESENCE OF: Other Partners _____________________________ By: _____________________________ By: IN PRESENCE OF: Surety _____________________________ By:_____________________________________ _____________________________ (Address) (Surety Seal) NOTE: Date of Bond must not be prior to date of Agreement. If CONTRACTOR is Partnership, all partners should execute Bond. Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 42 of 117 SECTION 00630 CERTIFICATE OF INSURANCE CONTRACTOR shall insert his own standard form for Certificate of Insurance in accordance with the following requirements: 1. The Contractor will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Contractor shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: “The insurance evidenced by this Certificate will not reduce coverage or limits and will not be cancelled, except after thirty (30) days written notice has been received by the City of Fort Collins.” In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Contractor, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Contractor under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Contractor’s general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Contractor shall maintain during the life of this Agreement for all of the Contractor's employees engaged in work performed under this agreement: 1. Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Contractor shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $1,000,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Contractor shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 43 of 117 SECTION 00635 CERTIFICATE OF SUBSTANTIAL COMPLETION TO: CITY OF FORT COLLINS (OWNER) DATE OF SUBSTANTIAL COMPLETION: PROJECT TITLE: [Project # and Name] PROJECT OR SPECIFIED PART SHALL LOCATION: Fort Collins, Colorado INCLUDE: OWNER: City of Fort Collins CONTRACTOR: [Contractor] CONTRACT DATE: [Date] The Work performed under this contract has been inspected by authorized representatives of the OWNER, CONTRACTOR, and the ENGINEER and the project or specified part of the project, as indicated above) is hereby declared to be substantially completed on the above date. A tentative list of items to be completed or corrected is appended hereto. This list may not be exhaustive, and the failure to include an item on it does not alter the responsibility of the CONTRACTOR to complete all the Work in accordance with the Contract Documents. ENGINEER AUTHORIZED REPRESENTATIVE DATE The CONTRACTOR accepts the above Certificate of Substantial Completion and agrees to complete and correct the items on the tentative list within the time indicated. CONTRACTOR AUTHORIZED REPRESENTATIVE DATE The OWNER accepts the project or specified area of the project as substantially complete and will assume full possession of the project or specified area of the project at 12:01 a.m., on . The responsibility for heat, utilities, security, and insurance under the Contract Documents shall be as set forth under "Remarks" below. CITY OF FORT COLLINS, COLORADO By: OWNER AUTHORIZED REPRESENTATIVE DATE REMARKS: Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 44 of 117 SECTION 00640 CERTIFICATE OF FINAL ACCEPTANCE , 20__ TO: [Contractor] Gentlemen: You are hereby notified that on the day of , 20__, the City of Fort Collins, Colorado, has accepted the Work completed by [Contractor] for the City of Fort Collins project, [Project # and Name]. A check is attached hereto in the amount of $ as Final Payment for all Work done, subject to the terms of the Contract Documents which are dated [Contract Date]. In conformance with the Contract Documents for this project, your obligations and guarantees will continue for the specified time from the following date:____________ _, 20__. Sincerely, OWNER: City of Fort Collins By: Title: ATTEST: Title: Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 45 of 117 SECTION 00650 LIEN WAIVER RELEASE (CONTRACTOR) TO: City of Fort Collins, Colorado (OWNER) FROM: [Contractor] (CONTRACTOR) PROJECT: [Project # and Name] 1. The CONTRACTOR acknowledges having received payment, except retainage from the OWNER for all work, labor, skill and material furnished, delivered and performed by the CONTRACTOR for the OWNER or for anyone in the construction, design, improvement, alteration, addition or repair of the above described project. 2. In consideration of such payment and other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the CONTRACTOR voluntarily waives all rights, claims and liens, including but not limited to, mechanic's liens, Miller Act claims (40 U.S.C.A. 270 a and b), stop notices, equitable liens and labor and material bond rights which the CONTRACTOR may now or may afterward have, claim or assert for all and any work, labor, skill or materials furnished, delivered or performed for the construction, design, improvement, alteration, addition or repair of the above described project, against the OWNER or its officers, agents, employees or assigns, against any fund of or in the possession or control of the OWNER, against the project or against all land and the buildings on and appurtenances to the land improved by the project. 3. The CONTRACTOR affirms that all work, labor and materials, furnished, delivered or performed to or for the construction, design, improvement, alteration, addition or repair of the project were furnished, delivered or performed by the CONTRACTOR or its agents, employees, and servants, or by and through the CONTRACTOR by various Subcontractors or materialmen or their agents, employees and servants and further affirms the same have been paid in full and have released in full any and all existing or possible future mechanic's liens or rights or claims against the project or any funds in the OWNER'S possession or control concerning the project or against the OWNER or its officers, agents, employees or assigns arising out of the project. 4. The CONTRACTOR agrees to defend and hold harmless the OWNER, the lender, if any, and the Surety on the project against and from any claim hereinafter made by the CONTRACTOR'S Subcontractors, materialmen, employees, servants, agents or assigns against the project or against the OWNER or its officers, employees, agents or assigns arising out of the project for all loss, damage and costs, including reasonable attorneys fees, incurred as a result of such claims. 5. The parties acknowledge that the description of the project set forth above constitutes and adequate description of the property and improvements to which this Lien Waiver Release pertains. It is further acknowledged that this Lien Waiver Release is for the benefit of and may be relied upon by the OWNER, the lender, if any, and Surety on any labor and material bonds for the project. Official Purchasing Document Last updated 10/2017 RFP 8964 Fire Protection and Alarm System Expansion Page 46 of 117 Signed this day of , 20__. CONTRACTOR: [CONTRACTOR] By: Title: ATTEST: Secretary STATE OF COLORADO ) )ss. COUNTY OF LARIMER ) Subscribed and sworn to before me this day of 20__, by . Witness my hand and official seal. Notary Public My Commission Expires: Official Purchasing Document Last updated 10/2017 SECTION 00660 CONSENT OF SURETY TO: City of Fort Collins, Colorado (hereinafter referred to as the "OWNER") CONTRACTOR: [Contractor] PROJECT: [Project # and Name] CONTRACT DATE: [Date] In accordance with the provisions of the Contract between the OWNER and the CONTRACTOR as indicated above, for . (Surety) on bond of hereby approves of the Final Payment to the CONTRACTOR, and agrees that Final Payment to the CONTRACTOR shall not relieve the Surety Company of any of its obligations to the OWNER, as set forth in the said Surety Company's Bond. IN WITNESS WHEREOF, the Surety Company has hereunto set its hand this day of , 20____ . (Surety Company) By: ATTACH: Power of Attorney and Certificate of Authority of Attorney(s)-in-Fact. SECTION 00670 APPLICATION FOR EXEMPTION CERTIFICATE Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 SECTION 00700 GENERAL CONDITIONS Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 Official Purchasing Document Last updated 10/2017 SECTION 00800 SUPPLEMENTARY CONDITIONS Official Purchasing Document Last updated 10/2017 SECTION 00800 SUPPLEMENTARY CONDITIONS Conditions of the Contract These Supplementary Conditions amend or supplement the General Conditions of the Construction Contract (EJCDC General Conditions 1910-8, 1990 edition with City of Fort Collins modifications) and other provisions of the Contract Documents as indicated below. SC-4.2 Subsurface and Physical Conditions: A. Add the following language to paragraph 4.2.1 of the General Conditions. 4.2.1.1.1 The following report(s) of exploration and tests of subsurface conditions at the site of the Work: [Report Title, Report #, Author, Date] Contractor may rely upon the accuracy of the technical data contained in the geotechnical documents, but not upon nontechnical data, interpretations or opinions contained therein or upon the completeness of any information in the report. B. 4.2.1.2.1 No drawing of physical conditions in or relating to existing surface or subsurface structures (except Underground Facilities referred to in Paragraph 4.3) which are at or contiguous to the site have been utilized by the Engineer in preparation of the Contract Documents, except the following: [Report Title, Report #, Author, Date] SC-5.4.8 Limits of Liability A. Add the following language at the end of paragraph 5.4.8. The limits of liability for the insurance required by the paragraph numbers of the General Conditions listed below are as follows: 5.4.1 and 5.4.2 Coverage A - Statutory Limits Coverage B - $100,000/$100,000/$500,000 5.4.3 and 5.4.5 Commercial General Liability policy will have limits of $1,000,000 combined single limits (CSL). This policy will include coverage for Explosion, Collapse, and Underground coverage unless waived by the Owner. 5.4.6 The Comprehensive Automobile Liability Insurance policy will have limits of $1,000,000 combined single limits (CSL). Official Purchasing Document Last updated 10/2017 5.4.9 This policy will include completed operations coverage/product liability coverage with limits of $1,000,000 combined single limits (CSL). SC-8.10 OWNER’s Project Manager A. Add the following language to ARTICLE 8: 8.10. The OWNER will provide a Project Manager. The CONTRACTOR shall direct all questions concerning Contract interpretation, Change Orders, and other requests for clarification or instruction to the Project Manager. 8.10.1 Authority: The Project Manager will be the OWNER's representative during the construction of the project. The Project Manager shall have the authority set forth in the OWNER's Capital Project Procedures Manual. The Project Manager shall have the authority to reject work and materials whenever such rejection may be necessary to ensure the proper performance of the Work in accordance with the Contract Documents. 8.10.2 Duties and Responsibilities: The Project Manager will make periodic visits to the project site to observe the progress and quality of the Work and to determine, in general, if the Work is proceeding in accordance with the Contract Documents. The Project Manager shall not be required to make comprehensive or continuous inspections to check the progress or quality of the Work. The Project Manager shall not be responsible for construction means, methods, techniques, sequences, or procedures, or for safety precautions or programs in connection with the Work, or for any failure of the Contractor to comply with laws and regulation applicable to the performance or furnishing of the Work. Visits and observations made by the Project Manager shall not relieve the CONTRACTOR of his obligation to conduct comprehensive inspections of the Work, to furnish materials and perform acceptable Work, and to provide adequate safety precautions in conformance with the Contract Documents. The Project Manager shall at all times have access to the Work. The CONTRACTOR shall provide facilities for such access so the Project Manager may perform his or her functions under the Contract Documents. 8.10.3 One or more Resident Construction Inspector(s) (RCI) may be assigned to assist the Project Manager in providing observation of the Work, to determine whether or not the Work is proceeding according to the construction documents. CONTRACTOR will receive written notification from the OWNER of any RCI assignments. The RCI shall not supervise, direct or have control or authority over, nor be responsible for, CONTRACTOR's means, methods, techniques, sequences or procedures of construction or the safety precautions and programs incident thereto, or for any failure of CONTRACTOR to comply with Laws and Regulations Official Purchasing Document Last updated 10/2017 applicable to the furnishing or performance of the Work. The RCI will not be responsible for CONTRACTOR's failure to perform or furnish the Work in accordance with the Contract Documents. The RCI's dealings in matters pertaining to the on-site work will be to keep the Project Manager properly apprised about such matters. 8.10.4 Communications: All instructions, approvals, and decisions of the Project Manager shall be in writing. The CONTRACTOR may not rely on instructions, approvals, or decisions of the Project Manager until the same are reduced to writing. SC-12.3 Add the following language to the end of paragraph 12.3. This provision specifies the procedure for the determination of time extensions for abnormal weather conditions in accordance with the Contract Documents. In order for the Owner to award a time extension to the Contractor and pay for additional general conditions for abnormal weather conditions, the following conditions must be satisfied: 1. The weather experienced at the Project site during the Contract period must be found to be abnormal weather, that is, more severe than the adverse weather anticipated for the Project location during the Contract period. 2. The abnormal weather must actually cause a delay to the completion of the Project. The delay must be beyond the control and without the fault or negligence of the Contractor. 3. For an abnormal weather conditions delay to count, it must prevent work on Critical Path activities for 50 percent or more of the Contractor's scheduled work crew, for 50 percent or more of the day. 4. The weather must exceed the schedule of monthly adverse weather condition delays based on National Oceanic and Atmospheric Administration (NOAA) historical data for the Project location as stated below. This will constitute the baseline for monthly weather time evaluations. The Contractor's progress schedule must reflect these anticipated adverse weather delays in all-weather dependent activities. MONTHLY ANTICIPATED ADVERSE WEATHER DELAY WORK DAYS BASED ON (5) DAY WORK WEEK. JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 5 4 3 3 4 4 5 5 3 2 3 5 Upon acknowledgment of the Notice to Proceed (NTP) and continuing throughout the Contract, the Contractor will record on their daily report, the occurrence of adverse and subsequent abnormal weather conditions and resultant impact to normally scheduled work. Actual abnormal weather condition delay days must prevent work on Critical Path activities for 50 percent or more of the Contractor's scheduled work crew, for 50 percent or more of the day. The number of abnormal weather condition delay days shall be days in excess of the actual adverse weather within the designated month, and be calculated chronologically from the first to the last day of each month, and be recorded as full days. Unutilized adverse weather days do not carry-forward or accumulate. The Contractor is to notify the Owner at the end of each month in writing of the number of actual abnormal weather delays they incurred for the month. If the number of actual abnormal weather delay days exceeds the number of Official Purchasing Document Last updated 10/2017 anticipated adverse weather delay days listed above, the Project Manager will review the Contractor’s documentation and give full consideration for equivalent fair weather work days, and track the days on a log. If all four conditions listed above are satisfied, the Owner will issue a change order to the Contractor for the additional days to the project schedule and the general conditions associated with these abnormal weather days. SC-13.12 Correction Period: 13.12.1 If within one year after the date of Substantial Completion or such longer period of time as may be prescribed by Laws or Regulations or by the terms of any applicable special guarantee required by the Contract Documents or by any specific provision of the Contract Documents, an Work is found to be defective, CONTRACTOR shall promptly, without cost to OWNER and in accordance with OWNER’s written instructions . . . Official Purchasing Document Last updated 10/2017 SECTION 00900 ADDENDA, MODIFICATIONS AND PAYMENT 00950 Contract Change Order 00960 Application for Payment Official Purchasing Document Last updated 10/2017 SECTION 00950 CHANGE ORDER NO. PROJECT TITLE: [Project # and Name] CONTRACTOR: [Contractor] DESCRIPTION: 1. Reason for change: 2. Description of Change: 3. Change in Contract Cost: 4. Change in Contract Time: ORIGINAL CONTRACT COST $ .00 TOTAL APPROVED CHANGE ORDER .00 TOTAL PENDING CHANGE ORDER .00 TOTAL THIS CHANGE ORDER .00 TOTAL % OF THIS CHANGE ORDER % TOTAL C.O.% OF ORIGNINAL CONTRACT % ADJUSTED CONTRACT COST $ .00 (Assuming all change orders approved) ACCEPTED BY: DATE: Contractor's Representative ACCEPTED BY: DATE: Project Manager APPROVED BY: DATE: Title: APPROVED BY: DATE: Purchasing Agent over $60,000 cc: City Clerk Contractor Engineer Project File Architect Purchasing SECTION 00960 APPLICATION FOR PAYMENT