HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9191334Sole Source Request Form
Official Purchasing Form
Last updated 7/2016
EXCEPTION TO COMPETIVE PURCHASING PROCESS “SOLE SOURCE” JUSTIFICATION
PROJECT NAME: Necco
PURCHASE AMOUNT: $38,830
APPROPRIATED BUDGET AMOUNT: $$8.3M
SCOPE OF SERVICES/MATERIALS TO BE PURCHASED: Landscape Maintenance
SUPPLIER: Zak George Landscaping
EXCEPTION TO THE COMPETITIVE PROCESS RATIONALE PER CITY CODE (check all that apply):
A contract for materials, professional services or services may be awarded without competition if the Purchasing Agent
determines in writing that one (1) or more of the following conditions exists:
☐ There exists only one (1) responsible source;
☐ Although there exists more than one (1) responsible source, a competitive process cannot reasonably be used or, if used,
will result in a substantially higher cost to the City, will otherwise injure the City's financial interests or will substantially
impede the City's administrative functions or the delivery of services to the public;
☒ A particular material or service is required to maintain interchangeability or compatibility as a part of an existing integrated
system;
☒ A particular material, professional service or service is required in order to standardize or maintain standardization for the
purpose of reducing financial investment or simplifying administration;
☐ The material is perishable;
☐ The material qualifies as an object of fine art;
☐ A particular material is required to match materials in use, so as to produce visual harmony;
☐ A particular material is required to enable use by a specific individual;
☐ A particular material is prescribed by a professional advisor;
☐ The material, professional service or service is the subject of a change order.
BACKGROUND/JUSTIFICATION (Attach Supporting Documentation):
☒ Attach quote (Required)
Provide brief justification narrative supporting the reason(s) for the exception(s) to the competitive process selected above.
ZGL performed the original installation of all irrigation, seed, plant material, and trees. They are familiar with the site, controllers,
line placement, and plant materials so it is logical and cost effective to use their services for maintnenance.
DocuSign Envelope ID: 03DFE7A1-517B24A7-6500-5E33-4894-4D47-B248-87B5-980AF3B52771 05C6D4944625
Sole Source Request Form
Official Purchasing Form
Last updated 7/2016
COST/PRICE ANALYSIS (Attach Supporting Documentation):
Normally competition supports establishment of price reasonableness. When adequate price competition does not exist, the
reasonableness of the offered price is determined with a Price or Cost Analysis. Complete Price OR Cost Analysis.
☒ Price Analysis – Comparison of quoted price with known indicators of reasonableness without analyzing cost elements
(Check all that apply)
☒ Consistent with Independent Cost Estimate (ICE);
☐ Compare to prices obtained through market research for same or similar items;
☐ For services, hourly rates consistent with rates offered in the market for similar level professionals;
☐ Unique or innovative process/service/product;
☐ Consistent with published price lists;
☐ Reviewed analysis of pricing information provided by supplier;
☒ Quoted price consistent with previous prices paid (historical);
☐ Other:
☐ Cost Analysis – Element-by-element analysis of estimated cost based on supplier’s cost or pricing data. Please attach
Cost Analysis.
SUBMITTED BY: PRINTED:
DEPARTMENT: DATE:
APPROVED BY:
PRINTED:
DEPARTMENT MANAGER/SUPERVISOR (Required)
PRINTED:
REQUESTING DEPARTMENT HEAD (over $60,000)
PRINTED:
BUYER
PRINTED:
PURCHASING DIRECTOR
RESOLUTION BY CITY COUNCIL (over $200,000)
Resolution # Date Passed: ☐ Resolution document attached
DocuSign Envelope ID: 03DFE7A1-5E33-4D47-87B5-05C6D4944625
City of Fort Collins Utilities July 22, 2019
Linsey Chalfant
July 22, 2019
July 22, 2019
DocuSign Envelope ID: 517B24A7-6500-4894-B248-980AF3B52771
July 23, 2019
Service
Labor Hours Crew Members
Amount
Charged Equiment Type
Amount
Charged Materials Amount Charged
Re‐Seed Native Grass Areas
18.00
1 Operations
Manager $ 1,170.00 Drill Seeder $ 1,170.00 Native Seed Mix $ 350.00
10.00
1 Operations
Manager $ 650.00 Hydro‐Mulcher $ 650.00
Remove Silt Fence 48.00 3 person crew $ 2,160.00 Dump Fee for Silt Fence $ 380.00
Clean Out Drainage Way 44.00 3 person crew $ 1,980.00 Dump Fee for Trash $ 135.00
Reroute Irrigation Lines 14.00 3 person crew $ 630.00 Irrigation Parts $ 316.00
3.00 1 Irrigation Tech $ 159.00
Plant Replacements
40.00 3 person crew $ 1,800.00
(4) Deciduous Trees, (4) Evergreen Trees, Plant (7) Ornamental Trees, (4)
Deciduous Shrubs, Compost $ 7,190.00
4.00 Supervisor $ 220.00
Tree Fertilization 18.00 1 Spray Tech $ 810.00 Applicator $ 270.00 Fertilizer $ 120.00
Winter Watering 30.00 2 person crew $ 1,350.00 Water Truck $ 470.00
Re‐Install Signs 7.75 2 person crew $ 350.00
2019 Site
Maintenance
Irrigation Start Up 9.00 2 Irrigation Techs $ 515.00
Irrigation Check (Four Visits)
20.00 2 Irrigation Techs $ 1,060.00
Irrigation Blowout 9.00 2 Irrigation Techs $ 515.00 Air Compressor $145
Turf Care 18.00 2 Person Crew $ 810.00 60" Mower $ 450.00
9.00 1 Person Crew $ 405.00 String Trimmer $ 85.00
Native Weed Control (2x) 80.00 1 Spray Tech $ 3,600.00 4 Wheel Sprayer $ 2,000.00 Weed Control $ 550.00
Native Fertilizer 30.00 1 Spray Tech $ 1,350.00 4 Wheel Sprayer $ 750.00 Fertilizer $ 345.00
Trash Detail (8x) 64.00 3 Person Crew $ 2,880.00 Dump Fee for Trash $440
Quality Control (8x) 8.00 1 Supervisor $ 600.00
TOTALS 483.75 $ 23,014.00 $ 5,990.00 Material Total: $ 9,826.00
Project Total: $ 38,830.00
Labor Equipment Materials
Necco Maintenance
DocuSign Envelope ID: 03DFE7A1-517B24A7-6500-5E33-4894-4D47-B248-87B5-980AF3B52771 05C6D4944625
July August September October November December
Weed Control/Fertilizer
Site Cleanup, remove
fence, replace signs,
clean drainage, etc.
Re-seed
Plant Replacement
Watering
Irrigation Check
Trash Detail
DocuSign Envelope ID: 03DFE7A1-517B24A7-6500-5E33-4894-4D47-B248-87B5-980AF3B52771 05C6D4944625